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HomeMy WebLinkAbout2023-06-23Clarftwn Electronic Council Communications Information Package Date: June 23, 2023 Time: 12:00 PM Location: ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. June 23, 2023 Electronic Council Communications Information Package (ECCIP) Pages 1. Region of Durham Correspondence 1.1 Region of Durham News - Roadway line painting operations are now 3 underway - June 15, 2023 2. Durham Municipalities Correspondence 3. Other Municipalities Correspondence 4. Provincial / Federal Government and their Agency Correspondence 4.1 Ministry of Municipal Affairs and Housing - Proposed Provincial Planning 6 Statement - June 16, 2023 5. Miscellaneous Correspondence 5.1 Minutes of the Historic Downtown Bowmanville BIA dated April 11, 2023 8 5.2 Minutes of the Historic Downtown Bowmanville BIA dated May 16, 2023 14 5.3 Minutes of the Orono Downtown BIA dated June 19, 2023 16 Page 2 Chambers, Michelle From: Stacy Grant <Stacy.Grant@Durham.ca> Sent: June 15, 2023 10:07 AM To: Stacy Grant Subject: Region of Durham News - Roadway line painting operations are now underway Some people who received this message don't often get email from stacy.grant@durham.ca. Learn why this is important EXTERNAL For your information: The following media material has been distributed to local media and is now available online at durham.ca/newsroom. Details will also be shared on the Region's social media sites (Facebook and Twitter). Thank you, Stacy Stacy Grant (she/her) I Communications Advisor Office of the CAO I Communications and Engagement The Regional Municipality of Durham * Stacy.Grant@durham.ca 1 289-927-2641 1 durham.ca 0®©D Region of Durham News 6/15/2023 9:17:56 AM Page 3 Roadway line painting operations are now underway Whitby, Ontario — The Regional Municipality of Durham would like to advise residents that roadway line painting is now underway. Drivers are asked to exercise caution when approaching these vehicles. Before heading out on the road, residents can follow line painting operations in real time using live traffic and navigation apps. When: Weekdays between 8 a.m. and 5 p.m. until November. Where: The Region is responsible for roadway pavement markings on more than 3,300 lane kilometres in Durham, including all Regional roads and many municipal roads. Why: Line painting on roads is an important road safety feature. Line markings are used to define lanes and guide traffic on roadways, as well as provide guidance to motorists, cyclists and pedestrians about allowable or prohibitive maneuvers. Note: Line painting is a moving operation that progresses at reduced speeds to ensure the proper application of road paint. Follow-up trucks travel behind the trucks applying the paint to act as a buffer and allow sufficient paint drying time. Drivers are reminded to please be patient, exercise caution, keep a safe distance back from the follow-up trucks, and do not attempt to cross freshly painted lines. The applied paint contains glass beads to make the colour reflective. Driving on freshly painted lines can cause damage to vehicles and compromise the quality of the reflective road lane lines. Line painting trucks are equipped with technology that allows residents to view the location of painting operations in real-time. When possible, residents are asked to seek an alternate route to avoid painting operations. For more information about line painting operations in Durham Region, visit durham.ca/LinePainting. —30— For media inquiries, please contact Corporate Communications. Read this article on our website. Page 4 77707)))) DURHAM REGION CONTACT US 605 Rossland Rd. E Whitby, Ontario L1 N 6A3 (905) 668-7711 1 Region of Durham THIS MESSAGE IS FOR THE USE OF THE INTENDED RECIPIENT(S) ONLY AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED, PROPRIETARY, CONFIDENTIAL, AND/OR EXEMPT FROM DISCLOSURE UNDER ANY RELEVANT PRIVACY LEGISLATION. No rights to any privilege have been waived. If you are not the intended recipient, you are hereby notified that any review, re -transmission, dissemination, distribution, copying, conversion to hard copy, taking of action in reliance on or other use of this communication is strictly prohibited. If you are not the intended recipient and have received this message in error, please notify me by return e-mail and delete or destroy all copies of this message. Page 5 Chambers, Michelle From: growth pIan ning@ontario.ca Sent: June 16, 2023 3:01 PM To: Gallagher, June Subject: Proposed Provincial Planning Statement I la proposition de declaration provinciale sur la planification You don't often get email from growthplanning@ontario.ca. Learn why this is important EXTERNAL June 16, 2023 On April 6, 2023, the government released a draft of the Provincial Planning Statement (ERO#019- 6813) that would replace the existing Provincial Policy Statement and A Place to Grow: Growth Plan for the Greater Golden Horseshoe. At that time, natural heritage policies and related definitions remained under consideration by the government and were not released for review and input. The proposed natural heritage policies are now available for review and feedback. The details of the changes can be found through the Environmental Registry of Ontario. Please note that the comment period has been extended to August 4, 2023. You are encouraged to share this information with senior staff in the municipality and to inform the head of council and council members. Sincerely, Ministry of Municipal Affairs and Housing Le 16 juin 2023 Le 6 avril 2023, le gouvernement publiait une ebauche de la Declaration provinciale sur la planification (Registre environnemental de I'Ontario n° 019-6813) qui remplacerait la Declaration de principes provinciale et le document En plein essor : Plan de croissance de la region elargie du Golden Horseshoe existants. A cette date -la, les politiques en matiere de patrimoine naturel et leurs definitions connexes demeuraient a 1'6tude par le gouvernement et Wont pas ete publiees pour un examen, des commentaires et des questions. Les politiques proposees en matiere de patrimoine naturel sont maintenant disponibles pour un examen, des commentaires et des questions. On peut trouver les renseignements sur ces changements dans le Registre environnemental de ('Ontario. Veuillez prendre note que la periode de soumission de commentaires a 6te prolongee jusqu'au 4 aout 2023. Nous vous encourageons a partager cette information avec les dirigeantes et les dirigeants de votre municipalite et a en informer la presidente ou le president du conseil et les membres du conseil. Meilleures salutations, Ministere des Affaires municipales et du Logement Page 7 Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday April 11, 2023; 6:30pm Virtual Meeting In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Amber Ross (owner, Pink Lemon Decor) Regrets: Erin Kemp, Director Lloyd Rang, Council Representative Bonnie Wrightman, CBOT representative Delegations Present: Lindsey Patenaude, Legislative Services Committee Coordinator (depart 7:06pm) Michelle Pick, Accounting Services Manager/Deputy Treasurer (depart 7:06pm) Duncan Anderson, Manager Municipal Law Enforcement (depart 7:44pm) Justin MacLean, Manager Strategic Initiatives/Communications (depart 7:44pm) Kristina Bergeron, Municipal Law Enforcement Coordinator (depart 7:44pm) The Chair read the Land Acknowledgement Statement. 1. Presentation by Delegations (a) L. Patenaude shared Orientation for Committees of Council presentation on screen. BIA Boards are legislated, therefore, some information shared in the presentation does not apply. Code of Conduct for Council applies to all committees of Council. All Boards members must complete online accessibility training course. M. Pick shared Financial Guidelines for Boards document on screen. There is a move towards a four-year budgeting process. Budget submissions for 2024 will mostly likely be required by September. When timelines for the new process are finalized Mr. Pinn will reach out with further information. Three signing officers are required; Treasurer, Chair, and alternate. E-transfers are now permitted provided that the email accepting transfers is accessible by multiple members. M. Pick will seek answer on whether a credit card may be accessible to BIA for purchasing. The Chair asked about the value in reserve fund. M. Pick confirmed $15 720 at end of 2022 and funds can be directed by board motion. The Treasurer reported that there have been issues with CRA direct deposit. The Chair expressed gratitude to Lindsey and Michelle for attending. The delegates departed. (b) J. MacLean reports that the parking app is forthcoming. The RFP process is complete, but no contracts are signed. There will be a robust communications push when the app moves forward. Hot Spot and Honk are the two big players in mobile parking applications. Page 8 Historic Downtown Bowmanville Business Centre (BIA) APRIL 2023 D. Anderson secured a contract with Hot Spot for mobile app-based and call -in option payments. Projected timeline for implementation is in summer. Used in Peterborough and some neighboring municipalities in Durham. Hot Spot has option for monthly/yearly fee passes, in lieu of fees per -transaction, which is a benefit to users. The app can be programmed to limit time of parking and will not allow renewal of a specific space beyond the limit. D. Anderson states there are numerous meters that require upgrades and/or replacement. The payment units in the municipal lots also need upgrades. Collection of coins from meter is labor-intensive and expensive. Would like some feedback on a proposal to remove meters entirely and move to mobile payment streetside and credit/debit plus potentially cash payments in municipal lots. Removal of meters would also eliminate barriers to snow removal. In general, there is a movement towards cashless and this may be a good time to consider removal of meters. There is not much data on how removal of coin meters would affect senior population or those who do not have mobile phones. Signage for mobile payments is typically 1 per 4 parking spaces. There will still be opportunity to provide complimentary parking with mobile payments. Disposal of meters could have some resale value either through scrap metal or return to vendor. No additional parking spaces will be gained through this process. There may be opportunity to bring mobile pay parking to Orono and Newcastle, but will require discussion with Region over road jurisdiction. Any long-term addition of parking downtown is outside the scope of this discussion. Recommendation to do a widespread and robust communications strategy to ensure that community is aware of the changes. (c) K. Bergeron started in role of Municipal Law Enforcement Coordinator in September. Mainly supports staff handling animal control, parking, minor by-law offences. Also supports the Manager. Was present in other municipalities for roll -out of mobile parking apps, however, those areas did not have existing meters. The Chair thanked the delegates for attending. The delegates departed. 2. Updates from Community Partners (a) Clarington Tourism/Economic Development (sent by email from Laura Knox) The Economic Development division will be assuming responsibility for the downtown patio program and would like some feedback from the BIA on the program. Concerns expressed over safety, impact on flow of traffic, impact on pedestrian traffic, utilization, lack of attractiveness, loss of parking, narrow sidewalks. Lack of utilization and unattractiveness has been an issue in past few years. Would like standards set for beautification, perhaps making the design part of the application process. 3. Adoption of Minutes Moved by L. Holmes, seconded by G. Lucas THAT the minutes of the meeting of March 13, 2023 be approved as circulated. CARRIED Page 9 Historic Downtown Bowmanville 3 APRIL 2023 Business Centre (BIA) 4. Business Arisine from Previous Minutes (a) Concerts in the Park Request The Chair declared a conflict of interest and temporarily departed the meeting. The Secretary reported that the deadline of April 10, 2023 passed with no request from Concerts in the Park to be classified as a sub -committee. The Chair returned to the meeting. (b) 99 King Mural Request The Chair plans to go speak with owner. Moved by E. Lucas, seconded by G. Lucas THAT the Bowmanville BIA logo cannot be used on the mural. CARRIED 5. Correspondence Correspondence was received from i. E. Locke, building owner 20-30 King St W., regarding ponding of water in BMO driveway ii. T. Pinn, Treasurer, regarding 2023 levy approval and transfer (via email) iii. Deputy Clerk regarding GG-081-23 & CAO-009-23 land acknowledgement & inclusion, diversity, equity, etc. policy (via email) iv. Deputy Clerk regarding JC-012-23 & Notice of Adoption OPA 132 Clarington Official Plan (via email) V. Planning Dept regarding Notice of Public Meeting Ruddell Rd, Newcastle (via email) vi. Municipal Clerk regarding Notice of Adoption 2023-024 & 2023-024 (via email) vii. Planning Dept regarding Rezoning Application PD-030-23 (via email) Moved by C. Holmes, seconded by G. Lucas THAT the correspondence be received for information. THAT 5.i. be considered in New Business 8.a CARRIED 6. Treasurer's Report The Treasurer presented the following: i. Levy transfer received ii. $228 422 in current account iii. Some outstanding invoices. Vendor payments received. Moved by L. Holmes, seconded by E. Lucas THAT the Treasurer's Report be adopted as presented. CARRIED Page 10 Historic Downtown Bowmanville 4 APRIL 2023 Business Centre (BIA) 7. Directors' Reports (a) Council Liaison — No report. (b) Events — C. Holmes reported that Meet The Easter Bunny event was successful. Raised $950 for The Salvation Army Bowmanville. The photographer reported that many attendees did not purchase photos and wanted to take free photos on own phones. If this continues to be an issue there may need to be a small fee applied. There was another event at Rotary Park at the same time, that we were unaware of. Maplefest vendor spaces are sold out. There has been an overwhelming number of requests from ineligible parties this year. This includes organizations, corporations, and businesses located outside of downtown. The purpose of the event is to promote the downtown businesses, and as a result, no outside businesses are permitted. There is also an issue with businesses attempting to give other groups access to their space at the festivals. A reminder will be sent to business owners about the rules. Girls Night Out has 31 participants for Thurs April 20. (c) Membership Relations — Star Nails has been replaced by Boss Nails, which also has a location in Whitby. The new bakery cafe moving into the former Nutrition Kitchen location will open soon. They are moving from Port Hope. (d) Streetscape — E. Lucas reported that winter decor has been removed and spring decor installed. Lights in trees will be removed before leaves come out. Quote received for watering contract resulting in increase from budget amount. New winter garlands are ordered. Will contact vendor to ensure that summer baskets are on track. The Chair reports that he will do a walk -about with Mr. Brake to inspect the downtown. (e) Communications & Marketing— L. Holmes reported that the website contact form has been inundated with requests related to Maplefest. It is often difficult to keep up with the number of messages. There have also been numerous organizations/businesses wanting to be added to the website directory and/or requesting promotion on our social media. Only BIA members are eligible for promotion on the website and social media and some parties are very frustrated when this is communicated to them. There seems to be a misunderstanding that the BIA incorporates all of Clarington and/or that our accounts should promote all business in Bowmanville, whether it be home -based or not. Moved by E. Lucas, seconded by G. Lucas THAT Director's Reports be received. CARRIED 8. New Business (a) BMO Driveway Page 11 Historic Downtown Bowmanville Business Centre (BIA) APRIL 2023 For the past few months, the drain has been blocked resulting in ponding and pooling in the driveway. Presents a safety concern for pedestrians, and is neglectful of maintaining property standards. Several business owners and community members have raised this issue. BMO leases the property and the owner is responsible for maintenance. Attempts to determine contact information for the owner have been unsuccessful. Concerns related to upcoming Maplefest when large crowds will be present. Moved by R. Hooper, seconded by G. Lucas THAT a letter be sent to staff requesting action be taken to address the issue of water ponding and pooling resulting from the blocked drain. CARRIED (b) Proposal for banners in construction zone The Chair will speak with staff to determine if installation would be possible. (c) Proposal for new summer stationary planters Moved by G. Lucas, seconded by L. Holmes THAT the current fixed stationary planters be removed and replaced with temporary stationary planters. FAILED The discussion will be deferred until next meeting when information about pricing and number of planters is available. The Chair will count the number of planters. (d) Damage of benches and planters Two large winter planters belonging to vendor were damaged — one by vehicular accident, the other in snowbank removal effort. Municipal insurance deductible is prohibitive for claim. Vendor will be reimbursed by BIA for cost of planters. Staff removed broken bench and broken fixed stationary planter from Temperance St north of King. The Chair will ask Mr. Brake if the bench will be repaired and/or replaced. The bench in front of the BMO window on King St is in poor condition. The Chair will speak with staff about purchase of new benches. (e) PFLAG pride banners E. Mittag contacted the Chair to determine the condition of the PFLAG banners and to gain permission for install in June. Moved by E. Lucas, seconded by G. Lucas THAT install of two banners will be permitted for the month of June in the same location as last year. CARRIED Page 12 Historic Downtown Bowmanville Business Centre (BIA) (f) Proposal to move date of June meeting Moved by G. Lucas, seconded by C. Holmes THAT the June meeting date be moved to June 6, 2023. CARRIED 9. Date of Next Meeti APRIL 2023 The next meeting of the Board of Management is scheduled to be held on May 9, 2023 commencing at 6:30pm, virtually. 10. Adjournment Moved by G. Lucas, seconded by L. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 9:02pm. Page 13 Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday May 16, 2023; 6:30pm Virtual Meeting In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Cathy Holmes, Director Edgar Lucas, Director Amber Ross (Owner, Pink Lemon Decor) Regrets: Lloyd Rang, Council Representative Erin Kemp, Director Bonnie Wrightman, CBOT representative Delegations Present: Laila Shafi, MOC Project Manager, Accessibility, Diversity, etc. ***QUORUM UNABLE TO BE MET FOR SCHEDULED DATE OF TUESDAY MAY 9, 2023. MEETING RESCHEDULED FOR TODAY, TUESDAY MAY 16, 2023*** 1. Presentation by Delegations Laila Shafi shared presentation on screen. Land Acknowledgement Statement was read. In 2015, Truth and Reconcilitiation Commission of Canada recommended use of land acknowledgments. Clarington Council has a policy requiring land acknowledgment statement be read at beginning of all meetings of Council or Committees of Council. It is important to recognize that Clarington is located on indigenous lands. The Chair thanked Laila for the presentation. Laila departed. 2. Updates from Community Partners None 3. Adoption of Minutes Moved by L. Holmes, seconded by C. Holmes THAT the minutes of the meeting of April 11, 2023 be approved as circulated. CARRIED 4. Business Arisine from Previous Minutes Page 14 Historic Downtown Bowmanville 2 Business Centre (BIA) (a) Proposal for new summer stationary planters MAY 2023 Pricing obtained for large temporary summer planters. Current fixed planters will remain in place until autumn. Moved by G. Lucas, seconded by L. Holmes THAT four large temporary summer planters be ordered for the main corners downtown. CARRIED (b) BMO driveway L. Holmes shared an update that D. Anderson provided by email. The property owner has worked to resolve the blockage at the drain. However, Public Works has advised that there is a blockage on the Municipal portion of the sewer that will require further work. Work will continue and updates will be provided. *** The Chair reported that a scheduling conflict required early departure from the meeting. Upon departure, quorum would be lost. Moved by G. Lucas, seconded by E. Lucas THAT the meeting adjourn prior to loss of quorum and the next meeting remain as scheduled for June 6, 2023. CARRIED QUORUM LOST. The meeting adjourned at 6:55pm Page 15 Minutes of Orono DBIA Meeting Monday June 19, 2023 Sam at 5340 Main St. Buttercup Hollow Pantry Attendance: Julie Cashin Oster, Marg Zwart, Gavin Crabb, Frank Maitland, Shelley Rivers, Heather Maitland, Karen Lowery, Diana Stephenson Previous minutes no reported errors or omissions. Motion to accept by Frank Maitland, end Heather Maitland All in favour. Carried, Financial Report by Frank Maitland Current balance $11,314.12 reflects revenue of $200 sale of planters Capstone contacted with Electronic Fund Transfer information in the event we receive funding for 2023 planter projects. Expectation of September or October notification. Motion to accept financial report. ist Gavin Crabb end Heather Maitland all in favour. Carried. Planters have been installed on the railings. They will be planted this week. Hanging baskets have been put up on the west side poles. Everything is looking great. Parking. Diana Stephenson accompanied by Karen Lowery and Frank Maitland spoke at council regarding the parking study. Council was receptive to our concerns. They will continue to aid us in finding some solutions. There are `15 minute' parking spaces coming to Main St. Employers are encouraged to have employees purchase the street parking passes to park on side streets for the day to avoid being ticketed. You can find the information on the Clarington website as well as I have sent the email with the link. The first Farmers Market went very successfully on Friday June 16. Great amount of support from the community. The vendors were very pleased. Great things to come. Page 16 Antique Festival is set for Saturday August 12. There will be an executive meeting on Wednesday June 21 at Terrens Sam to discuss budget and details. More information soon. The big Orono sign is here we are still looking for its permanent home and any suggestions of where it should be placed, please let us know. A parade button design contest organized by Shelley Rivers resulted in many great entries from the students at Orono Public School. The field was narrowed down until a common favourite was chosen. Marg Zwart mentioned that there will be a birthday celebration for Buttercup Hollow Park on Saturday August 19. There will be goodie bags given out which will include the `Reflections' booklet about Orono's history. Meeting adjourned at 8:41am. Meetings will be on summer break until Monday September 18. Page 17