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HomeMy WebLinkAboutLGS-020-23Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 29, 2023 Report Number: LGS-020-23 Submitted By: Rob Maciver, Deputy CAO/Solicitor Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-110-23 File Number: By-law Number: Report Subject: Appointments to the Bowmanville Santa Claus Parade Committee Recommendations: 1. That Report LGS-020-23, and any related delegations or communication items, be received; 2. That Michelle Spiers be appointed to the Bowmanville Santa Claus Parade Committee for a term ending December 31, 2026, or until a successor is appointed; 3. That Staff be authorized to re -advertise for the remaining two vacancies on the Bowmanville Santa Claus Parade Committee; and 4. That all interested parties listed in Report LGS-023-23 and any delegations be advised of Council's decision. Municipality of Clarington Report LGS-020-23 Report Overview Page 2 This report is intended to provide background information, regarding the vacancies on the Bowmanville Santa Claus Parade Committee to assist in the appointment process. 1. Bowmanville Santa Claus Parade Background 1.1 At the April 17, 2023, General Government Committee meeting, Council approved the Terms of Reference for the Bowmanville Santa Claus Parade. 1.2 The Bowmanville Santa Claus Parade Committee is a Committee of Council, responsible for organizing and conducting the annual Bowmanville Santa Claus Parade and ensuring that an inclusive and safe parade event is planned and presented for the community. The mission of the Committee will be accomplished through the provision of advice and recommendations on Christmas parade matters, as well as hands-on work. 1.3 The Committee is comprised of ten voting members, appointed by Council, and one Member of Council. The membership shall run concurrent with the term of Council. 1.4 Additionally, an unlimited number of non -voting volunteers may also be involved in parade activities. Current Situation 1.5 Brenda Rafter, Katherine Johnson, and Carolyn Lunan resigned from the Committee, as outlined in Report LGS-014-23. 1.6 Currently, the Bowmanville Santa Claus Parade Committee has seven voting members, therefore another three residents may be appointed for a term ending December 31, 2026, or until a successor is appointed. 1.7 The following have put forward an application for consideration: • Michelle Spiers 2. Advertising and Applications 2.1 The Municipal Clerk's Division placed an advertisement in local papers and on the Municipality's website, www.claringotn.net/Commitees, to fill the vacancy on the Bowmanville Santa Claus Parade Committee. Municipality of Clarington Report LGS-020-23 Page 3 2.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk's Division has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the Bowmanville Santa Claus Parade Committee were listed on the Clarington Volunteers website. 2.3 In accordance with the "Appointment to Boards and Committees Policy", a confidential application package has been attached which includes all applications and resumes. 3. Financial Considerations Not Applicable. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that Committee appoint Michelle Spiers to the Bowmanville Santa Claus Parade for a term ending December 31, 2026, or until a successor is appointed and to authorize Staff to re -advertise for the remaining two vacancies. Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2106 or Patenaude@clarington.net. Attachments: Attachment 1 — Confidential Application Package Interested Parties: The following interested parties will be notified of Council's decision: Bowmanville Santa Claus Parade Committee c/o Jonathan Taylor, Chair