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HomeMy WebLinkAbout2023-05-16**Subject to Advisory Committee Approval** ci ft Clarington Heritage Committee Meeting Minutes ffwin May 16, 2023 If this information is required in an alternate format, please contact the Accessibility. Co-ordinator at 905-623-3379 ext. 2131 Minutes of the Clarington Heritage Committee Meeting held as a hybrid meeting in person at 40 Temperance Street, Bowmanville and via Microsoft Teams on May 16, 2023, at 7:00 PM. Members Present: Councillor Elhajjeh, Peter Vogel, Steve Conway, Victor Suppan, Jason Moore (ACO), Ron Sproule, Heather Graham, Ron Hooper, Laura Thiel-Convery (Museum), Colin Maitland, Myno Van Dyke (NVDHS), Joseph Dalrymple. Regrets: Sher Leetooze (NVDHS), Noel Gamble Staff Present: Sarah Allin, Jane Wang, Planning and Infrastructure Services Guests: Rick McEachern, Liza Maw 1 Declaration of Interest There were no disclosures of interest stated at this meeting. 2 Land Acknowledgement Statement P. Vogel read aloud Clarington's Land Acknowledgement Statement. 3 Adoption of Agenda 23.06 Moved by V. Suppan, seconded by S. Conway That the Agenda be adopted "Carried" 4 Adoption of Minutes of Previous Meeting 23.07 By consensus That the minutes of November 15, 2022, Clarington Heritage Committee meeting be adopted, the minutes of March 22, 2023, Clarington Heritage Committee be adopted with minor correction "Motion 23.05 moved by S. Leetooze, seconded by R. Hooper" 5 Delegations/Presentations: 5.1 Rick McEachern, Vanstone Mill "Carried" - 1 - **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 Mr. McEachern gave a brief history of Vanstone Mill and emphasized its historical significance to the Town of Bowmanville. The Mill has a long history and played an important part in the Town's social and economic activities in the past. A Citation of Merit from the Bowmanville Chamber of Commerce was presented. Mr. McEachern raised the concern about the building's run-down condition. The property is identified as a Primary Heritage resource. Mr. McEachern suggested to the Committee that the property should be designated under the Ontario Heritage Act. The Committee received and thanked the delegate for the presentation. 5.2 Liza Maw, Heritage Incentive Grant application The Heritage Incentive Grant application at 4479 Hwy 35/115 was submitted. Ms. Maw explained the proposed work to replace ten windows on the main level. Committee members raised questions about the quotes, materials, glass, window design and construction company. Challenges to maintaining heritage features were acknowledged. Salvage and reuse of the old windows were encouraged. The suggestion was raised that the windows should not be replaced with tinted glass. 6 Business Arising 6.1 Implications of Bill 23 23.08 Moved by R. Sproule, seconded by C. Conway That the item to be deferred to the next Committee meeting. "Carried" 6.2 New Draft Committee Terms of Reference S. Allin gave a presentation on the new standardized Committee Term of Reference. Key changes proposed include the standardization of language and protocols, general clarification addressing interpretation issues, meeting frequency, and removal of the treasurer position. Four meetings were proposed originally, however further staff review suggested eight Committee meetings per year to balance the need of fulfilling the Committee mandate and staff resources needed to support the Committee. Committees members expressed concerns about reducing the meeting frequency to four meetings per year, but generally support a schedule of eight meetings, which generally aligns with the Committee's current terms of Reference. Committee members discussed that the Committee often receives delegations and urgent matters requiring directions in a timely manner. Four meetings are not sufficient. Committee members emphasized the importance of the Treasurer position. In the past, the Committee set the Treasurer position to be responsible for raising and allocating funds and keeping track of spending and inventories. Going forward, the -2- **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 position could contribute to facilitating ongoing projects and school programs. Staff will provide an inventory of books. Committee members suggested that the Heritage Committee also should be involved in cemetery matters under the Ontario Heritage Act. This should be incorporated into the Terms of Reference. The direction from the Committee was to hold eight meetings each year, keep the Treasurer position, but consider renaming to a `financial secretary' and update the Terms of Reference with clarification of the position's responsibilities. Staff will provide the Committee's comments on the Draft Terms of Reference to Legislative Services staff. 6.3 2022 Motion Update 23.09 Moved by R. Sproule, seconded by S. Conway That the item was deferred to the next Committee meeting. "Carried" 6.4 Clarington Public Library — Orono Branch Accessibility Improvements J. Wang gave the updates regarding the Orono Branch Accessibility Improvement project. After the last Committee meeting, the library project team provided the Committee feedback to the Library Board. The Library Board directed the work to proceed as planned. The project team will consider railing options and will circle back to the Committee for feedback. 7 Project Reports 7.1 Municipal lnventory/Register: 111 Simpson Avenue Bowmanville 'The Reay Cottage' The sub -committee evaluated 111 Simpson Avenue for its cultural heritage value and interest. The evaluation adopted the criteria requirement revised through Bill 23. V. Suppan presented the evaluation report. The house at the property is a classic Regency Ontario Cottage constructed in 1887. The unique interest is an enclosed front porch with a portico built with cobblestone. The dwelling was the home to three sets of families important to the local community. The evaluation indicated that four of the nine criteria had been met for the property's design, historical and contextual value and artistic merit. 23.10 Moved by V. Suppan, seconded by J. Dalrymple That the Clarington Heritage Committee recommends to Council that the property, located at 111 Simpson Avenue, Bowmanville, be considered for designation under Part IV of the Ontario Heritage Act to recognize the historical and contextual W1e **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 value and artistic merits and that the enclosed front porch with a portico built with cobblestone be identified as part of the list of attributes having cultural heritage value or interest. 7.2 Outreach/Education Sub -committee: Heritage Information Station Project: No update Heritage Barn Project: No update 8 Correspondence and Council Referrals: None 9 New Business: 9.1 Heritage Incentive Grant application: 4478 Hwy35/115, Orono The property owner proposed to replace the windows on the main level and clad the entire exterior, including sills, in white aluminum to create a maintenance -free exterior. The Committee considered the proposed application. 23.11 Moved by V. Suppan, seconded by R. Sproule That recommends approval of the proposed alterations and Heritage Incentive Grant application for 4478 Hwy35/115 as a minor application, subject to the windows being replaced from brick to brick, and (ii) the glass tint to match existing windows. "Carried" 23.13 Moved by J. Dalrymple, seconded by R. Hooper That a Heritage Incentive Grant for the proposed work be supported. "Carried" 9.2 Heritage Incentive Grant application: 5564 Old Scugog Rd, Hampton The proposed work includes restoring and lifting the porch foundation back to level. The committee considered that the heritage features would be altered. 23.14 Moved by C. Maitland, seconded by J. Dalrymple That recommends approval of the proposed alterations and Heritage Incentive Grant application for 5564 Old Scugog Rd as a minor application, subject to restoring and lifting the porch foundation back to level. "Carried" 23.15 Moved by S. Conway, seconded by R. Sproule That a Heritage Incentive Grant for the proposed work be supported. "Carried" **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 9.3 Heritage Incentive Grant application: 34 Wellington St. Bowmanville. The property including restoring the front door and framing, repairing and replacing trim to match existing home trim, repairing damaged soffit, installing new aluminum soffits and ductwork and painting. 23.16 Moved by C. Maitland, seconded by R. Hooper That recommends approval of the proposed alterations and Heritage Incentive Grant application for 34 Wellington St as a minor application, subject to restoring the front door and framing, repairing and replacing trim to match existing home trim, repairing damaged soffit, installing new aluminum soffits and ductwork and painting. "Carried" 9.4 Heritage Incentive Grant application: 3006 Concession St. E The property owner proposed to replace two west -facing windows. The quote information had not been submitted along with the application. The Committee requested more information to consider the application. 9.5 Heritage Incentive Grant application: 2662 Concession 8, Bowmanville The property owner proposed to rebuild sliding doors on the west and north side of the building, replace windows on the west and north sides, install two support beams and rebuild the Mortice and tenon on the south-east wall. The Committee requested more information to consider the application. 9.6 2656 Concession Road 4 S. Allin gave the update on the structure demolition on the property at 2656 Concession Road 4. The property was brought to the Committee at its November 2021 meeting, at which staff indicated the intent to demolish the barns. Committee members visited the site in December 2021. The structure in question was an agricultural building, which does not require a building permit to demolish. The heritage review was not triggered. However, a heritage permit is required for the demolition of a structure on a designated property. �>~tiE:1iI8IOwlMI1041 S. Allin gave the update on the property at 1800 Rudell Rd. The property is subject to a Planning Act application. The sub -committee conducted the evaluation. A motion was passed to consider the property for addition to the Municipal Register at September 2021 meeting. A Heritage Impact Assessment was submitted as part of the application. The Assessment identified that the house was significant, and recommended retention in some form. 9.8 156 Church St. Bowmanville (Shaw House) J. Wang gave the update on the accessibility improvements on the property at 156 Church St. The redesign of accessibility renovation was discussed by the �'1 **Subject to Advisory Committee Approval** ci ftw Clarington Heritage Committee Meeting Minutes ffn May 16, 2023 Committee in May 2022. The Committee provided comments that the ramp could move away from the wall. The contract was awarded, and the project is expected to complete by the fall. 9.9 Ontario Heritage Conference (London) P. Vogel provided the information about Ontario Heritage Conference 2023 scheduled on June 15-17 in London. 23.17 Moved by V. Suppan, seconded by R. Hooper That Heritage Committee members be provided with the opportunity to attend Ontario Heritage Conference to gain knowledge and network with other heritage groups, and that the costs be covered by the Heritage Committees funds or by the Municipality. "Carried" 10 Reports from the committees: 10.1 Bowmanville, Orono and Newcastle CIP: None 10.2 ACO — Clarington Branch: None 10.3 NVDHS Myno presented project ideas for heritage conservation and education programs. 10.4 Museum: None 10.5 Heritage Conservation District: a member of the Heritage Committee is required to sit on the board of the Heritage Conservation District. The matter will be discussed in the next meeting. 10.6 Wilmot Creek Heritage Park: None 11 Standing items: 11.1 81 Scugog Street: Staff had followed up with Municipal Law Enforcement staff. There is no active file on the property. 11.2 Fletcher Tree: Committee members raised concerns about the condition of the tree. Exploration of a solution is required to preserve the designated tree. Adjournment: 10:10 P.M. Next Meeting: June 20, 2023, 7.00 p.m. lse