HomeMy WebLinkAboutReport #1 10/01/2012 Clarington
Leading the Way
REPORT#1
REPORT TO COUNCIL MEETING OF OCTOBER 1, 2012
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, SEPTEMBER 24, 2012
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-042-12 Periodic Report on Planning Activities for 2nd Period
May—August 2012
(b) EGD-025-12 Monthly Report on Building Permit Activity for August, 2012
(c) OPD-009-12 Hazardous Household Waste (HHW) & Electronic Waste
(EW)
(d) ESD-013-12 Monthly Activity Report— June 2012
(e) ESD-014-12 Monthly Activity Report— July 2012
(f) ESD-015-12 Monthly Activity Report—August 2012
(g) FND-020-12 Financial Update as at June 30, 2012
(h) FND-022-12 Servicing of Non-Residential Development Opportunities
(i) CAO-004-12 Federal Electoral Boundaries — Municipality's Key Messages
and Principles in Response to Boundary Commission's
Proposals
2. DELEGATION OF SHEILA HALL REGARDING THE CLARINGTON BOARD OF
TRADE'S THIRD QUARTER REPORT TO COUNCIL
THAT the delegation of Sheila Hall, regarding the Clarington Board of Trade's Third
Quarter Report to Council, be received with thanks.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - October 1, 2012
3. CERTIFIED SOLAR APPLICATION UNDER THE FIT PROGRAM OF THE
GREEN ENERGYACT 2009
THAT Report PSD-043-12 be received;
THAT Council approve the resolution contained in Attachment 3 of Report
PSD-043-12 supporting FIT applications by Certified Solar on behalf of Bill Metcalf
at 2185 Bloor Street and 2077 Bloor Street, Bowmanville, as follows:
WHEREAS Certified Solar(the applicant) proposes to construct and
operate a rooftop solar array (the "Project") on existing farm buildings
on the lands at 2077 Bloor Street and 2185 Bloor Street, Bowmanville
(the "Lands") in the Municipality of Clarington under the Province's FIT
Program;
AND WHEREAS the Applicant has requested that Council of the
Municipality of Clarington indicate by resolution Council's support for the
construction and operation of the Project on the Property;
AND WHEREAS, pursuant to the rules governing the FIT Program (the
"FIT Rules"), Applications whose Projects receive the formal support of
Local Municipalities will be awarded Priority Points, which may result in
the Applicant being offered a FIT Contract prior to other persons
applying for FIT Contracts;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of Clarington supports the construction and operation of the
Project on the Lands; and
THAT this resolution's sole purpose is to enable the Applicant to receive
Priority Points under the FIT Program and may not be used for the
purpose of any other form of municipal approval in relation to the
Application or Project or any other purpose.
THAT Council approve the resolution contained in Attachment 4 of Report
PSD-043-12 supporting FIT applications by Certified Solar on behalf of Terry
Hollingsworth at
4240 Concession Road 4, Orono, as follows:
WHEREAS Certified Solar (the applicant) proposes to construct and
operate a rooftop solar array (the "Project") on existing farm buildings
on the lands at 4240 Concession Rd 4 , Orono (the "Lands") in the
Municipality of Clarington under the Province's FIT Program;
Report #1 - 3 - October 1, 2012
AND WHEREAS the Applicant has requested that Council of the
Municipality of Clarington indicate by resolution Council's support for the
construction and operation of the Project on the Property;
AND WHEREAS, pursuant to the rules governing the FIT Program (the
"FIT Rules"), Applications whose Projects receive the formal support of
Local Municipalities will be awarded Priority Points, which may result in
the Applicant being offered a FIT Contract prior to other persons
applying for FIT Contracts;
NOW THEREFORE BE IT RESOLVED THAT the Council of the
Municipality of Clarington supports the construction and operation of the
Project on the Lands; and
THAT this resolution's sole purpose is to enable the Applicant to receive
Priority Points under the FIT Program and may not be used for the
purpose of any other form of municipal approval in relation to the
Application or Project or any other purpose.
THAT all interested parties listed in Report PSD-043-12 be advised of Council's
decision.
4. MUNICIPALITY OF CLARINGTON COMMENTS ON THE 2012 REGIONAL
CYCLING PLAN
THAT Report EGD-026-12 be received;
THAT a copy of Report EGD-026-12 be forwarded to the Region of Durham with a
request that the Region implement the following comments in the final Regional
Cycling Plan:
i) The Municipality supports the Primary Cycling Network as depicted in the
Region's plan with the following additions:
• Durham Highway 2 from West Townline Road to Regional Road 57,
• King Street East and West from Regional Road 57 to Mearns Avenue,
• Durham Highway 2 from Mearns Avenue to Lambs Road,
• King Avenue East and West from Rudell Road to Arthur Street,
• Durham Highway 2 from Arthur Street to East Townline Road,
• Regional Road 17 from Edward Street to Concession Road 3,
• Future Arterial 'B' road between Trulls Road and Courtice Road north
of the CPR,
• Aspen Springs Drive from Green Road to Regional Road 57, and
• Regional Road 57 from Nash Road to Longworth Avenue as
requested by the Beech Street Spinners Cycling Club.
Report #1 - 4 - October 1, 2012
ii) The Region should show the Waterfront Trail on all maps and include this
trail (and all connections to it) as part of the Primary Cycling Network.
iii) The Municipality concurs with the cycling facility types as depicted in the
report. The Primary Cycling Network should include a multi-use path on one
side of Durham Highway 2 between Courtice and Bowmanville where the
speed limit is 80 KPH.
iv) The construction of the Primary Cycling Network should not be tied entirely
to the timing of future road construction/reconstruction projects.
v) The Region should clarify the phasing of the construction of the Primary
Cycling Network in Clarington, and the Region should provide a five year
forecast of construction in order for Clarington to coordinate the construction
of secondary routes to ensure connectivity.
vi) The Region should commit to dedicating a fixed sum each year in the
Region's budget to ensure continuous, reliable and sustainable funding for
the construction of the Primary Cycling Network.
vii) The Region should be responsible for 100% of the cost of constructing all
cycling facilities on the Primary Cycling Network. Subsequently, Clarington
will be responsible for maintaining the facilities on local roads; and
THAT all interested parties listed in Report EGD-026-12 be advised of Council's
decision.
5. SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND
DRIVEWAY WINDROW SNOW CLEARING PROGRAM
THAT Report OPD-008-12 be received; and
THAT the fee for resident participation in the Senior Citizens And The Physically
Disabled Sidewalk And Driveway Windrow Snow Clearing Program remain at
$60 + HST per registered address.
6. RFP2012-6 SNOW CLEARING & WINTER MAINTENANCE OF MUNICIPAL
PROPERTY, SIDEWALKS & PARKING LOTS
THAT Report COD-019-12 be received;
THAT B.J. Flint and Sons, Bowmanville, Ontario, with a total estimated bid price of
$1,251,704.16 (net of H.S.T. Rebate), being the highest ranked proposal meeting
all terms, conditions and specifications be awarded the contract for RFP2012-6
Snow Clearing & Winter Maintenance of Municipal Property, Sidewalks & Parking
Lots, as required by the Municipality of Clarington, Operations Department;
THAT pending satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for a second and third year; and
Report #1 - 5 - October 1, 2012
THAT the funds expended be drawn from the Department of Operations, various
operating accounts.
7. RFP2012-5 SENIORS & PHYSICALLY DISABLED SIDEWALK & WINDROW
SNOW CLEARING SERVICES
THAT Report COD-020-12 be received;
THAT B&D Tractor, Bowmanville, Ontario, with a total estimated bid price of
$403,526.43 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications be awarded the contract for RFP2012-5
Seniors & Physically Disabled Sidewalk & Windrow Snow Clearing Services, as
required by the Municipality of Clarington, Operations Department;
THAT pending satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for a second and third year; and
THAT the funds expended be drawn from the Department of Operations, various
operating accounts.
8. CL2012-25 SUPPLY & HAULAGE OF GRANULAR MATERIAL
THAT Report COD-021-12 be received;
THAT Robert E. Young Construction, Peterborough, Ontario, with a total estimated
bid price of $192,324.82 (net of H.S.T. Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2012-25, be
awarded the contract for Supply & Hauling of Granular Material, as required by the
Municipality of Clarington, Operations Department;
THAT funds in the amount of$219,000.00 which includes $192,324.82 for
tendering, administration, material testing and contingencies be drawn from the
Operations Department 2012 Gravel Patch/Resurfacing Miscellaneous Operating
Expense —Various Prices Account 100-36-382-10280-7112; and
THAT pending satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for a second and third year.
9. PURCHASE OF FOUR WHEEL DRIVE TRACTOR C/W PLOW MOUNT &
CONTROLS, SIDE BOOM & REAR FLAIL MOWER
THAT Report COD-022-12 be received;
THAT the requirements of Section 2, Bid Policies of By-law 2010-112 be waived for
this transaction;
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Report #1 - 6 - October 1, 2012
THAT the Purchasing Manager be authorized to solicit Expressions of Interest from
known tractor manufacturers to determine the availability of a Four Wheel Drive
Tractor complete with Plow Mount and Controls, Side Boom and Rear Flail Mower
suitable for Clarington requirements;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit and issue a purchase order; and
THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest process.
10. 2012/2013 INSURANCE PROGRAM
THAT Report FND-019-12 be received;
THAT the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan
Company for an integrated pooling arrangement that includes integrated insurance
coverages and common self retention deductible levels for the period July 1, 2012
to June 30, 2013 at an approximate cost to Clarington of$874,403 be confirmed;
THAT Council request that the Province support AMO's initiative to seek reform of
Joint and Several Liability Legislation to provide relief to municipalities by reducing
their cost of insurance claims and insurance premiums; and
THAT a copy of this resolution be forwarded to all Members of Provincial
Parliament representing Durham Region.
11. LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION,
APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES
THAT Report FND-021-12 be received; and
THAT the list of applications for cancellation, reduction, apportionments, write-offs
or refund of taxes attached to Report FND-021-12 be approved.
12. REQUEST FOR REPORT— NAMING OF "71 OLD KINGSTON ROAD"
PROPERTY AS "TOOLEY MILL PARK"
THAT Staff report on naming the property located at 71 Old Kingston Road as
"Tooley Mill Park".
Report #1 - 7 - October 1, 2012
13. REQUEST FOR REPORT - PROVISION OF PUBLIC WASHROOOMS IN
DOWNTOWN CORES
THAT Staff report on how to successfully offer public washrooms in the downtown
cores including Orono, Courtice, Bowmanville, and Newcastle in the Municipality of
Clarington.
14. 173 BASELINE ROAD, BOWMANVILLE
THAT Resolution #CGPA-18-12 be ratified.
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