Loading...
HomeMy WebLinkAbout2023-05-01Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: May 1, 2023 Time: 6:30 p.m. Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar, D. Speed, J. Gallagher, M. Chambers 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Anderson led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Anderson recited the Land Acknowledgement Statement. 4. Declaration of Interest There were no disclosures of interest stated at the meeting. 5. Announcements Members of Council announced upcoming community events and matters of community interest. Clarftwn May 1, 2023 Council Minutes 6. Presentations / Delegations 6.1 Delegation by Ryan Guetter, Weston Consulting, Regarding Report PDS- 028 23 Secondary Plan Program Update Ryan Guetter, Weston Consulting, was present via electronic means regarding Report PDS-028-23 Secondary Plan Program Update. Ryan was present on behalf of several landowner groups within the Soper Springs and Soper Hills Secondary Plan Areas which includes two hundred hectares slated for development. R. Guetter explained that, in addition to two Secondary Plans, there is the Soper Creek Watershed Plan. Ryan noted that the landowner groups are concerned with the delays that have been encountered. R. Guetter explained that the two Secondary Plans began in 2018 with a funding agreement which included a project management fee and then two subsequent agreements in 2019 and 2020 for Soper Springs and Soper Hills. Ryan noted the last update for the Sub Watershed study indicated Phase One could be completed in November or December and Phase Two would be tied to the completion of the Secondary Plans and they have not yet received the Land Use Plan. R. Guetter stated that initially the plans were to be approved in 2021 and the landowners are seeking clarity on the reasons for the delays. Ryan added that there have been several delegations and correspondence to Council and noted that these Plans are subject to agreements with project management fees to allow Staff to have the time to dedicate to the Plans and the landowners are committed to actively participate in the studies. R. Guetter concluded by requesting these Secondary Plans and the Watershed Plan be prioritized, the next steps be identified, the existing project management resources be used, and that Staff and Council approve the Plans by the fall of 2023. Ryan concluded by thanking the Members of Council and answered questions. 7. Reports/Correspondence Related to Presentations/Delegations 8. Consideration of Minutes 8.1 Adoption of Minutes of Previous Meeting 8.1.1 Minutes of a regular meeting of Council dated April 3, 2023 Resolution # C-062-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the minutes of a regular meeting dated April 3, 2023, be approved. Carried E Clarftwn May 1, 2023 Council Minutes 8.2 Advisory Committee Minutes 8.2.1 Minutes of the Samuel Wilmot Nature Area Management Advisory Committee dated March 21, 2023 8.2.2 Minutes of the Accessibility Advisory Committee dated March 1, 2023 Resolution # C-063-23 Moved by Councillor Rang Seconded by Councillor Zwart That Advisory Committee Minutes Items 8.2.1 and 8.2.2, be approved on consent. Carried 8.3 Standing Committee Minutes 8.3.1 Minutes of the General Government Committee meeting dated April 17, 2023 8.3.2 Minutes of the Special Planning and Development Committee meeting dated April 24, 2023 8.3.3 Minutes of the Planning and Development Committee meeting dated April 24, 2023 Resolution # C-064-23 Moved by Councillor Woo Seconded by Councillor Anderson That Standing Committee Minutes Items 8.3.1 and 8.3.3, be approved on consent with the exception of Item 8.2.7 of the General Government Committee Minutes. Carried Item 8.2.7 - FSD-018-023 - Port Darlington Boat Launch and Parking Lot Reconstruction (General Government Committee Minutes) Resolution # C-065-23 Moved by Councillor Woo Seconded by Councillor Anderson That Report FSD-018-23, be received; That Envision Excavating Ltd. with a total bid amount of $508,253.55 (Net HST Rebate) being the lowest compliant bidder meeting all terms, conditions and specifications of tender CL2023-3 be awarded the contract for the Port Darlington Boat Launch and Parking Lot Reconstruction as required by the Planning and Infrastructure Services Department; 3 Clarftwn May 1, 2023 Council Minutes That the total funds required for this project in the amount of $598,200.00 (Net HST Rebate) which includes construction costs of $508,253.55 (Net HST Rebate) and other related costs such as survey, permits and fish rescue, material testing and contingencies of $89,946.45 (Net HST Rebate) is included in the approved 2022/2023 Capital Budget and be funded from the following accounts: That all interested parties listed in Report FSD-018-23 and any delegations be advised of Council's decision. Carried 9. Communications 9.1 Fred & Sandy Archibald, Archibald Orchards & Estate Winery Ltd. regarding a request for a By the Glass Licence Endorsement Resolution # C-066-23 Moved by Councillor Zwart Seconded by Councillor Woo That the Council of the Municipality of Clarington supports the issuance of the By - the -Glass Endorsement for Archibald Orchards and Estate Winery located at 6275 Liberty Street North, Bowmanville. Carried 10. Staff Reports and Staff Memos 11. Business Arising from Procedural Notice of Motion 12. Unfinished Business 13. Confidential Items 14. By-laws 14.1 2023-028 - Being a by-law to adopt the estimates of all sums required during the year, to strike rates and levy taxes for municipal purposes for the year 2023 and to provide for the collection thereof 14.2 2023-029 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington n Clarftwn May 1, 2023 Council Minutes 14.3 2023-030 - Being a By-law to exempt a certain portion of Block 1, Registered Plan 40M-2730 from Part Lot Control Resolution # C-067-023 Moved by Councillor Elhajjeh Seconded by Councillor Rang That leave be granted to introduce By-laws 2023-028 to 2023-030; and That the said by-laws be approved. Carried 15. Procedural Notices of Motion 16. Questions to Department Heads / Request for Staff Reports 17. Confirming By -Law Resolution # C-068-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That leave be granted to introduce By-law 2023-031, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 1 st day of May, 2023; and That the said by-law be approved. Carried 18. Adjournment Resolution # C-069-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the meeting adjourn at 7.19 p.m. Carried 5