HomeMy WebLinkAbout1984-04-18Mv111M l �,
CORPORATION OF THE TOWN OF NEWCASTLE
., `.
C 40 TEMPERANCE STREET
BOWMANVILLE, ONTARIO
L 1C 3A6
NEWCASTLE COMMUNITY SERVICES PLANNING BOARD
AGENDA
TELEPHONE 623-3379
Ontario Hydro Information Centre
7 p.m., April 18 1984
Call to Order
1. Welcome and Opening remarks
2. Orientation to Group Dynamics
3. Briefing Papers: Community Services Department
Treasury Department
Planning Department
Clerk's Department
Administration
Provincial Ministry of Tourism and Recreation
4- Draft Terms of Reference
5. Action Plans and possibility of Sub- Committees
(3 committees, 4 members each)
6. Administrative Matters
7. Future Meetings
Introduction
In an attempt to provide direction to the Board or at the very least,
a point from which discussion may be initiated, staff have attempted
to formulate terms of reference for the Committee.
The terms of reference have been taken from recommendations 4 and 5 of
the Master Plan and re -ordered into a form that will permit the Board to
deal with issues from a sound conceptual framework. The re -ordering
stresses a learning and familiarization process prior to recommendations
being made to Council.
t
Draft Terms of Reference
Operating Principles
The following six principles constitute the operational mandate of
the Newcastle Community Services Planning Board:
1) to make a strong commitment to community -wide leisure resource
planning;
2) to develop an understanding of hierarchical servicing structures
related to both local and Town -wide leisure needs;
3) to develop an understanding of the finite nature of Town finances;
4) to serve as a forum for the exchange of ideas and the discussion
of problems with the goal of eliminating existing feelings of
"parochial favouritism";
5) to act as a liaison between the first and third tiers of the
local leisure delivery system and to assist in the dissipation
of knowledge and information related to the recreational planning
process;
6) to serve as the principal strategic decision making body related to
the provision and development of future recreation resources and
to make recommendations to Town Council in this regard where necessary.
Responsibilities
The Newcastle Community Services Planning Board is entrusted
with the following responsibilities:
1) the achievement of the principles, goals, objectives, and
recommendations of the Town of Newcastle Culture and
Recreation Master Plan;
2) continual liaison with both local and Town -wide tier
one groups, clubs and associations in order that their needs
and ipterests may be incorporated in the planning process;
3) providing information to the Town Planning Department and/or
Council related to the selection of developer land dedications
or the cash in lieu option for future subdivision development
within the Town;
4) providing assistance to the municipality in the planning and
acquisition of lands for park and open space purposes within
the Town;
5) providing information and analysis upon which future recreation
programs and resources will be based; the identification of capital
needs and the submission of development proposals to the Town
Council in regards to major projects, detailing project:
- need and intent;
- location and features;
- potential funding sources and cost sharing;
- the role of the Town in the project;
6) the submission and discussion of budgets for all operating and
capital items in co-operation with the local Hall Boards, local
Athletic Boards, Arena Boards,` and Park Associations; the
identification of sources of funding assistance; and the
submission of funding applications either autonomously or with
the Town.
Support Staff
The Newcastle Community Services Planning Board will have technical
support from Town staff. In this regard the Director and Deputy
Director of Community Services, the Director of Planning and the
Chief Administrative Officer will attend meetings of the Board.
Other technical assistance may be requested for the Board through
the Chief Administrative Officer.
Reporting Relationship
The Newcastle Community Services Planning Board will report to Council
by forwarding copies of the minutes of the meeting to the Clerk's
Office for inclusion as a report in the subsequent Council meeting.
Where the Community Services Planning Board is requesting specific
Council actions, such actions will be specifically identified in a report
to Council by the Chairman of the Community Services Planning Board.