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HomeMy WebLinkAbout06/05/2000 THE MUNICIPALITY OF CLARINGTON . General Purpose and Administration Committee June 5, 2000 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 5, 2000 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor D. Hamre Councillor 1. Mutton Councillor M. Novak Councillor J. Rowe Councillor 1. Schell Councillor C. Trim Absent: Councillor T. Young Also Present: Acting Chief Administrative Officer, M. Marano Director of Community Services, 1. Caruana Fire Chief, M. Creighton Director of Planning and Development, D. Crome Director of Public Works, S. Vokes Deputy Clerk, M. Knight Stanley . Mayor Hamre chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Trim indicated that he would be disclosing a pecuniary interest with respect to the delegation of Frank Lockhart. MINUTES Resolution #GPA-250-00 Moved by Councillor Schell, seconded by Councillor Novak THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on May 15, 2000 be approved with the following amendment: delete the words "(on municipal business)" after "Councillor T. Young". "CARRIED" Councillor Trim stated a pecuniary interest with respect to the delegation of Frank Lockhart; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Trim's employer owns some of the lands included in the Valleys 2000 presentation. . SUI . . . G.P. & A. Minutes DELEGATION PUBLIC MEETING - 2- June 5, 2000 (a) Rev. Frank Lockhart, 7 Barley Mill Cres., Bowmanville, LlC 4BI-re: Valleys 2000 provided an update on the activities of the Valleys 2000 Committee and noted that a grant in the amount of$lO,OOO.OO has been approved by Main Street Ontario and a grant in the amount of$75,000.00 has been approved by the Trillium Foundation. The Millennium Fund has not allocated any monies to the Valleys 2000 Project. He elaborated on the activities undertaken by the Committee and requested that the approximate amount of$25,000.00 left over from the loan received from the Municipality of Clarington be used for the pnrpose of some construction taking place until such time as the grant monies are received from the Main Street Ontario and the Trillium Foundation. Councillor Novak chaired this portion of the meeting. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Rezoning Application - Part Lot 27, Concession 5, Former Township of Clarke - Mr. Justinian Creed The Clerk's Department sent pnblic notice for the rezoning application by first class mail on or before May 5, 2000 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition, a notice was also posted on the site prior to May 5, 2000. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. (a) Report PD-055-00 - Mr. Justinian Creed - the purpose and effect of the application is to rezone the subject lands from Agricultural (A) to permit an exotic animal facility, used in conjunction with an educational business, recreation fields in conjunction with an education camp and a home office. Anne Anderson, 61 Tamblyn Road, Orono, LOB IMO advised that she had not received notice of the rezoning and that the sign, had been removed during some of the notice period. She displayed a hand drawn map of the area and made the following points: . She previously circulated a partition containing 36 signatures of persons opposed to this project . The approval of this application will set a negative precedent for other schemes . This application will bring nothing positive to the municipality . This application has brought stress, anger and frustration to the local residents . There are various concerns regarding the safety of the animals because they are being transported daily . The site is not large enough to accommodate this enterprise . The animals will be housed near the pond, a viable water source Su2 G.P. & A. Minutes - 3 - June 5, 2000 PUBLIC MEETING CONT'D. . . She expressed a concern pertaining to the high turn over of the animals and where they will be relocated. Viola Vanderveen, 86 Tamblyn Road, Orono, LOB IMO advised that she strongly opposes this application because she resides adjacent to Mr. Creed's property. She noted that no complaint has been received to date because the neighbours were not aware that Mr. Creed was keeping caged animals on his property. She expressed a concern pertaining to the devaluation of adjacent homes and suggested that this operation be moved to a larger parcel of land. Peter Klose, Jungle Cat World, 3667 Concession 6, Orono, LOB IMO advised that Mr. Creed is welcome to keep his animals at Jungle Cat World and that he should establish himself in a more suitable area. He expressed a concem pertaining to the animals being exposed to the fumes generated by the vehicles on Highway 115. He is concerned that the keeping of animals on such a small building lot may set a negative precedent. He noted that this enterprise will not be a benefit to the community and will add risk and liability. He circulated a letter from Zoocheck Canada Inc. which expressed a concem pertaining to animal welfare, safety and security and the fact the exotic animal facilities are already common in the Region of Durham. . Betty Vanseters, Inspector, Ontario for the Society of the Prevention of the Cruelty to Animals, 199 Waterloo Street, Oshawa, LlH 3W9 expressed a concern pertaining to the size of the acreage and the type of housing for the animals. The housing should have double enclosure, double doors and double gates and the animals should be safely and happily housed. The fumes from vehicles on the highway present a health hazard to the animals. Chris Klose, Jungle Cat World, 3667 Concession 6, Orono, LOB IMO advised that Jungle Cat World has been in existence for 30 years and the education program has been in place for fifteen years. While they are babies, the animals are raised in the house until they are approximately eight weeks old and have received their vaccination. The animals are gradually introduced to the public and are generally not very good with children. Young babies are extremely vulnerable and must be protected. She stated that Jungle Cat World had the ability to and the connections to give the animals to other Zoos. She also expressed a concern with Mr. Creed's facility being mistaken for Jungle Cat World. Scott Creed, 150 Tamblyn Road, Orono, LOB IMO advised that he removed the rezoning sign when he was under the impression that his request for a postponement of the application had been approved. When he found out otherwise, he reinstalled the zoning sign. He circulated a document entitled "Residents Meeting" which was held on May 29, 2000 wherein he liaised with some of the concerned neighbours to address their concerns. He noted his willingness to change the application to a temporary rezoning or to have various restrictions placed on the rezoning to address the concerns of the residents. He circulated a document containing the signatures of five residence of Tamblyn Road who are not opposed to his application for a rezoning. He advised that he regrets the lack of communication with the surrounding neighbours which has caused some stress and frustration. He noted his haste for his application for a rezoning to legalize the existing use. He made the following points: . . He will meet all of the safety and stability requirements related to the keeping ofanimals .5U3 G.P. & A. Minutes . - 4- June 5, 2000 PUBLIC MEETING CONT'D. . . He read the contents of a letter from the Ganaraska Region Conservation Authority who noted no objection pertaining to environmental issues . The facility will not be open to the public . He has made many improvements to his property and the enclosures which would be erected for keeping the animals would be tom down when he sells the property . He would seriously like to continue his relationship with Jungle Cat World . In conjunction with Jungle Cat World, he has helped to hand raise many animals from seven to eight days old at his house. The wellbeing of his animals are of his primary concern and the berm which has been built on his property will shield them from the sound, pollution and salt from the highway . His company is in place for the purpose of educating the public; not for tourism . His spouse is trained in the field of raising animals and he presently has an employee who is accredited . He does not anticipate having a high turnover of animals and does not intend to keep animals which are endangered; and . He hopes to become a member of CAZA and own a CAZA credited facility. Resolution #GPA-25 1-00 Moved by Mayor Hamre, seconded by Councillor Schell THAT the committee recess for 15 minutes, "CARRIED" The meeting reconvened at I J :35 a.m. Mr. Creed answered some questions from Members of the Committee and left the podium. PLANNING AND DEVELOPMENT DEPARTMENT Rezoning Appl. Applicant: Mr. Justinian Creed ZBA 2000-012 . Resolution #GPA-252-00 Moved by Councillor Schell, seconded by Councillor Trim THAT Report PD-055-00 be received; THAT the rezoning application submitted by Justinian Creed be referred back to Staff for futther processing and preparation of a subsequent report pending receipt of all outstanding comments; and THAT all interested parties listed in Report PD-055-00 and any delegation be advised of Council's decision. "CARRIED" SU4 G.P. & A. Minutes - 5- June 5, 2000 . PUBLIC WORKS DEPARTMENT CONT'D. Resolution #GPA-253-00 Removal of Holding Symbol Applicant: Wayne Jeffrey Ltd. ZBA 2000- 015 Moved by Councillor Trim, seconded by Councillor Mutton THAT Report PD-056-00 be received; THAT the request submitted by Larry Yanch on behalf of Wayne Jeffery Limited for Removal of the Holding (H) Symbol from the subject lands being Parts 1,2,3, 4,5,6,7, & 8, Plan 40R-19437, be approved and that the amending By-law attached to Report PD-056-00 be forwarded to Council for approval; THAT a copy of Report PD-056-00 be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in Report PD-056 and any delegation be advised of Council's decision. "CARRIED" Rezoning Appl. Resolution #GPA-254-00 Applicant: Landcrest Dev. Manag. Inc. Moved by Mayor Hamre, seconded by Councillor Schell ZBA 2000-008 . Monitoring Decisions of Committee of Adjustment For meeting of May 11,2000 . THAT Report PD-057-00 be received; THAT the rezoning application ZBA 2000-008 submitted by Landcrest Development Management Inc. on behalf of St. Stephens Estates Inc. be approved and that the amending by-law contained in Attachment No.2 to Report PD-057-00 be forwarded to Council for approval; THAT a copy of Report PD-057-00 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT the interested parties listed in Report PD-057-00 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-255-00 Moved by Councillor Rowe, seconded by Mayor Hamre THAT Report PD-058-00 be received; THAT Council concur with decisions of the Committee of Adjustment made on May 11,2000 and May 25, 2000 for Applications A2000/011, A2000/015, A2000/0 17 to A2000/023 inclusive; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for Applications 2000/011, A2000/015, A2000/017 to A2000/23 inclusive, in the event of an appeal. "CARRIED" Councillor Trim chaired this portion of the meeting. j05 G.P. & A. Minutes - 6- June 5, 2000 . CLERK'S DEPARTMENT Parking Enforcement Resolution #GPA-256-00 Report for the Month of April, Moved by Councillor Rowe, seconded by Councillor Schell 2000 THAT Report CD-20-00 be received for information; and THAT a copy of Report CD-20-00 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Animal Services Monthly Report For Month of April, 2000 Resolution #GPA-257-00 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report CD-23-00 be received for information; and THAT a copy of Report CD-23-00 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. "CARRIED" Councillor Mutton chaired this portion of the meeting. . TREASURY DEPARTMENT Municipal Tax Sales Resolution #GPA-258-00 Moved by Councillor Novak, seconded by Councillor Schell THAT Report TR-17-00 be received; THAT routine searches and assistance in processing of potential tax sale properties, be handled by a Law Clerk or Court Services Agent, on a fee for service basis; and THAT the more complex issues relating to tax sale procedures continue to be referred to the municipal solicitor, Dennis Hefferon. "CARRIED" Amending Assessment Class Resolution #GPA-259-00 Moved by Councillor Rowe, seconded by Councillor Novak THAT Report TR-25-00 be received for information. "CARRIED" . Tender T280-00 Supply of Sodium Chloride Resolution #GPA-260-00 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report TR-26-00 be received; .5U6 G.P. & A. Minutes -7 - June 5, 2000 . TREASURY DEPARTMENT CONT'D. Tender T282-00 Supply & Delivery of Winter Sand . Tender T283-00 Mixing of Sand & Salt . Tender CL2000-13 (I) Vacuum Street Sweeper THAT the Canadian Salt Co. Ltd., Mississauga, Ontario, with a total unit price of $47.99 per tonne, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T280-00, be awarded the contract to supply Bulk Sodium Chloride to the Municipality of Clarington, as required by the Department of Public works; THAT pending satisfactory service and agreement by the Durham Purchasing Co- operative, the contract be extended for a second and third year; and THAT the funds be drawn from the Public works approved Winter Maintenance Accounts for the respective years winter season requirements. "CARRIED" Resolution #GP A-261-00 Moved by Councillor Novak, seconded by Councillor Trim THAT Report TR-27-00 be received; THAT C.D.R. Aggregates Inc., Fraserville, Ontario, with a total bid in the amount of $89,225.00 (plus GST and PST), being the lowest responsible bidder meeting all tenus, conditions and specifications of the Region of Durham Co- operative Tender T282-00, be awarded the contract for the supply and delivery of Winter Sand (Spec. II) as required by the Department of Public Works; and THAT funds be drawn from the Public works approved Winter Maintenance Accounts for the 2000/2001 winter season requirements. "CARRIED" Resolution #GPA-262-00 Moved by Councillor Trim, seconded by Councillor Rowe THAT Report TR-28-00 be received; THAT Robert E. Young Construction, Peterborough, Ontario, with a total unit price of $1.20 per tonne, being the lowest responsible bidder meeting all terms, conditions and specifications of Region of Durham Co-operative Tender T283-00, be awarded the contract for Mixing of Sand and Salt to the Municipality of Clarington, as required by the Department of Public Works; THAT pending satisfactory service and pricing, the contract be extended for a second and third year; and THAT funds be drawn from the Public works approved Winter Maintenance Accounts for the respective years winter season requirements. "CARRIED" Resolution #GPA-263-00 Moved by Councillor Rowe, seconded by Mayor Hamre THAT Report TR-30-00 be received; jU7 G.P. & A. Minutes - 8- June 5, 2000 . TREASURY DEPARTMENT CONT'D. Tender CL2000-15 (I) Boom Flail Mower . Tender T279-00 Delivery of Sodium Chloride Tender RFP2000-2 Supply & Installation of Playground Equip. . THAT Champion Road Machinery Sales, Brampton, Ontario, with a total bid in the amount of $189,865.00 (including taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2000-13, be awarded the contract to supply one (I) Vacuum Street Sweeper, as required by the Municipality of CIa ring ton, Department of Public Works; and THAT the funds be provided from the 2000 Public works Equipment Reserve Account #2900-00010-000. "CARRIED" Resolution #GPA-264-00 Moved by Councillor Schell, seconded by Councillor Rowe THAT Report TR-31-00 be received; THAT Evergreen Farm and Garden Limited, Orono, Ontario, with a total bid in the amount of$87,400.00 (including taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2000-15, be awarded the contract to supply one (I) Boom Flail Mower as required by the Municipality of CIa ring ton, Department of Public Works; and THAT the funds be provided from the 2000 Public Works Equipment Reserve Account #2900-000 I 0-0000. "CARRIED" Resolution #GPA-265-00 Moved by Councillor Schell, seconded by Councillor Trim THAT Report TR-32-00 be received; THAT the T.H. Forsythe Haulage Limited, Brooklin, Ontario, with a total unit price of$1.60 per tonne to Orono Yard, and a unit price of $1.45 per tonne to Hampton Yard, being the lowest responsible bidder meeting all terms, conditions and specifications of the Co-operative Tender T279-00, be awarded the contract for the Delivery of Sodium Chloride to the Municipality of Clarington, as required by the Department of Public Works; and THAT the funds be drawn from the Public Works approved Winter Maintenance Accounts for the 2000/01 winter season requirements. "CARRIED" Resolution #GPA-266-00 Moved by Councillor Novak, seconded by Councillor Rowe THAT Report TR-33-00 be received; THAT Little Tykes, Paris, Ontario, with a total bid in the amount of$I4I,201.06, Option #1, plus G.S.T., being the most responsive bidder meeting all terms, conditions, and specifications of RFP 2000-1, be awarded Part A, of the contract for the Supply and Installation of Playground Equipment, as required by the Municipality ofClarington, Department of Public Works; SUS G.P. & A. Minutes - 9- June 5, 2000 . TREASURY DEPARTMENT CONT'D. . Tender CL2003 Mearns Ave. & Liberty St. Sidewalk Reconstruction . THAT Little Tykes, Paris, Ontario, with a total bid in the amount of$150,748.44, Option #2, plus G.S.T., being the most responsive bidder meeting all terms, conditions, and specifications ofRFP 2000-1, be awarded Part B, of the contract for the Supply and Installation of Playground Equipment, as required by the Municipality of Cia ring ton, Department of Public Works; THAT Henderson Equipment, Simcoe, Ontario, with a total bid of the amount of $12,251.16, plus G.S.T., being the most responsive bidder meeting all terms, conditions, and specifications ofRFP 2000-1, be awarded Part C, of the contract for the Supply and Installation of Playground Equipment, as required by the Municipality ofClarington, Department of Public Works; THAT Henderson Equipment, Simcoe, Ontario, with a total bid in the amount of $38,096.50, Option #1, plus G.S.T., being the most responsive bidder meeting all terms, conditions, and specifications ofRFP 2000-1, be awarded Part D, of the contract for the Supply and Installation of Playground Equipment, as required by the Municipality of Clarington, Department of Public Works; THAT Belair Recreation Products Inc., Brantford, Ontario, with a total bid in the amount of$I3,042.50, plus G.S.T., being the most responsive bidder meeting all terms, conditions, and specifications of RFP 2000-1, be awarded Part E, of the contract for the Supply and Installation of Playground Equipment, as required by the Municipality ofClarington, Department of Public Works; THAT funds in the amount of$50,000.00 be drawn from the 2000 Public Works Capital Budget Account #7603-00100-0515; and THAT the remaining funds required in the amount of $390,213.44 (total of A to E, plus G.S.T. less $50,000.00 + $10,000.00 consulting + $50,000.00 site preparation) be drawn from the Public Works Capital Budget Account #7603-00001-0505, FORTHWITH. "CARRIED" Resolution #GPA-267-00 Moved by Councillor Schell, seconded by Mayor Hamre THAT Report TR-34-00 be received; THAT Hardco Construction Ltd., Whitby, Ontario, with a total bid in the amount of $739,21 I .64 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2000-3, be awarded the contract for the Mearn's A venue Reconstruction and Liberty Street sidewalk Reconstruction, Bowmanville as required by the Department of Public Works; THAT funds required in the amount of $695,000.00 be drawn from the Public Works Account #7205-00001-0261; THAT funds in the amount of $26,786.92 be drawn from the Public Works Road Contribution Reserve Fund Account # III 0-00 174-0000; THAT additional funds required in the amount of$I35,213.08 ($739,211.64 tender + design, contract administration and utilities, less $695,000.00, and less $26,786.92) be drawn from the Roads and Related Development Charge Account # I I 10-00 I 84-0000; and SU9 G.P. & A. Minutes - 10- June 5, 2000 . TREASURY DEPARTMENT CONT'D. FIRE DEPARTMENT THAT the By-Jaw attached to Report TR-34-00 marked Schedule "A" authorizing the Mayor and Clerk to execute the agreement be approved. "CARRIED" COMMUNITY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. There were no reports considered under this section of the agenda. Mayor Hamre chaired this section of the meeting. PUBLIC WORKS DEPARTMENT By-laws Regulating Vehicle Weight On Bridges . On-Street Parking ADMlNISTRA nON Resolution #GPA-268-00 Moved by Councillor Rowe, seconded by Councillor Mutton THAT Report WD-27-00 be received; THAT regulatory weight restriction signing be posted as per the Manual of Uniform Traffic Control Devices, at bridges, at the prescribed weight limits, as recommended during Engineering Inspections and detailed in Report WD-27-00; and THAT the By-laws attached to Report WD-27-00 (Attachment Nos. 2 to 10 to Report WD-27-00) be passed by Council and forwarded to Totten Sims Hubicki Associates for completion of the Engineers Statement being Schedule "A" to each by-law. "CARRIED" Resolution #GPA-269-00 Moved by Councillor Schell, seconded by Councillor Novak THAT Report WD-28-00 be referred back to staff to allow for discussions with staff on possible options. "CARRIED" There were no reports considered under this section of the agenda. UNFINISHED BUSINESS Delegation of Frank Lockhart . Resolution #GPA-270-00 Moved by Councillor Novak, seconded by Councillor Schell THAT the delegation of Frank Lockhart be acknowledged; j10 G.P. & A. Minutes - II - June 5,2000 . UNFINISHED BUSINESS CONT'D. OTHER BUSINESS Clarington Concert Band . ADJOURNMENT . THAT his request to use some of the remaining funds from the Municipality of Clarington for some construction items until VaHey 2000's grant monies arrive be approved; and THAT Frank Lockhart be advised of Council's decision. "CARRIED" Resolution #GPA-271-00 Moved by Councillor Mutton, seconded by Councillor Trim WHEREAS the Clarington Concert Band has applied and been approved for a Cultural Attractions Fund grant of$35,000 through the Ministry of Citizenship, Culture and Recreation for the purposes ofhostinr the Great Canadian Town Band Festival in Orono on June 30, July I ~ and July 2" ,2000; WHEREAS one of the requirements is that the applicant must be incorporated for greater than one year; WHEREAS the Ministry of Citizenship, Culture and Recreation has advised the Band that they will waive this requirement provided that the Municipality of Clarington signs the grant application forms on behalf of the Band; and NOW THEREFORE be it resolved that the Council of the Municipality of Clarington authorizes the Mayor and Clerk, to sign the grant application forms on behalf of the Clarington Concert Band is responsible for any repayment of the grant up to the maximum potential of$IO,500 based on the gross revenues of the event pursuant to the terms of the grant application, FORTHWITH. "CARRIED" Councillor Rowe displayed a plaque received from the Municipality ofClarington for holding the first run ofthe Epilepsy Foundation at the Courtice Conununity Complex expressed special words of thanks to members of staff. She also noted the success ofthe Courtice Carnival which was held the previous week. Resolution #GPA-272-00 Moved by Councillor Novak, seconded by Councillor Mutton THAT the meeting adjourn at II :58 a.m. "CARRIED" ~-#~~~ ~ ~OR ~ //k_ ~ 1 1 ~ DEPtlTY CLERK /'