HomeMy WebLinkAbout06-13-2023Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meetin,- — Tuesday, June 13, 2023
(Via Microsoft Teams) Not vet approved by the Board
In Attendance — Dave Bouma - Chair
Shea -Lea Latchford, Gary Oliver, Omar Patel, Todd Taylor, Sue White,
Councillor Margaret Zwart
Guests — Michelle Chambers, Erica Mittag, Lindsey Patenaude- Municipality of
Clarington
Regrets — Jim Vison
Meeting opened at 7:05 p.m. with the Land Acknowledgement
1. Land Acknowledgement Presentation — A slide presentation was given by Erica
Mittag (IDEA Officer) providing information on how and why the acknowledgement
came to be.
2. Municipality Board Procedures Presentation- Lindsey Patenaude (Legislative
Services Department) outlined the relevant procedures necessary to properly
conduct a meeting.
3. Agenda - Motion #23-014
Moved by Sue White, seconded by Gary Oliver THAT: The Agenda be accepted.
CARRIED
4. Acceptance of Minutes - Motion #23-015
Moved by Todd Taylor, seconded by Margaret Zwart THAT: The minutes of April 25,
2023, be approved as distributed.
CARRIED
5. Financial Report — Todd reported that we have received a grant of $3,000. from the
Municipality. He also informed the Board that the heating and electrical bills for May
have been recorded and paid. Pursuant to his duties, the Treasurer reinvested two
(2) GIC's at 4.6%. This action was confirmed by the Board.
6. Risk Management - Several board members attended a tour of the Arena and saw
firsthand how the renovation is proceeding. The Chair will again speak with Ken
Ferguson to clarify any outstanding issues.
7. New Business:
8. Ice Resurfacer - Motion #23-016
Moved by Shea -Lea Latchford, seconded by Sue White THAT: We maintain the ice
resurfacer for an additional year and defer the decision on buying a new machine
until next year.
CARRIED
Grass Maintenance- Motion #23-017
Moved by Shea -Lea Latchford, seconded by Gary Oliver THAT: We obtain the
services of an arena employee to maintain the grass cutting.
CARRIED
Please Note. Councillor Zwart informed the Board (by email) that gas cutting should
be included in the snow removal contract.
9. Round Table — A round table discussion followed.
10.Adiournment - The meeting was adjourned by the Chair at 8:45 p.m.
Next Board Meeting — Tuesday, July 11, 2023 — (Virtual on Teams)