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Staff Report
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Report To: Planning and Development Committee
Date of Meeting: May 29, 2023 Report Number: FSD-027-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#: PD-053-23
File Number: CL2023-4 By-law Number:
Report Subject: Hill Street Rehabilitation - Revised
Recommendations:
1. That Report FSD-026-23 be received;
2. That Green Infrastructure Partners Inc. with a total bid amount of $912,372.68 (Net
HST Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-4 be awarded the contract for the Hill Street
Rehabilitation as required by the Planning and Infrastructure Services Department;
3. That CIMA+ with a bid amount of $62,664.83 (Net HST Rebate) being the lowest
compliant bidder and in accordance with the Engineering Consulting Services Roster
be awarded the contract to provide Contract Administration and Inspection services
as required for this project;
4. That the total funds required for this project in the amount of $1,111,800.00 (Net
HST Rebate) which includes construction costs of $912,372.68 (Net HST Rebate)
and other related costs such as topographic survey, tree removals, utility relocations
(Bell and Hydro One), third -party consultant services to complete material testing,
inspection, and contract administration, and contingencies of $195,978.11 (Net HST
Rebate) is included in the approved 2022/2023 Capital Budget; and
5. That all interested parties listed in Report FSD-026-23, and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-027-23
Report Overview
Page 2
To request authorization from Council to award CL2023-4 for the rehabilitation of Hill Street
from Reid Road to Newtonville Road (Regional Road 18).
1. Background
1.1 Tender specifications and drawings were prepared by the Planning and Infrastructure
Services Department's Infrastructure Division. The scope of work includes the
rehabilitation of Hill Street from Reid Road to Newtownville Road (Regional Road 18).
The scope of works includes:
• Site grading and earthworks.
• Storm sewer replacement / installation.
• Road rehabilitation and widening.
• Installation of driveway and road culverts.
• Local sidewalk replacement.
• Permanent erosion control.
• Area restoration works.
1.2 Tender CL2023-4 was issued by the Purchasing Services Division and advertised
electronically on the Municipality's website. Notification of the availability of the
document was also posted on the Ontario Public Buyers Association's website.
1.3 Thirty-four (34) companies downloaded the tender document.
2. Analysis
2.1 The tender closed May 5, 2023.
2.2 Seven submissions were received. One submission received did not contain the
required bid bond and was deemed non -compliant. Six submissions were deemed
compliant and forwarded to the Planning and Infrastructure Services Department for
review and consideration.
2.3 References were not checked for the low -compliant bidder Green Infrastructure
Partners Inc. as the Municipality has worked with this company in the past and their
work was satisfactory.
Municipality of Clarington
Report FSD-027-23
Page 3
2.4 Based on the review by the Planning and Infrastructure Services Department and the
Purchasing Services Division, it was mutually agreed that Green Infrastructure Partners
Inc. be recommended for the award of tender CL2023-4.
Contract Administration and Inspection
2.5 The Planning and Infrastructure Services Department issued a request for quotation to
three pre -qualified consulting firms from the Engineering Consulting Services Roster.
Companies were asked to provide pricing for the provision of professional services as
required for the contract administration and inspections services required for this
project.
2.6 Two companies responded by the stipulated closing date and time. (See Attachment #2
— Bid Summary Consulting Services.)
2.7 In keeping with the terms and conditions of the Engineering Consulting Services Roster
the recommendation is to award to the lowest compliant bidder, CIMA+.
3. Financial Considerations
3.1 The total funds required for this project in the amount in the amount of $1,111,800.00
(Net HST Rebate) which includes construction costs of $912,372.68 (Net HST Rebate)
and other related costs such as topographic survey, tree removals, utility relocations
(Bell and Hydro One), third -party consultant services to complete material testing,
inspection, and contract administration, and contingencies of $195,978.11 (Net HST
Rebate) is included in the approved Capital Budget and will be funded from the following
accounts:
Description
Account Number
Amount
Pavement Rehabilitation
110-50-330-83212-7401
$1,058,200
Structures Rehabilitation
110-50-330-83275-7401
53,600
3.2 Queries with respect to the department's needs, specifications, etc., should be referred
to the Director of Planning and Infrastructure Services.
4. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
Municipality of Clarington
Report FSD-027-23
5. Conclusion
It is respectfully recommended:
Page 4
a) That Green Infrastructure Partners Inc. with a total bid amount of $912,372.68 (Net
HST Rebate), being the low compliant bidder, be awarded the contract for Hill Street
Rehabilitation in accordance with the terms, conditions, and specifications of Tender
CL2023-4.
b) That CIMA+ with a total bid amount of $62,664.83 (Net HST Rebate), being the low
compliant bidder under the Engineering Consulting Services Roster, be awarded the
contract for the provision of Consulting Services for the Contract Administration and
Inspection services required to complete the Hill Street Rehabilitation project.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 Ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Attachment 2 — Bid Summary Consulting Services
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-027-23
Attachment 1 to Report FSD-027-23 — Bid Summary
Municipality of Clarington
CL2023-4
Hill Street Rehabilitation
Page 5
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Green Infrastructure Partners Inc.
$1,013,149.69
$9121372.68
Broz Excavating Inc.
1,088,426.30
980,161.60
Montgomery MacEwen Contracting
1,220,842.54
1,099,406.52
Dig -Con International Ltd.
1,430,015.00
1,287,772.80
Dufferin Construction Company
1,522,704.38
1,371,242.46
Fidelity Engineering & Construction
1,533,870.57
1,381,297.96
Elirpa Construction & Materials Ltd.
1,562,058.66
1,406,682.20
Dig -Con International Ltd.*
Note: The asterisk denotes a non -compliant bidder.
Municipality of Clarington
Report FSD-027-23
Attachment 2 to Report FSD-027-23 — Bid Summary Consulting Services
Engineering Consulting Services Roster
Page 6
Hill Street Rehabilitation- Contract Administration
and Inspection Services
Bidder
Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
CIMA+
$69,586.53
$62,664.83
AECOM
69,637.38
62,710.62
GHD.*
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