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Staff Report
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Report To: General Government Committee
Date of Meeting: April 17, 2023 Report Number: FSD-017-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#: GG-093-23
File Number:
By-law Number:
Report Subject: 2022 Region of Durham Council Remuneration Report
Recommendations:
1. That Report FSD-017-23 and any related delegations or communication items, be
received;
2. That Staff no longer provide the attached annual report as the Regional reports are
readily available online through the Region's website and agenda system; and
3. That all interested parties listed in Report FSD-017-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-017-23
Report Overview
Page 2
The attached report from the Region of Durham for the 2022 Regional Council
Remuneration fulfills the requirement of Resolution GPA-455-95. Staff recommend that this
practice cease as the information is readily and easily accessible on the Region of Durham's
website.
1. Background
1.1 At the February 27, 2023, Joint Committee Meeting, Report FSD-007-23 Council
Remuneration was presented to Council. Council remuneration reports are to be
provided to Council by March 31 of each year; the March 13, 2023, Council meeting met
this timeline.
1.2 Council passed Resolution #GPA-455-95 on July 15, 1995, stating that "the Regional
Municipality of Durham Report detailing the remuneration and expenses of the Members
of Council and Regional Council appointees to Local Boards is to be reported."
1.3 Accordingly, the Regional Council remuneration report has been reported annually to
Council through a staff report or memo.
1.4 The Region's Report #2023-F-7 "The Remuneration and Expenses in 2022 of Members
of Regional Council and Regional Council Appointees to Local Boards, as Required by
Section 284(1) of the Municipal Act, 2001, S.0.2001, c.25" was presented to the
Finance and Administration Committee on March 21, 2023. The report is attached to
this memo for Council's information.
2. Proposed Change
2.1 The existing practice began in 1995 when municipal websites and communication
technologies were less advanced than they are currently.
2.2 As the Region and the Municipality are on different meeting cycles, there is typically a
requirement to have two reports to Council to ensure that the Municipality of Clarington
meets its legislated reporting deadline of March 31. The Region's report is a follow-up
afterwards once the information is available. This creates duplication of effort as well;
the report is easily accessible on the Region's website or through their news
subscription service.
2.3 To improve efficiency and reduce duplication of effort, it is suggested that Staff
discontinue the requirement to forward the Region's report to Council. There is no
Municipality of Clarington
Report FSD-017-23
Page 3
requirement for the Municipality of Clarington to approve the report under the Municipal
Act. The current process is in place for information purposes only.
3. Financial Considerations
3.1 Not Applicable.
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that Council approve the change in process not to
require staff to forward the Region of Durham's Report to Council.
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext.2602 or
tpinn@clarington.net.
Attachments:
Attachment 1 — 2022 Region of Durham Council Remuneration Report
Interested Parties:
There are no interested parties to be notified of Council's decision.
Attachment 1 to Report FSD-017-23
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2303
7EDD7))
DURHAM
REGION
The Regional Municipality of Durham
Report
To: Finance and Administration Committee
From: Commissioner of Finance
Report: #2023-F-7
Date: March 21, 2023
Subject:
The Remuneration and Expenses in 2022 of Members of Regional Council and
Regional Council Appointees to Local Boards, as Required by Section 284(1) of the
Municipal Act. 2001. S.O. 2001. c. 25
Recommendation:
That the Finance and Administration Committee recommends to Regional Council:
That this reDort be received for information.
Report:
1. Purpose
1.1 The purpose of this report is to provide a statement of the remuneration and
expenses that were paid in 2022 to Regional Councillors and Regional Council
Appointees, as required by the Municipal Act.
2. Background
2.1 The Municipal Act, 2001 Section 284(1) requires that:
"The treasurer of a municipality shall in each year on or before March 31
provide to the council of the municipality an itemized statement on
remuneration and expenses paid in the previous year to,
(a) each member of council in respect of his or her services as a member of the
council or any other body, including a local board, to which the member has
been appointed by council or on which the member holds office by virtue of
being a member of council;
Attachment 1 to Report FSD-017-23
Report #2023-F-7
e2of3
(b) each member of council in respect of his or her services as an officer or
employee of the municipality or other body described in clause (a); and
(c) each person, other than a member of council, appointed by the municipality to
serve as a member of any body, including a local board, in respect of his or her
services as a member of the body. 2001, c. 25, s. 284 (1)."
3. Previous Reports and Decisions
3.1 This report is presented to Regional Council annually, in compliance with the
Act.
4. Remuneration and Expenses of Regional Council Members and Appointees to
Boards and Committees
4.1 Remuneration and expenses of Regional Council members represent the amounts
reimbursed directly to or paid on behalf of Regional Council members in 2022, as
recorded on the Region's accounts (Schedules 1 and 2).
4.2 The information concerning Regional Council appointees (Schedule 3) was
obtained directly from the Local Boards, except for the Boards, Committees, and
Taskforces whose accounting records are maintained by the Regional Finance
Department:
the 9-1-1 Management Board, Accessibility Advisory Committee, Development
Charges Complaint Committee, Durham Active Transportation Committee, Durham
Advisory Committee on Homelessness, Durham Agricultural Advisory Committee,
Durham Environmental Advisory Committee, Durham Local Immigration Partnership
Council, Durham Nuclear Health Committee, Durham OneNet Inc., Durham Region
Anti -Racism Taskforce, Durham Region Child & Youth Advocate, Durham Region
Community Safety and Well -Being Plan Steering Committee, Durham Region
Police Services Board, Durham Region Roundtable on Climate Change, Durham
Region Transit Commission, Durham Region Transit Executive Committee, Durham
Regional Local Housing Corporation, Durham Vision Zero Task Force, Energy from
Waste — Waste Management Advisory Committee, Land Division Committee, I,
Municipal Election Joint Compliance Audit Committee, and the Transit Advisory
Committee.
5. Relationship to Strategic Plan
5.1 This report aligns with/addresses the following strategic goals and priorities in the
Durham Region Strategic Plan:
a. Goal 5: Service Excellence
5.3 Demonstrate commitment to continuous quality improvement and
communicating results. This report is in compliance with the requirements
Attachment 1 to Report FSD-017-23
Report #2023-F-7
e3of3
of the applicable legislation and is part of the Region's commitment to
accountability and transparency framework.
6. Attachments
Schedule #1: Schedule #1: Regional Council Members 2022 Remuneration
and Expenses
Schedule #2: Schedule #2: Regional Council Members 2022 Compensation
Paid in Lieu of Pension Plan and Severance
Schedule #3: Schedule #3: Regional Council Appointees to Local Boards 2022
Remuneration and Expenses
Respectfully submitted,
Original Signed By
Nancy Taylor, BBA, CPA, CA
Commissioner of Finance
Recommended for Presentation to Committee
Original Signed By
Elaine C. Baxter-Trahair
Chief Administrative Officer
Attachment 1 to Report FSD-017-23
Schedule 1
REGIONAL COUNCIL MEMBERS
2022 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS &
REMUNERATION MEETINGS MILEAGE TOTAL
REGIONAL COUNCILLORS
Anderson, G. (3)
54,232.13
-
- 54,232.13
Ashe, K. (4)
58,109.18
-
- 58,109.18
Barton, D. (3) (4)
58,109.18
1,498.75
- 59,607.93
Brenner, M.
7,411.87
-
- 7,411.87
Carter, D.
57,359.17
-
20.89 57,380.06
Chapman, R. (4)
63,188.68
-
31.33 63,220.01
Collier, S. (4)
74,351.33
-
- 74,351.33
Cook, L.
7,411.87
-
- 7,411.87
Crawford, M. (4)
58,109.18
-
- 58,109.18
Dies, J.
57,359.17
1,298.71
- 58,657.88
Drew, R.
49,947.30
2,002.23
- 51,949.53
Foster, A. (3) (4)
62,438.68
1,773.51
- 64,212.19
Garrod, B. (3)
7,411.87
-
- 7,411.87
Grant, J.
49,947.30
-
- 49,947.30
Highet, G. (3)
49,947.30
-
38.76 49,986.06
Jubb, M.
7,411.87
-
- 7,411.87
Kerr, R.
57,359.17
-
- 57,359.17
Leahy, C. (3)
57,359.17
1,895.62
- 59,254.79
Lee, S.
57,359.17
2,700.16
- 60,059.33
Marimpietri, T.
57,359.17
1,718.10
- 59,077.27
McDougall, I.
7,411.87
-
- 7,411.87
McLean, W.
49,947.30
-
- 49,947.30
Mitchell, D. (3) (4)
55,026.81
-
- 55,026.81
Mulcahy, R. (3)
57,359.17
294.12
- 57,653.29
Neal, Joe (3)
49,947.30
-
- 49,947.30
Neal, John
57,359.17
2,304.44
- 59,663.61
Nicholson, B.
57,359.17
-
- 57,359.17
Pickles, D.
57,359.17
-
- 57,359.17
Roy, E. (3) (4)
58,109.18
-
- 58,109.18
Ryan, D. (4)
55,026.81
-
- 55,026.81
Schummer, W.
7,411.87
-
- 7,411.87
Shahid, M. (3)
7,411.87
-
- 7,411.87
Smith, T.
49,947.30
2,354.54
- 52,301.84
Woo, W. (3)
7,411.87
-
- 7,411.87
Wotten, W.
57,359.17
1,895.95
- 59,255.12
Yamada, S. (3)
57,359.17
1,128.37
- 58,487.54
90.98 1,664,945.44
1,643,989.96
20,864.50
Attachment 1 to Report FSD-017-23
REGIONAL CHAIR
Henry, J.
REGIONAL COUNCIL MEMBERS
2022 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS &
REMUNERATION MEETINGS MILEAGE
196,039.15
196,039.15
818.68 2,261.52
Schedule 1
(continued)
TOTAL
199,119.35
818.68 2,261.52 199,119.35
NOTES TO SCHEDULE OF REGIONAL COUNCIL MEMBERS 2022 REMUNERATION AND EXPENSES
(1) Remuneration to the Regional Chair and Regional Councillors is authorized under by-laws #42-2022, #55-2018, #16-
2007, #01-2005, #09-2004, #10-2004, #50-95 and #61-93.
(2) Regional Councillors may claim reimbursement for expenses incurred for Regional business purposes in accordance
with approved policies. Regional Councillors may decline reimbursement.
Mileage - based on the approved rate per kilometre.
Conferences, Meetings, etc. -
Meals & Incidentals - based on the approved rate of $75/day without receipts; however, if the
daily rate is insufficient, actual expenses with receipts are reimbursed.
Accommodation, registration, etc. - reimbursed based on actual receipts.
Term Limit maximum of $10,000 for conferences.
(3) Remuneration paid to Regional Councillor by Area Municipality and the Region reimburses the Area Municipality.
(4) Denotes Chair of Regional Standing Committee or Transit Executive Committee for a period in 2022.
Attachment 1 to Report FSD-017-23
REGIONAL COUNCIL MEMBERS
Schedule 2
i'��Ya+�fZ�7►ail) 191H9_11171Z"141K610»z61[67,11I7W_1►1
REGIONAL COUNCIL MEMBERS IN LIEU OF PENSION
Ashe, K.
5,902.19
Carter, D.
5,226.65
Chapman, R.
5,902.19
Collier, S.
5,902.19
Crawford, M.
5,226.65
Dies, J.
5,226.65
Drew, R.
5,902.19
Grant, J.
4,181.32
Henry, J.
26,401.88
Kerr, R.
5,226.65
Lee, S.
5,226.65
Marimpietri, T.
5,226.65
McLean, W.
5,226.65
Neal, John
5,226.65
Nicholson, B.
5,226.65
Pickles, D.
5,226.65
Ryan, D.
5,902.19
Smith, T.
5,226.65
Wotten, W.
5,226.65
122,813.95
NOTES TO SCHEDULE OF 2022 COMPENSATION PAID IN LIEU OF PENSION PLAN
(1) Pursuant to by-law #42-2022, members of Regional Council who are not enrolled in the
Ontario Municipal Employees Retirement System (OMERS) are entitled to compensation in
lieu of a pension plan. Payment made in the current year is based on earnings of the prior
year.
(2) Pursuant to by-laws #16-2007 and #55-2018, the Regional Chair has the option to enrol in
OMERS or to receive payment in Lieu of Pension.
Attachment 1 to Report FSD-017-23
Schedule 3
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2022 REMUNERATION AND EXPENSES
CONFERENCES,
CONVENTIONS,
REGIONAL COUNCIL MEETINGS &
APPOINTEES REMUNERATION MILEAGE OTHER
Central Lake Ontario
Conservation Authority
Barton, D.
Chapman, R.
Hooper, R.
Jones, J.
Leahy, C.
Lee, S.
Marimpietri, T.
McDougall, I.
Mitchell, D.
Neal, John
Nicholson, B.
Pickles, D.
Roy, E.
Traill, C.
Yamada, S.
Ganaraska Region
Conservation Authority
Neal, Joe
Zwart, M.
Lake Simcoe Region
Conservation Authority
Barton, D.
Drew, R.
Pettingill, C.
Toronto & Region
Conservation Authority
Ashe, K.
Dies, J.
Highet, G.
300.00
2,900.00
350.00
350.00
400.00
250.00
300.00
300.00
350.00
350.00
250.00
350.00
250.00
300.00
400.00
7,400.00
280.00
560.00
840.00
700.00
1,000.00
900.00
2,600.00
866.20
1,645.78
1,905.64
4,417.62
TOTAL
300.00
2,900.00
350.00
350.00
400.00
250.00
300.00
300.00
350.00
350.00
250.00
350.00
250.00
300.00
400.00
7,400.00
280.00
560.00
840.00
700.00
1,000.00
900.00
2,600.00
- 866.20
- 1,645.78
- 1,905.64
4,417.62
Attachment 1 to Report FSD-017-23
Schedule 3
(continued)
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2022 REMUNERATION AND EXPENSES
REGIONAL COUNCIL
APPOINTEES
Durham Region Non -Profit
Housing Corporation
Carter, D.
Chapman, R.
Dies, J.
Foster, A.
Henry, J.
Mitchell, D.
Ryan, D.
Durham Region Police
Services Board
Ashe, K.
Carter, D.
Collier, S.
Drew, R.
Fisher, K.
Henry, J.
Woo, W.
Municipal Election Joint
Compliance Audit Committee
Austin, R.
Brown, J.
Chapman, K.
Cohn, G.
Gravelle, K.
Jones, P.
Persaud, S.
Land Division Committee
Arnott, A.
Bavington, K.
Camposeo, A.
Georgieff, A.
Hudson, E.
Molinari, C.
O'Connor, G.L.
Smith, D.
CONFERENCES,
CONVENTIONS,
MEETINGS &
REMUNERATION MILEAGE OTHER TOTAL
5,500.00 - - 5,500.00
- - 1,562.79 1,562.79
5,500.00 - 1,562.79 7,062.79
5,079.50 -
- 5,079.50
750.00 -
- 750.00
750.00 -
- 750.00
9,316.96 -
4,576.25 13,893.21
12,246.57 409.92
7,319.16 19,975.65
5,079.50 -
- 5,079.50
750.00 -
- 750.00
33,972.53
400.00
400.00
400.00
400.00
400.00
400.00
400.00
2,800.00
409.92 11,895.41 46,277.86
- 400.00
- 400.00
- 400.00
- 400.00
- 400.00
- 400.00
- 400.00
2,800.00
2,287.79 -
- 2,287.79
3,178.46 -
- 3,178.46
2,507.77 156.70
- 2,664.47
3,869.34 -
24.30 3,893.64
2,507.77 181.75
- 2,689.52
2,287.79 50.63
- 2,338.42
2,500.92 -
- 2,500.92
2,504.63 -
- 2,504.63
Attachment 1 to Report FSD-017-23
21,644.47 389.08 24.30 22,057.85
Attachment 1 to Report FSD-017-23
Schedule 3
(continued)
REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
2022 REMUNERATION AND EXPENSES
NOTE TO SCHEDULE OF REGIONAL COUNCIL APPOINTEES TO LOCAL BOARDS
No remuneration or expenses were paid to Regional Council Appointees to the:
- 911 Management Board
- Accessibility Advisory Committee
- Association of Municipalities of Ontario
- Business Advisory Centre Durham
- Canadian National Exhibition Association
- CTC Source Protection Committee
- Development Charges Complaint Committee
- Durham Active Transportation Committee
- Durham Advisory Committee on Homelessness
- Durham Agricultural Advisory Committee
- Durham Environmental Advisory Committee
- Durham Local Immigration Partnership Council (formerly Local Diversity &
Immigration Partnership Council)
- Durham Nuclear Health Committee
- Durham OneNet Inc.
- Durham Region Anti -Racism Taskforce
- Durham Region Child and Youth Advocate
- Durham Region Community Safety and Well -Being Plan Steering Committee
- Durham Region Roundtable on Climate Change
- Durham Region Transit Commission
- Durham Region Transit Executive Committee
- Durham Regional Local Housing Corporation
- Durham Vision Zero Task Force
- Energy from Waste - Waste Management Advisory Committee
- Golden Horseshoe Food & Farming Alliance
- Kawartha Region Conservation Authority
- Royal Agricultural Winter Fair Association
- Transit Advisory Committee
- Trent Conservation Coalition Source Protection Committee