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Home My WebLink About10/04/2012 (Special)r r' � c f �" ✓ � � SPECIAL COUNCIL MEETING DATE: THURSDAY, OCTOBER 4, 2012 TIME: 9:00 A.M. TO 4:30 P.M. PLACE: NEWCASTLE AND DISTRICT RECREATION COMPLEX MEETING CALLED TO ORDER CLOSED SESSION — 9:00 a.m. —11:00 a.m. This portion of the meeting will be "Closed" in accordance with Sections 239(2) and 239(3.1) of the Municipal Act as matters being discussed will involve personal matters about identifiable individuals, including municipal or local board employees, related to succession planning, and education related to governance models will be provided to the members of Council. LUNCH —11:00 a.m. -1:00 p.m. -- Council members to attend Energy Summit at OPG`s Darlington Information Centre PUBLIC SESSION —1:00 p.m. a) Key Performance Indicators (KPI) i) Business KPI ii) Organization KPI b) Risk Assessment C) Citizen Satisfaction Survey d) Social Media e) Closing Remarks CONFIRMING BY -LAW ADJOURNMENT CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379 Key Hnd�calt(orss 'From 20110 J M c a s s P ro ra m 1' 1 14 12 10 8 6 4 2 0 "Overhead" fig° .,`•p� ®�° �a� �� O \moo Nz�,, ® Total cost for governance and corporate mgt as a of total manic costs 3000 2500 2000 1500 1000 500 0 Cost of Winter Maintenance per Km d r IS a ■ Operating costs for winter maint of roadways per lane km IM's 0 40 0 0 Cost of Recreation Programs and Facilities per Person cpl lz�, ® Operating costs for recreation programs and facilities per person �r 2.5 2 1.5 1 0.5 0 Cost of' Fire Services Relative to Property Cost El Operating costs for fire services per $ 1000 of assessment 100 80 00 40 20 0 of Paved Roads: in Good Condition . �oF� ® Percentage of paved lane km where the condition is rated as.good to very good 6 NAN AL $1,000 $800 $600 $400 $200 $0 Clarington Pickering Whitby Halton Hills Ajax {$200j - ($400) ($600) ($800) 2 Reserves as a % of Taxation 132.40% Clarington Whitby Ajax Caledon Pickering Halton Hills Oshawa Average Property Taxes as a % of Household Income 5.00% — 4.50% 4.00% — 3.50% — 3.00% — 2.50% — 2.00% — 1.50% — 1.00% — 0.50% — 0.00% Clarington Oshawa Pickering Ajax Whitby Caledon Halton Hills Average $600.00 $500.00 $400.00 $300.00 $200.00 $100.00 Debt Per Capita Clarington Oshawa Caledon Pickering Halton Hills Ajax Whitby Average Clarington Debt Trend Lsyss s 40,000,000 35,000,000 30,000,000 25,000,000 J 20,000,000 15,000,000 10,000,000 5,000,000 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 1200 1000 800 600 400 200 0 C� Municipal Spending Per Resident NIQ lza ■ Per Capita expenditure- 2011 Ems�rgy ��y 1� �f��, � / IJ Ll 2008=2011 BE) dIdh,�, Natural Gas m3 11307,045 1 17275,663 1 1,235,064 1 171301102 Annual Change - -2.4% - -3.2% - -8.5% Electricity kwh 9,739,922 9 9,8777704 1 107287,796 1 105239,930 Annual Change + +1.4% + +4.1% + 0.5% Water m3 641194 6 68,053 7 70,250 6 64,325 Annual Change - -6.0% + +3.2% - -9.2% Health-'.11 Record of �n]UrTes 70 60 —: u 50 /+ 4tti 40 First Aid 30 Lost Time Accident Lost Days 10 77 2003 2004 2005 2006 2007 2008 2009 2010 2011 WSE PremT,Lam 500000 300000 200000 100000 C 2003 2004 2005 2006 2007 2008 2009 2010 2011 Premium After rebate/surcharge Overtime Expenditure 2006-2011 Operation 196,262 272,145 330,924 289,051 176,43o 276,032 Fire 99,498 76,853 82,238 66,097 91,994 158579 Community Ser 101,960 63,633 88,198 69,923 76,881 91,950 Clerk 22,866 24,553 20,626 15,865 23,930 13,880 Planning 11,901 25,011 25,105 17,561 16,322 11,671 Corporate Ser 3,164 6,515 3,810 3,997 10,919 7,820 Engineering 14,470 11,958 9,905 5,705 8,654 6,632 Finance 5,466 8,617 47217 1,021 3,46o 771 472,358 505,599 582,381 480,490 419,009 578,891 Overtime expenditure tracking by selected department 350000 300000 250000 200000 150000 50000 I 2006 2007 2008 2009 2010 2011 -*- Operation -n- Fi re --�-I:--Comm.S 9 - 8 7 6 5 4 I 2 1 0 Average Sick Da Per Person 2006 2007 2008 2009 2010 2011 Clerk Fire Finance Operation Planning —Engineer Corp. S -- Comm. S 1400 1350 300 250 200 150 100 50 0 # of Residents Served Per Employee ,.r\\ Q�a� �,<a \'- °� L �a R Population served by each full time employee -2011 iIlIf �.usromer 3aTIStactir_, r 11 1psos -Reid M Poll 2007 ci Municipal wide survey for selected Ontario Municipalities larington participated in survey Probed issues that are important to Ontario residents Transportation Urban growth Crime Taxation Education Government services Health Care Environment Economy 29% 13% 15% 13% 15% 7% 10% 16% 9% 7% 9% 13% i 7% 7% 6% 18% 5% 6% � Collis -Reid Survey 2011 Strategic Plan Public Input Sur,\/,e,y Q public consultation tool to seek public opinn on issues that are important to Clarington residents Four areas of focus �onomic development Community development Citizen engagement Municipal services R= Quality of life Proud of community Good value for tax dollar a 78% 20% 3% 79% 14% 7% 43% 28% 27% lvv-'kJ.N\ NZ-FkLiO) ZU'S FUS AKIE�\T • Key component of rT'sk management • Determination of quantitative or qualitative value of potential threats • Snap shot Vtew • Subject to constant change and reqL�,'re regular update 1 MSK� Service disruption due to Customer inconvenient and Low No strike anticipated. CUPE contract Labour strike ratepayer dissatisfaction, expires year end 2014, excellent business continuity negatively management/ union relationship. Strike not affected permissible for fire services, binding arbitration Workplace injuries Fines under Ontario Health Et Low - Comprehensive safety policies in place, Safety Act Medium excellent safety audit results, organization Higher WSIB premium safety culture. Nature of outside works are more susceptible to injuries Fraud by Vendor /Employee Financial loss may not be Low Excellent internal control, internal auditor covered by insurance appointment, "low risk" confirmed by external auditor Indebtedness Servicing debt has negative Low - Sound financial management and practice impact to tax levy Medium in place. However, the unpredictable nature of municipal governance can elevate the risk Economic downturn Difficulty in balancing the Low - Municipality weathered the economic budget subsequently impacting Medium downturn from 08 -10 with minimal impact the ratepayers to the budget line. Continuous prudent financial management should position the municipality to survive future similar episode 2 R (F� E'D Natural /Nuclear disaster Significant cost involved in Low CNSC determines occurrence of emergency and recovery Fukushima type incident in Darlington services "low" probability Computer System Hacking Knowledge drain at senior level Infrastructure failure Interruption of services, financial loss in system recovery Negative impact to business continuity Medium System upgrade and being vigilant are steps to minimize the risks Low- Effective succession planning should Medium minimize the risks Personal injury, lawsuits, and Low Municipality has maintenance programs service disruption in place 3 =:' 1 N P R D U, URE -A =:' 1 "�`; '� •rte+.` ) y�"^`�, _, r r - �''iCv O 700 OIL° CIS YL CO) r "t h .SSSJ.� V, a cc, u ss� tr 0' { I�I�SII� � ® � � o • • o : S S] • • do [� u J J _ 6 � � SjSj'�Ihlf r �� nI ni8::JI IJ ® ® _ I_n� °I :� ` • — �Sr[7M Or r! • -:�f • �SS[n IrlOII DO (1 rrj�_ o � Duo I i :. 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