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Home My WebLink About2023-06-12Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: June 12, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, M. Chambers, L. Patenaude G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar Other Staff Present: L. Reck, J. O'Meara, J. Gallagher 1. Call to Order Mayor Foster called the meeting to order at 6:31 p.m. 2. Moment of Reflection Councillor Traill led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Traill recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at this meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. 6. Presentations / Delegations 6.1 Adrienne and Adam Hyland regarding the matter of the Extension of West Beach Cottagers Lease Agreement Adam Hyland was present regarding the matter of the Extension of West Beach Cottagers Lease and requested that the lease for their cottage, at 16 West Beach, be extended. Adam answered questions from Members of Council. 1 Council Minutes June 12, 2023 Alter the Agenda Resolution # C-077-23 Moved by Councillor Woo Seconded by Councillor Rang That the Agenda be altered to consider Item 8.1, Motion Regarding Extension of West Beach Cottagers Lease Agreement, at this time. Carried 8. Items for Separate Discussion 8.1 Motion Regarding Extension of West Beach Cottagers Lease Agreement Resolution # C-078-23 Moved by Councillor Woo Seconded by Councillor Zwart That, notwithstanding Resolution #C-125-18, arising out of Report EGD-010-18, authorizing the CAO to renew leases on an annual basis, the term of the leases between the Municipality of Clarington and the tenants of the following cottages on West Beach of Port Darlington be extended as indicated below: a) The four remaining cottage tenants: Gail and Chuck MacDonald, 17 West Beach Jean Severs, 28 West Beach Sharon Eccles, 6 West Beach Gary Cole, 8 West Beach be granted a lease extension for five years to Dec 31, 2028, on the same terms and conditions set out in the original lease; b) The two remaining cottages be preserved, with agreements with: Adrienne Hyland (daughter of the late Don Adams) — 16 West Beach Robert Lowe (nephew of the late Shirley Fowler) — 32 West Beach on a recurring one-year lease, on the same terms and conditions set out in the lease with the original tenant. This deferral is expressly not a grant of any leasehold interest for anyone other than named persons above and does not create any new tenancy entitlements for their successors; and 2 Council Minutes June 12, 2023 c) That the extensions to the annual leases be considered by Staff annually as part of the Capital Budget process, and as long as funds are not approved by Council for the next phase of development, the Chief Administrative Officer be authorized to renew the leases on an annual basis. That all interested parties, and any delegations, be advised of Council's decision. Referred Later in the meeting, see following motions. Resolution # C-079-23 Moved by Councillor Rang Seconded by Councillor Zwart That the foregoing Resolution #C-078-23 be amended by replacing the words "recurring one-year lease" in paragraph b) with the words "five-year lease"; and That an appropriate early right of termination clause be added to the lease. Referred See following motion. Resolution # C-080-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the matter of Item 8.1, Motion Regarding Extension of West Beach Cottagers Lease Agreement, be referred to the June 26, 2023, Council meeting to allow Staff to report back on including a clause in the lease that would provide a one-year right of termination. Carried 7. Consent Agenda 7.1 Council and Standing Committee Minutes Resolution # C-081-23 Moved by Councillor Zwart Seconded by Councillor Rang That all items listed in Section 7.1, be approved on consent. Carried 7.1.1 Minutes of a regular meeting dated May 15, 2023 7.1.2 Minutes of the General Government Committee meeting dated May 29, 2023 3 Council Minutes June 12, 2023 7.1.3 Minutes of the Special General Government Committee meeting dated May 31, 2023 7.1.4 Minutes of the Planning and Development Committee meeting dated June 5, 2023 7.2 Advisory Committee and Local Board Minutes Resolution # C-082-23 Moved by Councillor Woo Seconded by Councillor Rang That all items listed in Section 7.2, be approved on consent. Carried 7.2.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated April 18, 2023 7.2.2 Minutes of the Newcastle Arena Board dated April 25, 2023 7.2.3 Minutes of the Bowmanville Santa Claus Parade Committee dated May 8, 2023 7.2.4 Minutes of the Clarington Agricultural Committee dated May 11, 2023 7.2.5 Minutes of the Tyrone Community Centre Committee dated May 17, 2023 7.2.6 Minutes of the Clarington Accessibility Advisory Committee dated April 19, 2023 7.3 Communications Resolution # C-083-23 Moved by Councillor Woo Seconded by Councillor Elhajjeh That all items listed in Section 7.3, be approved in accordance with the agenda. Carried 7.3.1 Michael Fry, M.C.I.P, R.P.P., Planning Manager, D.G. Biddle and Associates, Regarding Report PDS-034-23 Zoning By-law Amendment Application to Permit 204 Residential Units in Bowmanville Resolution # C-084-23 That Communication Item 7.3.1, Michael Fry, M.C.I.P, R.P.P., Planning Manager, D.G. Biddle and Associates, Regarding Report PDS-034-23 Zoning By-law Amendment Application to Permit 204 Residential Units in Bowmanville, be received for information. 12 Council Minutes June 12, 2023 7.3.2 Suzanne Reiner, Regarding Report PDS-035-23 Official Plan Amendment and Zoning By-law Amendment to Permit a 10 Storey Building Containing 140 Residential Units and 44 Townhouse Units in Courtice Resolution # C-085-23 That Communication Item 7.3.2, Suzanne Reiner, Regarding Report PDS-035-23 Official Plan Amendment and Zoning By-law Amendment to Permit a 10 Storey Building Containing 140 Residential Units and 44 Townhouse Units in Courtice, be received for information. 7.4 Staff Reports and Staff Memos 7.5 By-laws Resolution # C-086-23 Moved by Councillor Rang Seconded by Councillor Anderson That all items listed in Section 7.5, be approved on consent. Carried 7.5.1 2023-036 - Being a By-law to exempt a certain portion of Blocks 1 & 2 , Registered Plan 40M-2702 from Part Lot Control 7.5.2 2023-037 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 7.5.3 2023-038 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 7.5.4 2023-039 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 9. Business Arising from Procedural Notices of Motion 10. Unfinished Business 11. Confidential Items 12. Confirming By -Law Resolution # C-087-23 Moved by Councillor Zwart Seconded by Councillor Anderson That leave be granted to introduce By-law 2023-040, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 12 day of June, 2023; and That the said by-law be approved. Carried 5 Council Minutes June 12, 2023 13. Adjournment Resolution # C-088-23 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the meeting adjourn at 7:32 p.m. Carried n