HomeMy WebLinkAbout2023-05-01Cbr•
ngton
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
Council Minutes
Date: May 1, 2023
Time: 6:30 p.m.
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh,
Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar,
D. Speed, J. Gallagher, M. Chambers
1. Call to Order
Mayor Foster called the meeting to order at 6:30 p.m.
2. Moment of Reflection
Councillor Anderson led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Anderson recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no disclosures of interest stated at the meeting.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
Clarftwn
May 1, 2023
Council Minutes
6. Presentations / Delegations
6.1 Delegation by Ryan Guetter, Weston Consulting, Regarding Report PDS-
028 23 Secondary Plan Program Update
Ryan Guetter, Weston Consulting, was present via electronic means regarding
Report PDS-028-23 Secondary Plan Program Update. Ryan was present on
behalf of several landowner groups within the Soper Springs and Soper Hills
Secondary Plan Areas which includes two hundred hectares slated for
development. R. Guetter explained that, in addition to two Secondary Plans,
there is the Soper Creek Watershed Plan. Ryan noted that the landowner groups
are concerned with the delays that have been encountered. R. Guetter explained
that the two Secondary Plans began in 2018 with a funding agreement which
included a project management fee and then two subsequent agreements in 2019
and 2020 for Soper Springs and Soper Hills. Ryan noted the last update for the
Sub Watershed study indicated Phase One could be completed in November or
December and Phase Two would be tied to the completion of the Secondary
Plans and they have not yet received the Land Use Plan. R. Guetter stated that
initially the plans were to be approved in 2021 and the landowners are seeking
clarity on the reasons for the delays. Ryan added that there have been several
delegations and correspondence to Council and noted that these Plans are
subject to agreements with project management fees to allow Staff to have the
time to dedicate to the Plans and the landowners are committed to actively
participate in the studies. R. Guetter concluded by requesting these Secondary
Plans and the Watershed Plan be prioritized, the next steps be identified, the
existing project management resources be used, and that Staff and Council
approve the Plans by the fall of 2023. Ryan concluded by thanking the Members
of Council and answered questions.
7. Reports/Correspondence Related to Presentations/Delegations
8. Consideration of Minutes
8.1 Adoption of Minutes of Previous Meeting
8.1.1 Minutes of a regular meeting of Council dated April 3, 2023
Resolution # C-062-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the minutes of a regular meeting dated April 3, 2023, be approved.
Carried
E
Clarftwn
May 1, 2023
Council Minutes
8.2 Advisory Committee Minutes
8.2.1 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated March 21, 2023
8.2.2 Minutes of the Accessibility Advisory Committee dated March 1, 2023
Resolution # C-063-23
Moved by Councillor Rang
Seconded by Councillor Zwart
That Advisory Committee Minutes Items 8.2.1 and 8.2.2, be approved on consent.
Carried
8.3 Standing Committee Minutes
8.3.1 Minutes of the General Government Committee meeting dated April 17, 2023
8.3.2 Minutes of the Special Planning and Development Committee meeting dated
April 24, 2023
8.3.3 Minutes of the Planning and Development Committee meeting dated April
24, 2023
Resolution # C-064-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That Standing Committee Minutes Items 8.3.1 and 8.3.3, be approved on consent
with the exception of Item 8.2.7 of the General Government Committee Minutes.
Carried
Item 8.2.7 - FSD-018-023 - Port Darlington Boat Launch and Parking Lot
Reconstruction (General Government Committee Minutes)
Resolution # C-065-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That Report FSD-018-23, be received;
That Envision Excavating Ltd. with a total bid amount of $508,253.55 (Net HST
Rebate) being the lowest compliant bidder meeting all terms, conditions and
specifications of tender CL2023-3 be awarded the contract for the Port Darlington
Boat Launch and Parking Lot Reconstruction as required by the Planning and
Infrastructure Services Department;
3
Clarftwn
May 1, 2023
Council Minutes
That the total funds required for this project in the amount of $598,200.00 (Net
HST Rebate) which includes construction costs of $508,253.55 (Net HST Rebate)
and other related costs such as survey, permits and fish rescue, material testing
and contingencies of $89,946.45 (Net HST Rebate) is included in the approved
2022/2023 Capital Budget and be funded from the following accounts:
That all interested parties listed in Report FSD-018-23 and any delegations be
advised of Council's decision.
Carried
9. Communications
9.1 Fred & Sandy Archibald, Archibald Orchards & Estate Winery Ltd. regarding
a request for a By the Glass Licence Endorsement
Resolution # C-066-23
Moved by Councillor Zwart
Seconded by Councillor Woo
That the Council of the Municipality of Clarington supports the issuance of the By -
the -Glass Endorsement for Archibald Orchards and Estate Winery located at 6275
Liberty Street North, Bowmanville.
Carried
10. Staff Reports and Staff Memos
11. Business Arising from Procedural Notice of Motion
12. Unfinished Business
13. Confidential Items
14. By-laws
14.1 2023-028 - Being a by-law to adopt the estimates of all sums required during
the year, to strike rates and levy taxes for municipal purposes for the year
2023 and to provide for the collection thereof
14.2 2023-029 - Being a By-law to amend By-law 84-63, the Comprehensive
Zoning By-law for the Corporation of the Municipality of Clarington
n
Clarftwn
May 1, 2023
Council Minutes
14.3 2023-030 - Being a By-law to exempt a certain portion of Block 1, Registered
Plan 40M-2730 from Part Lot Control
Resolution # C-067-023
Moved by Councillor Elhajjeh
Seconded by Councillor Rang
That leave be granted to introduce By-laws 2023-028 to 2023-030; and
That the said by-laws be approved.
Carried
15. Procedural Notices of Motion
16. Questions to Department Heads / Request for Staff Reports
17. Confirming By -Law
Resolution # C-068-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That leave be granted to introduce By-law 2023-031, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting
held on the 1 st day of May, 2023; and
That the said by-law be approved.
Carried
18. Adjournment
Resolution # C-069-23
Moved by Councillor Anderson
Seconded by Councillor Elhajjeh
That the meeting adjourn at 7.19 p.m.
Carried
5