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General Government Committee
Minutes
Date: May 29, 2023
Time: 9:30 a.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: M. Dempster, J. Newman, L. Patenaude G. Acorn, L. Backus, S.
Brake, J. Gallagher, R. Maciver, T. Pinn
1. Call to Order
Councillor Traill called the meeting to order at 9.33 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Mayor Foster stated a Point of Privilege regarding Chair Traill's comments, and a
subsequent Point of Privilege was also stated to confirm if Mayor Foster had the
floor.
That the ruling of the chair be sustained was then put to a recorded vote.
No (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
The ruling of the chair was not sustained.
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General Government Committee Minutes May 29, 2023
5. Presentations/Delegations
5.1 Delegation by Charles MacDonald, Regarding Extension of West Beach
Cottagers Lease Agreement
Charles MacDonald was present regarding an extension of the West Beach
Cottagers Lease Agreement. Charles is a leaseholder of one of the six cottages
at West Beach and stated their lease is expiring at the end of the year. C.
MacDonald explained that four cottagers received a letter from Rob Maciver
extending the lease for one year. Charles requested that Committee consider a
five-year lease extension for all of the cottages. C. MacDonald provided the
history of West Beach and answered questions from Members of Committee.
5.2 Delegation by Rick McEachern, Regarding Extension of West Beach
Cottagers Lease Agreement
Rick McEachern was present regarding the extension of the West Beach
Cottagers Lease Agreement. Rick is a local historian and author and was present
on behalf of West Beach Cottagers to support them in their attempt to have their
lease agreements renewed. R. McEachern provided an overview of the book
Port Darlington Sands 120 Enchanted Summers and provided the history of the
West Beach cottages. Rick stated the area was used for movies and leisure and
holds a unique place in history. R. McEachern requested Committee to support
the lease extension and answered questions from Members of Committee.
5.3 Delegation by Susie Plumpton, Regarding Extension of West Beach
Cottagers Lease Agreement
Susie Plumpton was present on behalf of the Port Darlington Community
Association regarding the extension of the West Beach cottagers' lease
agreement. Susie provided an overview of the cottagers, who take care of the
property making the area a cleaner and safer environment. S. Plumpton stated
that the cottages do not impede the parkette area and would be a benefit to the
area if they remained. Susie requested that Committee amend and extend the
cottagers' lease agreement and answered questions from Members of
Committee.
Resolution # GG-104-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the delegations of Charles MacDonald, Rick MacEachern, and Susie
Plumpton, be received;
That the Deputy CAO/Solicitor prepare lease agreements such that the four
remaining original tenants be granted life leases for their personal use only and
so long as they make use of the cottages; and
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General Government Committee Minutes May 29, 2023
That Staff investigate the potential for public re -use of the vacated cottages.
Yes (3): Mayor Foster, Councillor Woo, and Councillor Zwart
No (3): Councillor Anderson, Councillor Rang, and Councillor Traill
Absent (1): Councillor Elhajjeh
Motion Lost on a recorded vote (3 to 3)
Later in the meeting, see following motion.
Resolution # GG-105-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That the foregoing Resolution #GG-104-23 be referred to Staff to report back.
Motion Lost
The foregoing Resolution #GG-104-23 was then lost on a recorded vote.
Resolution # GG-106-23
Moved by Councillor Anderson
Seconded by Councillor Rang
That the delegations of Charles MacDonald, Rick MacEachern, and Susie
Plumpton, regarding an Extension of the West Beach Cottagers Lease
Agreement, be received with thanks.
Carried
Recess
Resolution # GG-107-23
Moved by Councillor Rang
Seconded by Councillor Anderson
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:51 a.m. with Councillor Traill in the Chair.
6. Consent Agenda
Resolution # GG-108-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the items listed in Section 6, be approved in accordance with the agenda,
except for Items 6.2.5 and 6.2.6.
Carried
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General Government Committee Minutes May 29, 2023
6.1 Communications
6.2 Staff Reports and Staff Memos
6.2.1 LGS-019-23 Appointment, Resignation, and Correction of Term for the
Tyrone Hall Board
Resolution # GG-109-23
That Report LGS-019-23, and any related delegations or communication items,
be received;
That the resignation of Cecile Bowers be received with thanks;
That Jacquie MacEachern be appointed to the Tyrone Hall Board for a term
ending December 31, 2023, or until a successor is appointed;
That the term for appointments made on April 4, 2023, be amended from
December 31, 2026, to December 31, 2023, or until a successor is appointed, in
accordance with By-law 2008-039; and
That all interested parties listed in Report LGS-019-23, and any delegations, be
advised of Council's decision.
6.2.2 LGS-020-23 Appointments to the Bowmanville Santa Claus Parade
Committee
Resolution # GG-110-23
That Report LGS-020-23, and any related delegations or communication items,
be received;
That Michelle Spiers be appointed to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is
appointed;
That Staff be authorized to re -advertise for the remaining two vacancies on the
Bowmanville Santa Claus Parade Committee; and
That all interested parties listed in Report LGS-023-23 and any delegations be
advised of Council's decision.
6.2.3 FSD-023-23 Building Condition Audit Reports
Resolution # GG-111-23
That Report FSD-023-23, and any related communication items, be received;
That the proposal received from Nadine International being the most responsive
bidder meeting all terms, conditions and specifications of RFP2023-3 be awarded
the contract for the provision of Building Condition Audit Reports, as required by
the Community Services Department; and
That all interested parties listed in Report FSD-023-23, and any delegations be
advised of Council's decision.
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General Government Committee Minutes May 29, 2023
6.2.4 FSD-024-23 Supply & Delivery of Sidewalk Snow Clearing Equipment
Resolution # GG-112-23
That Report FSD-024-23, and any related communication items, be received;
That Karcher Municipal North America Inc. with a total bid amount of
$904,434.84 (Net HST Rebate) being the lowest compliant bidder meeting all
terms, conditions and specifications of tender CL2023-12 be awarded the
contract for the Supply & Delivery of five Sidewalk Tractors for Winter
Maintenance, as required by the Public Works Department;
That the total funds required for this project in the amount of $908,934.84 (Net
HST Rebate) include $904,434.84 (Net HST Rebate) for snow removal
equipment costs and other costs such as radios, GPS units, Clarington decal
lettering and striping in the amount of $4,500.00 (Net HST Rebate) is included in
the approved 2022/2023 Capital Budget and be funded from the following
accounts;
Description
Account Number Amount
NEW EQUIP -ROADS -CAP EXP
110-36-388- $300,000.00
(2022 BUDGET)
83643-7401
NEW EQUIP -ROADS -CAP EXP
110-36-388-
600,000.00
(2023 BUDGET)
83643-7401
ADD'L FUNDS -TAX RATE 110-36-388- 8,934.84
STABILIZATION 83643-7401
That all interested parties listed in Report , and any delegations be advised of
Council's decision.
6.2.6 FSD-026-23 Hill Street Rehabilitation
Resolution # GG-113-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Report FSD-025-23 Hill Street Rehabilitation, be referred back to Staff.
Carried
Councillor Rang returned to the meeting.
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General Government Committee Minutes May 29, 2023
6.2.5 FSD-025-23 2022 Investments Annual Report
Resolution # GG-114-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report FSD-025-23, and any related delegations or communication items,
be received for information;
That the Draft Investment Policy, as attachment #1, be approved; and
That any interested parties listed in Report FSD-025-23, and any delegations, be
advised of Council's decision.
Amendment
Resolution # GG-115-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the foregoing Resolution #GG-114-23 be amended by adding the following:
"That Staff report back on the Prudent Investor Standard".
Carried
Main Motion as Amended
Resolution # GG-116-23
That Report FSD-025-23, and any related delegations or communication items,
be received for information;
That the Draft Investment Policy, as attachment #1, be approved;
That Staff report back on the Prudent Investor Standard; and
That any interested parties listed in Report FSD-025-23, and any delegations, be
advised of Council's decision.
Carried
7. Items for Separate Discussion
7.1 LGS-021-23 Ward Boundary Review — Direction Requested from Council
Councillor Traill left the Chair. Mayor Foster assumed the Chair.
Resolution # GG-117-23
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report LGS-021-23, and any related delegations or communication items,
be received;
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General Government Committee Minutes May 29, 2023
That the Municipality of Clarington maintain the existing four -ward boundary
system; and
That all interested parties listed in Report LGS-021-23, and any delegations, be
advised of Council's decision.
Referred, Later in the Meeting
Resolution # GG-118-23
Moved by Councillor Rang
Seconded by Councillor Zwart
That the foregoing Resolution #GG-117-23, be referred to the November 6, 2023,
General Government Committee meeting.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Woo,
and Councillor Zwart
No (1): Councillor Traill
Absent (1): Councillor Elhajjeh
Carried (5 to 1)
8. Unfinished Business
9. New Business
9.1 Declare Intimate Partner Violence (IPV) an Epidemic - Mayor Foster
Councillor Traill chaired this portion of the meeting.
Resolution # GG-119-23
Moved by Mayor Foster
Seconded by Councillor Woo
Whereas Intimate partner violence (IPV) is physical, sexual, coercive control,
emotional abuse and aggression that occurs in an intimate relationship;
Whereas supporting efforts to address gender -based violence, which
disproportionately impacts BIPOC women and girls would align with the Ontario
governments' Anti -Black Racism Strategy, Ontario Health's Equity, Inclusion,
Diversity and Anti -Racism Framework, The National Action Plan to End Gender
Based Violence, and Truth and Reconciliation Call to Action #40".
Whereas on the morning of September 22, 2015, Carol Culleton, Anastasia
Kuzyk, and Nathalie Warmerdam were murdered by a former partner;
Whereas on June 28, 2022, a five -person jury established as part of a coroner's
inquest into the events of September 22, 2015 delivered 86 recommendations;
Whereas specific legislation addressing family and domestic violence has been
passed by six provinces and three territories; however, Ontario has not
implemented this type of legislation;
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General Government Committee Minutes May 29, 2023
Whereas the Violence Prevention Coordination Council of Durham (VPCC),
which represents 35 local agencies including Bethesda House, Luke's Place,
Herizon House, Victim Services, and the Durham Rape Crisis Centre, reported a
significant increase in demand for assistance from local IPV support providers.
In the fiscal year 2021-22, Durham Victim Services supported 4,438 victims of
Intimate Partner Violence, up 32% over four years and supported 916 victims of
Sexual Violence, up 277% over four years. The four local shelters in the fiscal
year of 2021/22 served over 500 survivors in shelter, served 4,400 on their crisis
lines, and sadly turned away 1,374 victims of gender -based violence. In 2022/23
fiscal years the numbers increased, serving over 600 (20% increase) survivors in
shelter, served 6,047 (37.5% increase) on the crisis lines, and regrettably had to
turn away 1,886 (37.2% increase) women and children seeking safety in our
shelters; and
Whereas the City of Ottawa, Renfrew County, and Lanark County have passed
motions declaring an IPV epidemic, and acknowledging the 86 recommendations
in the Renfrew County Inquest;
Now therefore be it resolved that the Municipality of Clarington supports the
Region of Durham who have declared IPV an epidemic and call on the Ontario
Government to do the same, as per recommendation #1 of the Renfrew County
Inquest;
That the Region of Durham integrate IPV into the Region's Community Safety
and Well -Being Plan, as per recommendation #10 of the Renfrew County
Inquest; and
That this motion be distributed to all Durham MPPs, the Ministry of the Attorney
General, the Ministry of Women's Social and Economic Opportunity, all lower -tier
Durham municipalities, Durham Regional Police Services Board, Renfrew
County, and the Association of Municipalities of Ontario.
Amendment
Resolution # GG-120-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the foregoing Resolution #GG-119-23 be amended by adding the following:
"That Staff investigate the recommendations of the Renfrew County
Inquest and report back on which recommendations could be
implemented by the Municipality of Clarington".
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
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General Government Committee Minutes May 29, 2023
Main Motion as Amended
Resolution # GG-121-23
Whereas Intimate partner violence (IPV) is physical, sexual, coercive control,
emotional abuse and aggression that occurs in an intimate relationship;
Whereas supporting efforts to address gender -based violence, which
disproportionately impacts BIPOC women and girls would align with the Ontario
governments' Anti -Black Racism Strategy, Ontario Health's Equity, Inclusion,
Diversity and Anti -Racism Framework, The National Action Plan to End Gender
Based Violence, and Truth and Reconciliation Call to Action #40".
Whereas on the morning of September 22, 2015, Carol Culleton, Anastasia
Kuzyk, and Nathalie Warmerdam were murdered by a former partner;
Whereas on June 28, 2022, a five -person jury established as part of a coroner's
inquest into the events of September 22, 2015 delivered 86 recommendations;
Whereas specific legislation addressing family and domestic violence has been
passed by six provinces and three territories; however, Ontario has not
implemented this type of legislation;
Whereas the Violence Prevention Coordination Council of Durham (VPCC),
which represents 35 local agencies including Bethesda House, Luke's Place,
Herizon House, Victim Services, and the Durham Rape Crisis Centre, reported a
significant increase in demand for assistance from local IPV support providers.
In the fiscal year 2021-22, Durham Victim Services supported 4,438 victims of
Intimate Partner Violence, up 32% over four years and supported 916 victims of
Sexual Violence, up 277% over four years. The four local shelters in the fiscal
year of 2021/22 served over 500 survivors in shelter, served 4,400 on their crisis
lines, and sadly turned away 1,374 victims of gender -based violence. In 2022/23
fiscal years the numbers increased, serving over 600 (20% increase) survivors in
shelter, served 6,047 (37.5% increase) on the crisis lines, and regrettably had to
turn away 1,886 (37.2% increase) women and children seeking safety in our
shelters; and
Whereas the City of Ottawa, Renfrew County, and Lanark County have passed
motions declaring an IPV epidemic, and acknowledging the 86 recommendations
in the Renfrew County Inquest;
Now therefore be it resolved that the Municipality of Clarington supports the
Region of Durham who have declared IPV an epidemic and call on the Ontario
Government to do the same, as per recommendation #1 of the Renfrew County
Inquest;
That the Region of Durham integrate IPV into the Region's Community Safety
and Well -Being Plan, as per recommendation #10 of the Renfrew County
Inquest;
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General Government Committee Minutes May 29, 2023
That Staff investigate the recommendations of the Renfrew County Inquest and
report back on which recommendations could be implemented by the
Municipality of Clarington; and
That this motion be distributed to all Durham MPPs, the Ministry of the Attorney
General, the Ministry of Women's Social and Economic Opportunity, all lower -tier
Durham municipalities, Durham Regional Police Services Board, Renfrew
County, and the Association of Municipalities of Ontario.
9.2 Newtonville Road Pilot Project - Councillor Zwart
Suspend the Rules
Resolution # GG-122-23
Moved by Councillor Zwart
Seconded by Mayor Foster
That the Rules of Procedure be suspended to add a New Business Item,
regarding Newtonville Road Pilot Project, to the Agenda.
Carried
Resolution # GG-123-23
Moved by Councillor Zwart
Seconded by Mayor Foster
Whereas Clarington supports and encourages reuse of materials that cannot be
recycled;
Whereas Durham Region's pilot project using recycled material in the
reconstruction of a portion of Newtonville Road last summer was recently
recognized with the Project of the Year Award in Transportation by the Ontario
Public Works Association; and
Whereas soil and water testing would demonstrate whether this reuse of recycled
material is safe for the environment;
Now therefore be it resolved that Clarington Council requests the Regional
Municipality of Durham hire a third party consultant to undertake soil and water
testing at optimal times and locations to determine if the Newtonville Road pilot
project has had adverse effects on the environment and human health.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
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General Government Committee Minutes May 29, 2023
10. Confidential Items
Resolution # GG-124-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That in accordance with Section 7.16.5 of the Procedural By-law, a Confidential
New Business Item, regarding Potential Property Acquisition, be added to the
Agenda.
Carried
10.1 New Business -Potential Property Acquisition (Mayor Foster)
Resolution # GG-125-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That Item 10.1, New Business - Potential Property Acquisition, be approved in
accordance with the Closed Agenda.
Carried
11. Adjournment
Resolution # GG-126-23
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 11.50 a.m.
Carried
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