HomeMy WebLinkAbout05/15/2000
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
May 15,2000
Minutes of a meeting of the General Purpose and
Administration Committee held on Monday,
May 15,2000 at 9:30 a.m., in the Council
Chambers.
ROLL CALL
Present Were:
Mayor D. Hamre
Councillor J . Mutton
Councillor M. Novak
Councillor 1. Rowe
Councillor J. Schell
Councillor C. Trim
Absent:
Councillor T. Young (on municipal business)
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, 1. Caruana (until 10: 15 a.m.)
Fire Chief, M. Creighton (until 10: 15 a.m.)
Director of Planning and Development, D. Crome (until 10: 15 a.m.)
Treasurer, M. Marano (until 10:15 a.m.)
Director of Public Works, S. Vokes (until 10:15 a.m.)
Deputy Clerk, M. Knight Stanley
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Mayor Hamre chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Mutton indicated that he would be disclosing a pecuniary interest with
respect to Report TR-18-00.
Councillor Novak indicated that she would be disclosing a pecuniary interest with
respect to Report PD-048-00.
Councillor Rowe indicated that she would be disclosing a pecuniary interest \vith
respect to Report TR- 21-00.
MINUTES
Resolution #GPA-218-00
Moved by Councillor Schell, seconded by Councillor Trim
THA T the minutes of a regular meeting of the General Purpose and Administration
Committee held on May 1,2000 be approved with the following amendments:
Page 9 - "tv,:enty-one" should be replaced ,,\lith "twenty"; and
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Page 2 third line - "LeF AUV AGE" should be replaced with "LeSauvage".
"CARRIED"
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DELEGATION
PUBLIC MEETINGS
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May 15,2000
(a) Mr. Ray Tompkins, 32 Jones Avenue, Newtonville, LOA IJO
- re: Report PD-049-00 advised prior to the meeting that he would not be in
attendance.
(b) Mr. Ralph Tompkins, 252 Cavan Street, Port Hope, LIA 3C2
- re: Report PD-049-00 advised prior to the meeting that he would not be in
attendance.
(c) Mr. Sam Cureatz or Mr. E. R Lovekin, 104 James Street W.,
Newcastle, LtB lC6 - \vas present to answer questions from Members of
the Committee and expressed support for the recommendations contained in
Report PD-049-00.
(d) Mr. Wayne Clarke, Durham Region Home Builders' Association, King
St. Postal Ontlet, P.O. Box 26064, 206 King Street E, Oshawa, L1H ICO
- re: WD-21-00 advised that the Members of the Durham Region Home
Builders Association have reviewed the conrents of Report WD-21-00 and
agree with the implementation date of July 31, 2000 as well as the contents of
the report. He thanked Members of Staff for the open dialogue and the
opportunity to provide input.
Pursuant to the Planning Act, the Council of the Municipality of CIa ring ton,
through its General Purpose and Administration Committee, is holding a Public
Meeting for the following application:
(a) Rezoning Application - Part Lot 35, Concession 3, Former Township of
of Darlington - Tony Slavin
The Clerk's Department sent public notice for the rezoning application by first class
mail on or before April 14, 2000 to all property owners within 120 metres of the
subject property in accordance with the latest municipal assessment record. In
addition, notice was also posted on the site prior to April 14,2000. This notice
procedure is in compliance with the Ontario Regulation made under the Planning
Act.
(a) Report PD-047-00 - Tony Slavin - the purpose and effect of the application is
to rezone the subject lands from "Agricultural" to permit the severance of a
residential lot.
No one spoke in opposition to this application.
Burton Noble, 25 Lawson Road, Courtice, LIE 2K3 expressed support for this
application.
Ray Slavin, 3254 Maple Grove Road, Bowmanville, LtC 3K4 appeared on behalf of the
applicant and advised that the from porch which would have encroached onto the road
allowance has been removed by the applicant.
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May IS, 2000
PLANNING AND DEVELOPMENT DEPARTMENT
Resolution #GPA-219-00
Rezoning
Application
Applicant: Tony
Slavin
ZBA 2000-011
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Black Creek
Developments
Ontario MUll.
Board Hearing
18T-95029;
DEV 95-020
Rezoning
Application
Applicant: James
W. Hale in trust
ZBA 99-008
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Rezoning
Application
Applicants:
N. Sidhu &
R. Singh
ZBA 99-040
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report PD-047 -00 be received;
THAT the rezoning application submitted by Tony Slavin be referred back to Staff
for further processing and preparation of a subsequent report pending receipt of all
outstanding comments; and
THAT all interested parties listed in Report PD-047-00 and any delegations be
advised of Council's decision.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
Councillor Novak stated a pecuniary interest with respect to Report PD-048-00; vacated her
chair and refrained from discussion and voting on the subject matter. Councillor Novak
resides in the near vicinity of the subject site.
Resolution #GPA-220-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report PD-048-00 be received for information.
"CARRIED"
Councillor Novak chaired this portion of the meeting.
Resolution #GPA-22 I -00
Moved by Councillor Rowe, seconded by Mayor Hamre
THA T Report PD-049-00 be received;
THAT the rezoning application ZBA 99-008 to amend Zoning By-law 84-63, as
submitted by Sam L. Cureatz on behalf of James W. Hale, in Trust, to permit the
development of three lots for residential use be approved as shown on
Attachment #4 to Report PD-049-00;
That the by-law attached to Report PD-049-00 be approved; and
THAT all interested parties listed in Report PD-049-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-222-00
Moved by Councillor Trim, seconded by Councillor Mutton
THAT Report PD-050-00 be received;
THAT the application to amend Zoning By-law 84-63, be approved and that the
amending By-law, as per Attachment No.3 to Report PD-050-00 forwarded to
Council for approval;
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May 15,2000
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PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
Application
For Removal
Of Holding
Applicant:
Clarnew Dev. Inc.
ZBA 2000-013
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Heritage
Designation
PLN: 34.5.1
Applicatiou
For Removal
Of Holding and
Part Lot Control
ZBA 2000-0 J 4
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THAT a copy of Report PD-050-00 and Council's decision be forwarded to the
Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-050-00 and any delegations be
advised of Council's decision.
"CARRIED"
A revised Page 1 of Report PD-051-00 was circulated to Members of the
Committee.
Resolution #GPA-223-00
Moved by Councillor Schell, seconded by Mayor Hamre
THA T Report PD-051-00 be received;
THAT the request for Removal of Holding with respect to 18T-88061, Phase 11 (as
shown on Attachment No.2 to Report PD-051-00) be approved; and
THAT all interested parties listed in Report PD-05I-00 and any delegations be
advised of Council's decision.
"CARRIED"
Resolution #GPA-224-00
Moved by Councillor Rowe, seconded by Councillor Schell
THAT Report PD-052-00 be received;
THAT the request ofrhe Local Architectural Conservation Advisory Committee to
designate as a historical structure 5565 Old Scugog Road, Hampton be approved;
THAT the Clerk prepare the required Notice of Intent pursuant to the provisions of
the Ontario Heritage Act and report back to Council following the prescribed
notification period; and
THAT the Local Architectural Conservation Advisory Committee be advised of
Council's decision.
"CARRIED"
Resolution #GPA-225-00
Moved by Councillor Schell, seconded by Councillor Trim
THA T Report PD-053-00 be received;
THAT the request for removal of Part Control with respect to Lots ]9 to 21, on
40M-1977 be approved;
THAT the Part Lot Control By-law attached to Report PD-053-00 be approved aud
forwarded to the Regional Municipality of Durham pursuant to Section 50 (7.1) of
the Planning Act; and
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May 15,2000
PLANNING AND DEVELOPMENT DEPARTMENT CONT'D.
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Millennium
Projects
Main Street
Ontario Millennium
Funding Program
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CLERK'S DEPARTMENT
Council Meeting
June 12,2000
Report on
Outstanding
By-law issues
THAT all interested parties listed in Report PD-053-00 and any delegations be
advised of COWlcil's decision.
"CARRIED"
Resolution #GPA-226-00
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT Report PD-054-00 be received;
THA T Council authorize the allocation of additional funds from the Impact'Escrow
Reserve Fund (Account #5070-50-407) for the Main Street Ontario Millennium
Funding Application, to meet the shortfall ofS2,238.00 in funding available from
the Ministry of Citizenship, Culture and Recreation; and
THAT Council authorize an advance of $2,500.00 in funds allocated to the
Clarington Concert Band, prior to the approval of the Main Street Ontario
Millennium Funding application in order to proceed with construction of a new
bandshell, funds to be repaid upon receipt of Provincial funds, FORTHWITH.
"CARRIED"
Councillor Trim chaired this portion of the meeting.
Resolution #GPA-227-00
Moved by Councillor Mutton, seconded by Councillor Schell
THAT Report CD-21-00 be received for information.
"CARRIED"
Resolutiou #GPA-228-00
Moved by Mayor Hamre, seconded by Councillor Mutton
THAT the Clerk's Department be requested to provide a status report on all
outstanding by-law issues.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
TREASURY DEPARTMENT
Tender A wards
Year 2000
Vehicles
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Resolution #GPA-229-00
Moved by Mayor Hamre, seconded by Councillor Novak
THAT the contents of Report TR-18-00 be divided to allow for consideration of
Paragraphs I and 2; and
THAT Paragraphs 1 and 2 be approved.
"CARRIED"
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May 15,2000
TREASURY DEPARTMENT CONT'D.
Tender CL2000- ] I
Fire Fighter
Bunker Suits
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CL2000-6
Re-Construction
Of Newcastle
Tennis Courts
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Councillor Mutton stated a pecuniary interesr with respect to Report TR-19-00; vacated his
chair and refrained from discussion and voting on the subject matter. Councillor Mutton's
father is employed by Cowan Pontiac Buick.
Mayor Hamre chaired this portion of the meeting.
Resolution #GPA-230-00
Moved by Couucillor Schell, seconded by Councillor Trim
THAT Paragraph 3 of Report TR-18-00 be approved.
"CARRIED"
Councillor Mutton chaired this portion of the meeting.
Resolution #GPA-23i-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report TR-19-00 be received;
THAT StarfIeld Safetywear Limited, Oakville, Ontario, with a total bid in the
amount of $31 ,054.3i (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000- ] 0, be awarded
the contract to supply and deliver twenty-five (25) fire fighter bunker suits, as
required by the Municipality of Clarington, Fire Department;
THAT funds in the amount of $30,000.00 be provided from the approved 2000 Fire
Department Capital Budget Account #7102-0000 i-0520; and
THAT the additional funds required iu the amount of$I,054.31 be provided from
the Fire Department Equipment Reserve Account #2900-00014-X.
"CARRIED"
Resolution #GPA-232-00
Moved by Councillor Schell, seconded by Mayor Hamre
THAT Report TR-20-00 be received;
THAT Bennett Paving and Materials Limited, Oshawa, Ontario with a total bid in
the amount of$96,163.00 (Including G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000-6 be awarded
the contract for the reconstruction of the Newcastle Tennis Courts; and
THAT the funds expended be provided from the 2000 Public Works Capital Budget
Account #7603-00100-0516.
"CARRIED"
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May 15,2000
TREASURY DEPARTMENT CONT'D.
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List of Appl.
For cancellation,
Reduction Of
Refund of Taxes
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Tender CL2000-2,
Supply and
Delivery High
Performance
Cold Mix
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Resolution #GPA-233-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the recommendations contained in Report TR-21-00 be divided to allow for
consideration of tax write-off Number I separately.
"CARRIED"
Resolution #GPA-234-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT Report TR-21-00 be received; and
THAT the list of Applications for cancellation, reduction or refund of taxes be
approved with the exception of Tax Write-off Number 1.
"CARR1ED"
Councillor Rowe stated a pecuniary interest with respect to Report TR-21-00; vacated her
chair and refrained from discussion and voting on the subject matter. Councillor Rowe and
her spouse are the subject of tax write-off Number 1.
Resolution #GPA-235-00
Moved by Councillor Novak, seconded by Councillor Trim
THA T tax write-off Number 1 be approved.
"CARRIED"
Resolution #GPA-236-00
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report TR-22-00 be received;
THAT the G. H. Company, Mississauga, Ontario, with a total bid in the amount of
$44,250.00 (including applicable taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000-2, be awarded
to the contract to supply High Performance Cold Mix on an "as required" basis, to
the Municipality of Clarington; and
THAT the funds expended be provided from the 2000 Public Works Road
Maintenance, Pavement Patching Account #7208-00411-0169.
"CARRIED"
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May 15,2000
TREASURY DEPARTMENT CONT'O.
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Tender CL2000-9
Part "A" - Supply
And Haul
Part "B" - Haul,
Stockpile and
Spread
Granular "A"
Gravel
CL2000-8,
Surface Treatment
Asphalt and
Surface Treatment
Pulveriziug
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FIRE DEPARTMENT
Monthly Fire
Report
April, 2000
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Resolution #GPA-237-00
Moved by Councillor Novak, seconded by Mayor Hamre
THAT Report TR-23-00 be received;
THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total
reduced bid in the amount of $422,911.00 being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2000-9, be awarded
the contract for the Supply and Haul of Granular "A" and "B", and Haul,
Stockpile and Spread Granular "A" Gravel; and
THAT the funds expended be provided from the 2000 Public Works Road
Maintenance and Construction budget, FORTHWITH.
"CARRIED"
Resolution #GPA-238-00
Moved by Councillor Novak, seconded by Couucillor Rowe
THAT Report TR-24-00 be received;
THAT Duncor Euterprises Inc., Barrie, Ontario, with a total revised bid in the
amount of$398,888.76 (including G.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender 2000-8, be awarded
the contract to supply and apply Surface Treatment and to provide for Asphalt
and Surface Treatment Pulverizing, to various roads as required by the
Municipality of Clarington;
THAT Walsh Road and Rundle Road be deleted from the contract thereby
reducing the total tender amount from $468,005.16 to $398,888.76;
THAT, should the tendered amount ofthe Co-operative Tender for Hot Mix
Paving (not yet issued) be less than estimated, the remaining funds be reallocated
to Tender CL2000-8 and that staff be authorized to add Walsh Road and Rundle
Road back into the contract provided the total funds expended not exceed the
total of $895,000.00 ($655,000.00 Pavement Resurfacing and $240,000.00
CL2000-8) allocated for both projects; and
THAT the funds required be provided from the Public Works 2000 Budget
Account $7208-00441-0261 and 7205-0 I 003-0261, FORTHWLTH.
"CARRIED"
Councillor Schell chaired this portion of the meeting.
Resolution #GPA-239-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report FD.08-00 be received for information.
"CARRIED"
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May 15,2000
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
Resolution #GPA-240-00
2000
March Break
Extravaganza
Moved by Councillor Trim, seconded by Councillor Schell
THAT Report CS-05-00 be received for information.
"CARRIED"
Mayor Hamre chaired this portion of the meeting.
PUBLIC WORKS DEPARTMENT
Rescinding
Building By-law
93-127
New Permit Fee
Structure
.
Monthly
Report on
Building Permit
Activity
April, 2000
Amendments to
Traffic By-law
91-58
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Resolution #GPA-24 1-00
Moved by Councillor Rowe, seconded by Councillor Novak
THAT Report WD-21-00 be received;
THAT the existing Building By-law 93-127 be rescinded on July 31,2000;
THAT the proposed Bnilding By-law (Attachment No.1 to Report WD-21-00) and
Schedule "A" (Attachment No.2 to Report WD-2 I -00) with the changes noted in
Report WD-21-00 be approved;
THAT the calculation of building permit fees be changed from the present method,
based on the "Prescribed Value of Construction", to a method that is based on a
"Permit Cost per Square Foot of Building Area" as outlined in Report WD-21-00
and in Schednle "A" (Attachment No.2 to Report WD-21-00);
THAT the proposed By-law (Attachment No. I to Report WD-21-00) and Schedule
"A" (Attachment No.2 to Report WD-21-00) become effective on July 31,2000;
and
THA T the proposed By-law attached to Report WD-21-00 be forwarded to Council
for approval.
"CARRIED"
Resolution #GPA-242-00
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report WD-22-00 be received for information.
"CARRIED"
Resolution #GPA-243-00
Moved by Councillor Schell, seconded by Councillor Mutton
THAT Report WD-23-00 be received;
THAT Traffic By-law 91-58 Schedule II, be amended to permit parking on the
north side of Wellington Street, Bowmanville, between Division Street and
Temperance Street;
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May 15,2000
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PUBLIC WORKS DEPARTMENT CONT'D.
Amending
Agreement with
Ontario
Power
Generation
Darlington
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ADMINISTRATION
Confidential
Report -
Property
Matter
UNFINISHED BUSINESS
OTHER BUSINESS
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THAT Traffic By-law 91-58 General Parking and Stopping Regulations, be
amended to permit boulevard parking, or stopping, where the Municipality has
installed low rise curbs with paved boulevards and posted official signs to that
effect;
THAT Traffic By-law 91-58 Schedule 11, be amended to prohibit parking on the
north side of Barley Mill Crescent, Bowmanville, between the west junction and
east junction of Soper Creek Drive; and
THAT Council approve the By-law attached to Report WD-23-00.
"CARRIED"
Resoluttion #GPA-244-00
Moved by Councillor Schell, seconded by Councillor Novak
THAT Report WD-24-00 be received; and
THAT Council pass the By-law attached to Report ViD-24-00 authorizing the
Mayor and Clerk to execute the Amended and Restated Licence Agreement
containing terms and conditions adhering substantially to the content of the
Amended and Restated Licence Agreement approved in Report WD-50-97, dated
July 7, 1997.
"CARRIED"
Resolution #GPA-245-00
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Confidential Report ADMIN-15-00 pertaining to a property matter be
referred to the end of the agenda to be considered at a closed meeting.
"CARRIED"
There was no unfinished business under this section of the agenda.
Resolution #GPA-246-00
Moved By Councillor Rowe, seconded by Councillor Schell
THAT the correspondence dated May 3, 2000 from Garry Thompson, Chair person,
Lions Club of Courtice Carnival pertaining to the Annual Carnival of the Lions
Club to be held from May 18 - May 22, 2000 at the Courtice Complex be received
for information.
"CARRIED"
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Confidential
Report
Pertaining to a
Property
Matter
ADJOURNMENT
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May 15,2000
Resolution #GPA-247-00
Moved by Councillor Mutton, seconded by Councillor Rowe
THAT the meeting be "closed" for consideration of Confidential Report
ADMIN-15-00 pertaining to a property matter.
"CARRIED"
Resolution #GPA-248-00
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the actions take" at the "closed" meeting be ratified.
"CARRIED"
Resolution #GPA-249-00
Moved by Councillor Novak, seconded by Councillor Schell
THAT the meeting adjoum at 10:20 a.m.
"CARRIED"
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MAYOR
~4nk,?,
J)EP Y CLERK ..)
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