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HomeMy WebLinkAbout1984-04-18Mv111M l �, CORPORATION OF THE TOWN OF NEWCASTLE ., `. C 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L 1C 3A6 NEWCASTLE COMMUNITY SERVICES PLANNING BOARD AGENDA TELEPHONE 623-3379 Ontario Hydro Information Centre 7 p.m., April 18 1984 Call to Order 1. Welcome and Opening remarks 2. Orientation to Group Dynamics 3. Briefing Papers: Community Services Department Treasury Department Planning Department Clerk's Department Administration Provincial Ministry of Tourism and Recreation 4- Draft Terms of Reference 5. Action Plans and possibility of Sub- Committees (3 committees, 4 members each) 6. Administrative Matters 7. Future Meetings Introduction In an attempt to provide direction to the Board or at the very least, a point from which discussion may be initiated, staff have attempted to formulate terms of reference for the Committee. The terms of reference have been taken from recommendations 4 and 5 of the Master Plan and re -ordered into a form that will permit the Board to deal with issues from a sound conceptual framework. The re -ordering stresses a learning and familiarization process prior to recommendations being made to Council. t Draft Terms of Reference Operating Principles The following six principles constitute the operational mandate of the Newcastle Community Services Planning Board: 1) to make a strong commitment to community -wide leisure resource planning; 2) to develop an understanding of hierarchical servicing structures related to both local and Town -wide leisure needs; 3) to develop an understanding of the finite nature of Town finances; 4) to serve as a forum for the exchange of ideas and the discussion of problems with the goal of eliminating existing feelings of "parochial favouritism"; 5) to act as a liaison between the first and third tiers of the local leisure delivery system and to assist in the dissipation of knowledge and information related to the recreational planning process; 6) to serve as the principal strategic decision making body related to the provision and development of future recreation resources and to make recommendations to Town Council in this regard where necessary. Responsibilities The Newcastle Community Services Planning Board is entrusted with the following responsibilities: 1) the achievement of the principles, goals, objectives, and recommendations of the Town of Newcastle Culture and Recreation Master Plan; 2) continual liaison with both local and Town -wide tier one groups, clubs and associations in order that their needs and ipterests may be incorporated in the planning process; 3) providing information to the Town Planning Department and/or Council related to the selection of developer land dedications or the cash in lieu option for future subdivision development within the Town; 4) providing assistance to the municipality in the planning and acquisition of lands for park and open space purposes within the Town; 5) providing information and analysis upon which future recreation programs and resources will be based; the identification of capital needs and the submission of development proposals to the Town Council in regards to major projects, detailing project: - need and intent; - location and features; - potential funding sources and cost sharing; - the role of the Town in the project; 6) the submission and discussion of budgets for all operating and capital items in co-operation with the local Hall Boards, local Athletic Boards, Arena Boards,` and Park Associations; the identification of sources of funding assistance; and the submission of funding applications either autonomously or with the Town. Support Staff The Newcastle Community Services Planning Board will have technical support from Town staff. In this regard the Director and Deputy Director of Community Services, the Director of Planning and the Chief Administrative Officer will attend meetings of the Board. Other technical assistance may be requested for the Board through the Chief Administrative Officer. Reporting Relationship The Newcastle Community Services Planning Board will report to Council by forwarding copies of the minutes of the meeting to the Clerk's Office for inclusion as a report in the subsequent Council meeting. Where the Community Services Planning Board is requesting specific Council actions, such actions will be specifically identified in a report to Council by the Chairman of the Community Services Planning Board.