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Joint General Government and Planning and Development
Committees
Minutes
Date: May 8, 2023
Time: 9:30 AM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Absent: Councillor C. Traill
Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, D. Speed
1. Call to Order
Councillor Anderson called the meeting to order at 9:33 a.m.
2. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
Mayor Foster declared a direct interest in Item 12.2, CAO-011-23 Proposed
Changes to Agreement of Purchase and Sale, as the Mayor is the Chair of
Durham Region Not -for -Profit Housing Board and represents the potential
purchaser, vendor, and Municipality.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
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Joint Committees Minutes May 8, 2023
6. Presentations/Delegations
Resolution # JC-042-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the Presentation by Cynthia Davis, President and CEO, Lakeridge Health,
regarding an Update on the Health of Durham Region, be deferred to later in the
meeting.
Carried
7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
8.1 Minutes of the Newcastle Village Community Hall Board dated April 18,
2023
Resolution # JC-043-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the minutes of the Newcastle Village Community Hall Board dated April 18,
2023, be received for information.
Carried
9. Staff Reports and Staff Memos
Resolution # JC-044-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Items 9.1 to 9.6, be approved in accordance with the agenda.
Carried Later in the Meeting, see following motion
Alter the Agenda
Resolution # JC-045-23
Moved by Mayor Foster
Seconded by Councillor Rang
That the Agenda be altered to consider Item 6.1, Presentation by Cynthia Davis,
President and CEO, Lakeridge Health, Regarding an Update on the Health of
Durham Region, at this time.
Carried
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6. Presentations/Delegations
6.1 Cynthia Davis, President and CEO, Lakeridge Health, Regarding an Update
on the Health of Durham Region
Cynthia Davis, President, and CEO, of Lakeridge Health was present to provide
an update on the health in Durham Region. Using an electronic presentation,
Cynthia explained the growth of the community and health services to be
integrated throughout the Region. C. Davis provided an overview of the
Bowmanville Hospital redevelopment and explained that a New State -of -the -Art
Surgical Centre is opening in the fall, serving all of Durham Region. Cynthia
stated that they celebrated a 1-year anniversary since opening 320 long-term
care beds. C. Davis provided an overview of the new medical school partnered
with Queens University and the location of the regional hospital in North Whitby.
Cynthia explained that they are partnering with the community to increase access
to care and system capacity through the Durham Ontario Health Team and noted
they launched a 3-year plan for mental health and substance abuse. Cynthia
Davis and Mark Murphy, Senior Director, Capital Planning and Development
answered questions from Members of Committee.
Resolution # JC-046-23
Moved by Councillor Rang
Seconded by Mayor Foster
That the Presentation by Cynthia Davis, President and CEO, Lakeridge Health,
regarding an Update on the Health of Durham Region, be received with thanks.
Carried
The foregoing Resolution #JC-044-23 was then put to a vote and carried.
9. Staff Reports and Staff Memos
9.1 Planning and Development Services
9.1.1 PDS-033-23 Initiating Clarington's Official Plan Review
Resolution # JC-047-23
That Report PDS-033-23, and any related delegations or communication items,
be received for information;
That the Special Meeting of Council to initiate the update to the Official Plan be
held on June 27, 2023, and advertised in accordance with the provisions of the
Planning Act to hear submissions from the public on this matter; and
That all interested parties listed in Report PDS-026-23 and any delegations be
advised of Council's decision.
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9.2 Public Works
9.2.1 PWD-004-23 Orono Parking Study
Resolution # JC-048-23
That Report PWD-004-23 and any related delegations or communication items,
be received; and
That all interested parties listed in Report PWD-004-23 and any delegations be
advised of Council's decision.
9.3 Emergency and Fire Services
9.3.1 ESD-001-23 Fire Services By-law and Fire Services Agreements
Resolution # JC-049-23
That Report ESD-001-23 be received;
That Council approve the revised Clarington Emergency and Fire Services
Governing Bylaw, Attachment 2 to Report ESD-001-23, repealing By-law 2017-
033;
That the Mayor and Clerk be authorized to sign the Fire Protection Services
agreement with Oshawa effective June 1, 2023, Attachment 3 to Report ESD-
001-23; and
That the Mayor and Clerk be authorized to sign the revised Automatic Aid
agreement between Port Hope and Clarington effective June 1, 2023,
Attachment 4 to Report ESD-001-23.
9.4 Community Services
9.4.1 Mayor's Golf Tournament Proceeds (Mayor Foster)
Resolution # JC-050-23
That the proceeds from the Mayor's Golf Tournament be directed as follows:
• 2023 — Clarington Hospice
• 2024 — Bowmanville Hospital Foundation
• 2025 — Community Living
• 2026 — Big Brothers Big Sisters of Clarington
9.5 Legislative Services
9.5.1 LGS-017-23 Procedural By-law Review and Update
Resolution # JC-051-23
That Report LGS-017-23, and any related delegations or communication items,
be received;
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That the By-law attached to Report LGS-017-23 as Attachment 1, repealing and
replacing Clarington's Procedural By-law 2021-054, be approved;
That the proposed meeting schedule attached to Report LGS-017-23 as
Attachment 2, to reflect the changes in the new Procedural By-law, be approved;
and
That all interested parties listed in Report LGS-017-23 and any delegations be
advised of Council's decision.
9.6 Financial Services
9.6.1 FSD-022-23 2024 Budget Schedule
Resolution # JC-052-23
That Report FSD-022-23 and any related delegations or communication items,
be received;
That the Council meeting calendar being amended to change the 2024 Budget
meetings from January/February 2024 to November/December 2023 as outlined
in Report FSD-022-23, be approved;
That Staff be directed to prepare a multi -year budget for the years 2024 to 2027
in accordance with the Multi -Year Budget Policy;
That the tax levy increase be equalized between the three years to provide a
stable level of funding;
That a dedicated capital levy not to exceed 2.0 percent be included in the
proposed budget; and
That all interested parties listed in Report FSD-022-23 and any delegations be
advised of Council's decision.
9.6.2 FSD-021-23 Supply and Deliver One Tandem -Axle Cab and Chassis (Multi -
Year Contract)
Resolution # JC-053-23
That Report FSD-021-23 and any related delegations or communication items,
be received;
That Winslow Gerolamy Motors Limited with a total estimated bid amount of
$373,635 (Net HST Rebate) for the initial one-year term and an estimated five-
year contract value of $5,449,635 (Net HST Rebate) being the lowest compliant
bidder meeting all terms, conditions and specifications of CL2023-9 be awarded
the contract for the Supply and Deliver One Tandem -Axle Cab and Chassis;
That pending satisfactory performance and price, the Purchasing Manager, in
consultation with the Director of Public Works, be given the authority to extend
the contract for up to four additional one-year terms;
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Joint Committees Minutes May 8, 2023
That the total estimated funds required for this project for the first -year term in the
amount of $373,635 (Net HST Rebate) include $370,134.70 (Net HST Rebate)
for snow removal equipment costs and other costs such as radio, GPS unit and
Clarington decal lettering and striping in the amount of $3,500 (Net HST Rebate)
be funded by the Municipality as provided. The estimated funds required for the
second, third, fourth and fifth year will be included in future budget accounts.
Fleet Replacement Roads - (2023) 110-36-388-83642-7401 $330,000
Operations Equipment Reserve 110-36-388-83642-7401 43,635
Fund
That all interested parties listed in Report FSD-021-23 and any delegations be
advised of Council's decision.
10. Unfinished Business
11. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to the Department Heads.
12. Confidential Items
Resolution # JC-054-23
Moved by Mayor Foster
Seconded by Councillor Rang
That Items 12.1 and 12.4, be approved in accordance with the agenda.
Carried
12.1 Closed Minutes of the Newcastle Village Community Hall Board dated April
18, 2023
12.4 LGS-016-23 Collective Bargaining with Clarington Professional Fire
Fighters' Association, Local 3139
Closed Session
Resolution # JC-055-23
Moved by Mayor Foster
Seconded by Councillor Woo
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with:
• proposed or pending acquisition or disposition of land by the municipality
or local board; and
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Joint Committees Minutes May 8, 2023
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.
Carried
12.2 CAO-011-23 Proposed Changes to Agreement of Purchase and Sale
Mayor Foster declared a direct interest in Item 12.2. Mayor Foster refrained from
discussion and voting on the matter.
Rise and Report
The meeting resumed in open session at 11:20 a.m.
Councillor Anderson advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended and one
resolution was passed to provide direction to Staff.
12.3 LGS-018-23 OLT Appeal — BV Courtice Partners GP Ltd. (Trolleybus Urban
Developments)
Resolution # JC-056-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Report LGS-018-23 be received;
That Staff are instructed to respond to the appeal with the list of issues outlined
in Report LGS-018-23; and
That Staff continue to negotiate with the appellant to resolve or narrow the
issues.
Carried
13. Adjournment
Resolution # JC-057-23
Moved by Mayor Foster
Seconded by Councillor Rang
That the meeting adjourn at 11:25 a.m.
Carried
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