HomeMy WebLinkAboutCLD-028-12 MUNICIPAL Clarftwn REPORT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: September 10, 2012 Resolution#: _q,947-1,;2 By-law#: N/A
Report#: CLD-028-12 File#:
Subject: MUNICIPALLY SIGNIFICANT PUBLIC EVENTS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-028-12 be received;
2. THAT the Sports Hall of Fame Gala be declared as an event of Municipal
Significance for 2012 and all subsequent years;
3. THAT the Mayor's Golf Classic be declared as an event of Municipal Significance
for 2013 and all subsequent years; and
4. THAT future requests for events to be declared events of "Municipal
Significance" be based on the following guidelines:
• Historical Events (ie, Orono Fair)
• Community Events (ie, an event that will promote neighbours meeting
neighbours)
• Economic Spinoffs (ie, Boots & Hearts, business grand openings)
• Recognition Events (ie, Sports Hall of Fame)
• Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)
Submitted by: Reviewed by:
Pa B,a4 ie, CMO Franklin Wu,
Municipal Clerk Chief Administrative Officer
PLB/jeg
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
REPORT NO.: CLD-028-12 PAGE 2
1. BACKGROUND
At the Council meeting held on July 3, 2012, the following resolution was approved:
"THAT Staff be directed to prepare a report regarding guidelines for defining
significant community events as it relates to Special Occasion Permits under the
Alcohol and Gaming Commission of Ontario's rules and regulations."
2. COMMENT
In July 2011, the Provincial requirements for approving Special Occasion Permits
(SOPs) were amended such that any applicant other than a registered charity or not-
for-profit organization who is holding a public event requires a resolution of Council
declaring the event as a Municipally Significant Event. This resolution must be
passed by Council at least 30 days in advance of the event.
This requirement is in place for events that are open to the general public and
applies to the Municipality holding events in our own venues. It is not anticipated
that many requests will be received as most public events involving alcohol are
organized by registered charities and not-for-profit organizations.
The Alcohol and Gaming Commission have advised that for annual events, one
resolution can be passed stating that the designation applies for all subsequent
years, as was done recently with the Orono Fair.
3. CURRENT MUNICIPAL EVENTS
Municipal events that are by invitation only and not open to the general public, ie,
staff Christmas party, volunteer recognition, do not require a resolution declaring
them as municipally significant.
Currently, ongoing municipal events that do require a resolution are the Sports Hall
of Fame Gala and the Mayor's Golf Classic. The recommendations contained within
this report will provide approval for these annual events for all future years.
REPORT NO.: CLD-028-12 PAGE 3
4. GENERAL GUIDELINES
In considering requests for events to be declared "Municipally Significant", it is
recommended that the events be approved based on the following guidelines:
• Historical Events (ie, Orono Fair)
• Community Events (ie, an event that will promote neighbours meeting
neighbours)
• Economic Spinoffs (ie, Boots & Hearts, business grand openings)
• Recognition Events (ie, Sports Hall of Fame)
• Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)
5. CONCURRENCE - Not applicable
6. CONCLUSION
In order to provide direction for Council when considering requests for public events
to be declared "Municipally Significant", it is respectfully recommended that the
guidelines contained within this report be approved.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti L. Barrie, Municipal Clerk