HomeMy WebLinkAboutCS-20-85DEPARTMENTOF COMMUNITY SERVICES
OFFICE TELEPHONE 623 -3114
TOLL FREE 987 -5039
40TEMPERANCE STIR EET
BOWMANVILLE, ONTARIO
L1C 3A6
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION MEETING HELD OCTOBER 7/85
COMMITTEE
REPORT NO. CS -20 -85
SUBJECT: BASE LINE COMMUNITY CENTRE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and administration
Committee recommend to Council the following;
1. That report CS -20 -85 be received.
2. That Council approve up to maximum of $20,000.00 from the Base Line Community
Resource Fund (1110 -X- 169 -3) to furnish and equip the Base Line Community
Centre.
3. That Council approve the purchase of a commemorative plaque for the opening of
the Base Line Community Centre and that the cost of up to $800.00 be charged
to the Base Line Community Centre Reserve Fund.
4. That the Base Line Community Centre Board be advise of Councils actions.
RAW.,Rnlinin
The construction of the Base Line Community Centre is scheduled to be completed by
Oct. 18/85.
In 1980 Ontario Hydro acquired the old Base Line Community Centre Hall and Property -
The search for an appropriate replacement site started prior to this date and it took
several years before a suitable and compromising site was selected at Martin and Base
Line Roads.
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REPORT N0. CS -20 -85
BACKGROUND CONTINUED:
Page 2
The architect, Grant Robertson, has worked closely with the Base Line
Community Centre Board to develop a design for the new hall. In February of
1982 the architect was paid $9902.25 for working drawings and specifications
for an original concept, based on a smaller $163,000.00 proposed project.
Since the final site selection was made in Dec. 1984 a new larger project
concept was developed through a Newcastle Community Services Planning Board
sub committee,the Base Line Community Centre Board, and Staff.
On March 25, 1985 Council endorsed the new plans for the Base Line Community
Centre, and tenders and specifications were drawn up.
Council approved the low tender from Gerr. Construction at the June 10, 1985
Council meeting. As part of this resolution the undersigned became
responsible for approval of final payments to the contractor and general
overseer of the project on behalf of the Town.
I am pleased to report that the project is proceeding on schedule and
projected final project costs will be very close to the original projected
cost of $291,000.00 and well under the total revenues allocated to the
project, through the Baseline Community Centre Reserve Account and provincial
grant assistance.
At the Base Line Community Centre Board meeting held Sept. 30,1985 a final
projected project costs statement was submitted to the Board for their
information.
A summary of this financial projection is attached for council's
information.
It can be seen that after the capital completion of the project there will
still be a balance of approximately $31,000.00 in the Base Line Community
Centre Reserve Fund.
To complete the facility and make it functional for rentals and community
use, equipment such as tables chairs and kitchen equipment required.
At the Board meeting Sept. 30, 1985 a resolution was passed by the Board as
follows:
"Where as the Base Line Community Centre Board has monitored the progress of
the Construction of the new Community Hall;
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REPORT NO. CS -20 -85
BACKGROUND CONTINUED
w. 6 6A 0
Page 3
And whereas it is desirable to have the hall properly equipped for maximum effective
community use;
Therefore be it resolved that the Board request Council to provide up to $20,000.00
from the Base Line Community Centre reserve Fund towards the furnishing and equipping
of said building as identified in Schedule A attached."
At the same meeting, the Base Line Community Centre Board assumed full responsibility
for utility bills for the facility. The operating costs will be paid through the
Board's current account which has a balance of approximately $5,000.00.
COMMENTS:
It is recommended that up to $20,000.00
furnishing and equipping the facility.
reserve account after total completion
possible future capital projects at the
recommended that authorization be given
the Reserve Fund.
JD *jf
be allocated from the reserve fund towards
It is also recommended that the balance of the
)f the project remain in the Reserve Fund for
Base Line Community Centre. It is further
to purchase a bronze plaque be funded through
Base Line Community Centre
Final Projected Project Costs
Revenues-
a. reserve fund. $255,575.
(includes $9902.25 paid to the architect
in Feb.82 and accumulated interest
to date.)
b. CRCA grant (maximum
based on $291,000. project)
68,667.
total $242.
Expenditures -
a. land costs (not identified to date nor
allocated to project)
b. base tender cost (included $12,000 for
contingencies)
c. water & sewer
* d. change orders 1,2,3,4
e. architect fees (includes $9902.25)
f. contingencies (anticipated unspent as
part of the base tenders cost)
NIL
$251,800.
4,400.
14,416.
27,528.
(5,500.)
total projected project cost $292,644.
Original estimate for grant purpose $291,000.
Net balance anticipated todate $31,598. after all cap'-tal
costs have been completed.
* Change Orders
#1.
Revised sanitary and water service.
No Charge
#2.
Additional smoke detectors and fire
rated doors as recommended by Fire Chief.
$2,787.44
#3.
Change washroom flooring from rubber
tile to quarry tile.
2,426.50
Raise southern edge of parking lot as
recommended by the works department.
5,179.64
#4.
Install and provide a complete public
address system.
4,022.00
Total $14,415.58-
Ul 5 (a)
cruUnni r n
Kitchen supplies- place settings for 225
people plus misc utensils $5,750.
Appliances -two refrigeration units 2,140.
-two stoves 1,007.
Tables
-25 tables
2,984.
Chairs
-250 chairs
2,876.
Portable bar
2,000.
Portable stage
2,000.
Miscellanious
-(coat hangers etc.)
1,000.
TOTAL
$19,757