HomeMy WebLinkAbout2023-07-07Clarftwn
Electronic Council Communications Information
Package
Date: July 7, 2023
Time: 12:00 PM
Location: ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
July 7, 2023
Electronic Council Communications Information Package (ECCIP)
Pages
1. Region of Durham Correspondence
1.1 Energy From Waste — Waste Management Advisory Committee dated 3
June 27, 2023
1.2 PSA - Road closure on Bowmanville Avenue in Clarington - June 29, 7
2023
1.3 PSA - Durham Region reminds residents of special waste collection 10
service - July 7, 2023
2. Durham Municipalities Correspondence
2.1 City of Oshawa - Federation of Canadian Municipalities (FCM) 13
Resolution concerning Municipal Growth Framework - June 28, 2023
3. Other Municipalities Correspondence
3.1 Municipality of Chatham -Kent - Support of Bill 5 - June 27, 2023 15
3.2 Town of Caledon - Illegal Land Use and Enforcement Update - June 29, 17
2023
3.3 Town of Petrolia - Increase of Licensed Child Care Spaces - June 29, 30
2023
3.4 Municipality of Chatham -Kent - Time for Change Municipal Freedom of 32
Information and Protection of Privacy Act - July 5, 2023
4. Provincial / Federal Government and their Agency Correspondence
4.1 Ministry of Natural Resources and Forestry - Proposal to Amend Three 35
Regulated Manuals under the Crown Forest Sustainability Act - July 4,
2023
4.2 Ministry of Natural Resources and Forestry - Release of Proposed 37
Technical Bulletin: Data Survey and Mapping Specifications - July 4,
2023
5. Miscellaneous Correspondence
5.1 Kawartha Conservation Authority Transition Plan - Progress Report 5 40
Page 2
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2097.
The Regional Municipality of Durham
Minutes
Energy From Waste — Waste Management Advisory Committee
Tuesday, June 27, 2023
A meeting of the Energy From Waste — Waste Management Advisory Committee was
held on Tuesday, June 27, 2023 in Council Chambers, Regional Headquarters, 605
Rossland Road East, Whitby, at 7:00 PM. Electronic participation was permitted for
this meeting.
1. Roll Call
Present: G. Gordon, Whitby, Chair
G. Best, Whitby
M. Cannon, Oshawa
R. Fleming, Pickering
P. Haylock, Clarington, Vice -Chair
K. Palinka, Oshawa
T. Shomar, Clarington
J. Vinson, Clarington
*all members of the Committee participated electronically
Absent: C. Des Granges, Clarington
Non -Voting Members
Present: N. Ratnasingam, Climate Action Response Coordinator, Municipality of
Clarington
L. Reck, Manager of Corporate Performance and Innovation,
Municipality of Clarington
Staff
Present: M. Barta, Systems Support Specialist — Information Technology
A. Evans, Director, Waste Management Services
R. Jagannathan, Acting Commissioner of Works
L. Saha, Project Manager, Waste Management
D. San Juan, Environmental Health Specialist, Health Department,
Durham Region
S. Ciani, Committee Clerk, Corporate Services — Legislative Services
2. Declarations of Interest
There were no declarations of interest.
3. Adoption of Minutes
Page 3
Energy from Waste — Waste Management Advisory Committee Minutes
June 27, 2023 Page 2 of 4
Moved by G. Best, Seconded by T. Shomar,
That the minutes of the EFW-WMAC meeting held on Tuesday,
March 28, 2023, be adopted.
CARRIED
4. Presentations
There were no presentations heard.
5. Delegations
There were no delegations heard.
6. Correspondence
There were no correspondence items to be considered.
7. Administrative Matters
A) EFW-WMAC Work Plan (2023-2024) — Next Steps
A. Evans advised that the EFW-WMAC Workplan was approved by the Works
Committee and Regional Council in May. He advised that there are three key
areas of the workplan that the Committee can examine:
1) Plan and Program Implementation;
2) Diversion Program Assessment; and
3) Technology and Facility Review.
Discussion ensued regarding what areas of the workplan Committee
members would be interested in investigating, and how the Committee can
move forward with the workplan such as how the Committee could help in
increasing outreach to the community.
Committee members expressed their interest in investigating organics
diversion, community outreach activities (such as presenting to elementary
and secondary school classes), and investigating what Durham's
infrastructure needs are.
8. Other Business
A) Update by Andrew Evans, Director, Waste Management Services, the Regional
Municipality of Durham, regarding Oshawa Landfill — Biocover Pilot
A. Evans advised that the Biocover Pilot Systems are comprised of an above
ground filter and in -cover bio window that were constructed in May 2023. He
advised that these systems will now be evaluated to assess their performance
in terms of methane reduction as materials move through the biocover. He
Page 4
Energy from Waste — Waste Management Advisory Committee Minutes
June 27, 2023 Page 3 of 4
further advised that staff will be reporting to the Ministry of the Environment,
Conservation, and Parks (MECP) next Spring, and that an assessment of
whether the monitoring should continue will be made.
A. Evans advised that longer term monitoring would allow staff to see the
effectiveness of the biocover over multiple seasons.
B) Update by Andrew Evans, Director, Waste Management Services, the Regional
Municipality of Durham, regarding Community and Outreach Activities
A. Evans advised that the Works Department recently hosted a number of
successful and well -attended outreach activities such as: compost giveaways
throughout the Region; an open house at the Durham York Energy Centre
(DYEC) for National Public Works Week (NPPW) that was attended by
roughly 180 visitors; staff attendance at several watershed festivals hosted by
the Central Lake Ontario Conservation Authority (CLOCA); and
communications with local schools boards to learn about the Waste programs
that staff have developed.
A. Evans responded to questions from the Committee regarding online
community engagement activities that the Region has completed in the past;
whether Committee will be advised of when events are taking place in the
Region so that they can share this information within their networks; how
residents are accessing the Region's waste management information and
how the online calendar can be better utilized/advertised; and the possibility
of establishing a Waste Reduction Achievement Award.
C) Update by Andrew Evans, Director, Waste Management Services, the Regional
Municipality of Durham, regarding Durham Region's Organics Management
Project
A. Evans advised that the contract for Durham Region's Organics
Management Project (for the processing of green bin materials) is out for
tender, and that staff are continuing to work on developing a model for multi -
residential collection of green bin materials which includes surveying buildings
across the Region to assess their readiness. He advised that staff will be
looking at a Request for Proposal (RFP) in the Fall and will then be bringing
the program to Council for budget approval as it would be a new service
program.
D) Update by Andrew Evans, Director, Waste Management Services, the Regional
Municipality of Durham, regarding Extended Producer Responsibility
A. Evans advised that the first communities are transitioning to extended
producer responsibility (EPR) this weekend, and that Durham is about one
year out to transitioning. He advised that staff continue to work with Circular
Materials Ontario (CMO) on a number of issues including the use of Waste
Page 5
Energy from Waste — Waste Management Advisory Committee Minutes
June 27, 2023 Page 4 of 4
Material Facilities (WMF) as collection points, how complaints and inquiries
will be processed, and the transition with regards to promotion and education.
In response to a question from the Committee regarding an update on the
Region's Material Recovery Facility (MRF), A. Evans advised that last Fall
there was a tender put out to the private sector. HGC was the successful
bidder and they will be operating the facility under contract to the Region up
until Durham's transition to EPR.
E) Update by Andrew Evans, Director, Waste Management Services, the Regional
Municipality of Durham, regarding Durham York Energy Centre
A. Evans advised that the Durham York Energy Centre (DYEC) facility
remains fully operational with no issues to report.
A. Evans responded to questions from the Committee regarding organizing a
DYEC tour for the new Committee members; an update with respect to the
20,000-tonne increase in capacity at the DYEC; and what the effect would be
at the DYEC if organics were reduced through diversion.
9. Next Meeting
The next regularly scheduled meeting of the EFW-WMAC will be held on
Thursday, September 26, 2023 in Council Chambers, at 7:00 PM, Regional
Headquarters, 605 Rossland Road East, Whitby.
10. Adjournment
Moved by G. Best, Seconded by P. Haylock,
That the meeting be adjourned.
CARRIED
The meeting adjourned at 7:47 PM.
G. Gordon, Chair, Energy from Waste — Waste
Management Advisory Committee
S. Ciani, Committee Clerk
Page 6
Chambers, Michelle
From: Stacy Grant <Stacy.Grant@Durham.ca>
Sent: June 29, 2023 2:12 PM
To: Stacy Grant
Subject: PSA - Road closure on Bowmanville Avenue in Clarington
AM211-WI/_1111111
For your information: The following media material has been distributed to local media and is now
available online at durham.ca/newsroom. Details will also be shared on the Region's social media
sites (Facebook and Twitter).
Thank you,
Stacy
10 Stacy Grant (she/her) I Communications Advisor
Office of the CAO I Communications and Engagement
The Regional Municipality of Durham
Stacy.Grant@durham.ca 1 289-927-2641 1 durham.ca
o® D
77WD7)))
DURHAM
REGION
Region of Durham News
6/29/2023 1:58:01 PM
1
Page 7
Road closure on Bowmanville Avenue in
Clarington
Whitby, Ontario — The Regional Municipality of Durham is advising residents of an
upcoming road closure of Bowmanville Avenue in the community of Bowmanville, in the
Municipality of Clarington.
Where: Bowmanville Avenue (Regional Road 57), between King Street (Regional Highway
2) and Stevens Road, in Bowmanville.
When: July 21 at 9 p.m. to July 24 at 5 a.m. Unfavorable weather conditions may impact
the work schedule.
Why: The road closure is part of the Bowmanville Avenue widening and reconstruction
project. Learn more at durham.ca/BowmanvilleAveConstruction.
Note: Emergency access will be maintained during the closure, and detour routes will be
posted in advance.
Businesses in the area will remain open throughout the construction. Durham Region offers
a helpful overview of what businesses can expect during construction, including tips on
how to minimize the inconvenience on their business, at durham.ca/OpenForBusiness.
The Region realizes that the work may be disruptive and will make every effort to complete
the work as quickly and efficiently as possible. Drivers are asked to exercise caution for the
safety of pedestrians, cyclists and work crews.
—30—
For media inquiries, please contact Corporate Communications.
Read this article on our website.
w5D-D)
DURHAM
REGION
CONTACT US
605 Rossland Rd. E
Whitby, Ontario L1 N 6A3
(905) 668-7711 1 Region of Durham
THIS MESSAGE IS FOR THE USE OF THE INTENDED RECIPIENT(S) ONLY AND MAY CONTAIN INFORMATION THAT IS
PRIVILEGED, PROPRIETARY, CONFIDENTIAL, AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY
LEGISLATION. No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified
that any review, re -transmission, dissemination, distribution, copying, conversion to hard copy, taking of action in
reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have
received this message in error, please notify me by return e-mail and delete or destroy all copies of this message.
Page 9
Chambers, Michelle
From: Durham Region Corporate Communications <CorporateCommunications@durham.ca>
Sent: July 7, 2023 9:55 AM
Subject: PSA - Durham Region reminds residents of special waste collection services
Some people who received this message don't often get email from corporatecommunications@durham.ca. Learn why this is important
EXTERNAL
For your information: The following media material has been distributed to local media and is now
available online at durham.ca/newsroom. Details will also be shared on the Region's social media
sites (Facebook and Twitter).
Should you wish to stop receiving these emails, please notify
CorporateCommunications(cD-durham.ca at any time.
10 Emily Meek (she/they) I Communications Advisor
Office of the CAO I Communications and Engagement
The Regional Municipality of Durham
Emily.Meek(&-durham.ca 1 289-830-8601 1 durham.ca
D®C30
77BD7)))
DURHAM
REGION
Region of Durham News
7/7/2023 9:25:31 AM
Page 10
Durham Region reminds residents of special waste
collection services
Whitby, Ontario — If you have an old appliance, porcelain bathroom fixtures, couch or
television that you would like to have collected, the Region of Durham offers free special
curbside collection.
Special waste collection is available for:
• Bulky goods such as mattresses, box springs, couches, chairs, desks, coffee tables,
dressers and other furniture.
• Metal goods such as stoves, washers, dryers, air conditioners, dehumidifiers,
refrigerators, dishwashers, freezers and microwaves.
• Scrap metal such as barbecues (tanks and charcoal removed), bicycle frames,
empty hot water tanks, shelving units, chairs, desks.
• Porcelain bathroom fixtures such as toilets, bidets, sinks and bathtubs. For two-
piece toilets, the tank must be separated from the bowl. Two-piece toilets that have
not been separated will not be collected.
• Electronics such as televisions, computers, desktop printers, laptops,
tablets, stereos, receivers, speakers, cellphones, smartphones, corded and
cordless telephones, cameras, radios, VCRs, and DVD and Blu-ray players.
Residents should erase personal information from hard drives and SIM cards before
their scheduled collection.
For bulky goods:
• In Ajax and Pickering, bulky goods are collected on your regular garbage collection
day (no appointment required). There is a limit of two items per collection.
• In Brock, Clarington, Scugog and Uxbridge, bulky goods are collected by
appointment only. There is a limit of two items per collection.
For metal goods, scrap metal, porcelain bathroom fixtures and electronics:
• In Ajax, Brock, Clarington, Pickering, Scugog and Uxbridge, metal goods, porcelain
bathroom fixtures and electronics are collected by appointment only. There is no
limit to the number of items per collection.
Scheduling a special waste collection is fast and convenient. You can schedule collection
online at durham.ca/waste, on your mobile device using the Durham Region Waste App,
or by calling 311 (within Regional limits) or 905-668-7711 (toll -free at 1-800-372-1102).
Waste collection for Oshawa and Whitby is the responsibility of those individual
municipalities, not the Region of Durham. Residents are asked to contact their local area
municipality regarding the collection of these items.
Page 11
For more information regarding the collection of special items (including By -Law 46-2011,
set -out specifications, acceptable and unacceptable items), visit
durham.caMasteCollection.
—30—
Media inquiries:
The Regional Municipality of Durham:
Corporate Communications
905-668-4113 extension 2383
CorporateCommunications@durham.ca
Read this article on our website.
NDD7D)
DURHAM
REGION
CONTACT US
605 Rossland Rd. E
Whitby, Ontario L1 N 6A3
(905) 668-7711 1 Region of Durham
THIS MESSAGE IS FOR THE USE OF THE INTENDED RECIPIENT(S) ONLY AND MAY CONTAIN INFORMATION THAT IS
PRIVILEGED, PROPRIETARY, CONFIDENTIAL, AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY
LEGISLATION. No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified
that any review, re -transmission, dissemination, distribution, copying, conversion to hard copy, taking of action in
reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have
received this message in error, please notify me by return e-mail and delete or destroy all copies of this message.
Page 12
Oshawa°
File: 03-05
June 28, 2023
DELIVERED BY E-MAIL
(clerks@durham.ca)
Region of Durham
Office of the Chief Administrative Officer
Legislative Services
Re: Federation of Canadian Municipalities (FCM) Resolution concerning Municipal Growth
Framework
Oshawa City Council adopted the following resolution at its meeting of June 26, 2023:
"Whereas the Province of Ontario has indicated that it will be assigning provincial
representatives to review the operations and future of the Regional Municipality of
Durham, and
Whereas this review may lead to the dissolution of the Region of Durham or the
amalgamation of the current member municipalities into a new City of Durham, and that
either option could have detrimental impacts of services to the residents of Oshawa and
Durham, and
Whereas similar plans imposed by the Province in communities such as the City of
Toronto, have led to increased costs and taxation levels, and
Whereas these actions have not been requested by the Region of Durham, the City of
Oshawa, and our fellow member municipalities in Durham.
Be it resolved:
That the City of Oshawa does not support any actions that would impact the boundaries
or status of the City of Oshawa without the consent of the Council of the City of Oshawa
following a public consultation with the residents of the City of Oshawa including a formal
referendum voted on by the residents of Oshawa prior to any decision; and,
The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7
Phone 905.436.3311 1.800.667.4292 Fax 905.436.5697
www.oshawa.ca
.../2
Page 13
2
That copies of this resolution be forwarded to the Region of Durham, all members
municipalities and school boards located in Durham Region, to all MPs and MPPs based
in the Region of Durham, to the Premier and Opposition Leaders of the Province of
Ontario, to the Minister of Municipal Affairs and Housing to the Association of
Municipalities of Ontario and to any other bodies deemed by Oshawa staff."
If you need further assistance concerning the above matter, please contact me at the address
listed below or by telephone at 905-436-3311.
Mary Medeiros
Director, Legislative Services/City Clerk
/j I
c: Office of the C.A.O.
Regional Municipality of Durham
All Durham Regional Municipalities
All School Boards within Durham Region
Durham MPs
Durham MPPs
Minister of Municipal Affairs and Housing
Association of Municipalities of Ontario
Page 14
4 Chatham -Kent
c.AV&&y GuwO„ s6u& siwkt
June 27, 2023
The Honourable Doug Ford
Premier ontario.ca
Municipality of Chatham -Kent
Corporate Services
Municipal Governance
315 King Street West, P.O. Box 640
Chatham ON N7M 5K8
Re: Support Bill 5
Please be advised the Council of the Municipality of Chatham -Kent, at its regular
meeting held on June 26, 2023, passed the following resolution:
Whereas Council has previously approved the development of a Municipal Diversity,
Equity, Inclusion and Justice Strategy.
Whereas this Council previously passed a motion in support of Bill 5.
Whereas a safe and respectful workplace is a basic expectation of all Ontarians and a
part of our DEIJ Strategy.
Whereas serving our communities in a leadership role is a privilege and a responsibility.
Whereas all council members agree to follow a Code of Conduct when they are sworn
into office.
Whereas AMO, other municipal organizations such as ROMA and OBCM and 84
municipalities have lent their support to making changes to improve and has now
requested more direct support from Municipal Councils.
Whereas democracy suffers when the public loses confidence in their representatives
and institutions.
Whereas improving local public discourse will improve public confidence in local
government and increase respect for our municipal institutions and the work we do.
Therefore, the Municipality of Chatham -Kent supports the recommendations made by
AMO,
That the
Codes of Conduct should be updated to include workplace safety and
harassment policies
Codes of Conduct should have an escalating enforcement mechanism through
administrative monetary penalties that recognize local circumstances
Integrity Commissioners should have better, standardized training to improve
consistency of decisions across the province in the most egregious cases, such
Page 15
I►
as harassment or assault, municipalities should be able to apply to a judge to
remove a sitting member if recommended by an Integrity Commissioner
A member removed under this process should be unable to sit in another election
during the term of office removed and the subsequent term
That the Municipality of Chatham -Kent continues to urge the Ontario Government to
table and pass legislation to make these changes as soon as possible.
That Administration be directed based on AMO's request to set up meetings with our
local MPP's before the AMO Conference in August to request that the Government of
Ontario introduce legislation to enact our recommended changes.
If you have any questions or comments, please contact Judy Smith at
ckclerk chatham-kent.ca
Sincerely, Judy
Digitally signed by
Judy Smith
Smith Date: 2023.06.27
17:31:58-04'00'
Judy Smith, CMO
Director Municipal Governance
Clerk /Freedom of Information Coordinator
C
Minister of Municipal Affairs and Housing
Local MPPs
Ontario Municipalities
Page 16
jai"
June 29, 2023
The Honourable Doug Ford
Premier of Ontario
Premier's Office, Room 281
Legislative Building, Queen's Park
Toronto, ON M7A 1A1
Annette Groves
Mayor
Sent via E-Mail: doug.fordco(a)pc.ola.org
RE: STAFF REPORT 2023-0327: ILLEGAL LAND USE ENFORCEMENT UPDATE
Dear Premier Ford,
I am writing to advise that at the Town Council meeting held on June 20, 2023, Council
adopted a resolution regarding Staff Report 2023-0327: Illegal Land Use Enforcement
Update.
The resolution reads as follows:
That the Illegal Land Use Enforcement Taskforce's mandate be expanded to include
other types of illegal land uses and not solely on illegal trucking land uses; and
That the Province be requested to strengthen municipal enforcement powers by:
• Amending the Municipal Act to enable municipalities to physically bar entry
to properties where illegal land uses that have significant detrimental impacts
on adjacent residential properties, the environment or create unsafe
situations;
• Increasing the maximum penalty amounts in the Planning Act to $50, 000 for
an individual upon conviction and on a subsequent conviction, not more than
$25, 000 for each day in which the contravention has continued after the day
in which the person was initially convicted; and
• Including provisions to ensure a corporation is liable to fines of not more
$100, 000 upon first conviction and not more than $50, 000 for each day in
which the contravention has continued after the day in which the corporation
was initially convicted.
THE CORPORATION OF THE TOWN OF CALEDON
6311 Old Church Road, Caledon East, Caledon, ON, Canada DC 1J6
T.905.584.2272 1 1.888.225.3366 1 F.905.584.1444 1 www.caledon.ca I annette.groves@caledon.ca
Page 17
That a copy of this report be provided to the Honourable Doug Ford, Premier of
Ontario, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the
Honourable Sylvia Jones, MPP, Dufferin-Caledon; the Honourable Doug Downey,
Attorney General of Ontario; and
That a copy of this report be provided to the municipalities within the Greater Golden
Horseshoe area seeking support in the request for strengthened enforcement
powers to combat significant illegal land uses negatively impacting communities
across Ontario and to the Association of Municipalities of Ontario (AMO) and Rural
Ontario Municipal Association (ROMA).
A copy of Staff Report 2023-0327 has been enclosed for your reference. For more
information regarding this matter, please contact my Chief of Staff, Nathan Grundy, directly
by email at nathan.grundv(a)caledon.ca or by phone at 905.584.2272 ext. 4430.
Thank you for your attention to this matter.
Sincerely,
Annette Groves
Mayor
Cc: The Honourable Steve Clark, Minister of Municipal Affairs and Housing, minister.mah(aontario.ca
The Honourable Sylvia Jones, Deputy Premier, Minister of Health and MPP Dufferin-Caledon,
svlvia.iones a()pc.ola.org
The Honourable Doug Downey, Attorney General of Ontario, doug.downev(c)-pc.ola.org
Association of Municipalities of Ontario, amo(d.amo.on.ca
Rural Ontario Municipal Association, roma(@roma.on.ca
City of Toronto, clerk(a)toronto.ca
York Region, regional.clerk(a)york.ca
City of Vaughan, clerks(a)vaughan.ca
Town of Richmond Hill, clerks(d�richmondhill.ca
Town of Markham, customerservice a()markham.ca
Town of Aurora, info(d�aurora.ca
Town of Wh itch u rch-Stouffvi Ile, clerks(@townofws.ca
King Township, clerks a()king.ca
Town of Newmarket, clerks(a)newmarket.ca
Township of East Gwillimbury, clerks eastgwillimbury.ca
Town of Georgina, info(a�georgina.ca
Region of Durham, clerks durham.ca
Town of Ajax, clerks(a�aiax.ca
Township of Brock, Clerks(a�brock.ca
Municipality of Clarington, clerks(a)clarington.net
City of Oshawa, clerks(a)oshawa.ca
City of Pickering, clerks(a)pickering.ca
THE CORPORATION OF THE TOWN OF CALEDON
6311 Old Church Road, Caledon East, Caledon, ON, Canada DC 1J6
T.905.584.2272 1 1.888.225.3366 1 F.905.584.1444 1 www.caledon.ca I annette.groves@caledon.ca
Page 18
Township of Scugog, mail(a)scugog.ca
Township of Uxbridge, info cDuxbridge.ca
Town of Whitby, clerks(c�whitby.ca
Brant County, info(a)brant.ca
City of Brantford, clerks6d�brantford.ca
Region of Peel, regional. clerk(a)Peel region. ca
City of Brampton, citvclerksoffice a()brampton.ca
City of Mississauga, city. clerk(c�mississauga.ca
Dufferin County, info a()dufferincountv.ca
Township of Amaranth, info6d�amaranth.ca
Township of East Garafraxa, clerks eastgarafraxa.ca
Town of Grand Valley, mail(a)townofgrandvallev.ca
Township of Melancthon, info melancthontownship.ca
Town of Mono, ClerksOffice6d0wnofmono.com
Township of Mulmur, info(a)mulmur.ca
Town of Orangeville, clerksdept(d�orangeville.ca
Town of Shelburne, clerk(ashelburne.ca
Haldimand County, info cDhaldimandcounty.on.ca
Halton Region, accesshalton(a)halton.ca
City of Burlington, cityclerks(a)burlington.ca
City of Hamilton, clerk(a)hamilton.ca
Town of Halton Hills, clerks6a�haltonhills.ca
Town of Milton, townclerk cDmilton.ca
Northumberland County, matherm(anorthumberland.ca
Township of Alnwick/Haldimand, info(a)ahtwp.ca
Municipality of Brighton, general brighton.ca
Town of Cobourg, clerk6d�cobourg.ca
Township of Cramahe, clerk cramahe.ca
Township of Hamilton, clerks(ahamiltontownship.ca
Municipality of Port Hope, admin porthope.ca
Municipality of Trent Hills, info6d�trenthills.ca
Peterborough County, info a()ptbocountv.ca
Township of Asphodel -Norwood, info(a)antownship.ca
Township of Cavan Monaghan, services ancavanmonaghan.net
Township of Douro-Dummer, info cDdourodummer.on.ca
Township of Havelock -Belmont -Methuen, havbelmet(a)hbmtwp.ca
Township of North Kawartha, reception (a)northkawartha.on. ca
Township of Otonabee-South Monaghan, info cDosmtownship.ca
Township of Selwyn, clerkadmin6d�stiosephtownship.com
Municipality of Trent Lakes, info(cr)trentlakes.ca
City of Peterborough, clerk a()peterborough.ca
Wellington County, kimc(a)wellington.ca
Town of Erin, clerks erin.ca
Town of Minto, info(a)town.minto.on.ca
Township of Centre Wellington, clerks centrewellington.ca
City of Guelph, clerks6d7guelph.ca
Township of Mapleton, clerk mapleton.ca
Township of Puslinch, admin(a)puslinch.ca
Township of Wellington North, township6d�wellington-north.com
Simcoe County, info(a)simcoe.ca
City of Barrie, citvinfo(a)barrie.ca
THE CORPORATION OF THE TOWN OF CALEDON
6311 Old Church Road, Caledon East, Caledon, ON, Canada DC 1J6
T.905.584.2272 1 1.888.225.3366 1 F.905.584.1444 1 www.caledon.ca I annette.groves@caledon.ca
Page 19
Town of Innisfil, inguiry(d)innisfil.ca
Town of Bradford West Gwillimbury, clerk6d�townofbwg.com
Town of New Tecumseth, info(a)newtecumseth.ca
City of Orillia, clerks(a)orillia.ca
Town of Collingwood, town hall(cr�.colIingwood.ca
Township of Essa, Ilehr(a)essatownship.on.ca
Township of Oro-Medonte, info6d�oro-medonte.ca
Town of Wasaga Beach, clerk(a)wasagabeach.com
Town of Midland, clerks(a)midland.ca
Town of Clearview, info(a)clearview.ca
Township of Severn, info townshipofsevern.com
Township of Tiny, jreid(a-)tiny.ca
Township of Adjala-Tosorontio, clerk adjtos.ca
Township of Tay, deputycIerk6d�tayvallevtwp.ca
Township of Ramara, ramara(a-)ramara.ca
Town of Penetanguishene, scooper()penetanguishene.ca
City of Kawartha Lakes, clerks@kawarthalakes.ca
Regional Niagara, clerk(a)niagararegion.ca
Town of Fort Erie, clerk forterie.on.ca
Town of Grimsby, Administration-Office-General(c-)grimsby.ca
Town of Linclon, clerks6d7lincoln.ca
City of Niagara Falls, clerk(a)niagarafalls.ca
Town of Niagara -on -the -Lake, clerks6d�notl.com
Town of Pelham, clerks(a�pelham.ca
City of Port Colborne, CustomerService6d7portcol borne. ca
City of St. Catharines, clerks a()stcatharines.ca
City of Thorold, clerk()thorold.com
Township of Wainfleet, mkirkham(a)wainfleet.ca
City of Welland, clerk(d�welland.ca
Township of West Lincoln, clerk2(awestlincoln.ca
Regional Waterloo, regionalclerk(a�regionofwaterloo.ca
City of Kitchener, clerks kitchener.ca
City of Waterloo, olga.smith6d�waterloo.ca
City of Cambridge, servicecambridge(a)cambridge. ca
Township of Wilmot, infoQwilmot.ca
Township of Wellesley, gkosch wellesley.ca
Township of Woolwich, mail.woolwich()woolwich.ca
Township of North Dumfries, mail6d�northdumfries.ca
THE CORPORATION OF THE TOWN OF CALEDON
6311 Old Church Road, Caledon East, Caledon, ON, Canada DC 1J6
T.905.584.2272 1 1.888.225.3366 1 F.905.584.1444 1 www.caledon.ca I annette.groves@caledon.ca
Page 20
Staff Report 2023-0327
Meeting Date: June 6, 2023
Subject: Illegal Land Use Enforcement Update
Submitted By: Mark Sraga, Director, Building Services and Municipal Law
Enforcement
RECOMMENDATION
That the Illegal Land Use Enforcement Taskforce's mandate be expanded to include other
types of illegal land uses and not solely on illegal trucking land uses; and
That the Province be requested to strengthen municipal enforcement powers by:
• Amending the Municipal Act to enable municipalities to physically bar entry to
properties where illegal land uses that have significant detrimental impacts on
adjacent residential properties, the environment or create unsafe situations;
• Increasing the maximum penalty amounts in the Planning Act to $50,000 for an
individual upon conviction and on a subsequent conviction, not more than $25,000
for each day in which the contravention has continued after the day in which the
person was initially convicted; and
• Including provisions to ensure a corporation is liable to fines of not more $100,000
upon first conviction and not more than $50,000 for each day in which the
contravention has continued after the day in which the corporation was initially
convicted.
That a copy of this report be provided to the Honourable Doug Ford, Premier of Ontario,
the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Honourable
Sylvia Jones, MPP, Dufferin-Caledon; and
That a copy of this report be provided to the municipalities within the Greater Golden
Horseshoe area seeking support in the request for strengthened enforcement powers to
combat significant illegal land uses negatively impacting communities across Ontario and
to the Association of Municipalities of Ontario (AMO) and Rural Ontario Municipal
Association (ROMA).
REPORT HIGHLIGHTS
• Constant and undeterred enforcement efforts by both the Municipal Law
Enforcement Division and the Legal Services Division is achieving the results that
were envisioned when Council approved the creation of this dedicated
enforcement effort.
Page 1 of 8
Page 21
Staff Report 2023-0327
• The Town has been successful in pursing injunctions through the courts and will
continue utilizing this enforcement mechanism for property owners that do not
come into compliance to the Town's By-laws through normal enforcement actions.
• Land use permissions and performance standards should be developed and
enacted through the Town's Zoning By-law to permit and regulate the creation of
legal truck storage facilities.
• Advocacy with the Ministry of Municipal Affairs and Housing is necessary to secure
additional enforcement powers that are needed to provide more effective and cost-
efficient enforcement of municipal land use B-law with respect to illegal land use.
• That the Illegal Land Use Enforcement Taskforce (Trucking) expand its mandate
to include other types of illegal land uses including but not limited to event centres,
institutional uses and places of worship.
DISCUSSION
Background
In 2019, staff were approved by Council to implement an Illegal Land Use Enforcement
Taskforce with the objective of addressing the growing illegal land use issues related to
the parking and storage of tractor trailers and commercial vehicles. This includes all
property types in the Town, both those of a smaller scale (e.g., one or two trucks parked
on rural properties), as well as those properties with a larger commercial operation. To
effectively address the scope and scale of the issue, it was determined that staff would
take a proactive approach to identify properties where the parking and storage of tractor
trailers and commercial vehicles exist rather than relying solely on a complaint -based
method and engage in education and enforcement. The dedicated resources allocated for
this initiative included the following staff compliment; two (2) Municipal Law Enforcement
Officers, one (1) assistant Town Solicitor and one (1) coordinator. Due to the Covid-19
Pandemic, implementation of this dedicated staff group was delayed until July 2021. Since
that time, they have been actively involved in undertaking proactive educational and
enforcement efforts.
Education and Communication Strategy
As part of the initiative to address the illegal land use issue, staff engaged with an external
consultant to develop a public education and strategic communications strategy in
consultation with our Communications staff. The objective of the strategy is to effectively
educate external stakeholders and property owners on the Town's land use policies and
Zoning By-law; the types of properties on which the parking and storage of tractor trailers
and commercial vehicles are permitted; the processes that must be followed to be in
compliance with the applicable regulations; and updated enforcement efforts undertaken
by enforcement staff assigned to this initiative. The result of this effort was the creation of
a guide that provides an easy -to -understand explanation of the Zoning By-laws as it
Page 2 of 8
Page 22
Staff Report 2023-0327
relates to truck parking and storage along with the actions being taken by the Town with
respect to enforcing these rules.
Along with the production of this guide, staff continue to utilize a variety of communication
tactics to help inform residents and operators of illegal truck storage facilities of the rules
and consequences for violating the Town's By-laws. These efforts include:
• a month -long radio campaign on Parvasi radio,
• resident focused social media campaign,
• numerous media releases highlighting successful outcomes through the courts
• media interviews and responses
Enforcement Efforts
As previously referenced the commencement of proactive enforcement efforts began in
July 2021 with the Officers conducting inspections on properties that had been previously
identified by residents or Town staff as possibly having illegally stored trucks. Since then,
Officers have investigated over 310 properties for potential illegal truck storage violations
occurring (see Figure 1 for illustration of location of properties investigated).
Figure 1: Location of properties investigated
Over 137 enforcement actions have been commenced because of these investigations.
Depending on the severity of the By-law contraventions different enforcement actions
were employed to seek compliance with the Town's By-laws. These enforcement actions
Page 3 of 8
Page 23
Staff Report 2023-0327
include the issuance of letters notifying the property owner of the By-law contravention(s),
issuance of tickets, laying of charges or seeking court injunctions. While voluntary
compliance has been achieved for some of the properties there are 36 properties where
the matters are still before the courts.
While the overall enforcement objective is to achieve compliance with the Town's By-laws,
the Town seeks meaningful financial penalties for those property owners who willfully
ignore the Town's By-laws or do not voluntarily come into compliance. Through the
combined efforts of the Officers (who are employing additional investigative techniques to
provide stronger evidence) and Legal staff (who can educate and demonstrate in Court of
the severity of these offences) the Courts are now imposing very significant fine amounts
when a defendant is found guilty of a violation related to an illegal trucking operation. The
Courts have the sole discretion in determining the fine amounts and staff have been
successful in achieving fine amounts between $35,000 - $50,000 dollars which is the
maximum amount prescribed in the Planning Act. To date the total amount of fines levied
by the courts has been over $350,000.00. Along with these significant fine amounts the
Courts are also starting to issue Prohibition Orders. Prohibition Orders are a Court
directive for the convicted party to cease using the property in noncompliance with the
Order effective the date the Order is issued. Should the prohibition use continue then the
Enforcement Team may lay charges for failing to comply with an Order, which would result
in fines that could be imposed daily. This can result in significant consequences for the
owner/operator as these daily fines can become financially onerous depending on how
long the property remains noncompliant.
In addition to these court charges the Town has been successful in obtaining Superior
Court issued injunctions against some of the most egregious illegal trucking operations
and to date there have been 3 successful court injunctions issued for the following
properties:
• 6086 Mayfield Road
• 6186 Mayfield Road
• 6230 Mayfield Road (all illegally stored vehicles have been removed from this
property — see Schedule A).
While these injunctions are a very powerful enforcement tool, they are very costly for the
Town to instigate and carry through the Court systems and can in some instances be a
slow process, taking up to a year or beyond to achieve a Superior Court decision and
Order. Along with these Zoning related enforcement actions staff have also undertaken
actions to achieve compliance with the Town's other By-laws, such as the Traffic By-law
and the Fill By-law, where possible and warranted. This includes actions such as placing
concrete barriers on the Town's right-of-way when illegal entrances have been created
Page 4 of 8
Page 24
Staff Report 2023-0327
(see Figure 2) with intent of preventing the continued unpermitted use of the Town's right-
of-way or the removal of illegally placed fill.
Figure 2: Example of physical enforcement action
Along with physical actions being taken such as the placement of barriers or removal of
illegally placed fill, another action undertaken to help reduce the cost advantage of
operating illegally has been to inform the Municipal Property Assessment Corporation
(MPAC) through Finance staff of changes in use of the property and have the property
reassessed. Often, illegal operators are surreptitiously converting farm properties to
commercial properties and by informing MPAC of the actual use of the property
appropriate taxes can be levied, ensuring equal treatment for legal and illegal operators.
To date there have been 25 properties reassessed and this has resulted in more than a
$384,000 increase in the tax levy for these properties; another 24 properties are still
waiting to be reassessed. Staff also regularly inform our contacts at the Canadian
Revenue Agency (CRA) of these operations as we have found that there is a significant
amount of cash transactions between the vehicle operators storing their vehicles on the
property and the operators of these yards. Staff also regularly communicate with other
enforcement agencies such as the Toronto and Region and Conservation Authority
(TRCA), Ontario Ministry of Transportation (MTO), Ministry of Environment, Conservation
and Parks (MECP), and the Electrical Safety Authority (ESA) on these illegal operations
and coordinate our enforcement efforts with them as much as possible.
Current Challenges and Solutions
Illegal land uses are not just restricted to illegal trucking operations/storage facilities but
other uses such as event centres, institutional uses or places of worship are becoming
more common in Caledon. These illegal uses all have significant impacts on adjacent
property owners due to the disturbances created and non -compatibility with adjacent
Page 5 of 8
Page 25
Staff Report 2023-0327
residential properties or road safety. Therefore, it is recommended that this taskforce's
enforcement mandate be expanded to include these other types of illegal land uses and
not just focused solely on the illegal trucking land uses. While this change to the mandate
will not have an immediate impact on the staff compliment it will re -enforce the work the
team is doing and enable them to utilize their enforcement/legal skills on these complex
files. The investigative and enforcement tools used for the illegal trucking uses are
identical to the ones used for these other types of illegal uses and they are all regulated
by the same provincial legislation and municipal regulations (ie. Planning Act and Zoning
By-law) as well as the same enforcement challenges while pursuing compliance amongst
non -compliant property owners.
Prosecution matters can typically take months and sometimes years to resolve and while
the matter is being dealt with through the Courts, the illegal operation continues to make
money for the operator. Also, while the fine amounts being ordered by the Courts are
increasingly significant, for some of the larger illegal operations these fines are just
considered the "cost of doing business". More robust and efficient enforcement measures
are needed if the Town is to be successful in combatting these illegal operations. These
suggested new enforcement measure need to include more significant financial penalties
prescribed in the Planning Act including special fines provisions. Currently, the maximum
fine amounts are as follows:
• An individual is liable to a fine of not more than $25,000 upon first conviction and
on a subsequent conviction, not more than $10,000 for each day in which the
contravention has continued after the day in which the person was initially
convicted.
• A corporation is liable to fines of not more $50,000 upon first conviction and not
more than $25,000 for each day in which the contravention has continued after the
day in which the corporation was initially convicted.
It should be noted that directors or officers of corporations can also be charged and if
found guilty of the charges they would be subject to the same penalty provisions as an
individual.
In view of the revenues being generated from some of these large illegal operations the
maximum fine amounts should be doubled, and special fine provisions like those found in
the Municipal Act should also be introduced in the legislation. A special fine amount would
enable a Court to levy a fine higher than the maximum amount prescribed in the legislation
in circumstances where there has been an economic advantage or gain by violating the
Zoning By-law. An example of this is in the Town's Business Licensing By-law which has
a special fine provision that states, "a special fine equal to the amount of the economic
gain may be imposed".
Page 6 of 8
Page 26
Staff Report 2023-0327
In addition to these increased fines the Town needs further enhanced enforcement powers
including the authority for the municipality to bar entry to the property in circumstances
where the illegal land use is occurring and it is having significant detrimental impacts on
adjacent properties/occupants, the environment or creating unsafe situations such as
traffic safety. These enhanced enforcement powers should be like the ones that currently
exist in the provincial Cannabis Control Act in terms of that authority to issue a closure
order along with the authority to physically block or restrict access to the property.
Recognizing that this type of enforcement authority is very significant it is necessary to
also have an appeal mechanism which property owners or tenants can avail themselves
of when such orders and actions are taken, or the property owner has removed the illegal
use. This appeal process should be through the Superior Court of Justice so that a hearing
by a Judge can be held and the Judge should have the authority to confirm, modify or
rescind a closure order. Implementation of such powers would be extremely effective and
efficient in addressing illegal land uses such as the ones that are currently occurring in
Caledon.
It needs to also be understood that even if the province was to implement these additional
enforcement provisions there is a clear need for proper truck parking/storage facilities
within the Town. Currently the Town's Zoning By-law does not permit such a use and
considering the number of logistic facilities that have been constructed in the Town and
the volume of new ones that are slated to be built both within and within proximity to the
Town then this need will only continue to grow. Having clear land use designations in the
most appropriate locations in the Town along with the necessary performance standards
to mitigate the impacts these uses may have will help reduce the volume of illegal
operations especially when combined with a very robust enforcement program regarding
the illegal operations.
Recommended Advocacy to Combat Illegal Land Use Issues
Staff are recommending that the Town advocate to the Province to support municipalities
in efforts to combat illegal land use issues through the following means:
• Amend the Municipal Act to enable municipalities to physically bar entry to
properties where illegal land uses that have significant detrimental impacts on
adjacent residential properties, the environment or create unsafe situations.
• Increase the maximum penalty amounts in the Planning Act to $50,000 for an
individual upon conviction and on a subsequent conviction, not more than $25,000
for each day in which the contravention has continued after the day in which the
person was initially convicted.
• Include provisions to ensure a corporation is liable to fines of not more $100,000
upon first conviction and not more than $50,000 for each day in which the
Page 7 of 8
Page 27
Staff Report 2023-0327
contravention has continued after the day in which the corporation was initially
convicted.
Summary
Constant and undeterred enforcement efforts by both the Municipal Law Enforcement
division and the Legal division is achieving the results that were envisioned when Council
approved the creation of this dedicated Enforcement initiative. This success can be
directly attributed to the professionalism and commitment of the staff and the leadership
who have been assigned to this endeavour. Even though it will take time to achieve
compliance with some of the more flagrant contraveners, staff will utilize all the
enforcement tools provided for in the Planning Act along with other legal remedies as we
work towards achieving compliance amongst these non -compliant property owners.
FINANCIAL IMPLICATIONS
Financial implications are contained throughout this report.
COUNCIL WORK PLAN
Subject matter is not relevant to the Council Workplan.
ATTACHMENTS
Schedule A: Illustration showing the successful enforcement action at 6230 Mayfield Road
Page 8 of 8
Page 28
Schedule A to Staff Report 2023-0327
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Page 29
June 29, 2023
Hon. Stephen Lecce
Minister of Education
Stephen.Lecceco@pc.ola.org
Via email
RE: recommendation for amendment to the current regulations for licensed home -based childcare
operators to increase allowable spaces.
Dear Minister Lecce,
During the June 26, 2023 regular meeting of council, council in response to recent publicly raised
concern heard a report from staff in relation to the above, with the following resolution passed:
Moved: Liz Welsh
Seconded: Chad Hyatt
WHEREAS in response the Petrolia Childcare Advocacy Group's recent delegation to Council where they
identified a shortage of child care spaces in the Town of Petrolia; and
WHEREAS through additional research undertaken by the Town Staff, and in consultation with the
County of Lambton Social Services, it has been further identified that there is an extreme shortage of
child care spaces not only across the County but the Province as a whole; and
WHEREAS in response to the identified need the County hosted a community information night to
educate members of the public who may be able to offer a licensed home -based child care service;
NOW THEREFORE the Council of the Town of Petrolia recommends to the Hon. Stephen Lecce, Minister
of Education, that in time for the 2023 school year amendment to the current regulations be made to
allow licensed home -based child care operators the ability to provide two (2) before and after school
care spaces to school aged children, in addition the permitted six (6)full time child care spaces; and
THAT in an effort to attract and retain qualified early childhood educators, the Minister of Education,
review the current wage bracket for early childhood educators with implementation of an increase to
wages to align with the services provided, and
THAT the province provides more capital based funding sources for the construction of new centre -
based facilities, and
THAT the province considers increasing the current goal of thirty-three percent (33%) access ratio, to
align better with the current provincial situation and anticipated population growth over the next ten
(10) years, and
THAT these items be considered sooner rather than later, to assist in remedying the critical child care
shortage experienced in Petrolia, Lambton, and across the province; and
Phone: (519)882-2350 • Fax: (519)882-3373 & Theatre: (800)717-7694 /0 g-
ui
411 Greenfield Street, Petrolia, ON, NON 1RO o PETR LIA
www.town.petrolia.on.ca you'll be surprised!
THAT this recommendation be forwarded to Hon. Doug Ford, Premier of Ontario I Hon. Michael Parsa,
Minister of Children, Community & Social Services I Mr. Bob Bailey, MPP of Sarnia-Lambton I Hon.
Monte McNaughton, MPP of Lambton-Kent-Middlesex I Mr. Kevin Marriott, Warden of Lambton County
Municipalities of Ontario;
Kind regards,
l%4171 S0pirea�
Mandi Pearson
Clerk/Operations Clerk
cc:
Carried
Hon. Doug Ford, Premier of Ontario premier@ontario.ca I Hon. Michael Parsa, Minister of
Children, Community & Social Services Michael.Parsaco@pc.ola.org I Mr. Bob Bailey, MPP of
Sarnia-Lambton bob.bailev@pc.ola.org I Hon. Monte McNaughton, MPP of Lambton-Kent-
Middlesex Monte.McNaughtonco@pc.ola.org I Mr. Kevin Marriott, Warden of Lambton County
Monte.McNaughtonco@pc.ola.org I Municipalities of Ontario
Phone: (519)882-2350 • Fax: (519)882-3373 & Theatre: (800)717-7694
411 Greenfield Street, Petrolia, ON, NON 1R0
t0i elO&w
unu
o PETR LIA
www.town.petrolia.on.ca
you'll be surprised!
y� Chatham -Kent
c.jty GUWtR,, s6b & s&kt
July 5, 2023
Municipality of Chatham -Kent
Corporate Services
Municipal Governance
315 King Street West, P.O. Box 640
Chatham ON N7M 5K8
Via Email: Kaleed.Rasheed(a)_ontario.ca
Minister of Public and Business Service Delivery (MPBSD)
Honourable Rasheed:
Re: Time for Change
Municipal Freedom of Information and Protection of Privacy Act
Please be advised the Council of the Municipality of Chatham -Kent at its regular
meeting held on June 26, 2023 passed the following resolution:
WHEREAS the Municipal Freedom of Information and Protection of Privacy Act R.S.O.
1990 (MFIPPA) dates back 30 years;
AND WHEREAS municipalities, including the Municipality of Chatham -Kent, practice
and continue to promote open and transparent government operations, actively
disseminate information and routinely disclose public documents upon request outside
of the MFIPPA process;
AND WHEREAS government operations, public expectations, technologies, and
legislation surrounding accountability and transparency have dramatically changed and
MFIPPA has not advanced in line with these changes;
AND WHEREAS the creation, storage and utilization of records has changed
significantly, and the Municipal Clerk of the Municipality is responsible for records and
information management programs as prescribed by the Municipal Act, 2001;
AND WHEREAS regulation 823 under MFIPPA continues to reference antiquated
technology and does not adequately provide for cost recovery, and these financial
shortfalls are borne by the municipal taxpayer;
AND WHEREAS the threshold to establish frivolous and/or vexatious requests is
unreasonably high and allows for harassment of staff and members of municipal
councils, and unreasonably affects the operations of the municipality;
AND WHEREAS the Act fails to recognize how multiple requests from an individual,
shortage of staff resources or the expense of producing a record due to its size, number
or physical location does not allow for time extensions to deliver requests and
unreasonably affects the operations of the municipality;
Page 32
2
AND WHEREAS the name of the requestor is not permitted to be disclosed to anyone
other than the person processing the access request, and this anonymity is used by
requesters to abuse the MFIPPA process and does not align with the spirit of openness
and transparency embraced by municipalities;
AND WHEREAS legal professionals use MFIPPA to gain access to information launch
litigation against institutions, where other remedies exist;
AND WHEREAS there are limited resources to assist administrators or requestors to
navigate the legislative process;
AND WHEREAS reform is needed to address societal and technological changes in
addition to global privacy concerns and consistency across provincial legislation;
BE IT RESOLVED THAT the Ministry of Government and Consumer Services be
requested to review the MFIPPA, and consider recommendations as follows:
1. That MFIPPA assign the Municipal Clerk, or designate to be the Head under the
Act;
2. That MFIPPA be updated to address current and emerging technologies;
3. That MFIPPA regulate the need for consistent routine disclosure practices across
institutions;
4. That the threshold for frivolous and/or vexatious actions be reviewed, and take
into consideration the community and available resources in which it is applied;
5. That the threshold for frivolous and/or vexatious also consider the anonymity of
requesters, their abusive nature and language in requests to ensure protection
from harassment as provided for in Occupational Health and Safety Act;
6. That the application and scalability of fees be designed to ensure taxpayers are
protected from persons abusing the access to information process;
7. That administrative practices implied or required under the Act, including those
of the IPC, be reviewed and modernized;
8. That the integrity of the Act be maintained to protect personal privacy and
transparent governments.
Page 33
3
If you have any questions or comments, please contact Judy Smith at
ckclerk(a-)_chatham-ketn.ca
Sincerely,
Digitally signed by
J,1, Smith
Judy Smith Date: 2023.07.05
10:48:27-04'00'
Judy Smith, CMO
Director Municipal Governance
Clerk /Freedom of Information Coordinator
C.
Lianne Rood, MP
Dave Epp MP
Trevor Jones, MPP
Monte McNaughton, MPP
Information and Privacy Commissioner of Ontario
Association of Municipalities of Ontario
AMCTO Legislative and Policy Advisory Committee
Ontario municipalities
Page 34
Chambers, Michelle
From: Chambers, Michelle
Sent: July 7, 2023 1:00 PM
To: Chambers, Michelle
Subject: Proposal to Amend Three Regulated Manuals under the Crown Forest Sustainability Act
From: Gardner, Margaret (She/Her) (MNRF) <Margaret.Gardner@ontario.ca>
Sent: Tuesday, July 4, 2023 11:53:52 AM
Subject: Proposal to Amend Three Regulated Manuals under the Crown Forest Sustainability Act
You don't often get email from margaret.gardner@ontario.ca. Learn why this is important
EXTERNAL
Sent on behalf of Peter D. Henry, Crown Forests and Lands Policy Branch Director
Greetings:
On June 12, 2023, the Ministry of Natural Resources and Forestry posted a Proposal Notice on the
Environmental Registry (ER #:019-6823) for a 60-day period to seek input on proposed amendments
to the Forest Management Planning Manual, Forest Information Manual and Scaling Manual (i.e.,
Forest Manuals). The proposed revisions will support commitments identified in the Forest Sector
Strategy and will continue to modernize the forest management planning and wood measurement
processes while continuing to provide for the responsible management of Ontario's forests.
We invite you to review the proposals on the Environmental Registry and provide comments. If you
have any questions, please contact the identified project lead.
Sincerely,
Original signed by
Peter D. Henry, R.P.F.
Director, Crown Forests & Lands Policy Branch
Ministry of Natural Resources and Forestry
70 Foster Drive, 3rd Floor
Sault Ste. Marie, Ontario, P6A 6V5
Peter. d. hen ry(a-)-ontario.ca
Please Note: As part of providing accessible customer service, please let me know if you have any
accommodation needs or require communication supports or alternate formats.
Page 35
Ministry of Natural Resources and
Forestry
Policy Division
Crown Forests and Lands Policy Branch
70 Foster Drive, 31 Floor
Sault Ste. Marie ON P6A 6V5
June 12, 2023
Ministere des Richesses naturelles et des
Forks
Division de la politique
Direction des politiques relatives aux forets et aux
terres de la Couronne
70, Rue Foster, 3eme etage,
Sault Ste Marie ON P6A 6V5
Ontario Q
SUBJECT: Proposal to Amend Three Regulated Manuals under the Crown Forest
Sustainability Act
Greetings:
Today, the Ministry of Natural Resources and Forestry posted a Proposal Notice on the
Environmental Registry (ER #:019-6823) for a 60-day period to seek input on proposed
amendments to the Forest Management Planning Manual, Forest Information Manual
and Scaling Manual (i.e., Forest Manuals). The proposed revisions will support
commitments identified in the Forest Sector Strategy and will continue to modernize the
forest management planning and wood measurement processes while continuing to
provide for the responsible management of Ontario's forests.
We invite you to review the proposals on the Environmental Registry and provide
comments. If you have any questions, please contact the identified project lead.
Sincerely,
Original signed by
Peter D. Henry, R.P.F.
Director
Crown Forests and Lands Policy Branch
Page 36
Chambers, Michelle
From: Chambers, Michelle
Sent: July 7, 2023 1:02 PM
To: Chambers, Michelle
Subject: FW: Release of Proposed Technical Bulletin: Data Survey and Mapping Specifications
From: Great Lakes and Water Policy Section (MNRF) <mnrwaterpolicy@ontario.ca>
Sent: Tuesday, July 4, 2023 3:44:15 PM
To: Great Lakes and Water Policy Section (MNRF) <mnrwaterpolicy@ontario.ca>
Subject: Release of Proposed Technical Bulletin: Data Survey and Mapping Specifications
You don't often get email from mnrwaterpolicy@ontario.ca. Learn why this is important
EXTERNAL
** This email is being sent on behalf of Jennifer Keyes, Director, Resources Planning and Development Policy
Branch **
Good Afternoon,
Today, the government released a draft technical bulletin on the Environmental Registry of
Ontario to support municipalities and conservation authorities with flood hazard mapping
activities. The "ERO Postina #019-4706: Technical bulletin - Floodina hazards: data survev
and mapping specifications", would replace Chapter J of the existing "River and Stream
Systems: Flooding Hazard Limit" technical guideline.
The technical bulletin is to be applied when delineating the flooding hazard through mapping
new, or updating existing, maps. It is intended to assist technical personnel experienced in
mapping and geomatics in undertaking flood hazard surveying and mapping in Ontario, and
if accepted, will become the definitive source of flood hazard data, survey and mapping
guidance for use in Ontario.
A critical step in protecting people and property from flooding starts with identifying where
flooding is expected to occur. This is most often achieved through flood hazard mapping.
Actions in Protecting People and Property: Ontario's Flooding Strategy commit the province
to updating existing technical guidance used to support implementation of the natural hazard
policies outlined within the proposed Provincial Planning Statement 2023. The MNRF is
taking a multi -staged approach to updating its guidance.
Feedback on the draft technical bulletin will be accepted until September 5, 2023 through the
Environmental Registry.
Sincerely,
Page 37
Jennifer Keyes
Director, Resources Planning and Development Policy Branch
Ministry of Natural Resources and Forestry
Page 38
Ontario Q
Ministry of Natural Resources and Ministere des Richesses naturelles et
Forestry des Forets
Resources Planning and Development Direction des politiques de planification et
Policy Branch d'exploitation des ressources
Policy Division Division de ('elaboration des politiques
300 Water Street 300, rue Water
Peterborough, ON K9J 3C7 Peterborough (Ontario) K9J 3C7
July 4, 2023
Good Afternoon,
Today, the government released a draft technical bulletin on the Environmental Registry
of Ontario to support municipalities and conservation authorities with flood hazard
mapping activities. The "ERO Posting #019-4706: Technical bulletin - Flooding hazards:
data survey and mapping specifications'; would replace Chapter J of the existing "River
and Stream Systems: Flooding Hazard Limit" technical guideline.
The technical bulletin is to be applied when delineating the flooding hazard through
mapping new, or updating existing, maps. It is intended to assist technical personnel
experienced in mapping and geomatics in undertaking flood hazard surveying and
mapping in Ontario, and if accepted, will become the definitive source of flood hazard
data, survey and mapping guidance for use in Ontario.
A critical step in protecting people and property from flooding starts with identifying
where flooding is expected to occur. This is most often achieved through flood mapping
Actions in Protecting People and Property: Ontario's Flooding Strategy commit the
province to updating existing technical guidance used to support implementation of the
natural hazard policies outlined within the proposed Provincial Planning Statement
2023. The MNRF is taking a multi -staged approach to updating its guidance.
Feedback on the draft technical bulletin will be accepted until September 5, 2023
through the Environmental Registry.
Sincerely,
Jennifer Keyes
Director, Resources Planning and Development Policy Branch
Ministry of Natural Resources and Forestry
Page 39
'*'� 4.0VMM4.i
-.4
KAWA RT H A
CONSERVATION
Discover • Protect • Restore
Page 40
Transition Plan: Progress Update
Introduction
The Conservation Authorities Act requires Conservation Authorities to prepare Transition Plans
outlining steps and timelines for the preparation of an Inventory of Program and Services and for the
development and execution of funding agreements between Kawartha Conservation and participating
municipalities.
Funding agreements are to be struck for programs and services that are not deemed to be provincially
mandatory core services outlined in the Conservation Authorities Act and associated regulations as
outlined in Regulation 687/21 "Transition Plans and Agreements for Programs and Services"
established under Section 21.1.2 of the Act.
A transition plan outlining steps to be taken to enter into agreements with participating municipalities
that share geography with our watershed jurisdiction and an inventory of programs and services was
completed. The City of Kawartha Lakes, Region of Durham (with representatives from its lower tier
municipalities: Township of Brock, Municipality of Clarington, Township of Scugog), Municipality of
Trent Lakes, and the Township of Cavan Monaghan are participating municipalities. Specified
Municipalities are also being consulted during this transition period to keep abreast of the changes to
the Conservation Authorities Act and transition, as recently released regulations identify the source
protection program and service level agreements may exist with one or more of these municipalities.
This report is produced for the Ministry of Natural Resources and Forestry as per O. Reg. 687/21.
Note: The province aligned ministry portfolios recently, which shifted the Ministry responsible for Conservation Authorities;
previously progress reports were submitted to the Ministry of the Environment, Conservation and Parks and future reports
will be submitted to the Ministry of Natural Resources and Forestry.
Timelines and Deliverables
Inventory of
Transition Plan Programs & MOU/ Agreements Transition Final
Services Report
Dec 31, 2021 Jan 1, 2024
Feban 31, 2024
eb 28, 2022
Transition Plan
The Transition Plan was required to be completed by December 31, 2021, and distributed to member
municipalities, the Ministry and made publicly available. This was approved on November 25th, 2021
and distributed per regulatory requirements by December 10th, 2021 (see Transition Plan).
Page 41
Inventory of Programs and Services
An inventory of programs and services was to be prepared and circulated to participating
municipalities by February 28, 2022. This was approved by the board on February 24, 2022, and
distributed per regulatory requirements by February 28th, 2022.
The inventory of programs and services will be classified as: mandatory, performed on behalf of a
municipality, or determined for consideration of funding to municipalities. These categories are further
identified in Section 21 of the Conservation Authorities Act.
The inventory includes an estimate of the annual cost of the service, sources of funding and the
percentage attributed to each funding source, and may be refined as agreements are worked on, until
January 1, 2024. Refinements are to be brought forward through the progress reports to the Ministry.
The inventory of programs and services was updated on February 23, 2023 and included in the
previous progress report submitted to the Ministry (see Inventory of Programs and Services). No
updates to the inventory have been performed since the last progress report.
Municipal Agreements
Agreements will be required to be in place by January 1, 2024, with participating municipalities for
non -mandatory programs and services where municipal funds are required. An option to extend this
timeline from the Ministry can be applied for no later than October 1, 2023, with supplied rationale.
We note, with the passing of Bill 23, our existing agreements with municipalities will need to be
revisited and changed.
Interim and Final Reporting
Interim reporting is required to be submitted to the Ministry on a quarterly basis starting July 1, 2022,
outlining progress on the development of municipal agreements and any changes in the inventory of
programs and services. Future progress report required by October 1, 2023.
A final report is due to the Ministry on January 31, 2024, confirming that agreements are in place, and
forwarding the final inventory of programs and services.
Progress Reports
Progress Report #1
Per subsection 7 (3) of the
Jul 1, 2022
regulation
Progress Report #2
Per subsection 7 (3) of the
Oct 1, 2022
regulation
Progress Report #3
Per subsection 7 (3) of the
Jan 1, 2023
regulation
Progress Report #4
Per subsection 7 (3) of the
Apr 1, 2023
regulation
Progress Report #5
Per subsection 7 (3) of the
Jul 1, 2023
regulation
Page 42
Progress Report #6
Final Report
Progress Update
Per subsection 7 (3) of the Oct 1, 2023
regulation
Per subsection 9 of the regulation I Jan 31, 2024
The following outlines the progress on the development of cost apportioning agreements with partner
municipalities, in accordance with the legislative requirements outlined in O. Reg. 687/21 (Transition
Plans and Agreements for programs and Services under Section 21.1.2 of the Act), specifically S.7.(3).
Section 21.1.2 in the regulation is specific to the "Other programs and services" offered by a
Conservation Authority.
Summary of any comments or other feedback on the inventory submitted by a
municipality:
No additional comments or other feedback on the inventory were noted by municipalities in this
reporting period.
Additional follow-up will occur during the transition period, and where required, the inventory will be
updated.
Changes made to the inventory to address municipal comments:
No changes were made to the inventory of programs and services during this reporting period. If
further dialogue with municipalities results in changes to the inventory, they will be reflected in future
progress reports.
Update on progress towards negotiating cost apportioning agreements with your
participating municipalities:
We are in discussions around cost apportioning agreements with our participating municipalities and
are focusing efforts to consult on draft cost apportioning agreements with these municipalities.
Staff had initial meetings in 2022 with the Municipality of Trent Lakes (June 9t"), Municipality of
Clarington (June 27t"), Township of Brock (June 29t"), City of Kawartha Lakes (July 18t") and Region of
Durham (July 21St), to discuss the inventory and initiate discussions regarding cost apportioning
agreements and next steps.
There is general agreement that the programs and services that a participating municipality may
benefit from be captured in a general agreement with more specific agreements flowing from it. Major
content of these agreements would need to be agreed upon by July 2023 to enable the development
of a conservation authority budget in 2024 that conforms to the Conservation Authorities Act.
Staff drafted an MOU which was brought forward and approved by the Board on May 25t"with a few
amendments. The draft agreement has been circulated to all participating municipalities and
discussions or meetings to discuss the agreement are ongoing. Staff met with the City of Kawartha
Lakes (June 121") to further discuss the implementation of new cost apportioning agreements and next
steps utilizing the approved draft MOU within the timeline of January 1, 2024.
Page 43
Outline of any difficulties experienced that might impact the ability to conclude cost
apportioning agreements by transition date:
Optimal timelines to enter into cost apportioning agreements have been discussed in meetings with
participating municipalities. Indications continue to suggest that the timelines are ambitious, and in
most cases apportioning agreements may be struck by the transition date of January 1, 2024. Detailed
discussions on the draft MOUs will need to conclude and be passed by Councils of the participating
municipalities, which may still be possible, although timelines will have to line up well for this to occur.
We note that extensive changes introduced as part of Bill 23 to the Conservation Authorities Act and
the Planning Act, which not only affects our existing agreements with municipalities, but also affects
the municipalities themselves, in addition to Provincial introduction of a review of regional government
which will affect one of our participating municipalities.
The Region of Durham has indicated that the timelines may not be feasible to allow for the process of
establishing agreements to be developed, agreed upon and endorsed; an extension may be required.
We duly note that Bill 109 significantly impacts the Region of Durham and attention to apportioning
agreements may be lesser priorities as significant work will be required by the Region to address the
changes to their municipality.
We also note that our resources have been focused on achieving other transitional deliverables
required by the Conservation Authorities Act, as well as deployment of internal resources to delivering
mandatory programs and service areas for which there has been a labour shortfall. We are
endeavoring to ensure that work continues on this front to make sure that we can fulfill our
responsibilities. Further, attention has been focused on preparation of budgets which will require a
significant reworking of our budget format, account coding and resource coding, implementing
provisions identified within Bill 23 with our municipal partners, and earlier in the year, orientating our
new Board members. These factors have directly impacted the development of cost apportioning
agreements.
Page 44
Kawartha Conservation Inventory of Programs and Services
v.1 approved Feb. 24,2022
v.2 Feb 23, 2023 — addressing Bill
23 amendments to CA Act
The following is a listing of programs and services that are aligned with the requirements outlined in regulations. This represents the current inventory of
programs and may be adjusted as additional provincial guidance and interpretation is supplied, as information is refined and following discussions with
municipalities on this inventory.
The Ministry of Environment, Conservation and Parks is requesting that each program and service is categorized into one of 3 categories, as follows:
1. Mandatory programs and services (defined in regulation; where municipal levy could be used without any agreement)
2. Municipal programs and services. Programs and services at the request of a municipality (with municipal funding through an MOU/agreement)
3. Other programs and services. Programs and services an authority determines are advisable (use of municipal levy requires an MOU/agreement with
participating municipalities)
A program or service that is identified as mandatory is eligible, but not required to receive municipal funding. More than one category of program may apply to a
Natural Hazard Management
Natural Hazard Management Program
Program Description: Conservation Authorities (CAs) are the lead provincial agencies on Natural Hazard issues. The goal is to protect life and property from
flooding and erosion. This watershed -wide, comprehensive program includes: development applications and permits, municipal plan input and review,
environmental planning and policy, flood forecast and warning, flood and erosion control infrastructure, technical studies, ice management, education and
public awareness.
See 21.1 (1)1 i of the Conservation Authorities Act; Sections 1-8 of the Mandatory Programs and Services Regulation O.Reg. 686121
Section 28.1 Permit Reviewing and processing permit applications, associated 1 Currently $362,600 Municipal Levy-41%
Administration and technical reports, site inspections, communication with Provided Self Generated — 59%
Compliance and applicants, agents, and consultants and legal costs.
Communications Includes information management related to these items.
Review under other Input to the review and approval processes under other
Legislation applicable law (e.g., Environmental Assessment Act, with
comments principally related to natural hazards,
wetlands, watercourses, and S. 28 permit requirements.)
1
Page 45
Currently Municipal Levy —41%
Provided $45,800 Self Generated — 59%
Municipal Plan Input
and Review (Natural
Hazards)
Plan Review Not
Related to Natural
Hazards
Technical information and advice to municipalities on
circulated municipal land use planning applications (Official
Plan and Zoning By-law Amendments, Subdivisions,
Consents, Minor Variances).
Input to municipal land -use planning documents (OP,
Comprehensive ZB, Secondary plans) related to natural
hazards, on behalf of Ministry of Northern Development,
Mines, Natural Resources and Forestry (MNDMNRF),
delegated to CAs in 1983.
Input to the review and approval processes under other
applicable law, with comments principally related to
natural hazards, wetlands, watercourses, and S. 28 permit
requirements.
Includes information management related to these items.
Technical information and advice to municipalities on
circulated municipal land use planning applications (Official
Plan and Zoning By-law Amendments, Subdivisions,
Consents, Minor Variances).
Planning services are provided by current MOUs with the City
of Kawartha Lakes (2012), Durham Region (2011),
Municipality of Trent Lakes (2017), County of Peterborough
Municipal Levy-41%
Self Generated — 59%
To be Activity N/A
removed removed from
from MOUs inventory
Website update Develop a customer -focused solution putting permit 1 General
(Permit application application status information into the hands of residents Benefitting
tracking) and the building community. Project
Enable customers to find the information they need, and
utilize online services provided with a particular aim to
improve planning and permitting services.
*Funded by participating municipalities as a 2-year general
benefitting program, directly related to hazard
programming for permitting and planning
2
Page 46
$20,000 Municipal Levy —100%
Flood Forecasting
Daily data collection and monitoring of weather forecasts,
and Warning
provincial and local water level forecasts, watershed
and
conditions, snow course, flood event forecasting, flood
warning, communications and response and equipment
Low Water
maintenance. Annual meeting with municipal flood
Response
emergency coordinator.
Conditions monitoring and analysis, including baseflow
conditions. Technical and administrative support to the
Water Response Team representing major water users
and decision makers, who recommend drought response
actions.
Includes information management related to these items.
Natural Hazards Studies and projects to inform natural hazards
Technical Studies, Policy management programs including: flood plain studies,
Review watershed hydrology, regulations areas mapping update,
flood forecasting system assessment, flood plain policy,
and shoreline management. An individual project often
lasts one to three years and are distributed over time as
human resources and funding is available.
*Current projects include Durham Watershed Planning and
Floodplain Mapping studies, funded through special
benefitting projects with Durham Region, City of Kawartha
Lakes and Haliburton County. Costs vary annually.
Natural Hazards Promoting public awareness of natural hazards including
Communications, flooding, drought, and erosion. Public events, materials.
Outreach and Education Social media services. Media relations. Educate elementary
school students and the public about the danger of
floodwaters.
3
Page 47
1 Currently $112,600
Provided
1
Special
Benefitting
Projects with
municipality
Provincial — 22%
Municipal Levy —76%
$278,700 I Municipal Levy — 84%
Other Revenue —16%
1 I CA Act 1 $6,600 1 Municipal Levy —100%
Study of the potential
As per Mandatory Programs and Services Regulation 1
New
effects of climate change
Section 1(3)1. Iv. Collection and management of climate
program area
on natural hazards and
science data in order to identify potential effects of
impact
climate change on flooding and erosion.
assessment/planning
Identification of vulnerability or risk, and the development
policies related to
of mitigation and adaptation policies and plans.
natural hazard
management.
This is a new program area (2021). Some initial work has
been underway to understand the geographical distribution
(NEW)
of precipitation lake temperature and air temperature
through the Senior citizen's climate change project.
Flood and Erosion IV
Water and erosion control infrastructure and low flow 1
N/A
Control
augmentation.
Infrastructure
We do not own or operate any structures.
Ice Management
The development and updating of ice management plans. 1
N/A
Services
Identified in the CA Act (as advisable).
This is not a management plan that we anticipate will be
required.
Water Quality & Quantity
and Environmental Monitoring
Provincial Water Quality & Quantity Monitoring
$29,000 1 Other Revenue —100%
N/A N/A
Program Description: In partnership with Ministry of Environment, Climate Change and Parks (MECP), long term sites to monitor surface and ground water
conditions have been established.
see 21.1 (1) 2 of the Conservation Authorities Act; Section 12(2) and 12(3) of the Mandatory Programs and Services Regulation O.R. 686/21
Provincial Water Quality A long-standing (30+ year) CA/MECP partnership for stream 1 Currently $28,900 Municipal Levy —100%
Monitoring Network water quality monitoring at nine sites. CA takes water Provided
(PWQMN) samples and MECP does lab analysis and data
management.
4
Page 48
Provincial Groundwater A long-standing CA/MECP partnership for groundwater 1 Currently
Monitoring Network level and quality monitoring at 16 stations. Costs include Provided
(PGMN) equipment, data collection, analysis, data management and
reporting. MECP funded network installation and continues
to fund equipment replacements. Data collected supports
flood forecast and warning, low water response, and water
quality monitoring.
Local Environmental Monitoring
$48,200 1 Municipal Lev
Program Description: In partnership with community organizations, municipalities, and federal and provincial agencies, sites are established to monitor
environmental parameters and advance environmental monitoring and assessment initiatives.
Surface Water Quality Surface water quality monitoring is conducted at sites in 3 Currently $54,700 Municipal Levy — 100%
Monitoring and addition to PWQMN; water quality monitoring at 17 sites Provided
Reporting (Kawartha Water Watch), benthic monitoring at 15 sites
and temperature monitoring focused on cold water Will seek
streams at 30 sites across the watershed. Costs include apportioning
sampling, analysis, and reporting. agreement
Conservation Authorities report on local watershed
conditions every five years. Measuring increases
understanding of the watershed, focuses efforts and tracks
progress.
Local Groundwater Local shallow groundwater monitoring is conducted at 4 3 Currently $18,900 Municipal Levy —100%
Monitoring sites for the purpose of understanding local groundwater in Provided
response to weather conditions.
Will seek
apportioning
agreement
Local Environmental Monitoring strategy, other environmental studies and 3 Currently $44,840 Municipal Levy —100%
Monitoring activities overarching management of information and data. Provided
Will seek
apportioning
agreement
5
Page 49
Lake Management Plan Ongoing monitoring activities as part of the Lake
Implementation Management plans and implementation of those plans.
Monitoring Includes implementation of activities across City of
Kawartha Lakes and Durham Region. Activities include
water quality sampling, water level monitoring, aquatic
vegetation monitoring, nearshore monitoring and sediment
and erosion control measures.
Note: Programs include monitoring aspects of the Lake
Management Implementation Action Plan for the City of
Kawartha Lakes approved in June 2018. Durham Region
program includes the monitoring aspects of watershed
plan implementation handled through the annual
budgeting process, and the Lake Scugog Enhancement
project MOU signed 2018.
Drinking Water Source Protection
Drinking Water Source Protection
2
Special
Benefitting
Projects with
municipality
$188,900 I Municipal Levy — 80%
Other Revenue — 20%
Program Description: The protection of municipal drinking water supplies in the Kawartha-Haliburton region through the development and implementation of the
Source Protection Plans.
see 21.1 (1) 1 iii of the Conservation Authorities Act, Section 13 of the Mandatory Programs and Services Regulation O.R. 686121
Drinking Water Source Source Protection Area/Region, technical support, Source 1 Currently $48,700 Provincial — 100%
Protection Program Protections Committee support, Source Protection I Provided
(KHSPA) Authority reports and meetings. Activities required by the
Clean Water Act and regulations.
Program operates under recurring MOU with the Province
and Source Protection Lead, funds received from the
Source Protection Lead, which are provincial funds.
6
Page 50
Carrying out Part IV duties of the Clean Water Act on behalf
of municipalities through service agreements. Category 2:
City of Kawartha Lakes municipal agreements. under MOU
RMO services provided to the City of Kawartha Lakes
through an MOU 2014.
Core Watershed -based Resource Management Strategy
Core Watershed -based Resource Management Strategy
Program Description: The purpose of a watershed plan is to understand the current conditions of the watershed, and identify measures to protect, enhance, and
restore the health of the watershed. Watershed strategies provide a management framework to provide recommendations which consists of goals, objectives,
indicators, and management recommendations. This addresses existing issues in the watershed and mitigate impacts from potential future land uses, while
recommending appropriate actions to protect, enhance, and restore the watershed.
see 21.1 (1) 2 of the Conservation Authorities Act; Section 12(4)-(9) of the Mandatory Programs and Services Regulation O.R. 686121
Strategy Development Collate/compile existing resource management plans, 1 New program TBD Funding source likely
(related to natural watershed plans, studies, and data. Strategy development, area 100% from Municipal
hazards) implementation, and annual reporting. Levy.
(NEW) This project will build on the 1983 Watershed Management
Strategy, and subsequent subwatershed plans including
riverine and lake management plans and program specific
strategies as applicable.
NOTE: Strategy to be completed on or before December 31,
2024 per requirements in 12(4)-(9) of the Mandatory
Programs and Services Regulation
7
Page 51
Watershed Studies and Strategies
Program Description: Watershed strategies provide a management framework to provide recommendations which consists of goals, objectives, indicators, and
recommendations. This addresses existing issues in the watershed and mitigate impacts from potential future land uses, while recommending appropriate actions
to protect, enhance, and restore the watershed. JIM
Subwatershed Initiatives We undertake riverine and lake -based management plans 2 Special $45,000 Municipal Levy —100%
not related to natural across the watershed on a rotating basis as needs are Benefitting
hazards identified and the funding and resources allow. Activities Projects with
(Lake Management include: community engagement and objective setting, municipality
Plans and Subwatershed supporting protection, enhancement and restoration
Studies) activities, and monitoring and evaluating actions.
The Lake Dalrymple Management Plan is currently in
development (4-year plan), cost estimate based on year 1
actual expenditure which will be higher in future years.
Climate Change
Involvement in climate change implementation not directed 3
Currently $7,200 Municipal Levy —100%
Implementation
at natural hazards specifically and tied into municipal
Provided
initiatives to assess and address climate vulnerability.
Specific implementation measures will be tied to service
level agreements and MOUs as appropriate. This is a
developing program.
Ecological Land
We undertake mapping activities to verify our ELC 3
Currently $9,200 Municipal Levy — 100%
Classification (Land Use
information when new orthophotography is available.
Provided
Mapping)
Aerial photo interpretation occurs on land use and
ecological features, used in long-range planning.
Will seek
Municipal apportionment for this program is identified
apportioning
during the budgeting process or accelerated through Special
agreement
Benefitting Projects.
Natural Heritage
Incorporation of natural heritage information 3
N/A N/A N/A
Systems
particularly around wetlands to develop planning and
Implementation
regulatory strategies to mitigate downstream natural
hazards.
8
Page 52
We do not have a structured program for this service
Conservation Lands and Conservation Areas
Conservation Authority Lands and Conservation Areas
Program Description: We own 809 hectares of land which includes forests, wetlands, and farmland, and manage an additional 405 hectares on behalf of the
Ontario Heritage Trust. This property is essential to watershed management, environmental protection, provides community spaces and areas for passive
recreation.
see 21.1 (1)1 ii of the Conservation Authorities Act, Sections 9-10 of the Mandatory Programs and Services Regulation O.R. 686121
Section 29 Minister's Conservation areas regulations enforcement and 1 Currently $39,700 Municipal Levy —72%
regulation for compliance. Provided Self Generated — 28%
Conservation Areas (O.
Reg. 688/21
Conservation Easement Annual monitoring, reporting, and enforcement of 1 Currently 3,600 Municipal Levy —72%,
Agreements conservation easement agreements. Provided Self Generated —28%
Conservation Areas Management and maintenance of five conservation areas. 1
Currently
$308,400 Municipal Levy — 72%,
Includes passive recreation, risk management program,
Provided
Self Generated —28%
hazard tree management, gates, fencing, signage,
brochures, communications, and general maintenance of
boardwalks, viewing platforms, trails pedestrian bridges,
parking lots, pavilions, roadways; stewardship, restoration,
ecological monitoring, carrying costs such as taxes and
insurance.
Conservation Area Major capital improvements to support public access, 3
Currently
$25,900 Municipal Levy — 50%,
Infrastructure safety, and environmental protection such as pedestrian
Provided
Other Revenue — 50%
Development bridges, boardwalks, trails.
Other infrastructure improvements on CA lands that will
Will seek
enhance user experience such as camping, education
apportioning
center, washrooms, etc.
agreement as
needed
Recent projects include the viewing platform, accessible
9
Page 53
trails and trail improvements, accessible washrooms, and
a pedestrian bridge replacement. Projects are completed
based on funding opportunities. Levy apportionments are
brought to the board for approval when a project is
identified.
Land acquisition
Strategic acquisition of environmentally or locally 3
Currently
$10,400 Municipal Levy — 40%,
significant properties.
Provided
Other Revenue — 60
Recent projects include the securement of a 5-acre parcel.
Will seek
In Durham Region, 40% of securement costs are eligible for
agreement as
municipal funding, with the other 60% being raised
needed
through private donations. Each opportunity is brought to
the board for consideration with funding mechanisms and
potential levy impacts identified on a case -by -case basis.
Ontario Heritage Trust
Management and maintenance of Ontario Heritage 3
Currently
$8,600 Other Revenue —100%
properties
Trusts owned lands.
Provided
Includes passive recreation, risk management program,
hazard tree management, forest management, signage,
trails, parking lots, roadways, stewardship, restoration,
ecological monitoring, carrying costs such as insurance.
This program includes the management of Fleetwood
Creek Natural Area and is fully funded under agreement
with the Ontario Heritage Trust.
Inventory of
The land inventory will include the following information: 1
New
$10,400 Municipal Levy —100%,
Conservation Authority
location as well as date, method, and purpose
Program
lands
of acquisition, land use. One time project with updates
Area (2023)
(NEW)
as properties are acquired or disposed of.
NOTE: Inventory to be completed on or before December 31,
2024, per requirements in Section 11 of the Mandatory
Programs and Services Regulation
10
Page 54
Strategy for CA
A strategy to guide the management and use of CA -owned 1
New $20,700
Municipal Levy —100%
owned or controlled
or controlled properties including: guiding principles,
Program
lands and
objectives, land use, natural heritage, classifications of
Area (2023)
management plans
lands, mapping, identification of programs and services on
(NEW)
the lands, public consultation, publish on website. One-
year project. This is an update to previous conservation
area management plans.
NOTE: Strategy to be completed on or before December 31, 2024,
per requirements in Section 10 of the Mandatory Programs and
Services Regulation
Land Acquisition and
A policy to guide the acquisition and disposition of land 1
New $2,200
Municipal Levy —100%
Disposition Strategy
in order to fulfill the objects of the authority. One-year
Program
(NEW)
project that updates the 2011 Interim Land Securement
Area (2022)
Policy.
Conservation Lands
Manage land owned by the Authority for resource 3
N/A W/A
N/A
Operations
development purposes (i.e., commercial forestry,
(Resource Development)
aggregate extraction, agriculture, etc.).
Watershed Stewardship and
Restoration
Watershed Stewardship and Restoration (Urban, rural & agricultural)
Program Description: The stewardship and restoration program has three key components: one-on-one technical assistant to watershed landowners, connecting
landowners with cost -share funding, and the reforestation program. Projects reduce the risk to life and property from natural hazards, protect water quality and
quantity, improve forest conditions, increase biodiversity, and make the watersheds more resilient to climate change.
Lake Management Plan I Public and Private Land Stewardship in urban, rural, and 2 Special $384,400 Municipal Levy — 68%
Implementation — agricultural communities. Benefitting Other Revenue — 32%
Stewardship Work with property owners to implement best Projects with
management practices to mitigate flood and erosion municipality
hazards, improve and protect water quality, restore flood
plains and river valleys, reduce nutrient contamination,
restore and enhance wetlands to reduce flooding peaks i
11
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and augment low flow, manage terrestrial non-native
invasive species, protect groundwater, and improve
species at risk habitat.
Apply for and manage external funding, promote private
land stewardship, outreach, provide technical advice and
design assistance.
Programs include stewardship aspects of the Lake
Management Implementation Action Plan for the City of
Kawartha Lakes approved in June 2018. Durham Region
program includes the stewardship aspects of watershed
plan implementation. These projects are handled through
the annual budgeting process.
Tree Planting and
Forestry services including planting plan development, site 2 Special
Forestry Services
preparation, tree and shrub planting, and survival Benefitting
assessments. Private woodlot stewardship, technical Projects with
assistance, link to funding programs to maintain form and municipality
function of watershed forest cover. or MOU
This program is provided in the City of Kawartha Lakes as
part of the Lake Management Implementation Action Plan
June 2018. It is offered in the Region of Durham through the
Durham Trees MOU April 2021. Cost estimate is reflective of
$111,500 Municipal Levy-59%
one year of active programming scope.
Conservation Education and Community Outreach (Education and Outreach — School Programs, Family & Community Programs)
Conservation Education and Community Outreach
Self Generated and
Other Revenue — 41%
Program Description: Education and outreach programs increase knowledge and awareness in children and adults about local environmental issues, watersheds and
ecosystems and conservation actions they can implement.
School programs
Curriculum -based education programs for elementary and 3
secondary students. These programs focus on local
watersheds, ecosystems, and environmental issues.
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Currently $2,600 1 Self Generated and
Provided Other Revenue-100%
Programs take place at schools (indoors and outdoors), field
trips to conservation areas and community parks and
through online learning
Current programs have been paused during covid but
typically include school field trips and in class programs. This
program is provided to local schools on a cost recovery basis
through user fees.
Youth Summer Camp Day camp programs designed for children under the age of 3
15. These programs focus on environmental themes
including species identification, watershed and ecosystem
health, and species at risk.
Community programs
and events
Innovation Hub
Current programs have paused during covid but typically
include summer day camps for July and August. This program
is provided on a cost recovery basis through user fees.
Education and outreach programs and community events 3
to assist in achieving the objectives of the conservation
authority. These programs are open to people of all ages.
Current programs include Forest Therapy, Kawartha Quest,
and assorted community hikes. This program is provided
on a cost recovery basis through user fees and grants.
Provision of education and training for professionals 3
across a range of topics.
Recent courses include River Ice Engineering, Project
Management, Environmental Impact Assessment and
Ontario Building Code, Part 8 Septic Systems Exam
Preparation.
This program is provided on a cost recovery basis through
user fees.
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Currently
Provided
Currently
Provided
Will seek
agreement a.
needed
Currently
Provided
$16,200 Self Generated and
Other Revenue-100%
$14,400 Self Generated and
Other Revenue-100%
Enabling Program Services
Program Description: Key assistance provided to all departments of the conservation authority, board of directors, member municipalities and the public to enable
the organization to operate in an accountable, transparent, efficient, and effective manner. Program costs that are required to run the organization.
MM
Corporate Services Administrative, human resources, operating and capital 1 Currently $345,600 1 Municipal Levy —916
costs which are not directly related to the delivery of any Provided Self Generated — 4%
specific program or service, but are the overhead and
support costs of a conservation authority.
Includes health and safety program support, overseeing
programs and policies and implementation of business
improvements.
Financial Services
Annual budget, accounts payable and receivable, payroll, 1
Currently
$172,800
Municipal Levy — 96%
financial analysis, financial audit, administration of reserves
Provided
Self Generated —4%
and investments, financial reports for funding agencies,
preparing and submitting reports to CRA, benefits program
administration.
Corporate Legal
Costs related to agreements/contracts, administrative by- 1
Currently
$200
Municipal Levy —96%
Expenses
law updates, human resource matters including policy
Provided
Self Generated — 4%
review.
Governance
Supporting CA Boards, Advisory Committees, Office of CAO, 1
Currently
$172,800
Municipal Levy — 96%
and Senior Management.
Provided
Self Generated — 4%
Communications
Ensure organization transparency and accountability to 1
Currently
$91,100
Municipal Levy — 96%
our Board of Directors, municipal partners, staff, and the
Provided
Self Generated — 4%
watershed community, while representing our
organization in a strong, positive manner that is
consistent with our vision, mission, and focus.
Inform and promote to the community our programs and
projects through media, open houses, public meetings,
website administration, responding to inquiries from the
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public, crisis communications.
Administration Buildings
Office buildings and workshop used to support staff,
1
Currently
$125,600
Municipal Levy —100%
programs, and services.
Provided
Includes utilities, routine and major maintenance, property
taxes. While most upgrades have been implemented for
accessibility, a comprehensive review of requirements may
require additional investment in infrastructure.
Information
Data management, records retention, records scanning
1
Currently
$57,000
Municipal Levy —100%
Technology
and integration into IMS system and server and GIS
Provided
and Records
support. Development and use of systems to collect and
Management
store data including cost of software and server
upgrades. Cost of outside server to maintain and
provide security services.
Vehicle and Equipment
A fleet of vehicles and equipment to support the work of the
1
Currently
$120,000 Municipal Levy — 100%
organization, including capital purchases, fuel, licenses,
Provided
repairs, and maintenance.
Programs and projects are charged for the use of the vehicles
and equipment.
I
Asset Management
Asset management planning, tracking and risk management
1
New
$50,000 Municipal Levy — 36%
(NEW)
of facilities & property management.
Program
Other Revenue — 64%
An asset management plan is proposed to be initiated in
Area
2022
_
Corporate Records
In conjunction with the Information Management System, the
1
General
$15,400 Municipal Levy — 100%
digitization of hard copy files to contribute to faster
Benefitting
processing of planning applications and other corporate
Project
information.
Benefits of shifting to digitized documents will allow for easy
storage, retrieval, updating and improved access and
transport of information.
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Notes:
• Estimated annual average costs consider monetary contributions only; other in -kind contributions of time are not accounted for in this analysis,
although they may contribute significantly to the outcomes and success of programming.
• Special project costs may vary from year to year depending on grants applied for and received and municipal levy support.
• Estimated average annual costs are based on a running four-year average as 2020 was an atypical year impacting organizational operations
throughout.
• Moving forward, 2022 budget information represents a reasonable representation of program costs aside from new program areas.
• Implementation of Bill 23, More Homes Built Faster Act, 2022 will introduce variances in the inventory affecting services and average annual costs
in certain categories
Revisions:
Version 1— Approved Feb 24t", 2022 by Board of Directors
Version 2 — Feb 23, 2023
Inventory updated to reflect Bill 23 amendments to the Conservation Authorities Act. Specifically adjustments to the category "Plan Review Not
Related to Natural Hazards" ($26,900) were made such that average annual costs for providing this service are directed to the category Section
28.1 Permit Administration and Compliance and Communications ($18,800 added to service area cost $343,800 for a total of $362,600) and to
the category Municipal Plan Input and Review (Natural Hazards) ($8,100 added to the service area cost $166,600 for a total of $174,700).
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