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Staff Report
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Report To: General Government Committee
Date of Meeting: May 29, 2023 Report Number: LGS-020-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-110-23
File Number:
By-law Number:
Report Subject: Appointments to the Bowmanville Santa Claus Parade Committee
Recommendations:
1. That Report LGS-020-23, and any related delegations or communication items, be
received;
2. That Michelle Spiers be appointed to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is appointed;
3. That Staff be authorized to re -advertise for the remaining two vacancies on the
Bowmanville Santa Claus Parade Committee; and
4. That all interested parties listed in Report LGS-023-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report LGS-020-23
Report Overview
Page 2
This report is intended to provide background information, regarding the vacancies on the
Bowmanville Santa Claus Parade Committee to assist in the appointment process.
1. Bowmanville Santa Claus Parade
Background
1.1 At the April 17, 2023, General Government Committee meeting, Council approved the
Terms of Reference for the Bowmanville Santa Claus Parade.
1.2 The Bowmanville Santa Claus Parade Committee is a Committee of Council,
responsible for organizing and conducting the annual Bowmanville Santa Claus Parade
and ensuring that an inclusive and safe parade event is planned and presented for the
community. The mission of the Committee will be accomplished through the provision of
advice and recommendations on Christmas parade matters, as well as hands-on work.
1.3 The Committee is comprised of ten voting members, appointed by Council, and one
Member of Council. The membership shall run concurrent with the term of Council.
1.4 Additionally, an unlimited number of non -voting volunteers may also be involved in
parade activities.
Current Situation
1.5 Brenda Rafter, Katherine Johnson, and Carolyn Lunan resigned from the Committee, as
outlined in Report LGS-014-23.
1.6 Currently, the Bowmanville Santa Claus Parade Committee has seven voting members,
therefore another three residents may be appointed for a term ending December 31,
2026, or until a successor is appointed.
1.7 The following have put forward an application for consideration:
• Michelle Spiers
2. Advertising and Applications
2.1 The Municipal Clerk's Division placed an advertisement in local papers and on the
Municipality's website, www.claringotn.net/Commitees, to fill the vacancy on the
Bowmanville Santa Claus Parade Committee.
Municipality of Clarington
Report LGS-020-23
Page 3
2.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk's Division
has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
Bowmanville Santa Claus Parade Committee were listed on the Clarington Volunteers
website.
2.3 In accordance with the "Appointment to Boards and Committees Policy", a confidential
application package has been attached which includes all applications and resumes.
3. Financial Considerations
Not Applicable.
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that Committee appoint Michelle Spiers to the
Bowmanville Santa Claus Parade for a term ending December 31, 2026, or until a
successor is appointed and to authorize Staff to re -advertise for the remaining two
vacancies.
Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2106 or
Patenaude@clarington.net.
Attachments:
Attachment 1 — Confidential Application Package
Interested Parties:
The following interested parties will be notified of Council's decision:
Bowmanville Santa Claus Parade Committee c/o Jonathan Taylor, Chair