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HomeMy WebLinkAboutCS-13-83DEPARTMENT OF COMMUNITY SERVICES REPORT TO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE CS -13 -83 SUBJECT: RECOMMENDATIONS: I 3�b� OFFICE TELEPHONE 623 -3114 TOLL FREE 987 -5039 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L 1 C 3A6 MEETING OF SEPTEMBER 6, 1983 "CULTURE AND RECREATION MASTER PLAN" 1. That this report be received; and��� 2. That the General Purpose and Administration Committee - I eqos4A@4—the following recommendations in respect to the Culture and Recreation Master Plan as prepared by the*Master Plan Technical Committee. 1. That the Culture and Recreation Master Plan be received; and 2. That MacLaren Plansearch Ltd. be thanked for their work; and 3. That the Culture and Recreation Master Plan Committee be thanked for their effort and.time in assisting in the preparation of the Master Plan; and 4. That the General Purpose and Admi=nistration Committee approve the recommendations in the Master Plan and authorize.Community Services Staff to proceed with its implementation; more particularly that: i) Recommendations 1 through 5 be adopted; ii) That Recommendation 6 be implemented by authorizing staff to advertise for interested persons to sit on the N.C.S.P.B.. and make available to those people copies of the Master Plan recommendations 4 and 5 outlining the mandate and responsibilities of the N.C.S.P.B. and report back to Committee with a list of interested people; iii) That Recommendations 7, 8, and 9 be adopted and that with the completion of Recommendation 6 that an organizational meeting be called early in 1984 by the Director of Community Services to organize the N.C.S.P.B. including the appoint- ment of an executive; s CS -13 -83 General Purpose and Administration Committee Page 2. iv) That following from Recommendation 10 that the N:',C.S.P.B. be remunerated in accordance with the scale of remuneration for the Committee of Adjustment and that an appropriate budget allocation be made in the 1984 current budget; 5. That Recommendation 77 be implemented on completion of Item 4(ii) above; 6. That Recommendations 11 through 14, 15 through 16, 18 through 21, 25 through 47, 49.through 58, 60 through 73, 75 through 78 be approved in principle by the General Purpose and Administration Committee and forwarded to the N.C.S.P.B. for their consideration. 7. That Recommendations 17, 22 through 24, 48, 59, 74 be considered by the General Purpose and Administration Committee and /or referred to the preparation of the 1984 capital budget and 5 -year forecast. BACKGROUND & COMMENT: On August 30, 1983, the Culture and Recreation Plaster Plan Technical Committee met to discuss the 78 recommendations in the Culture and Recreation Master Plan and to review the suggestions of the Director of Community Services as to the disposition of those recommendations. On the basis of the August 30, 1983 meeting, the Technical Committee is hereby recommending to the General Purpose and Administration Committee and Council that the Culture and Recreation Paster Plan be implemented in a number of steps. Firstly, as suggested in the "Master Plan, it is felt that Council should proceed with establishing the Newcastle Community Services Planning Board (N.C.S.P.B.). Secondly, it is felt that as a number of the 78 recommendations concern the role and function of the N.'C.S.P.B., that those should be referred to the N.C.S.P.B. for discussion and for future recommendations to Council as may be oppropriate.- Thirdly, it is felt that as a number'of the 78 recommendations potentially affect the Community Services Department budget that they should be referred to the 1984 current budget discussions. ../3 CS -13 -83 General Purpose and Administration Committee Page 3. fib) The recommendations included in this report fall into the above three categories. As the plan is now complete, it is appropriate to thank the consultant and to proceed with the discussion of the Master Plan. Please note that in order to consider this report, reference must be made to the recommendations in the Plaster Plan. Minutes of the Master Plan Technical Committee Meeting, recommendations as discussed by the Technical Committee and a distribution list is attached for information. Respectfully submitted, Thomas A. Fanning, R.D.H.R.(F); Director of Community Services. il Corporation of the Town of Newcastle 54> Master Plan Technical Committee Culture & Recreation Master Plan recommendations as discussed by the Technical Committee. ITEM #1 That the Culture and Recreation Master Plan be received; and ITEM #2 That Mar-LarenPlansearch Ltd. be thahked for their work; and ITEM #3 That the Culture and Recreation Master Plan Committee be thanked for their effort and time in assisting in the preparation of the Master Plan; and ITEM #4 That the General Purpose and Administration Committee (GI :P. &A.) approve the recommendations in the Master Plan and authorize Community Services Staff to proceed with its implementation; more particularly that: i) Recommendations 1 through 5 be adopted; ii) That Recommendation 6 be implemented by authorizing staff to advertise for interested persons to sit on the N.C.S.P.B. 6hd make available to thos& people copies of the Master Plans recommendations 4 and 5 outlining the mandate and responsibilities of the N.C.S.P.B. and report back to Committee with a list of interested people; iii) That Recommendations 7, 8 and 9 be adopted and that with the completion of Recommendation 6 that an organizational meeting be called early in 1984 by the Director of Community Services to organize the N.C.S.P.B. including the appointment of an executive; iv) That following fr be remunerated in for the Committee budget allocation ITEM #5 That Recommendations 11 be adopted; Dm Recommendation 10 that the N.C.S'.P.B. accordance with the scale of remuneration of Adjustment and that an appropriate be made in the 1984 current budget; through 14 in respect of one -tier groups ITEM #6 That Recommendations 15 and 16 in respect of the Museum and Arena Boards be adopted; ITEM #7* That Recommendation 17 be adopted and that Council formally request the independent Arena Board to prepare a 5 -year budget forecast starting in 1984; ITEM #8 That Recommendations 18 and 19 be adopted; ITEM #9 That Recommendation 20 be adopted and that Council request the Boards and Athletic Associations in Solina, Tyrone, Hampton and Orono to schedule joint meetings quarterly; ../2 -3W Page 2. ITEM #10 That Recommendation 21 be adopted; ITEM #11* That Recommendations 22, 23 and 24 be referred to the 1984 budget discussions for further review; ITEM #12 That Recommendations 25 be referred to Community Services Staff for further investigation and the preparation of a report on the feasibility of providing maintenance services to outside Boards, etc; ITEM #13 That Recommendation 26 be referred to Community Services Staff for further investigation and the preparation of a'report on the feasibility of implementation; ITEM #14 That Recommendation 27 be considered on the.context of Recommendation 26 and that no experimental or trial basis programs!be initiated at this time; ITEM #15 That Recommendations 28 and 29 be adopted; ITEM #16 That Recommendation 30 be adopted for consideration of the Newcastle Community Services Planning Board; ITEM #17 That Recommendation 31 be discussed by the General Purpose and Administration Committee; ITEM #18 That Recommendation 32 be adopted and recognized as an ongoing practice of the Community Services Department; ITEM #19 That Recommendations 33 and 34 be adopted; ITEM #20 That Recommendation 35 be referred to Community Services Staff for consideration and implementation where practicable; ITEM #21 That Recommendations 36, 37, 389 39, 40 and 41 be adopted as General Standards and Guidelines for Leisure Resource Develop- ment; ITEM #22 That Recommendation 42 be adopted and recognized by Council; ITEM #23 That Recommendation 43 be adopted and referred to the Planning Department for inspection; ITEM #24 That Recommendations 44, 45 and 46 be adopted.; ITEM #25 That Recommendation 47 be adopted; ITEM #26* That Recommendation 48 be discussed by the G.P. &.A. Committee with a view to considering substantial annual increases in the context of overall current budgets; ../3 A) Page 3. ITEM #27 That Recommendation 49 be not approved as the matter has been separately dealt with through Administration Report 83 -46. ITEM #28 That Recommendation 510 be adopted and strongly recommended to the N.C.S.P.B. and Council; ITEM #29 That Recommendation 51 be discussed by the O.P. & A. Committee; ITEM #30 That Recommendation 52 be adopted; ITEM #31 That Recommendation 53 be received as completed; ITEM #32 That Recommendation 54 be received and that the N.C.S.P.B. purse the implementation of the listed projects and other to be identified with the Board of Education recognizing that these facilities are the responsibility of the Board; ITEM #33 That Recommendation 55.be adopted; ITEM #34 That Recommendations 56, 57 and 58 be adopted; ITEM #35* That Recommendation 59 be considered in the 1984 capital budget and five year capital forecast; ITEM #36 That Recommendation 60 be adopted and recognized as an ongoing practice of the Town; ITEM #37 That Recommendation 61'in respect of the Bowmanville Memorial Arena be adopted and proceeded with, recognizing that allocations have been made in the five year capital forecast; ITEM #38 That Recommendation 62 be adopted; ITEM #39 That Recommendation 63 be received as completed; ITEM #40 That Recommendation 64 be adopted and that the Library Board be so advised; ITEM #41 That Recommendation 65 in respect of recreation facilities at the Darlington Generating Station be adopted; ITEM #42 That Recommendation 66 in respect of the Bowmanville Museum be adopted and that Council proceed forthwith with the submission of the Heritage Grant application submitted to'the Town for approval by the Bowmanville Museum Board; ITEM #43 That Recommendation 67 be adopted; ITEM #44 That Recommendations 68 and 69 be adopted; ITEM #45 That Recommendations 70, 71 and 72 in respect of user fees be adopted; ••/4 Page 4. ITEM #46 That Recommendation 73 be adopted; ITEM #47* That Recommendation 74 be referred to the preparation of the 1984 capital budget and 5 -year forecast and be reviewed further'in that context by G. P. & A. and Council; ITEM #48 That Recommendation 75 be- adopted; that Recommendation 76 be adopted as contemplated by this report; ITEM #49* That Recommendation 77 be implemented on completion of Item 4, part,ii; ITEM #50 That Recommendation 78 be adopted. Corporation of the Town of Newcastle Meeting of the Master Plan Technical Committee. Minutes of the meeting held on Tuesday, August 30th, 1983 in Court Room #2 of the Police and Fire Building at 9:30 a.m. ROLL CALL PRESENT T. A. Fanning, Director of Community Services (Chairman) T. T. Edwards, Director of Planning B. Neilsen, Program Consultant, Ministry of Tourism and Recreation G. B. Rickard, Mayor R. B. Taylor, Councillor J. P. Caruana, Deputy!)Director of Community Services ABSENT J. Hale, Ontario Hydro (excused) S. Stickley, Ontario Hydro (excused) Meeting was called to order at 9:30 a.m. Moved by Bruce Taylor, seconded by Terry Edwards, "THAT the minutes of the previous meeting held July 21st, 1983 be approved." "CARRIED" Moved by Bruce Taylor, seconded by Mayor Rickard, "THAT the letters received from Bjorn Neilsen dated June 7, 1983 and Aug. 3, 1983 be received for information." "CARRIED" Moved by Mayor Rickard, seconded by Terry Edwards, . "THAT the letter received from Bowmanville United Soccer Club dated Aug. 8, 1983 be received for information -and further that the requests of the letter be referred to the Community Services Staff for a future report to the N.C.S.P.B." "CARRIED" Moved by Terry Edwards, seconded by Bruce Taylor, "THAT Ontario Hydro be approached to have an additional one - hundred (100) copies of the Master Plan printed for the individuals and organizations (as listed) which should have a copy of the final document." "CARRIED" ../2 :y _3 (b� Master Plan Technical_Committee Meeting August 30, 1983 Page 2. Moved by Mayor Rickard, seconded by Bruce Taylor, "THAT Items 1, 2 and 3 of the Master Plan Technical Committee's Recommendation for Council approval be approved and forwarded to General Purpose and Admin- istration Committee for Council approval." "CARRIED" Moved by Terry Edwards, seconded by Joseph Caruana, "THAT Item 4, part (i), (ii), (iii), (iv) and Item 49.be approved and referred to General Purpose and Administration Committee for Council approval and further that Item 4, part (ii)-be amended as follows: "THAT Recommendation 6 be implemented by authorizing staff to advertise for interested persons to sit on the N.C.S.P.B. and make available to those people copies of the Master Plan's recommendations 4 and 5 outlining the mandate and responsiblities of the N.C.S.P.B. and report back to Committee with a list of interested people." "CARRIED" Moved by Mayor Rickard, seconded by Terry Edwards, "THAT Items 5 through 50 with the exception of Items 7, 11, 26, 35, 47 and 49 be approved in principle and forwarded to the N.C.S.P.B. for their consideration." "CARRIED" Moved by Terry Edwards, seconded by Bruce Taylor, "THAT Item 7, 11, 26, 35 and 47 be forwarded to General Purpose and Administration Committee for their consideration, due to implications involving immediate attention in 1984 Budget discussions." "CARRIED" Moved by Terry Edwards, seconded by Joseph Caruana,. "THAT MacLaren Plansearch be requested to supply the "original" Master Plan document on AES Magnetic Disc for use in the Municipalities 14ord Processor." "CARRIED" Moved by Bruce Taylor, seconded by Terry Edwards, "THAT Apendix P -1 (Conditions for Development of Open Space) be forwarded to the Town Planning Department for review and recommendations to the N.C.S.P.B." "CARRIED" ../3 Master Plan Technical Committee Meeting August 30, 1983 Page 3. Moved by Bruce Taylor, seconded by Mayor Rickard, "THAT the letter received from the Social Planning Council dated July 26th, 1983 be received for information." "CARRIED" Mr. Nielsen was thanked for his attendance and assistance throughout the Master Plan process. Motion to adjourn, 11:43 a.m. "CARRIED"