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HomeMy WebLinkAbout09/10/2012 mull LwAq dv r General Purpose and Administration Committee Minutes September 10, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 10, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Acting Chief Administrative Officer, M. Marano Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Lori Gordon, Deputy Treasurer Director of Operations, F. Horvath Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Neal announced the Clarington Museum & Archives Board's Heritage Harvest fundraising event will take place on Saturday, September 22, 2012 at 5:30 p.m. at the Tooley Mill in Courtice. - 1 - General Purpose and Administration Committee Minutes September 10, 2012 Councillor Novak announced the following: • Hydro One is holding a Community Information Meeting on Tuesday, September 11, 2012 at 6:30 p.m. at the Solina Community Centre Hall. • A Public Information Centre, regarding the proposal for residential apartments in Courtice, will take place at Dr. Emily Stowe Public School on Wednesday, September 12, 2012 at 7:00 p.m. • A Fall Harvest Supper will be held on Saturday, September 15, 2012 at the Solina Community Centre Hall. Councillor Partner announced that the Orono Chili Cook-Off and Pie Auction will take place on Saturday, September 22, 2012 in downtown Orono. Councillor Traill announced that once she hears from the Kawartha Pine Ridge District School Board on the details of the Public Information Center, pertaining to a new french immersion school, she will post the details on her website. Councillor Woo announced the following: • St. George's Anglican Church's 10th Annual Charity Golf Tournament will take place on Saturday, September 15, 2012 at the Newcastle Golf and Country Club. • St. Francis of Assisi Church will be holding the Farmers Forum and Feast on Saturday, September 15, 2012 at 6:00 p.m. at the Church. Councillor Hooper announced the following: • The Clarington Older Adult Association (COAA) held an Open House and Registration on Wednesday, August 29, 2012. • The COAA 3rd Annual Fundraising Golf Tournament will take place on Wednesday, September 12 at 11:00 p.m. at Quarry Lakes. • The COAA Euchre Extravaganza will take place on Saturday, September 22, 2012 at 3:00 p.m. at the Clarington Beech Centre. • The Bowmanville Rotarians will be hosting the Rotary Foundation Walk for District 7070 on Sunday, September 23, 2012 starting at the Clarington Beech Centre at 2:00 p.m. • The 32nd Annual Clarington Terry Fox Run will take place on Sunday, September 16, 2012 starting at 8:00 a.m. at Memorial Park, Bowmanville. • The Concerts in the Park series will continue until the end of September. This week the Stone's Sparrow will be playing. • There will be a Junior A exhibition hockey game between the Belleville Bulls and the Oshawa Generals on Tuesday, September 11, 2012 at 7:05 p.m. at the Garnet B. Rickard Recreation Complex. - 2 - General Purpose and Administration Committee Minutes September 10, 2012 Mayor Foster announced the following: • A Networking Breakfast, including Durham Region Economic Development, Durham Realtors and Developers, will take place on Thursday, September 13, 2012 in Ajax. • The Durham Police Awards Night will take place on Friday, September 14, 2012 at the Deer Creek Golf and Banquet Facility. • The Durham Youth Council will be holding a meeting on Sunday, September 16, 2012 at 1:00 p.m. at the Pickering Public Library. • Family Safety Day will take place on Saturday, September 29, 2012. Council and Staff will be pulling a fire truck at Station 1. • A memorial for Violet Wilson, where the Queen's Diamond Jubilee Medal was awarded to her posthumously and presented to Ms. Wilson's daughter, took place on Thursday, September 6, 2012. Mayor Foster congratulated the Orono Fair for 160 years of tradition. MINUTES Resolution #GPA-414-12 Moved by Councillor Novak, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 25, 2012, be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Garry Murphy Report: PSD-036-12 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. - 3 - General Purpose and Administration Committee Minutes September 10, 2012 Garry Murphy, the applicant, was present to thank Staff and Council for hearing his application. He noted that Staff has been working well with him throughout the application process. Mr. Murphy added that the property was not transformed in any way in 1980 when it became an apartment building. Mayor Foster chaired this portion of the meeting. DELEGATIONS Stan Kuzma and Clint Cole were called but were not present. Kevin Huhn was present regarding the "Winter Classic - Road Hockey to Conquer Cancer" event scheduled for September 29, 2012 at Ontario Place in Toronto. He explained how he became involved in this fundraiser for the Princess Margaret Hospital. Mr. Huhn explained that he is organizing a hockey team (which includes 13 Greater Toronto Area Mayors and Deputy Mayors) to take part in the event. He presented a team jersey to Mayor Foster and Councillor Woo. Mr. Huhn added that the team name is "Council for a Cure". He noted that there is a "matching funds" sponsor who is supporting the Winter Classic. Resolution #GPA-415-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Kevin Huhn's delegation, regarding the "Winter Classic - Road Hockey to Conquer Cancer" event, be received with thanks. CARRIED PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT Mayor Foster left the meeting at 10:02 a.m. - 4 - General Purpose and Administration Committee Minutes September 10, 2012 APPLICATION FOR A ZONING BY-LAW AMENDMENT APPLICANT: GARRY MURPHY Resolution #GPA-416-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-036-12 be received; THAT the application for Zoning By-law Amendment (ZBA 2012-0011) submitted by Garry Murphy, for legalizing an existing 8 unit rental apartment building, continue to be processed including the preparation of a subsequent report; and THAT all interested parties listed in Report PSD-036-12 and any delegations be advised of Council's decision. CARRIED Mayor Foster returned to the meeting at 10:04 a.m. APPLICATIONS FOR A DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: 1494339 ONTARIO LTD. AND MARIA J. WILLIAMS Resolution #GPA-417-12 Moved by Councillor Neal, seconded by Councillor Traill THAT Report PSD-037-12 be received; THAT the application for a Draft Plan of Subdivision S-C 2012-0002, submitted by D.G. Biddle & Associates, on behalf of 1494339 Ontario Ltd. and Maria J. Williams, be supported subject to conditions as contained in Attachment 3 of Report PSD-037-12; THAT the application to amend Zoning By-law 84-63 to facilitate the draft approval of the above plan of subdivision be approved and that the Zoning By-law Amendment contained in Attachment 4 of Report PSD-037-12 be passed; THAT a copy of Report PSD-037-12 and Council's decision be forwarded to the Region of Durham Planning and Economic Development Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-037-12 and any delegations be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes September 10, 2012 ONTARIO HERITAGE TRUST RECOGNITION PROGRAM NOMINEES Resolution #GPA-418-12 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-038-12 be received; THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the Municipality of Clarington nominates: • Bill Paterson, for recognition under the Heritage Community Recognition Program lifetime achievement category, for his significant contribution to the preservation of heritage in the Municipality of Clarington, • Jennifer Knox, for recognition under the Heritage Community Recognition Program, built heritage category, for her significant contribution to the preservation in the Municipality of Clarington, • Enfield United Church Volunteers, for recognition under the Heritage Community Recognition Program, cultural heritage category, for their significant contribution to the preservation of heritage of the Municipality of Clarington, and • Newcastle Village and District Historical Society, for recognition under the Community Leadership Program, for their significant contribution to the preservation of heritage of the Municipality of Clarington; and THAT Bill Paterson, Jennifer Knox, Enfield United Church Volunteers, the Ontario Heritage Trust, Newcastle Village and District Historical Society and the interested parties listed in Report PSD-038-12 be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN Resolution #GPA-419-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-039-12 be tabled until further notice. CARRIED - 6 - General Purpose and Administration Committee Minutes September 10, 2012 REVISIONS TO THE FIT AND MICRO-FIT PROGRAM UNDER THE GREEN ENERGYACT 2009 Resolution #GPA-420-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD-040-12 be received; THAT FIT applications be considered individually by separate Council resolutions; THAT the Planning Services Fee Schedule be modified to provide for three different fees for applications under the Green Energy Act as contained in Attachment 4 of Report PSD-040-12; and THAT all interested parties listed in Report PSD-040-12 be advised of Council's decision. CARRIED APPLICATIONS UNDER THE FIT AND MICRO-FIT PROGRAM OF THE GREEN ENERGYACT 2009 Resolution #GPA-421-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-041-12 be received; THAT provided the application fee is received as adopted in Report PSD-040-12 that Council endorse the resolution contained in Attachment 4 of Report PSD-041-12 supporting the FIT application by Hybridyne Power Development Corporation on behalf of the Newcastle Golf Course, 2429 Golf Course Road as follows: WHEREAS HybridynePower Generation Site 8 Inc. (the applicant) proposes to construct and operate a rooftop solar array(the "Project") on existing buildings associated with the golf course and the conference centre building for the Newcastle Golf Course to be constructed to accommodate solar panels on the lands at 2429 Golf Course Road (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; - 7 - General Purpose and Administration Committee Minutes September 10, 2012 AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT provided the application fee is received as adopted in Report PSD-040-12 that Council endorse the resolution contained in Attachment 5 of Report PSD-041-12 supporting the FIT application by Solart Group on behalf of Chris Cooper, 5659 Gilmore Road as follows: WHEREAS Solart Group (the applicant) proposes to construct and operate a rooftop solar array(the "Project") on existing farm buildings on the lands at 5659 Gilmore Road (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules"), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. - 8 - General Purpose and Administration Committee Minutes September 10, 2012 THAT the application submitted by Hay Solar Holdings for 8969 Liberty Street not be supported; and THAT all interested parties listed in Report PSD-041-12 be advised of Council's decision. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2012 Resolution #GPA-422-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD-023-12 be received for information. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2012 Resolution #GPA-423-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD-024-12 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes September 10, 2012 CLERK'S DEPARTMENT KEEPING OF POT BELLIED PIGS Resolution #GPA-424-12 Moved by Councillor Novak, seconded by Councillor Neal THAT Report CLD-023-12 be received for information. CARRIED ANIMAL SERVICES QUARTERLY REPORT—April — June, 2012 Resolution #GPA-425-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-024-12 be received; and THAT a copy of Report CLD-024-12 be forwarded to the Animal Alliance of Canada. CARRIED 2nd QUARTER PARKING REPORT Resolution #GPA-426-12 Moved by Councillor Novak, seconded by Mayor Foster THAT Report CLD-025-12 be received; and THAT a copy of Report CLD-025-12 be forwarded to the Bowmanville Business Centre for their information. CARRIED APPOINTMENT TO ACCESSIBILITY ADVISORY COMMITTEE Resolution #GPA-427-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-026-12 be received; THAT the resignation of Keith Brettell be received, with regret, and that he be thanked for his contribution to the Committee; and - 10 - General Purpose and Administration Committee Minutes September 10, 2012 THAT Andrea Horgan be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council. CARRIED NOISE TESTING AT UNION ROD AND GUN CLUB Resolution #GPA-428-12 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report CLD-027-12 be received; and THAT all interested parties listed in Report CLD-027-12 be advised of Council's decision. CARRIED MUNICIPALLY SIGNIFICANT PUBLIC EVENTS Resolution #GPA-429-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report CLD-028-12 be received; THAT the Municipal Clerk and Deputy Clerk be delegated the authority to consider and declare events of"Municipal Significance" under the Liquor Licence Act for the purpose of obtaining Special Event Permits; and THAT future requests for events to be declared events of"Municipal Significance" be based on the following guidelines: • Historical Events (ie, Orono Fair) • Community Events (ie, an event that will promote neighbours meeting neighbours) • Economic Spinoffs (ie, Boots & Hearts, business grand openings) • Recognition Events (ie, Sports Hall of Fame) • Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)" CARRIED - 11 - General Purpose and Administration Committee Minutes September 10, 2012 RECESS Resolution #GPA-430-12 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:55 a.m. with Mayor Foster in the Chair. CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS DURING COUNCIL RECESS Resolution #GPA-431-12 Moved by Councillor Novak, seconded by Councillor Woo THAT Report COD-018-12 be received for information. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 12 - General Purpose and Administration Committee Minutes September 10, 2012 OTHER BUSINESS NEW FEDERAL ELECTION BOUNDARIES Resolution #GPA-432-12 Moved by Councillor Novak, seconded by Councillor Hooper WHEREAS the Federal Electoral Boundaries Commission for Ontario has proposed a new electoral map for consideration at public hearings this fall; AND WHEREAS the proposed federal electoral boundaries divide Clarington into three electoral districts; AND WHEREAS the Commission has sought not to divide a municipality into more than one federal electoral district in other areas of the province; AND WHEREAS the Municipality of Clarington has worked diligently in bringing together several municipalities as one to create a cohesive community; AND WHEREAS the proposed federal electoral boundaries for Canadians who call Clarington home indicate a lack of understanding of the community of Clarington as well as a departure from the respect for both the importance of local government and its boundaries in determining electoral boundaries and for making government understandable to its citizens; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington indicate its strong opposition to the proposed electoral boundaries; THAT staff register the Municipality to make a presentation to the Federal Electoral Boundaries Commission for Ontario at the relevant public hearings this Fall; THAT Staff report back to the General Purpose and Administration Committee on September 24, 2012 outlining key messages that will be brought forward at the public hearing; and THAT a copy of this resolution be forwarded to the Federation of Canadian Municipalities, the Association of Municipalities of Ontario, the headquarters of the provincial and federal political parties, the Regional Municipality of Durham, the area municipalities within the Regional Municipality of Durham, and the other municipalities affected by the Commission's proposal for Clarington. CARRIED - 13 - General Purpose and Administration Committee Minutes September 10, 2012 RESOLUTION TO SUPPORT AN AMENDMENT TO THE MINISTRY OF HEALTH'S REGULATION TO ALLOW RURAL BED & BREAKFAST BUSINESSES IN THE PROVINCE TO UTILIZE PUBLIC LABS FOR WATER SAMPLES AND TESTING Resolution #GPA-433-12 Moved by Councillor Woo, seconded by Councillor Novak WHEREAS the Municipality of Clarington acknowledges the importance of clean water and water testing to ensure safe drinking water in rural Ontario; AND WHEREAS rural Ontario residents can utilize public testing in ensuring safe drinking water for their families; AND WHEREAS Ministry of Health Regulation 319/08 states, "Any Facility with a private well that offers overnight accommodations must be assessed and have regular water testing", further, that all testing must be at an approved private lab; AND WHEREAS rural Bed & Breakfast businesses in the Province, including those in the Municipality of Clarington will see water well testing requirements increase significantly and to a level that may be, in some cases, cost prohibitive to their continued operation as a result of the private lab requirement; THEREFORE BE IT RESOLVED THAT the Municipality of Clarington support an amendment to the Ministry of Health's Regulation 319/08 to allow rural Bed & Breakfast businesses in the Province to utilize public labs for water samples and testing; and THAT this resolution be forwarded to the Minister of Health & Long-Term Care, local Member of Parliament and Member of Provincial Parliament, Rural Ontario Municipal Association (ROMA), Association of Municipalities of Ontario (AMO) and the Regional Municipality of Durham. CARRIED - 14 - General Purpose and Administration Committee Minutes September 10, 2012 REQUEST FOR REPORT — THIRD PARTY LIABILITY FOR COST OF CLEAN-UP OF NEWCASTLE FIRE HALL SITE Resolution #GPA-434-12 Moved by Councillor Neal, seconded by Councillor Traill THAT the Municipal Solicitor be directed to prepare a report, for the General Purpose and Administration Committee meeting of October 15, 2012, regarding whether any third parties can be held liable for the cost of the clean-up of the property for the proposed new Fire Hall in Newcastle. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS WATERFRONT ACCESS —WEST BEACH PROPERTIES Resolution #GPA-435-12 Moved by Councillor Neal, seconded by Councillor Woo THAT Confidential Report LGL-003-12 be received for information. CARRIED CLOSED SESSION Resolution #GPA-436-12 Moved by Councillor Novak, seconded by Councillor Neal THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Report LGL-004-12, regarding a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 15 - I General Purpose and Administration Committee Minutes September 10, 2012 RISE AND REPORT The meeting resumed in open session at 11:44 a.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. DREDGING OF BOWMANVILLE CREEK Resolution #GPA-437-12 Moved by Councillor Novak, seconded by Councillor Neal THAT Confidential Report LGL-004-12 be received for information.. CARRIED ADJOURNMENT Resolution #GPA-438-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 11:45 a.m. CARRIED f� f MAYOR ` bE UTY G ER'K - 16 - i i I