HomeMy WebLinkAbout2012-07-10 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarin ton
Minutes of Meetinz— Tuesday July 10, 2012
(Not yet approved by committee)
In Attendance-Gord Lee, Chair Larry Burke, Vice Chair
Carol Little, Gord Blaker, Gary Oliver; Bob Holmes, Bryan Wiltshire
Regional Councillor; Willie Woo
Re,-nets-Councillor Partner &do Anne Raymond
Call to order-7:05 P.M.
The meeting began with a presentation from Scott Turner, representing the NVMHA. Their
organization are planning the addition of a Juvenile Hockey Team entry and are seeking ice time
for a Sunday evening game- (2 Hours) and a practice time for the team- (1 '/2 Hrs) during the
week- (evening time). Scott advised: This program was in the planning stages and if ice time
was available,they would proceed with plans at their July I7th meeting. The entry required their
board approval and then, coach and management appointments.
Age category for Juvenile Hockey is 17 to 20 and concerns by our board members and arena
manager were expressed to Mr. Turner. It was emphasized that strong management and coaching
disciplines were necessary at that age group. Fights and arena damage would not be tolerated and
any such occurrences would put the juvenile program in jeopardy. Experiences related from other
arenas, during playoff time made our board members aware of security measures that had to be
taken during and after games. Mr. Turner was advised: That these costs, if necessary would be at
their league's expense. Scott was confident;their organization could handle the coaching and
management of a Juvenile entry, without incidents. Costs incurred for security services or,
damage would be at their league's expense.
Adoption ofMinutes-Motion #12-119 was proposed. THAT:The Minutes of June 12, 2012 is
approved, as presented, with no additions, deletions or, changes.
Moved by: Bob Holmes Seconded by: Gord Blaker
CARRIED
The first order of business was to put forward a motion, regarding Mr. Turner's request.
Motion #12-120 was propose. THAT:The board would approve the request of NVMHA to
proceed with a Juvenile entry for this coming season. Ice time for games would be scheduled for
Sunday evenings -5:30 p.m. to 7:30 p.m. Practice time, during the week would come their current
ice allotment. NVMHA would advise our arena manager of the Juvenile team's roster, practice
time and their selection of the management and coaching appointments.
(2)
Moved by:Bob Holmes Seconded by; Gary Oliver
CARRIED
Arena Mana,-er's Report-Bryan brought the board up to date on general maintenance that was
taking place over the summer. He requested a decision be made on the change room and hallway
floors. After talking with the municipality's maintenance people, he was confident the product
from Gym-Con Contractors was the proper flooring to have installed. Our current locker room
flooring had been in service for in excess of 25 years. Cracks, breaks and general wear and tear
were causing problems with water retention on the floors, from the showers. Repairs and
upgrades are also on schedule for the shower stalls. The Gym-Con product was used in the
Clarington Aquatic Centre.
Motion #12-121 was proposed. THAT: We proceed with the Gym-Con quotation at$24,690.50
and have Bryan attempt to have them add the referee's room into the existing quote.
Moved by:Larry Burke Seconded by: Carol Little
CARRIED
Discussion on the installation of an alarm system also took place, with the following resolution:
Motion #12-121 was proposed: THAT: We proceed with the installation of the alarm system,
quoted in the vicinity of$1200.00, with a monitoring fee of$17.00 monthly. Installation for
August, 2012.
Moved by: Gary Oliver Seconded by: Carol Little
CARRIED
Financial Report No financial report was available. Dawn Clutterbuck, our bookkeeper was on
vacation. Account Receivables were reviewed. No action required.
Business Follow-Up Gord Blaker provided an update on the Lobby Bleachers Ongoing
Next Meeting— Tuesday August 14, 2012 — 7:00 AM.
Adjournment-Motion #12-122 THAT: The meeting is adjourned.
Moved by: Carol Little Seconded by: Councillor Woo
CARRIED