HomeMy WebLinkAbout2023-04-18NEWCASTLE COMMUNITY HALL
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1923 - 2023
NEWCASTLE COMMUNITY HALL BOARD
Tuesday April 18 2023
Main Hall 7 PM
Present Were: Crystal Yaki, Chair
Barry Carmichael, Zoom
Willie Woo, Regional Councilor
Peter Martin
Sharon Grant -Young
Janeen Calder
Also Present: Gabrielle Bell, Secretary
Kevin Symak, Custodial/Maintenance
Eileen Parry, Newcastle Horticulture Society
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1. LAND ACKNOWLEDGEMENT
- Presented by C. Yaki
2. HORTICULTURE SOCIETY
- Eileen Parry, Treasurer of Newcastle Horticulture Society
- Newcastle Horticulture Society presented Board with $1000.00 towards
flowers for gardens. May be used to beautify the gardens for the 1001n
celebration i.e. pots on the steps.
- History on Horticulture Society (see attached)
- Vicki Muscat, President will be reaching out to discuss memorial planting
or plaque for deceased members.
- Board thanked Society for the beautiful plantings in the urns.
3. APPROVAL OF AGENDA
Motion by J. Calder, seconded by B. Carmicheal
"Carried"
4. APPROVAL OF MINUTES
Motion by P. Martin, seconded by J. Calder
That March minutes are accepted as circulated. "Carried"
5. CUSTODIAL REPORT— Kevin Symak
- Risk Management Report - Two fire extinguishers failed inspection —
Municipal contact has been informed
- Front door handle was broken over weekend - it has been repaired, but
not sure it will hold. Work order will be submitted to Municipality for
repair
- Electrical outlets in main hall have been repaired or replaced. There are
now 3 USB outlets included.
- Refurbishment of lantern in front entrance is coming along, awaiting
glass from Rona. Should be completed in approximately a week.
- Have contacted Gillett and ? in England regarding the clock. Company
was thrilled to hear clock is such great condition 100 years after install.
They will be sending copy of original bill of sale and schematics.
- Request for a laptop — has investigated one at Costco for $699.00
- Has contacted Durham Waste to discuss garbage pick up and has a plan
in place with their direction.
- C. Yaki shared complimentary letter from client on service received from
staff
6. BUSINESS ARISING
a) Curtain update
- Arrival end of April, install scheduled for mid -May
b) Roof rescheduled to April 20tn
c) A/C update
- March 241" received update that report should be ready for ?
- At this time report has not been received. C. Yaki will follow up on
this.
7. FINANCIAL REPORT
Motion by P. Martin , seconded by S. Grant -Young
That financial report is accepted as circulated "Carried"
A Finance Committee has been formed to streamline reporting and budget.
Crystal Yaki, Sharon Grant -Young and Gabrielle Bell
P. Martin suggested investing some of dollars sitting in General Account.
In future Chair requested that Committees submit a report prior to meeting
to be sent out with the agenda. To be submitted Friday prior to monthly
meeting.
8. INVOICES
N/A
9. CORRESPONDENCE
- Myno Van Dyke requesting permission to clean the old jail door and
frame for display 100t" events. (see attached)
Motion by B. Carmichael, seconded by J. Calder
That we approve that the jail door be removed from the Hall by M.
Van Dyke and allow him to build a wood frame around the door for
display at the hall.
"Carried"
- Diversity Truth and Reconcilliation package received from
Municipality. Question to Municipality will we be included in this
training.
10.100TH COMMITTEE UPDATE — C. Yaki
- Minutes of 1001" Committee meeting April 11 have been circulated to
Board members.
- BIA banners will be installed on May 8
- K. Symak will be copied on minutes
11XILLAGE CONCERTS — J. Calder/G. Bell
- Band list almost finalized
- Tribute band sponsored by BIA will not be happening as cost is too
much.
- First concert scheduled for June 20tn
- Facebook post asking for additional sponsors — need 6 more
- BIA has sent out email as well requesting sponsors
12.HOTEL CALIFORNIA
- Janeen, Sharon, Peter, Crystal Willie, Kevin will be available to assist
with set up and running of event.
13.NEW BUSINESS
a) Gardens — B. Carmichael
- 2023 garden committee - Pat Thexton, Barry Carmichael
- Municipality to supply specs of contract for maintenance
- There will be some removal of plants and new plantings
- Mulch will be ordered
b) In Camera