HomeMy WebLinkAbout07/03/2000
.
.
.
THE MUNICIPALITY OF CLARlNGTON
General Purpose and Administration Committee
ROLL CALL
Present Were:
Also Present:
July 3, 2000
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
July 3, 2000 at 9:30 a.m., in the Council
Chambers.
Mayor D. Hamre
Councillor J. Mutton
Councillor M. Novak
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Councillor T. Young
Chief Administrative Officer, F. Wu
Fire Chief, M. Creighton
Director of Planning and Development, D. Crome
Treasurer, M. Marano
Assistant Director of Community Services, B. Taylor
Director of Public Works, S. Vokes
Municipal Clerk, P. Barrie
DISCLOSURES OF PECUNIARY INTEREST
Mayor Hamre chaired this portion of the meeting.
MINUTES
PRESENTATION
There were no Disclosures of Pecuniary interest stated for this meeting.
Resolution #GPA-304-00
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and Administration
Committee held on June 19, 2000-be approved.
"CARRIED"
(a) Bernie Chandler, Deloitte & Touche Charted Accountants, Toronto
North, 5140 Yonge Street, Suite 1700, North York, M2N 6L7 was in attendance to
present the 1999 Audit Report and Management Letter. Mr. Chandler advised that the
Municipality is entering the new millennium in a good financial situation and that the
fiscal operations were well managed during 1999.
Mayor Hamre advised Members of Committee that the second presentation would be
considered under the Delegation section of the agenda.
(b) Garry Schoalts, Architect, Shoalts and Zaback Architect Ltd. presented the
Concept Design for the new Library and Expansion to the Municipal Administrative
Centre. Through the use of the overhead projector, Mr. Schoalts described the floor
plan for the new facility.
jLil
G.P. & A. Minutes
.
DELEGATIONS
.
.
-2 -
July 3, 2000
Resolution #GPA-305-00
Moved by Councillor Rowe, seconded by Councillor Novak
THAT the order of the agenda be altered in orderto hear Craig Brown atthis time.
"CARRIED"
(a)
Mr. Ferdinando Longo, 15 Barrington Place, Courtiee, LIE 2K9 addressed
Committee on behalf of his parents Franchesco and Elisabetta Longo with respect to
Report PD-065-00. Mr. Longo questioned why the Municipality is considering an
Application that will greatly impact all future development along the Highway 2
corridor prior to the conclusion of the Highway 2 corridor study. He questioned
whether Council will give its guarantee that, ifhis parents choose to develop their
current residential dwellings into commercial enterprises, they will have no problems
with development. It has been brought to his attention the proposed Funeral Home will
not be constructed to conform with the current natural site lines for the residential and
commercial properties along Highway 2 corridor but will be constructed closer to the
sidewalks than any other property along the corridor. He is requesting that if the
Funeral Home Complex is constructed, the natural site line be respected and that the
area in front of the said commercial enterprise be landscaped with spruce and or maple
trees, shrubs and hedges and grass to give it a greener, more environmentally friendly
appearance and the landscaping be constructed to prevent any lighting from the
establishment or vehicles entering or exiting from shining into his parents property.
Mr. Longo questioned the exit routes to service Oshawa, Whitby and the surrounding
communities west of Court ice. He wonders if the residents from Trulls and Nash Road
and the Parents, Teachers and Administrators from S. T. Warden Public School are
aware or will mind that Nash Road will be used as a routine traffic route for the
proposed Funeral Home.
(b)
Roy Forrester, 6 Mill Lane, Orono, LOB IMO addressed Committee with respect to
Report WD-32-00. Mr. Forrester stated that although the Trail is important, also the
people behind the Trail are important. These are the people who will be organising
hikes, family walks, etc. The Oak Ridges Trail Association is requesting approval of
the use of the road allowances, both unopened and opened, as they have all met all of
the conditions set out in February, 1999 to the satisfaction to the Director of Public
Works. Through the use of maps, Mr. Forrester showed where the Trail would run and
addressed the various objections which have been received to date.
(c)
Francis Harvey, 8801 Mosport Road, Orono, LOB IMO addressed Committee with
respect to Report WD-32-00. Ms. Harvey indicated that the first time she found out
about the Trail was when Members of the Association were trespassing on her
property. She questioned the effect of policing of the Trail if Members themselves are
trespassing. Ms. Harvey also questioned the liability as far as homes and the
environment are concerned, and voiced her concerns with pollution of the Wilmot
Creek and its headwaters. Ms. Harvey raised concerns with traffic in the area.
(d)
Florence Wilson, 43 Yewfleld Court, North York, was called but was not present.
(e) Lorne Hardy, 5324 Main Street, Apt. 2D, Orono, LOB IMO addressed Committee
with respect to Report WD-32-00. Mr. Hardy advised that he looks after the Wilson's
property and years ago a deal was struck with the Township of Clarke to close the road
allowance which runs across that property. He is questioning how the Municipality
can now reopen it. Years ago Dufferin Angregates gave permission to the Boy Scouts
to camp on their property and the Wilson's experienced trespassing at that time. Mr.
Hardy indicated that he concurs with Ms. Harvey's comments as well.
jUt'
G.P. & A. Minutes
-3-
July 3, 2000
.
DELEGATIONS CONT'D.
(I) David Gonld, 9004 Mosport Road, Orono, LOB IMO addressed Committee in
opposition to the recommendations contained in Report WD-32-00. Mr. Gould advised
that the road allowance runs very close to his deck and since the adjacent farmer has
opened it up for logging, dirt bikers are using the road allowance thereby disturbing
nature and wildlife. Mr. Gould advised that he feels the liability insurance is not high
enough and on January 25, 2000 he requested all information with respect to this
Application. To date, nothing as been forthcoming from either the Association or the
Department of Public Works.
Resolution #GPA-306-00
Moved by Councillor Mutton, seconded by Councillor Novak
THAT the Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at II : I 5 a.m.
.
(g) Pat MacKay, I Benvenuto Place, Apt. 402, Toronto, M4V 2L1 addressed
Committee with respect to Report WD-32-00. Mrs. MacKay advised that she and her
husband purchased the property north of Leskard 33 years ago and at that time it
included a road allowance at the west end of Skelding Road. Because of problems
experienced approximately 20 years ago with Mosport, she and her husband purchased
the road allowance and she now finds that this private road allowance is to be part of
the Trail. Maintenance of the Trail is a large concern in that clean-up twice a year is
not adequate. She also raised concerns with respect to washroom facilities, parking
and hunting.
(h) Mr. Scott Story, 7233 Brown Road, Orono, LOB IMO addressed Committee with
respect to Report WD-32-00 and advised that he concurs with Mrs. MacKay's
comments.
(i) David Dalzel, 3234 Brown Road, Orono, LOB IMO was called but was not present.
G) Mr. John Story, 7233 Brown Road, Orono, LOB IMO addressed Committee with
respect to Report WD-32-00 and advised that he concurs with Mrs. MacKay's
comments.
(k) Sne Potts, 7579 Leskard Road, R. R. #2, Orono, LOB IMO addressed Committee on
behalf of the Oak Ridges Trail Association with respect to Report WD-32-00. Ms.
Potts apologised for any belligerent behaviour which the area residents have
experienced on behalf of the Association and ensured the residents that no cutting has
been authorised in the Trail area. She stated that it would be possible to erect barriers
to keep bikes and motorised vehicles out of the Trail and stated that people use the
Ganaraska Forest regularly without causing forest fires. She assured the residents that
the area would be maintained and that all litter would be cleaned regularly.
.
(I) Robert Ellison, Chairman, Oak Ridges Moraine, I Remora Royal
Way, Toronto, M2H I L2 addressed Committee with respect to Report WD-32-00.
He indicated that the Trail has been the overall perspective of the Association since
1992 and in the past eight years the Association has been able to open seven of the nine
sections of the Trail. In all cases, concerns of the area residents have not been
dissimilar from those stated by residents ofClarington. He stated that it is in the
Association's best interest to have good relations with the neighbours and they are
willing to bend over backwards to achieve this. Mr. Ellison advised that in eight years
the Association has never had one liability claim or legal issue arise.
jU)
G.P. & A. Minutes
- 4-
July 3,2000
.
DELEGA nONS CONT'D.
.
.
(m) Steve Coupland, Bowmanville Newcastle Baseball Association addressed
Committee with respect to Report ADMIN-l 8-00. Mr. Coupland advised the
Association requires space for storage of equipment and meeting rooms and they had
been working with the Municipality in order to fmd same. He indicated that the
Kendal School is a great facility, however, it is too far from Bowmanville and the
storage garage at the lake is not appropriate because no parking is available. He
requested that Committee let the Association and the Municipality work together and
not move the Association until such time as they can be properly housed.
(n) Craig Brown, Chair, Clarington Library Board advised Council that the Board is
thrilled with the progress to dale on the new Library facility and are very pleased with
the partnerships which have been formed between staff of the Municipality and staff of
the Library in working together on this project. Mr. Brown stated that the facility will
help to revitalise downtown Bowmanville and he encouraged Committee to approve
the recommendations contained within Report ADMIN- I 9-00.
Mayor Hamre made a presentation to Mr. Brown as he is relocating to Alberta and
leaving the Clarington Library Board.
(0) Wayne Clarke, Durham Region Home Builders Association, 206 King
Street East, P.O. Box 26064, Oshawa, LIH lCO addressed Committee with respect
to the Addendum to Report TR-36-00. Mr. Clarke advised that following the Public
Hearing of June 19,2000, the Association requested a peer review from Clayton
Research of the May 2000 Final Report Development Charges because of concerns
they had regarding discrepancies in the Report. Mr. Clarke outlined the comments
from Clayton Research as they relate to:
. Calculation of past service levels for indoor recreation
. Excess capacity
. Parkland development
. Interest costs
. Benefit through existing development
. Demographic projections
. Reserve Funds
(p) John Town. 31-811 Wilson Road N. Oshawa, LIG 7Z5 together with Kevin
Tunney addressed Committee with respect to Report PD-065-00. Mr. Tunney advised
that since the Public Meeting was held with respect to this Application, residents have
been contacted to address their concerns. Mr. Tunney advised that the building will
be set back 150 feet from the Longo's front lawn, across a five lane highway. The
traffic engineer indicates that there will be no problems on Highway 2 and only one or
two processions per year are anticipated to travel along Nash Road. The setback from
the sidewalks is the same or larger as the commercial garage in the near vicinity and
the building will be no higher than a two storey home. The signage on the building
and ground will be small and the properties will be well maintained. The landscaping
anticipated for the project will raise the bar for street asthetics in this area.
(q) Representative of Templeman, Menninga, 205 Dundas Street East,
Suite 200, P.O. Box 234, Belleville, K8N 5A2 was called but was not present.
51.d
.
.
.
G.P. & A. Minutes
PUBLIC MEETING
- 5 -
July 3, 2000
Resolution #GPA- -00
Moved by Councillor Young, seconded by Councillor Schell
THAT Committee recess until I :00 p.m.
"CARRIED"
The meeting reconvened at I :07 p.m.
Councillor Novak chaired this portion ofthe meeting.
Pursuant to the Planning Act, the Council of the Municipality of Clarington,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following applications:
(a) Official Plan Amendment - Part Lot 8, Concession 2, Former Town of
Bowmanville - St. Stephens Estates Inc.
(b) Rezoning Application - Part Lot 31 , Concession 3, Former Township of
Darlington - Kingsberry Properties
The Clerk's Department sent public notice for the rezoning application by fIrst class
mail on or before June 14,2000 to all property owners within 120 metres of the
subject property in accordance to the latest municipal assessment record. In
addition, notices were also posted on the site prior to June 14,2000. This notice
procedure is in compliance to Ontario Regulation made under the Planning Act.
The Clerk's Department sent public notice for the official plan amendment by fIrst
class mail on or before June 14,2000 to all property owners within 120 metres of
the subject property in accordance to the latest municipal assessment records. In
addition, notices were also posted on sites prior to June 14, 2000. This notice
procedure is in compliance with Ontario Regulation made under the Planning Act.
The Clerk's Department sent public notice for the proposed plan of subdivision
application by fIrst class mail on or before June 14, 2000 to all property owners
within 120 metres of the subject property in accordance to the latest municipal
assessment records. In addition, notices were also posted on sites prior to
June 14,2000, This notice procedure is in compliance with Ontario Regulation
made under the Planning Act.
(a) Report PD-063-00 - St. Stephens Estates Inc. - the purpose and effect of the
application is to delete a medium density symbol to permit the construction of 18 semi-
detached dwelling units.
No one spoke in opposition to or in support of the Official Plan Amendment
Application submitted by St. Stephens Estates Inc
Donald Taylor, Legends Consulting, 48 Harshaw Avenue, Torouto, M6S IYI
addressed Committee on behalf of the Applicant, St. Stephens Estates Inc. Mr.
Taylor advised that it is the Applicant's contention that applications will not need to
be submitted to the Land Division Committee to create the new lots for the
development of the semi-detached dwelling units as proposed in Section 9.2 ofthe
Report.
ju:J
G.P. & A. Minutes
- 6-
July 3,2000
.
PUBLIC MEETINGS CONT'D.
(b) Report PD-064-00 - Kingsberry Properties - the purpose and effect of the
application is to permit the development of a draft plan of subdivision
containing 8 single detached units, 36 semi-detached units, 32 townhouse
units and a public elementary school block.
Lise Henry-Kean, 84 Daiseyfield Avenue, Courtice, LIE 3B3 expressed her
oppositions to the proposed development based on environmental concerns,
population density, pollution factors, efficiency and costs, public school block and
consistency with previous decisions.
Libby Racansky, 3200 Hancock Road, Courtice, LIE 2MI referred to Gartner
Lee's studies in which they agree with the referral and comments ofCLOCA
contained in Section 8.3 of Report PD-064-00. Without environmental impact
studies being done, no one can determine the impact on the surrounding creeks and
one area cannot be considered in isolation of another.
Mike Pennell, 70 Daiseyfield Avenne, Courtice, LIE 3B3 expressed concerns
with the proposed development as it is infringing on environmental areas and
creeping further into agricultural lands. Mr. Pennell questions the timing of the
Adelaide A venue extension.
Robert Pennell, 72 Daiseyfield Avenue, Courtice, LIE 3B3 indicated that he
shares the concerns ofthe previous speakers in that all of the natural setting will be
lost and traffic congestion will be created.
.
Mark Denney advised that he will be moving into the Daiseyfield area in the near
future and he appreciates the fact that there will be growth, however, he is
conceroed with the expansion toward PebbIestone Road. Mr. Denney questioned
whether a watershed study had been completed.
Mark Foley, Kingsberry Properties, 319 College Avenue, P,O. Box ll, Oshawa,
LlH 7K8 advised that the original application had been filed in 1990 and at that
time a block was not provided for a public school. He advised that this
development is not the same as the Black Creek Development as this area is outside
of the environmentally sensitive area and indicated that the development will have
no impact on the Oak Ridges Morraine. Mr. Foley stated that at least 18
Environmental Impact and Hydrogeological reports have been done on this site or
on sites in close proximity to this one. However, he is willing to undertake any
study which truly is required.
PLANNING AND DEVELOPMENT DEPARTMENT
Official Plan
St. Stephens Inc.
File no: COPA
2000-002
Resolution #GPA-308-00
Moved by Councillor Schell, seconded by Councillor Young
THAT Report PD-063-00 be tabled to the Council meeting scheduled to be held
July 10,2000.
"CARRJED"
.
Rezoning and Resolution #GPA-309-00
Draft Plan Appl.
Kingsberry Prop. Moved by Councillor Rowe, seconded by Councillor Trim
l8T-90003;
DEV 90-007 (revised) THAT Report PD-064-00 be received;
JuO
G.P. & A. Minutes
-7 -
July 3,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
.
Rezoning Appl
James Tremblay &
John Town
ZBA 2000-003
.
Municipal Roster
Of Consultants
Environmental
Impact Study
PLN 17.9.4
.
Rezoning Appl.
1319164 Ontario
Ltd.
ZBA 2000-006
THAT the rezoning and draft plan of subdivision applications submitted by
D. G. Biddle & Associates on behalf of Kingsberry Properties be referred back to
Staff for further processing and preparation of a subsequent report pending receipt
of all outstanding comments;
THAT the Commissioner of Planning for the Region of Durham be advised of
Council's decision and forwarded a copy of Report PD-064-00; and
THAT all interested parties listed in Report PD-064-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GP A-3l 0-00
Moved by Councillor Young, seconded by Councillor Mutton
THA T Report PD-065-00 be received;
THAT the application to amend Zoning By-law 84-63, be Approved and that the
amending by-law, as per Attachment No.4 to Report PD-065-00 be forwarded to
Council for approval;
THAT a copy of Report PD-065-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-065-00 and any delegations be
advised of Council's decision.
"CARRJED"
Resolution #GPA-311-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report PD-066-00 be received;
THAT the Roster of Consultants for the Preparation of Environmental Impact
Studies, as indicated in Section 2 of Report PD-066-00 be approved, and remain in
effect for the period from July 1,2000 to June 30, 2003;
THAT Purchasing By-law #94-129, Section 5, Paragraph 5.13, be waived for the
term of the Roster; and
THAT all interested parties listed in Report PD-066-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-312-00
Moved by Mayor Hamre, seconded by Councillor Young
THAT Report PD-067-00 be received;
THAT the application to amend Comprehensive Zoning By-law 84-63 of the former
Town of Newcastle, submitted by D. G. Biddle & Associates Limited on behalf of
1319164 Ontario Limited be approved;
Yul
G.P. & A. Minutes
- 8-
July 3,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
.
Rezoning Appl.
Tony Slavin
ZBA 2000-0II
.
Draft Zoning
By-law
PLN 5.4
Adult School
Crossing Guard
Comer of Trulls
And Avondale/
Yorkdale Dr.
eG I.5
.
THAT the amending By-law attached to Report PD-067-00 be forwarded to
Council for approval;
THAT a copy of Report PD-067-00 and the amending By-law be forwarded to the
Durham Region Planning Department; and
THAT all interested parties listed in Report PD-067-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-313-00
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report PD-068-00 be received;
THAT the rezoning application to amend Comprehensive Zoning By-law 84-63 of
the former Town of Newcastle, submitted by Tony Slavin be approved;
THAT tbe amending By-law attached to Report PD-068-00 be forwarded to
Council for approval;
THAT a copy of Report PD-068-00 and the amending By-law be forwarded to the
Durham Region Planning Department; and
THAT all interested parties listed in Report PD-068-00 and any delegation be
advised of Council's decision.
"CARRIED"
Resolution #GPA-3l4-00
Moved by Councillor Young, seconded by Mayor Hamre
THAT Report PD-070-00 be received; and
THAT staff be authorized to hold public information centres in respect of the Draft
Zoning By-law and circulate the Draft Zoning By-law to agencies and the
development industry for comment.
"CARRIED"
Resolution #GPA-315-00
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report PD-071-00 be received;
THAT an Adult Scbool Crossing Guard be approved at Trulls Road and
AvondalelYorkville Drive, Courtice;
THAT the Director of Planning and Development be authorized to hire an Adult
School Crossing Guard to be in place by September 5, 2000 on Trulls Road and
A vondalelY orkville Drive, Courtice;
THAT the Director of Public Works arrange for the installation of school crossing
signs, pavement markings and required sidewalk extensions for the crossing; and
5Ub
G.P. & A. Minutes
- 9-
July 3,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
.
Land Acquisition
Strategy
PLN 22.3
.
.
THAT all interested parties listed in Report PD-071-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-316-00
Moved by Councillor Mutton, seconded by Mayor Hamre
THAT Report PD-072-00 be received;
THAT the Land Acquisition Strategy report, together with all the recommendations
contained therein, be approved; and
THAT staff be authorized to take all necessary actions to implement the
recommendations of the Land Acquisition Strategy.
"SEE FOLLOWING AMENDING MOTIONS"
Resolution #GPA-3l7-00
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the Land Acquisition Strategy Report be amended by deleting Section 2. A4.
"CARRIED"
Resolution #GPA-3l8-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT the Land Acquisition Strategy Report be further amended as follows:
. Section 2. Cl - deleting the words "short term" and replacing them with
the words "medium term";
. Section 2. C2 - deleting the words "medium term" and replacing them with
the words "short term".
"SEE FOLLOWING MOTION"
Resolution #GPA-319-00
Moved by Mayor Hamre, seconded by Councillor Schell
THAT the foregoing amendments (Resolution #GPA-3 18-00) be referred back to
staff for preparation of a report to be submitted to the Council meeting scheduled to
be held on July 10, 2000 to review the impacts the amendment made on
Development Charges.
"CARRIED"
) IJ '7
G.P. & A. Minutes
- 10-
July 3,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
.
.
Confidential
Property Matter
.
Resolution #GPA-320-00
Moved by Councillor Young, seconded by Councillor Mutton
THAT the Land Acquisition Strategy Report be amended in Section 2. C4 by
deleting the words "medium term" and replacing them with the words "short term".
"SEE FOLLOWING MOTION"
Resolution #GPA-32 1-00
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the foregoing amendment (Resolution #GPA-320-00) be referred back to
staff for preparation of a report to be submitted to a Council meeting scheduled to
be held July 10, 2000 to review the impacts the amendment may have on
Development Charges.
"CARRIED"
Resolution #GPA-322-00
Moved by Councillor Trim, seconded by Councillor Mutton
THAT the Land Acquisition Strategy Report be amended in Section 2. A8 by
deleting the words "long term" and replacing them with the words "short term".
"SEE FOLLOWING MOTION"
Resolution #GPA-323-00
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the foregoing amendment (Resolution #GPA-322-00) be referred to staff for
preparation of a report to be submitted to the Council meeting scheduled to be held
July 10, 2000 to review the impacts the amendments may have on Development
Charges.
"MOTION LOST"
The foregoing Resolution of GPA-322-00 of Councillors Trim and Mutton was
then put to a vote and the motion was lost.
The foregoing Resolution #GP A-316-00 of Councillor Mutton and Mayor Hamre
was then put to a vote and" CARRIED AS AMENDED."
Resolution #GPA-324-00
Moved by Councillor Schell, seconded by Councillor Young
THAT the recommendations contained in Confidential Report PD-073-00 be
approved.
"CARRIED"
jlu
.
.
.
G.P. & A. Minutes
-11-
July 3,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Confidential
Property Matter
CLERK'S DEPARTMENT
William Vainio
Property Clean
Up
VOO-OI52
Property Standards
Order Enforcement
Resolution #GPA-325-00
Moved by Councillor Rowe, seconded by Mayor Hamre
THAT the recommendations contained in Confidential Report PD-074-00 be
approved.
"CARRIED"
Resolution #GPA-326-00
Moved by Mayor Hamre, seconded by Councillor Schell
THAT Committee recess for 15 minutes.
"CARRIED"
The meeting reconvened at 2:45 p.m.
Councillor Trim chaired this portion of the meeting.
Resolution #GPA-327-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report CD-33-00 be received;
THAT, in the event Mr. Vainio fails to clean his property, or exercises his right to
appeal the Order and subsequently fails to clean his property the Municipal Law
Enforcement Officers be authorized to undertake all necessary actions to have the
property municipally known as 100 Beaver Street North, Newcastle, cleaned up;
and
THAT all costs associated with the clean up be initially charged against
contingency account number lIOO-O-X and subsequently added to the collector's
roll and collected in the same manner and with the same priorities as Municipal
Real Property Tax.
"CARRIED"
Resolution #GPA-328-00
Moved by Councillor Schell, seconded by Councillor Rowe
THA T Report CD-35-00 be received;
THAT Staff be authorized to retain a contractor to perform the property clean ups
as required in the two Property Standards Orders issued by the Property Standards
Officers;
THAT funds required to perform the work be drawn from the Contingency Account
# 1100-0- X; and
THAT the property owners, Concetto Pistritto and The Kaitlin Group Ltd. Be
advised of Council's decision.
"CARRIED"
j i I
.
.
.
G.P. & A. Minutes
- 12-
July 3,2000
CLERK'S DEPARTMENT CONT'D.
Parking Meters
Resolution #GPA-329-00
Moved by Councillor Schell, seconded by Councillor Young
THAT Report CD-36-00 be received;
THA T Staff be authorized to purchase the necessary Adaptation Kits for the on
street meters; and
THAT funds be drawn from the parking Reserve Account #1110-I62-X to cover
the cost.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Purchase of
Side Loading
Garbage Compactor
1999 Audit
Report &
Management
Letter
Resolution #GPA-330-00
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report TR-35-00 be received;
THAT the procedures set out in Purchasing By-law No. 94-129, section 5,
Paragraph 06, be waived for this particular transaction;
THAT Council authorize Staff to issue a purchase order for the supply and
delivery ofa Side Loading Garbage Compactor, to V-Quip, Burlington, Ontario at
a total cost of $87,569.05 (including taxes);
THAT the funds in the amount of $66,990.32 be drawn from the Development
Charge - Roads and Related Reserve Fund per Development Charge Policy
approved September, 1999 and Page 212 - 2000 Capital Budget;
THAT the funds in the amount of $15,040 be drawn from 2000 Public Works
Department approved Capital Budget Account #7203-00000-0505; and
THAT the remaining funds in the amount of$5,538.73 be drawn from Public
Works Equipment Reserve Account #2900-00010-0000.
"CARRIED"
Resolution #GPA-33 1-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR-42-00 be received;
THAT the presentation by Deloitte and Touche on the Financial Statements be
acknowledged with thanks;
THAT the Financial Statements for the year ended December 3 I, 1999 be
adopted;
THAT recommendations contained in the management letter be reviewed by staff
and addressed appropriately and report back on any necessary changes; and
)1<::
G.P. & A. Minutes
.
- 13 -
July 3,2000
TREASURY DEPARTMENT CONT'D.
Change to
Purchasing By-law
94-129
Low Emissivity
Ceiling - RRC
CL2000-l9
.
Nash Road
Reconstruction
CL2000-4
.
THAT the firm of Deloitte and Touche be appointed as the Municipality's
Auditors for the 2000 year end audit.
"CARRIED"
Resolution #GPA-332-00
Moved by Councillor Young, seconded by Councillor Schell
THAT Report TR -4 3 -00 be received;
THAT Purchasing By-law 94-129, be amended as identified in Schedule "A" of
Report TR-43-00.
"CARRIED"
Resolution #GPA-333-00
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report TR-44-00 be received;
THAT Arena Resources Inc., Hamilton, Ontario with a total bid in the amount of
$37,985.00 (including G.S.T.), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2000-19 be awarded the
contract for the Low Emissivity Ceiling at the Garnet B. Rickard Complex;
THAT funds in the amount $20,201.47, be drawn from Property Management
Capital Reserve Fund account #1 110-I59-x as carried over from 1999; and
THAT funds in the amount of$12,915.69 be drawn from Parkland cash-in-Iieu
Account #1110-166-x as carried from 1999; and
THAT the remaining funds required in the amount of $4,867.84 expended be
provided from the 2000 Community Services Capital Budget Account
#7606-00003 -050 I.
"CARRIED"
Resolution #GPA-334-00
Moved by Councillor Novak, seconded by Councillor Trim
THAT Report TR-45-00 be received;
THAT Balterre Conttacting Ltd., Peterborough, Ontario, with a revised total bid
in the approximate amount of$993,349.83 (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender
CL2000-4, be awarded the contract for Nash Road Reconstruction, Courtice as
required by the Department of Public Works;
THAT funds in the amount of$838,257.20 be drawn from the Development
Charge - Roads and Related Reserve Fund per approved September 1999
Development Charge Policy and Page 178 of 2000 Capital Budget;
THAT the funds in the amount of$178,461.00 be drawn from 2000 Public Works
Department approved Capital Budget Account #7205-00004-0261 ;
51)
G.P. & A. Minutes
- 14-
July 3, 2000
.
TREASURY DEPARTMENT CONT'D.
Granular
Shouldering and
Hot Mix Paving
D2000- 12
.
Neighbourhood
Park -Clarington
Corners
Phase 11
CL2000-18
Cash Activity
February 2000
.
THAT the remaining non development charge funds in the amount of$83,281.90
be reallocated from the deleted locations in the 2000 Public works Hot Mix
Paving Contract - Report TR-46-00. ($68,000 from Roads Contribution Reserve
Fund for Green Road and Martin Road and $15,281.80 for Boundary Road, Pages
193,198 and 188 of 2000 Capital Budget); and
THAT the By-law, marked Schedule "A" attached to Report TR-45-00
authorizing the Mayor and Clerk to execute the agreement be approved,
FORTHWITH
"CARRIED"
Resolution #GPA-335-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report TR-46-00 be received;
THAT Contract No. D2000-I2, tendered jointly with the Region of Durham for
Granular Shouldering and Hot Mix Paving, tendered by Harnden & King
Construction Inc., Oshawa, be approved; and
THAT the funds in an amount of$602,636.45 (including G.S.T. Rebate,
Engineering and Supervision and Sundry work by Region), (accounts as
identified on Schedule "A" attached), be drawn from the 2000 Public Works
Capital budget, FORTHWITH.
"CARRIED"
Resolution #GPA-336-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report TR-47-00 be received;
THA T Rutherford Contracting, Gormely, Ontario, with a total bid in the amount
of $461,426.75 (including G.S.T.), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2000- I 8, be awarded the
contract for the construction ofNeighbourhood Park, Clarington Comers-
Phase II, as required by the Department of Public Works;
THAT funds required in the amount of $531 ,426.75 tender plus approximately
$25,000 consulting, plus $45,000.00 for fencing and grading) be drawn from the
Public Works Account #7205-0001-0261; and
THAT the By-law attached to Report TR-47-00 marked Schedule "A"
authorizing the Mayor and Clerk to execute the agreement, be approved.
"CARRIED"
Resolution #GPA-337-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR-50-00 be received;
j 14
G.P. & A. Minutes
- 15 -
July 3,2000
.
TREASURY DEPARTMENT CONT'D.
Cash Activity
March 2000
.
Cash Activity
Report - April
2000
Self Contained
Breathing Apparatus
CL2000-20
.
THAT in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurer reports the cash position of the
Municipality of Cia ring ton for the month ended February 29, 2000, is as shown
on the schedule attached to Report TR-50-00; and
THAT Part "A" of the expenditures for the month of February 2000, be
confirmed.
"CARRIED"
Resolution #GPA-338-00
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report TR-51-00 be received;
THAT in accordance with provision of Chapter M-45, Section 79 (I) of the
Municipal Act, R.S.O. 1990, the Treasurerreports the cash position ofthe
Municipality of Clarington for the month ended March 31, 2000, is as shown on
the schedule attached to Report TR-51-00; and
THAT Part "A" of the expenditures for the month of March 2000, be confirmed.
"CARRIED"
Resolution #GPA-339-00
Moved by Mayor Hamre, seconded by Councillor Novak
THAT Report TR-52-00 be received;
THAT in accordance with provision of Chapter M-45, Section 79 (1) of the
Municipal Act, R.S.O 1990, the Treasurer reports the cash position of the
Municipality of Clarington for the month ended April 30, 2000, is as shown on
the schedule attached to Report TR-52-00; and
THA T Part "A" of the expenditures for the month of April 2000, be confirmed.
"CARRIED"
Resolution #GPA-340-00
Moved by Councillor Schell, seconded by Councillor Young
THAT Report TR-48-00 be received;
THAT Acklands-Grainger Inc., Richmond Hill, Ontario, with a total bid in the
amount of $24,705.25 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000-20, be
awarded the contract to supply and deliver nine (9) self contained breathing
apparatus as required by the Municipality ofClarington, Fire Department; and
THAT the required funds be provided from the approved 2000 Fire Department
Capital Budget Account #7102-00001-0504.
"CARRlED"
)IJ
G.P. & A. Minutes
- 16-
July 3, 2000
.
TREASURY DEPARTMENT CONT'D.
Resolution #GPA-341-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report TR-36-00 be lifted from the table and considered at this time.
"CARRIED"
Development
Charges Study
& By-law
Resolution #GPA-342-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the Addendum to Report TR-36-00 be received;
THAT the background study Final Report May 2000 be amended to exempt a
charge for industrial and not for profit institutional development;
THAT the background study Final Report May 2000 prepared by Craig Binning,
CSB Inc., as amended, be approved;
THAT the Development Charge quantum for both Residential and Non-
Residential charges be phased-in for all units, in accordance with Scenario #3, of
the final report May 2000, subject to indexing;
Residential (s.f.d.) Aug.l 2000 $5,875
. (per revised Exhibit 3 Jan. 1,2001 $6,250
Attachment #2) July.I,200I $6,625
Jan. 1,2002 $6,994
Non-Residential Aug. I , 2000 $ 4.08
(per sq. m) July.l, '2001 $ 8.16
July. I. 2002 $12.24
July. L 2003 $16.32
July 1,2004 $20.40
THAT Council, in approving the Background Study, expresses its intent to
ensure that the increase in the need for services attributable to the anticipated
development will be met and that any future excess capacity identified in the
Study will be paid for by development charges or other similar charges;
THAT Council has reviewed the changes made to the draft By-Law and after
having considered the changes, Council determined that there is not a need for
an additional public meeting;
THAT the annual report to Council on the Development Charge Reserve Fund
activity include a status report on the building permit activity and charges
collected in relationship to the projected activity;
THAT the By-law attached to Report TR-36-00, inclusive of any amendments
made by Council at the meeting of June 19,2000, be recommended to Council
for approval to rescind and replace Byelaw 99-125, except in respect of the
applications for building permits, referred to in section 27 of the By-law; and
.
Jib
G.P. & A. Minutes
- I7-
July 3,2000
.
TREASURY DEPARTMENT CONT'D.
.
FIRE DEPARTMENT
Emergency
Preparedness -
Public Alerting
.
THAT the Region of Durham and recorded interested parties be provided a copy
of Report TR-36-00 and be notified of Council's decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING MOTIONS)
Resolution #GPA-343-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT the Background Study Final Report May, 2000 be amended by excluding
a charge for industrial and institutional development.
"CARRIED"
Resolution #GPA-344-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the Treasurer report back with additional information on the feasibility of
pre-payment on a schedule basis.
"MOTION LOST'
The foregoing Resolution #GPA-342-00 was then put to a vote and "CARRIED
AS AMENDED".
Resolution #GPA-343-00
Moved by Mayor Hamre, seconded by Councillor Schell
THAT the foregoing Resolution #GPA-334-00 be amended by adding the word
"FORTHWITH" following the resolution.
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-344-00
Moved by Councillor Mutton. seconded by Councillor Novak
THAT Report FD-l 1-00 be received for information;
THAT Council endorses the recommendations in Report FD-ll-OO to Regional
Council (copy attached), regarding public alerting; and
THAT the Solicitor General be advised of this Municipality's endorsement of
Regional Council's recommendations.
"CARRIED"
.) I /
G.P. & A. Minutes
.
- 18-
July 3,2000
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Resolution #GPA-345-00
Recreation
Programs
Child Abuse
Prevention
2000-2001
Schedule of
Rates & Fees
.
We Care About
Our Young People
Campaign
Moved by Councillor Novak, seconded by Councillor Young
THAT Report CS-07-00 be received;
THA T the Procedures outlined in the Child Abuse Prevention Procedures Manual
be approved; and
THAT a copy of the Child Abuse Prevention Procedures Manual be distributed
to all community groups who work with or offer programs to youth in our
community.
TARRIED"
Resolution #GPA-346-00
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report CS-09-00 be received; and
THAT Council approve the proposed schedule of Rates and Fees attached to
Report CS-09-00, effective September I, 2000.
"CARRIED"
Resolution #GPA-347-00
Moved by Councillor Trim, seconded by Councillor Young
THAT Report CS- 12-00 be receIved;
THAT the implementation of the Ontario Business Parent Program be approved
in place of the We Care About Our Young People Campaign; and
THAT Colleen Groenveld and Michelle Gregorio of the Clarington-Newcastle
Block Parents Association, Ron Cameron of the Kawarlha Pine Ridge District
School Board, Garth Gilpin of the Bowmanville Business Center and Paul
Hawrychuk of Durham Region Police Services be thanked for their support and
continued involvement on behalf of the Municipality; and advised of the actions
taken.
"CARRIED"
Councillor Young chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
.
Oak Ridges Traij
Association
Resolution #GPA-348-00
Moved by Mayor Hamre, seconded by Councillor Rowe
THAT Report WD-32-00 be received;
j]b
G.P. & A. Minutes
.
- 19-
July 3,2000
PUBLIC WORKS DEPARTMENT CONT'D.
.
Mearos I Sub-
Division, Bow.
40M-I688
Centre Street
Information
Centre
.
THAT the Oak Ridges Trail Association (ORTA) be granted approval to
implement the submitted plan to use the specified unopened road allowances,
with the exception of the Ganaraska Forest;
THAT the section of the trail running from the northwest comer of Mosport Park
southerly to Concession Road 8, then easterly to Leskard Road be deferred back
to staff to address the concerns raised by the various delegates;
THAT staff report back to the General Purpose and Administration Committee in
September, 2000 on the deferred section of the trail;
THAT a by-law be forwarded to Council authorizing the use ofthe approved
unopened road allowances;
THAT Roy Forrester, Clarington Chapter, ORT A and the property owners who
expressed concern be advised of Council's decision; and
THAT the Townships of Manvers, Scugog and Hope be advised of Council's
decision.
"CARRIED"
Resolution #GPA-349-00
Moved by Councillor Rowe, seconded by Councillor Novak
THAT Report WD-33-00 be received;
THAT the Director of Public Works be authorized to issue a 'Certificate of
Completion' for the Storm Sewer System constructed within Plan 40M-1688;
THAT the Director of Public works be authorized to issue a 'Certificate of
Acceptance' for the Roads and Above Ground Services, which include fmal stage
roads and other related Works, constructed within part of Plan 40M-1688 (Edgerton
Drive); and
THAT the by-law attached to Report WD-33-00, assuming certain streets within
part of Plan 40M-1688 (Edgerton Drive) as Public Highway be forwarded to
Council.
"CARRIED"
Resolution #GPA-350-00
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-35-00 be received;
THAT the reconstruction of Centre Street be deferred and tendered early in
2001; and
THAT a copy of Report WD-35-00 be provided to William Humber of the Old
Bowmanville Residents Association.
"CARRIED"
JI'j
G.P. & A. Minutes
- 20-
July 3,2000
.
PUBLIC WORKS DEPARTMENT CONT'D.
Resolution #GPA-351-00
Investigation
Into on-street
Permit parking
Options
Bowmanville BIA
Request for new
Signage
.
ADMINISTRA nON
Storage Space
Visual Arts
Centre
.
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Addendum to Report WD-28-00 be received;
THAT a permit parking system be implemented on a one-year trial basis under
the conditions set out in Section 4.2 of the Addendum to Report WD-28-00; and
THAT the appropriate by-law be forwarded to Council.
"CARRIED"
Resolution #GPA-352-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report WD-34-00 be received;
THAT the request by the Bowmanville B.I.A. for a promotional sign at the
Garnet B. Rickard Complex be denied; and
THAT permission be granted for the Bowmanville B.l.A. to place a promotional
sign at the Tourism Information Centre, Liberty Street South, Bowmanville, for
public events, provided the signs are only displayed for two weeks prior to each
event.
"SEE FOLLOWING MOTION"
Resolution #GPA-353-00
Moved by Councillor Novak, seconded by Councillor Trim
THAT Report WD-34-00 be referred back to staffto bring forward a report to the
Council meeting scheduled to be held July 10, 2000 to address the cost of removable sign
posts; and
THAT Councillor Schell discuss with the Bowmanville BIA the policy for allowing
various community organizations to display banners in the downtown area.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-354-00
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report ADMlN-18-00 be received;
)LU
G.P. & A. Minutes
-21 -
July 3, 2000
.
ADMINISTRATION CONT'D.
Main Branch Library
Municipal Admin.
Centre
.
OTHER BUSINESS
Ontario
Summer
Games
Storage
Policy
.
THAT the Chief Administrative Officer be authorized to investigate
accommodation needs and report back to the General Purpose and
Administration Committee and that the BowmanvillelNewcasUe Baseball
Association be relocated by November I, 2000; and
THAT a copy of Council's action be forwarded to the BowmanvillelNewcastle
Baseball Association and the Visual Arts Centre Board of Directors.
"CARRIED
Resolution #GPA-355-00
Moved by Councillor Young, seconded by Councillor Rowe
THAT Report ADMlN-19-00 be received;
THAT Council approve the preliminary designs for the construction of a new
Bowmanville Main Branch Library and expansion of the Municipal
Administrative Centre;
THAT staff be authorized to call for tenders for this project as set out in the
Critical Path;
THAT staff be authorized to undertake a pre-qualification procedure for all
bidders; and
THAT an additional $1,040,000 ($650,000 escalation, $261,067 penthouse and
$127,900 construction contingency) be approved for the main Branch Library
and expansion to the Municipal Administrative Centre and that the additional
cost of construction be added to the proposed debenture requirements for the
facility.
"CARRIED"
Resolution #GPA-356-00
Moved by Councillor Rowe, seconded by Councillor Schell
WHEREAS Council is aware the Ontario Summer Games will be hosted by the
eight Municipalities of Durham and the Region on August 10 - 13, 2000; and
THAT to commemorate the event and on behalf of the games organizing
Committee, Council declare the week of August 7 - 13, 2000 as "Ontario
Summer Garnes Week", FORTHWITH
"CARRIED"
Resolution #GPA-357-00
Moved by Councillor Rowe, seconded by Councillor Novak
WHEREAS there is no apparent policy regarding the storage of equipment and
materials for sports and community groups in Municipal facilities;
jil
G.P. & A. Minutes
- 22-
July 3,2000
.
OTHER BUSINESS CONT'D.
THEREFORE be it resolved that direction be given to Staff, to include the
Chief Administrative Officer, Community Services and the Manager of
Operations and other related staff, to draw up a Corporate Policy regarding the
storage of equipment and/or materials for sports and/or community groups and
report back to the General Purpose and Administration Committee.
"CARRIED"
Foot
Bridge
Resolution #GPA-358-00
Moved by Councillor Novak, seconded by Councillor Rowe
WHEREAS there is a desire to promote walking and cycling as an alternative
to car travel;
WHEREAS it is desirable to provide opportunity for residents to walk to
business areas, in particular the busy areas of Highway #2;
WHEREAS a number of residents in the area of Preston vale Road and
Osgoode Gate have asked for a foot bridge to go over the creek on Old
Kingston Road. This area had been open for many years and is a great loss to
the community:
.
THEREFORE BE IT RESOLVED THAT Public Works investigate and report
back to Council in the fall the feasibility of a pedestrian bridge on Old
Kingston Road to connect the communities in the area and to provide a natural
additional walking path for the residents of Courtice.
"CARRIED"
ADJOURNMENT
Resolution #GPA-359-00
Moved by Councillor Young, seconded by Councillor Schell
THAT the meeting adjourn at 4:55 p.m.
"CARRIED"
~d/~t:/
~k__
UTY C~"
.
)!.L