HomeMy WebLinkAbout04-25-2023Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeetinz — Tuesday, April 25, 2023
Not vet approved by the Board)
In Attendance — Dave Bouma - Chair
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Sue White, Councillor Margaret Zwart
Absent — Omar Patel
Meeting opened at 7:05 p.m. with the Land Acknowledgement
1. Agenda - Motion #23-011
Moved by Todd Taylor, seconded by Sue White THAT: The Agenda be accepted.
CARRIED
2. Acceptance of Minutes - Motion #23-012
Moved by Sue White, seconded by Todd Taylor THAT: The minutes of March 14, 2023, be
approved after correction. (Bryan Wiltshire with a tentative call back of November 1st)
CARRIED
3. Financial Report — Todd presented the YTD and Profit & Loss statement to April 25th.
4. Risk Management: No report currently.
5. New Business:
Construction Update — Ken Ferguson will email weekly updates with pictures to Dave,
Todd and Sue. A tour of the arena to view the progress to date is planned for the first week
of May. The first two dressing rooms will be accessible and two additional dressing rooms
will bring the total to six dressing rooms for the arena. We were also informed that a natural
gas hook-up will be included in the renovation.
Purchase of "extra" Clarington Ice Resurfacer — while Clarington doesn't have an extra
machine at this time, we can submit a request to purchase one of their machines should one
become available. The Chair has the contact information and will draft a letter. He expects 4
to 6 weeks before he has a response.
4
Lost Revenue- We will submit a letter to Clarington for assistance for costs incurred from
construction such as electricity, utilities and other items as we have no revenue during the
construction project. Ice Allocation- Newcastle Minor Hockey ice needs have been met by
Clarington for the months of September till December. In case of construction delays,
additional ice times have been secured for January 2024. Construction- There were some
concerns about construction, traffic and noise. We were advised all construction will take
place during normal working hours (8:00 am to 5:00 pm). Any excessive noise or traffic will
be communicated to the affected residents.
Heaters for Spectators - Motion #23-013
Moved by Dave Bouma, seconded by Sue White THAT: Heaters for the spectators be
purchased and installed.
CARRIED
Election of Vice Chair — Councillor Margaret Zwart opened the floor for nominations for
the Vice Chair of the Board. Gary Oliver was nominated and accepted the position.
Councillor Zwart returned the meeting back to the Chair.
Land Acknowledgement- Erica Mittag, IDEA Officer, would like to attend one of our
upcoming meetings to provide an overview of the Land Acknowledgement, what it is, why
we do it, and how to share respectfully. The Chair will follow up with an invitation to our
next meeting.
Board Meeting Procedures — Lindsey Patenaude, Legislative Services Department would
like to attend one of our board meetings to review such items as agendas, minutes, Terms of
References, etc. The Chair will invite Lindsey to join our June meeting.
6. Round Table A round table discussion followed.
7. Adiournment - The meeting was adjourned by the Chair at 8:30 p.m.
Next Board Meeting — Tuesday, June 13, 202 (Virtual on Team)