HomeMy WebLinkAbout2023-06-08Newcastle BIA MINUTES June 8th, 2023
www.vi I lageofnewcastle.ca
Attendance: Janeen Calder, Marni Lewis, Lina Schmahl, Tracy
Yates, Theresa Vanhaverbeke, Jim Norwood, Doug Sirrs, Sherry
Zwetsloot, Michelle Cook
Regrets: Greg Lewis, Bonnie Wrightman, Jane Black, Valentine
Lovekin, Willie Woo, Carolyn Brooks
1. Meeting called to order at 9:00a.m.
Land Acknowledgement read by Theresa Vanhaverbeke
2. Approval of May 2023 Minutes
Motion by: Janeen Calder Seconded by: Tracy Yates
3. Business Arising from Minutes:
Marni will purchase the payment system that can be used at
the various events for onsite payments. It will be stored with
Lina at Studio 37.
4. President's Report: n/a
5. Treasurer's Report:
The current bank balance is $104,393.90. Harvest Festival
vendor fees are starting to come in.
6. Council Report:
Willie will arrange to have a presentation about waste collection in
the BIA area by Kevin Burden, By-law Compliance Officer,
Regional Municipality of Durham. We will confirm if he is available
to come to our October meeting.
7. Committee Reports:
Safety & Decor:
Following up on the banner pole discussion at the last meeting,
Willie Woo had Mike Weatherbee, Managing Director from
Oshawa Power
come and inspect the banner poles and hardware at Mill St., just
north of the 401 and. King Ave just east of Ruddell, as requested
by James Printing. From a visual perspective, he noted that all
poles, wire, anchors and associated hardware installed are of
typical utility grade and have been constructed to typical
standards for this type of installation. All wires and hardware have
been installed correctly and the anchor points have been placed
in the appropriate locations.
Theresa received a quote from James Printing to instal the
banners. It is $2625 +tax for 2 event banners.
A motion was made to spend $2625 to install the banners.
Made by: Theresa Vanhaverbeke Seconded by: Doug Sirrs
moved
Bloomfield Gardens donated the planters at King and Mill and will
be changing out the flowers each season.
There is graffiti on the planter boxes in front of Benjamin Moore.
Marni will report to the Municipality.
Advertising:
INSTAGRAM May 1-30
Accounts reached 2144 (826 followers & 1318 non -followers)
Accounts engaged 209
Total followers 1484
Content reach 2605
Impressions 6028
Top posts
Ice Cream truck reel -895 accounts reached
Farmers market reel -643 accts reached
Welcome to the BIA -352 accts reached
How to support small business - 316 accts reached
FACEBOOK May 8-June4
Followers 3156
Post reach 4032
Post Engagement 1447
New followers 16
Top posts
How to support small business - 1562 reach
Ice cream truck reel- 1531 reach
We love our BIA - 1103 reach
Farmers Market reel - 914 reach
Special Events:
Harvest Festival - October 7th. Planning is coming along, vendors
are filling up and entertainment is being booked.
Canada Day - July 1 st. A Gift of Art is planning the daytime family
activities at the Library and a street dance, food, music and
fireworks at Diane Hamre in the evening.
Community Hall Lighting - November 17th. Getting a quote from
Steve Foster to do something a little different this year.
100th Celebration - July 29th, 2023. They are in the final planning
stages. The refreshment garden is going ahead, in the late
afternoon in a roped off area. There will be an Indigenous display
and drum circle, live entertainment, a drama skit, local food and
fireworks. The comedy night on July 28th, will have pizza and
cash bar, for tickets email communityhallnewcastle@gmaii.com
They are looking for adult volunteers. If you are interested in
volunteering during this event, the commitment would be a 2-3
hour shift. Please email Jane Black at jgblack@rogers.com
Santa Parade - November 19, 2023. The theme this year is "Deck
the Hall" to celebrate the Community Hall's 100th
The Breakfast with David Piccini on June 30th, 7:30-9am is being
held
at the Newcastle Community Hall. CBOT is offering member
pricing for the event. Email bonnie@cbot.ca to register.
Newcastle Dentistry is opening June 15th at 45 King Ave.W
9. Chamber News:
Tickets are now on sale for their 50th anniversary celebration on
September 23, 2023 at BOAR. The theme of the event is a Night
on Broadway, there will be a dinner, 50/50 draw and a silent
auction with proceeds going to the Hospice. The Chamber
business directory is now available, by mail and various
businesses.
10. CIP: n/a
i1A0M", l:. IR 111 -
The Newcastle Community Hall Board sent a letter to the BIA,
thanking us for the 100th street banners that line the streets. As
well, our continuous support and effort all year long.
12. Next meeting, Thursday, August 10th, 2023, 9:OOam at the
Community Hall (NO MEETING IN JULY)
13. Motion to adjourn meeting
Motioned by: Doug Sirrs Seconded by: Janeen Calder