HomeMy WebLinkAbout2023-03-31Clarftwn
Electronic Council Communications Information
Package
Date: March 31, 2023
Time: 12:00 PM
Location: ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
March 31, 2023
Electronic Council Communications Information Package (ECCIP)
Pages
1. Region of Durham Correspondence
2. Durham Municipalities Correspondence
2.1 City of Pickering - Support the Earthquake Victims of Turkey and Syria - 3
March 30, 2023
3. Other Municipalities Correspondence
4. Provincial / Federal Government and their Agency Correspondence
4.1 2023 Ontario Senior of the Year Award Nominations - March 30, 2023 5
5. Miscellaneous Correspondence
5.1 Kawartha Conservation Authority Transition Plan - Progress Report 4 7
5.2 Association of Ontario Road Supervisors (AORS) - Support by Objecting 28
to a new fee proposed by Enbridge Gas - March 24, 2023
Page 2
— Cd# 4
Corporate Services Department
PICKERING
Legislative Services
Sent by Email
March 30, 2023
Alexander Harras
Regional Clerk, Director of Legislative Services
The Regional Municipality of Durham
605 Rossland Road East
Whitby, Ontario L1 N 6A3
clerksCc)_durham.ca
Subject: Re: Motion to Support the Earthquake Victims of Turkey and Syria
File: A-1400
The Council of The Corporation of the City of Pickering considered the above matter at a Meeting
held on March 27, 2023 and adopted the following resolution:
WHEREAS, on February 6, 2023, at 04:17 TRT, a M 7.8 earthquake struck southern and
central Turkey and northern and western Syria, followed by a M 7.7 earthquake at 13:24
TRT the same day, with an epicenter 37 km (23 mi) west—northwest of Gaziantep, causing
widespread damage in an area of about 140,000Sq Miles (approximately the size of
Germany);
And Whereas, as of March 20, 2023, more than 57,300 deaths were confirmed, with more
than 50,000 in Turkey and more than 7,200 in Syria, leaving more than 1.5 million people
homeless;
And Whereas, the Red Cross/Red Crescent is working to deliver emergency relief and to
get help to those impacted by the earthquakes as quickly as possible, and is delivering aid
on an ongoing basis;
Now therefore be it resolved that:
The Council of The Corporation of the City of Pickering donate ten thousand dollars
($10,000) to the Canadian Red Cross for their efforts to deliver ongoing recovery
efforts, and resiliency and preparedness activities in areas impacted by the
earthquake;
2. That the Mayor, Members of Council and the Economic Development staff reach out
to local businesses in the City of Pickering and other partners to make them aware of
Pickering Civic Complex I One T�b Dade I Pickering, Ontario L1 V 6K7
T. 905.420.4611 1 F. 905.420.9685 1 Toll Free 16.683.2760 1 clerks@pickering.ca I pickering.ca
Re: Motion to Support the Earthquake Victims of Turkey and Syria
March 30, 2023
Page 2 of 2
the great need for help in impacted areas, and to make them aware of the agencies
in need of support to provide that help; and,
3. That a copy of this resolution be sent to the Councils of the Region of Durham, Ajax,
Brock, Clarington, Oshawa, Scugog, Uxbridge and Whitby for their consideration of
similar support.
Should you require further information, please do not hesitate to contact the undersigned at
905.420.4660, extension 2019.
Yours truly,
Susan Cassel
City Clerk
SC:am.
Copy: Nicole Cooper, Director of Legislative & Information Services, Town of Ajax
June Gallagher, Municipal Clerk, Municipality of Clarington
Chris Harris, Clerk, Town of Whitby
Fernando Lamanna, Clerk, Township of Brock
Debbie Leroux, Clerk, Township of Uxbridge
Mary Medeiros, City Clerk, City of Oshawa
Becky Jamieson, Director of Corporate Services/Clerk,
Chief Administrative Officer
Township of Scugog
Page 4
Ministry for Seniors
and Accessibility
Minister
College Park
777 Bay Street
5t" Floor
Toronto ON M7A 1 S5
March 2023
Ministere des Services aux M
aines et de I'Accessibilite
Ministre®�
Ontario
College Park
777, rue Bay
5e etage
Toronto (Ontario) M7A 1 S5
Dear Mayor, Reeve and Members of Council:
I am writing to invite you to submit a nomination for the 2023 Ontario Senior of the Year
Award_
This award gives each municipality the opportunity to honour one of their outstanding
local seniors for the contributions they've made to enrich the social, cultural, and civic
life of their community.
The deadline for nominations is April 30, 2023.
For more information on how to submit a nomination online, please visit the Senior of
the Year webpage. Once you submit a nomination, a personalized certificate with your
nominee's name will be sent to you. I encourage you to present it to your nominee in
June in conjunction with Seniors Month.
The Ontario government is always delighted to celebrate Seniors Month with
municipalities across the province. Seniors have generously given their time, knowledge
and expertise to help build this great province that we all enjoy today. It is important that
we take the time to celebrate our older population and their valuable contributions.
If you have any questions about the upcoming 2023 Ontario Senior of the Year Award,
please contact Ontario Honours and Awards at Ontario Honou rsAndAwards(cb_ontario.ca.
Thank you in advance for your support of local seniors and Seniors Month.
Sincerely,
Raymond Cho
Minister for Seniors and Accessibility
Page 5
Ministry for Seniors
and Accessibility
Minister
College Park
777 Bay Street
5t" Floor
Toronto ON M7A 1 S5
Ministere des Services aux M
aines et de I'Accessibilite
Ministre®�
Ontario
College Park
777, rue Bay
5e 6tage
Toronto (Ontario) M7A 1 S5
Monsieur le Maire/Madame la Mairesse, Pr6fet/Pr6f6te et Membres du Conseil :
Je vous 6cris pour vous inviter a soumettre une candidature pour le Prix de la personne
agee de I'annee de I'Ontario de 2023.
Ce prix donne a chaque municipalite ('occasion d'honorer une personne Agee
exceptionnelle de sa localit6 pour les contributions qu'elle a apport6es a
1'enrichissement de la vie sociale, culturelle et civique de sa communaut6.
La date limite de soumission des candidatures est le 30 avril 2023.
Pour obtenir de plus amples renseignements concernant la fagon de soumettre une
candidature en ligne, veuillez visiter la page Web du Prix de la personne agee de
I'annee de I'Ontario. Une fois que vous aurez soumis une candidature, un certificat
personnalis6 avec le nom de votre candidat(e) vous sera envoye. Je vous encourage a
le presenter a votre candidat(e) en juin dans le cadre du Mois des aines.
Le gouvernement de ('Ontario est toujours ravi de celebrer le Mois des aines avec les
municipalit6s de toute la province. Les personnes agees ont g6n6reusement donne leur
temps, leurs connaissances et leur expertise pour faire de cette province le meilleur
endroit au pays oO vivre et travailler. II est important que nous prenions le temps de
celebrer nos aines et leurs precieuses contributions.
Si vous avez des questions au sujet du Prix de la personne Agee de I'annee de I'Ontario
de 2023, veuillez communiquer avec I'Unite de la reconnaissance des b6n6voles a
I'adresse suivante : Ontario HonoursAndAwards(�ontario.ca
Merci d'avance pour votre soutien aux personnes agees de votre region et au Mois des
aines.
Sincbrement,
AM
elvll-�Ij &0-0
Raymond Cho
Ministre des Services aux aines et de I'Accessibilit6
Page 6
'*'� 4.OVMM�41
KAWA RT H A
CONSERVATION
Discover • Protect • Restore
Page 7
Transition Plan: Progress Update
Introduction
The Conservation Authorities Act requires Conservation Authorities to prepare Transition Plans
outlining steps and timelines for the preparation of an Inventory of Program and Services and for the
development and execution of funding agreements between Kawartha Conservation and participating
municipalities.
Funding agreements are to be struck for programs and services that are not deemed to be provincially
mandatory core services outlined in the Conservation Authorities Act and associated regulations as
outlined in Regulation 687/21 "Transition Plans and Agreements for Programs and Services"
established under Section 21.1.2 of the Act.
A transition plan outlining steps to be taken to enter into agreements with participating municipalities
that share geography with our watershed jurisdiction and an inventory of programs and services were
completed. The City of Kawartha Lakes, Region of Durham (with representatives from its lower tier
municipalities: Township of Brock, Municipality of Clarington, Township of Scugog), Municipality of
Trent Lakes, and the Township of Cavan Monaghan are participating municipalities. Specified
Municipalities are also being consulted during this transition period to keep abreast of the changes to
the Conservation Authorities Act and transition, as recently released regulations identify the source
protection program and service level agreements may exist with one or more of these municipalities.
This report is produced for the Ministry of Natural Resources and Forestry as per O. Reg. 687/21.
Note: The province aligned ministry portfolios recently, which shifted the Ministry responsible for Conservation Authorities;
previously progress reports were submitted to the Ministry of the Environment, Conservation and Parks and future reports
will be submitted to the Ministry of Natural Resources and Forestry.
Timelines and Deliverables
Inventory of
Transition Plan Programs & MOU/ Agreements Transition Final
Services Report
Dec 31, 2021 Jan 1, 2024
Feban 31, 2024
eb 28, 2022
Transition Plan
The Transition Plan was required to be completed by December 31, 2021, and distributed to member
municipalities, the Ministry and made publicly available. This was approved on November 2511, 2021
and distributed per regulatory requirements by December 101", 2021 (see Transition Plan).
0
Inventory of Programs and Services
An inventory of programs and services was to be prepared and circulated to participating
municipalities by February 28, 2022. This was approved by the board on February 24, 2022, and
distributed per regulatory requirements by February 28th, 2022.
The inventory of programs and services will be classified as: mandatory, performed on behalf of a
municipality, or determined for consideration of funding to municipalities. These categories are further
identified in Section 21 of the Conservation Authorities Act.
The inventory includes an estimate of the annual cost of the service, sources of funding and the
percentage attributed to each funding source, and may be refined as agreements are worked on, until
January 1, 2024. Refinements are to be brought forward through the progress reports to the Ministry.
In accordance with this progress report, the inventory of programs and services was updated (see
Inventory of Programs and Services).
Municipal Agreements
Agreements will be required to be in place by January 1, 2024, with participating municipalities for
non -mandatory programs and services where municipal funds are required. An option to extend this
timeline from the Ministry can be applied for no later than October 1, 2023, with supplied rationale.
We note with the passing of Bill 23, our existing agreements with municipalities will need to be
revisited and changed.
Interim and Final Reporting
Interim reporting will be required to be submitted to the Ministry on a quarterly basis starting July 1,
2022, outlining progress on the development of municipal agreements and any changes in the
inventory of programs and services. Future progress reports are required by July 1, 2023, and October
1, 2023.
A final report is due to the Ministry on January 31, 2024, confirming that agreements are in place, and
forwarding the final inventory of programs and services.
Progress Reports
Progress Report #1
Per subsection 7 (3) of the
Jul 1, 2022
regulation
Progress Report #2
Per subsection 7 (3) of the
Oct 1, 2022
regulation
Progress Report #3
Per subsection 7 (3) of the
Jan 1, 2023
regulation
Progress Report #4
Per subsection 7 (3) of the
Apr 1, 2023
regulation
Progress Report #5
Per subsection 7 (3) of the
Jul 1, 2023
regulation
Page 9
Progress Report #6
Final Report
Progress Update
Per subsection 7 (3) of the Oct 1, 2023
regulation
Per subsection 9 of the regulation I Jan 31, 2024
The following outlines the progress on the development of cost apportioning agreements with partner
municipalities, in accordance with the legislative requirements outlined in O. Reg. 687/21 (Transition
Plans and Agreements for programs and Services under Section 21.1.2 of the Act), specifically S.7.(3).
Section 21.1.2 in the regulation is specific to the "Other programs and services" offered by a
Conservation Authority.
Summary of any comments or other feedback on the inventory submitted by a
municipality:
One comment was received from the Region of Durham within this reporting period requesting an
updated inventory reflective of Bill 23, More Homes Built Faster Act, 2022, impacting services
provided.
No additional comments or other feedback on the inventory were noted by municipalities in this
reporting period.
Additional follow up will occur during the transition period, and where required, the inventory will be
updated.
Changes made to the inventory to address municipal comments:
The inventory of programs and services was updated on February 23rd, 2023, to reflect changes in
services (commenting on development applications related to natural heritage, significant water
resource features and water quality) based on direction from the Province contained within Bill 23,
More Homes Built Faster Act, 2022. These changes were made based on a request from the Region of
Durham to reflect changes in the inventory.
The specific changes are outlined in the revised inventory attached to this progress report. Costs
associated with commenting on development applications have been redirected towards categories
related to natural hazard management.
Plan Review Not
Related to Natural
Hazards (-$26,900)
Allocated to
Section 28.1 Permit
Administration and Compliance
and Communications (+$18,800)
Municipal Plan Input and Review
(Natural Hazards) (+$8,100)
If further dialogue with municipalities results in changes to the inventory, they will be reflected in
future progress reports.
Page 10
Update on progress towards negotiating cost apportioning agreements with your
participating municipalities:
We are in the early stages of discussions around cost apportioning agreements and focused efforts to
consult on the inventory of programs and services with municipalities.
Staff have had initial meetings with the Municipality of Trent Lakes (June 91"), Municipality of
Clarington (June 27t"), Township of Brock (June 291"), City of Kawartha Lakes (July 18t") and Region of
Durham (July 21St), to discuss the inventory and initiate discussions regarding cost apportioning
agreements and next steps.
There is general agreement that the programs and services that a participating municipality may
benefit from be captured in a general agreement with more specific agreements flowing from it. Major
content of these agreements would need to be agreed upon by July 2023 to enable the development
of a conservation authority budget in 2024 that conforms to the Conservation Authorities Act.
Staff are in the process of evaluating early drafts of MOUs that may be appropriate.
Outline of any difficulties experienced that might impact the ability to conclude cost
apportioning agreements by transition date:
Optimal timelines to enter into cost apportioning agreements have been discussed in meeting with
participating municipalities. Early indications continue to suggest that the timelines are ambitious, and
in most cases apportioning agreements may be struck by the transition date of January 1, 2024, and we
note that this was prior to the extensive changes introduced as part of Bill 23 to the Conservation
Authorities Act and the Planning Act, which not only affects our existing agreements with
municipalities, but also affects the municipalities themselves.
The Region of Durham has indicated that the timelines may not be feasible to allow for the process of
establishing agreements to be developed, agreed upon and endorsed; an extension may be required.
We duly note that Bill 109 significantly impacts the Region of Durham and attention to apportioning
agreements may be lesser priorities as significant work will be required by the Region to address the
changes to their municipality. The planning department is the department responsible for the
Conservation Authorities as part of their portfolio.
We also note that our resources have been focused on achieving other transitional deliverables
required by the Conservation Authorities Act as well as deployment of internal resources to delivering
mandatory program and service areas for which there has been a labour shortfall. Further, attention
has been focused on preparation of budgets, implementing provisions identified within Bill 23 with our
municipal partners, and orientating our new Board members. These factors have directly impacted the
development of cost apportioning agreements.
Page 11
Kawartha Conservation Inventory of Programs and Services
v.1 approved Feb. 24,2022
v.2 Feb 23, 2023 — addressing Bill
23 amendments to CA Act
The following is a listing of programs and services that are aligned with the requirements outlined in regulations. This represents the current inventory of
programs and may be adjusted as additional provincial guidance and interpretation is supplied, as information is refined and following discussions with
municipalities on this inventory.
The Ministry of Environment, Conservation and Parks is requesting that each program and service is categorized into one of 3 categories, as follows:
1. Mandatory programs and services (defined in regulation; where municipal levy could be used without any agreement)
2. Municipal programs and services. Programs and services at the request of a municipality (with municipal funding through an MOU/agreement)
3. Other programs and services. Programs and services an authority determines are advisable (use of municipal levy requires an MOU/agreement with
participating municipalities)
A program or service that is identified as mandatory is eligible, but not required to receive municipal funding. More than one category of program may apply to a
Natural Hazard Management
Natural Hazard Management Program
Program Description: Conservation Authorities (CAs) are the lead provincial agencies on Natural Hazard issues. The goal is to protect life and property from
flooding and erosion. This watershed -wide, comprehensive program includes: development applications and permits, municipal plan input and review,
environmental planning and policy, flood forecast and warning, flood and erosion control infrastructure, technical studies, ice management, education and
public awareness.
See 21.1 (1)1 i of the Conservation Authorities Act; Sections 1-8 of the Mandatory Programs and Services Regulation O.Reg. 686121
Section 28.1 Permit Reviewing and processing permit applications, associated 1 Currently $362,600 Municipal Levy-41%
Administration and technical reports, site inspections, communication with Provided Self Generated — 59%
Compliance and applicants, agents, and consultants and legal costs.
Communications Includes information management related to these items.
Review under other Input to the review and approval processes under other
Legislation applicable law (e.g., Environmental Assessment Act, with
comments principally related to natural hazards,
wetlands, watercourses, and S. 28 permit requirements.)
1
Page 12
Currently Municipal Levy —41%
Provided $45,800 Self Generated — 59%
Municipal Plan Input
and Review (Natural
Hazards)
Plan Review Not
Related to Natural
Hazards
Technical information and advice to municipalities on
circulated municipal land use planning applications (Official
Plan and Zoning By-law Amendments, Subdivisions,
Consents, Minor Variances).
Input to municipal land -use planning documents (OP,
Comprehensive ZB, Secondary plans) related to natural
hazards, on behalf of Ministry of Northern Development,
Mines, Natural Resources and Forestry (MNDMNRF),
delegated to CAs in 1983.
Input to the review and approval processes under other
applicable law, with comments principally related to
natural hazards, wetlands, watercourses, and S. 28 permit
requirements.
Includes information management related to these items.
Technical information and advice to municipalities on
circulated municipal land use planning applications (Official
Plan and Zoning By-law Amendments, Subdivisions,
Consents, Minor Variances).
Planning services are provided by current MOUs with the City
of Kawartha Lakes (2012), Durham Region (2011),
Municipality of Trent Lakes (2017), County of Peterborough
Website update Develop a customer -focused solution putting permit
(Permit application application status information into the hands of residents
tracking) and the building community.
Enable customers to find the information they need, and
utilize online services provided with a particular aim to
improve planning and permitting services.
*Funded by participating municipalities as a 2-year general
benefitting program, directly related to hazard
programming for permitting and planning
2
Page 13
2
1
Municipal Levy-41%
Self Generated — 59%
To be Activity N/A
removed removed from
from MOUs inventory
General
Benefitting
Project
$20,000 Municipal Levy —100%
Flood Forecasting
Daily data collection and monitoring of weather forecasts,
and Warning
provincial and local water level forecasts, watershed
and
conditions, snow course, flood event forecasting, flood
warning, communications and response and equipment
Low Water
maintenance. Annual meeting with municipal flood
Response
emergency coordinator.
Conditions monitoring and analysis, including baseflow
conditions. Technical and administrative support to the
Water Response Team representing major water users
and decision makers, who recommend drought response
actions.
Includes information management related to these items.
Natural Hazards Studies and projects to inform natural hazards
Technical Studies, Policy management programs including: flood plain studies,
Review watershed hydrology, regulations areas mapping update,
flood forecasting system assessment, flood plain policy,
and shoreline management. An individual project often
lasts one to three years and are distributed over time as
human resources and funding is available.
*Current projects include Durham Watershed Planning and
Floodplain Mapping studies, funded through special
benefitting projects with Durham Region, City of Kawartha
Lakes and Haliburton County. Costs vary annually.
Natural Hazards Promoting public awareness of natural hazards including
Communications, flooding, drought, and erosion. Public events, materials.
Outreach and Education Social media services. Media relations. Educate elementary
school students and the public about the danger of
floodwaters.
3
Page 14
1 Currently $112,600
Provided
1
Special
Benefitting
Projects with
municipality
Provincial — 22%
Municipal Levy —76%
$278,700 I Municipal Levy — 84%
Other Revenue —16%
1 I CA Act 1 $6,600 1 Municipal Levy —100%
Study of the potential
As per Mandatory Programs and Services Regulation 1
New
effects of climate change
Section 1(3)1. Iv. Collection and management of climate
program area
on natural hazards and
science data in order to identify potential effects of
impact
climate change on flooding and erosion.
assessment/planning
Identification of vulnerability or risk, and the development
policies related to
of mitigation and adaptation policies and plans.
natural hazard
management.
This is a new program area (2021). Some initial work has
been underway to understand the geographical distribution
(NEW)
of precipitation lake temperature and air temperature
through the Senior citizen's climate change project.
Flood and Erosion IV
Water and erosion control infrastructure and low flow 1
N/A
Control
augmentation.
Infrastructure
We do not own or operate any structures.
Ice Management
The development and updating of ice management plans. 1
N/A
Services
Identified in the CA Act (as advisable).
This is not a management plan that we anticipate will be
required.
Water Quality & Quantity
and Environmental Monitoring
Provincial Water Quality & Quantity Monitoring
$29,000 1 Other Revenue —100%
N/A N/A
Program Description: In partnership with Ministry of Environment, Climate Change and Parks (MECP), long term sites to monitor surface and ground water
conditions have been established.
see 21.1 (1) 2 of the Conservation Authorities Act; Section 12(2) and 12(3) of the Mandatory Programs and Services Regulation O.R. 686/21
Provincial Water Quality A long-standing (30+ year) CA/MECP partnership for stream 1 Currently $28,900 Municipal Levy —100%
Monitoring Network water quality monitoring at nine sites. CA takes water Provided
(PWQMN) samples and MECP does lab analysis and data
management.
4
Page 15
Provincial Groundwater A long-standing CA/MECP partnership for groundwater 1 Currently
Monitoring Network level and quality monitoring at 16 stations. Costs include Provided
(PGMN) equipment, data collection, analysis, data management and
reporting. MECP funded network installation and continues
to fund equipment replacements. Data collected supports
flood forecast and warning, low water response, and water
quality monitoring.
Local Environmental Monitoring
$48,200 1 Municipal Lev
Program Description: In partnership with community organizations, municipalities, and federal and provincial agencies, sites are established to monitor
environmental parameters and advance environmental monitoring and assessment initiatives.
Surface Water Quality Surface water quality monitoring is conducted at sites in 3 Currently $54,700 Municipal Levy — 100%
Monitoring and addition to PWQMN; water quality monitoring at 17 sites Provided
Reporting (Kawartha Water Watch), benthic monitoring at 15 sites
and temperature monitoring focused on cold water Will seek
streams at 30 sites across the watershed. Costs include apportioning
sampling, analysis, and reporting. agreement
Conservation Authorities report on local watershed
conditions every five years. Measuring increases
understanding of the watershed, focuses efforts and tracks
progress.
Local Groundwater Local shallow groundwater monitoring is conducted at 4 3 Currently $18,900 Municipal Levy —100%
Monitoring sites for the purpose of understanding local groundwater in Provided
response to weather conditions.
Will seek
apportioning
agreement
Local Environmental Monitoring strategy, other environmental studies and 3 Currently $44,840 Municipal Levy —100%
Monitoring activities overarching management of information and data. Provided
Will seek
apportioning
agreement
5
Page 16
Lake Management Plan Ongoing monitoring activities as part of the Lake
Implementation Management plans and implementation of those plans.
Monitoring Includes implementation of activities across City of
Kawartha Lakes and Durham Region. Activities include
water quality sampling, water level monitoring, aquatic
vegetation monitoring, nearshore monitoring and sediment
and erosion control measures.
Note: Programs include monitoring aspects of the Lake
Management Implementation Action Plan for the City of
Kawartha Lakes approved in June 2018. Durham Region
program includes the monitoring aspects of watershed
plan implementation handled through the annual
budgeting process, and the Lake Scugog Enhancement
project MOU signed 2018.
Drinking Water Source Protection
Drinking Water Source Protection
2
Special
Benefitting
Projects with
municipality
$188,900 I Municipal Levy — 80%
Other Revenue — 20%
Program Description: The protection of municipal drinking water supplies in the Kawartha-Haliburton region through the development and implementation of the
Source Protection Plans.
see 21.1 (1) 1 iii of the Conservation Authorities Act, Section 13 of the Mandatory Programs and Services Regulation O.R. 686121
Drinking Water Source Source Protection Area/Region, technical support, Source 1 Currently $48,700 Provincial — 100%
Protection Program Protections Committee support, Source Protection I Provided
(KHSPA) Authority reports and meetings. Activities required by the
Clean Water Act and regulations.
Program operates under recurring MOU with the Province
and Source Protection Lead, funds received from the
Source Protection Lead, which are provincial funds.
6
Page 17
Carrying out Part IV duties of the Clean Water Act on behalf
of municipalities through service agreements. Category 2:
City of Kawartha Lakes municipal agreements. under MOU
RMO services provided to the City of Kawartha Lakes
through an MOU 2014.
Core Watershed -based Resource Management Strategy
Core Watershed -based Resource Management Strategy
Program Description: The purpose of a watershed plan is to understand the current conditions of the watershed, and identify measures to protect, enhance, and
restore the health of the watershed. Watershed strategies provide a management framework to provide recommendations which consists of goals, objectives,
indicators, and management recommendations. This addresses existing issues in the watershed and mitigate impacts from potential future land uses, while
recommending appropriate actions to protect, enhance, and restore the watershed.
see 21.1 (1) 2 of the Conservation Authorities Act; Section 12(4)-(9) of the Mandatory Programs and Services Regulation O.R. 686121
Strategy Development Collate/compile existing resource management plans, 1 New program TBD Funding source likely
(related to natural watershed plans, studies, and data. Strategy development, area 100% from Municipal
hazards) implementation, and annual reporting. Levy.
(NEW) This project will build on the 1983 Watershed Management
Strategy, and subsequent subwatershed plans including
riverine and lake management plans and program specific
strategies as applicable.
NOTE: Strategy to be completed on or before December 31,
2024 per requirements in 12(4)-(9) of the Mandatory
Programs and Services Regulation
7
Page 18
Watershed Studies and Strategies
Program Description: Watershed strategies provide a management framework to provide recommendations which consists of goals, objectives, indicators, and
recommendations. This addresses existing issues in the watershed and mitigate impacts from potential future land uses, while recommending appropriate actions
to protect, enhance, and restore the watershed. JIM
Subwatershed Initiatives We undertake riverine and lake -based management plans 2 Special $45,000 Municipal Levy —100%
not related to natural across the watershed on a rotating basis as needs are Benefitting
hazards identified and the funding and resources allow. Activities Projects with
(Lake Management include: community engagement and objective setting, municipality
Plans and Subwatershed supporting protection, enhancement and restoration
Studies) activities, and monitoring and evaluating actions.
The Lake Dalrymple Management Plan is currently in
development (4-year plan), cost estimate based on year 1
actual expenditure which will be higher in future years.
Climate Change
Involvement in climate change implementation not directed 3
Currently $7,200 Municipal Levy —100%
Implementation
at natural hazards specifically and tied into municipal
Provided
initiatives to assess and address climate vulnerability.
Specific implementation measures will be tied to service
level agreements and MOUs as appropriate. This is a
developing program.
Ecological Land
We undertake mapping activities to verify our ELC 3
Currently $9,200 Municipal Levy — 100%
Classification (Land Use
information when new orthophotography is available.
Provided
Mapping)
Aerial photo interpretation occurs on land use and
ecological features, used in long-range planning.
Will seek
Municipal apportionment for this program is identified
apportioning
during the budgeting process or accelerated through Special
agreement
Benefitting Projects.
Natural Heritage
Incorporation of natural heritage information 3
N/A N/A N/A
Systems
particularly around wetlands to develop planning and
Implementation
regulatory strategies to mitigate downstream natural
hazards.
8
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We do not have a structured program for this service
Conservation Lands and Conservation Areas
Conservation Authority Lands and Conservation Areas
Program Description: We own 809 hectares of land which includes forests, wetlands, and farmland, and manage an additional 405 hectares on behalf of the
Ontario Heritage Trust. This property is essential to watershed management, environmental protection, provides community spaces and areas for passive
recreation.
see 21.1 (1)1 ii of the Conservation Authorities Act, Sections 9-10 of the Mandatory Programs and Services Regulation O.R. 686121
Section 29 Minister's Conservation areas regulations enforcement and 1 Currently $39,700 Municipal Levy —72%
regulation for compliance. Provided Self Generated — 28%
Conservation Areas (O.
Reg. 688/21
Conservation Easement Annual monitoring, reporting, and enforcement of 1 Currently 3,600 Municipal Levy —72%,
Agreements conservation easement agreements. Provided Self Generated —28%
Conservation Areas Management and maintenance of five conservation areas. 1
Currently
$308,400 Municipal Levy — 72%,
Includes passive recreation, risk management program,
Provided
Self Generated —28%
hazard tree management, gates, fencing, signage,
brochures, communications, and general maintenance of
boardwalks, viewing platforms, trails pedestrian bridges,
parking lots, pavilions, roadways; stewardship, restoration,
ecological monitoring, carrying costs such as taxes and
insurance.
Conservation Area Major capital improvements to support public access, 3
Currently
$25,900 Municipal Levy — 50%,
Infrastructure safety, and environmental protection such as pedestrian
Provided
Other Revenue — 50%
Development bridges, boardwalks, trails.
Other infrastructure improvements on CA lands that will
Will seek
enhance user experience such as camping, education
apportioning
center, washrooms, etc.
agreement as
needed
Recent projects include the viewing platform, accessible
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trails and trail improvements, accessible washrooms, and
a pedestrian bridge replacement. Projects are completed
based on funding opportunities. Levy apportionments are
brought to the board for approval when a project is
identified.
Land acquisition
Strategic acquisition of environmentally or locally 3
Currently
$10,400 Municipal Levy — 40%,
significant properties.
Provided
Other Revenue — 60
Recent projects include the securement of a 5-acre parcel.
Will seek
In Durham Region, 40% of securement costs are eligible for
agreement as
municipal funding, with the other 60% being raised
needed
through private donations. Each opportunity is brought to
the board for consideration with funding mechanisms and
potential levy impacts identified on a case -by -case basis.
Ontario Heritage Trust
Management and maintenance of Ontario Heritage 3
Currently
$8,600 Other Revenue —100%
properties
Trusts owned lands.
Provided
Includes passive recreation, risk management program,
hazard tree management, forest management, signage,
trails, parking lots, roadways, stewardship, restoration,
ecological monitoring, carrying costs such as insurance.
This program includes the management of Fleetwood
Creek Natural Area and is fully funded under agreement
with the Ontario Heritage Trust.
Inventory of
The land inventory will include the following information: 1
New
$10,400 Municipal Levy —100%,
Conservation Authority
location as well as date, method, and purpose
Program
lands
of acquisition, land use. One time project with updates
Area (2023)
(NEW)
as properties are acquired or disposed of.
NOTE: Inventory to be completed on or before December 31,
2024, per requirements in Section 11 of the Mandatory
Programs and Services Regulation
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Strategy for CA
A strategy to guide the management and use of CA -owned 1
New $20,700
Municipal Levy —100%
owned or controlled
or controlled properties including: guiding principles,
Program
lands and
objectives, land use, natural heritage, classifications of
Area (2023)
management plans
lands, mapping, identification of programs and services on
(NEW)
the lands, public consultation, publish on website. One-
year project. This is an update to previous conservation
area management plans.
NOTE: Strategy to be completed on or before December 31, 2024,
per requirements in Section 10 of the Mandatory Programs and
Services Regulation
Land Acquisition and
A policy to guide the acquisition and disposition of land 1
New $2,200
Municipal Levy —100%
Disposition Strategy
in order to fulfill the objects of the authority. One-year
Program
(NEW)
project that updates the 2011 Interim Land Securement
Area (2022)
Policy.
Conservation Lands
Manage land owned by the Authority for resource 3
N/A W/A
N/A
Operations
development purposes (i.e., commercial forestry,
(Resource Development)
aggregate extraction, agriculture, etc.).
Watershed Stewardship and
Restoration
Watershed Stewardship and Restoration (Urban, rural & agricultural)
Program Description: The stewardship and restoration program has three key components: one-on-one technical assistant to watershed landowners, connecting
landowners with cost -share funding, and the reforestation program. Projects reduce the risk to life and property from natural hazards, protect water quality and
quantity, improve forest conditions, increase biodiversity, and make the watersheds more resilient to climate change.
Lake Management Plan I Public and Private Land Stewardship in urban, rural, and 2 Special $384,400 Municipal Levy — 68%
Implementation — agricultural communities. Benefitting Other Revenue — 32%
Stewardship Work with property owners to implement best Projects with
management practices to mitigate flood and erosion municipality
hazards, improve and protect water quality, restore flood
plains and river valleys, reduce nutrient contamination,
restore and enhance wetlands to reduce flooding peaks i
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and augment low flow, manage terrestrial non-native
invasive species, protect groundwater, and improve
species at risk habitat.
Apply for and manage external funding, promote private
land stewardship, outreach, provide technical advice and
design assistance.
Programs include stewardship aspects of the Lake
Management Implementation Action Plan for the City of
Kawartha Lakes approved in June 2018. Durham Region
program includes the stewardship aspects of watershed
plan implementation. These projects are handled through
the annual budgeting process.
Tree Planting and
Forestry services including planting plan development, site 2 Special
Forestry Services
preparation, tree and shrub planting, and survival Benefitting
assessments. Private woodlot stewardship, technical Projects with
assistance, link to funding programs to maintain form and municipality
function of watershed forest cover. or MOU
This program is provided in the City of Kawartha Lakes as
part of the Lake Management Implementation Action Plan
June 2018. It is offered in the Region of Durham through the
Durham Trees MOU April 2021. Cost estimate is reflective of
$111,500 Municipal Levy-59%
one year of active programming scope.
Conservation Education and Community Outreach (Education and Outreach — School Programs, Family & Community Programs)
Conservation Education and Community Outreach
Self Generated and
Other Revenue — 41%
Program Description: Education and outreach programs increase knowledge and awareness in children and adults about local environmental issues, watersheds and
ecosystems and conservation actions they can implement.
School programs
Curriculum -based education programs for elementary and 3
secondary students. These programs focus on local
watersheds, ecosystems, and environmental issues.
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Currently $2,600 1 Self Generated and
Provided Other Revenue-100%
Programs take place at schools (indoors and outdoors), field
trips to conservation areas and community parks and
through online learning
Current programs have been paused during covid but
typically include school field trips and in class programs. This
program is provided to local schools on a cost recovery basis
through user fees.
Youth Summer Camp Day camp programs designed for children under the age of 3
15. These programs focus on environmental themes
including species identification, watershed and ecosystem
health, and species at risk.
Community programs
and events
Innovation Hub
Current programs have paused during covid but typically
include summer day camps for July and August. This program
is provided on a cost recovery basis through user fees.
Education and outreach programs and community events 3
to assist in achieving the objectives of the conservation
authority. These programs are open to people of all ages.
Current programs include Forest Therapy, Kawartha Quest,
and assorted community hikes. This program is provided
on a cost recovery basis through user fees and grants.
Provision of education and training for professionals 3
across a range of topics.
Recent courses include River Ice Engineering, Project
Management, Environmental Impact Assessment and
Ontario Building Code, Part 8 Septic Systems Exam
Preparation.
This program is provided on a cost recovery basis through
user fees.
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Currently
Provided
Currently
Provided
Will seek
agreement a.
needed
Currently
Provided
$16,200 Self Generated and
Other Revenue-100%
$14,400 Self Generated and
Other Revenue-100%
Enabling Program Services
Program Description: Key assistance provided to all departments of the conservation authority, board of directors, member municipalities and the public to enable
the organization to operate in an accountable, transparent, efficient, and effective manner. Program costs that are required to run the organization.
MM
Corporate Services Administrative, human resources, operating and capital 1 Currently $345,600 1 Municipal Levy —916
costs which are not directly related to the delivery of any Provided Self Generated — 4%
specific program or service, but are the overhead and
support costs of a conservation authority.
Includes health and safety program support, overseeing
programs and policies and implementation of business
improvements.
Financial Services
Annual budget, accounts payable and receivable, payroll, 1
Currently
$172,800
Municipal Levy — 96%
financial analysis, financial audit, administration of reserves
Provided
Self Generated —4%
and investments, financial reports for funding agencies,
preparing and submitting reports to CRA, benefits program
administration.
Corporate Legal
Costs related to agreements/contracts, administrative by- 1
Currently
$200
Municipal Levy —96%
Expenses
law updates, human resource matters including policy
Provided
Self Generated — 4%
review.
Governance
Supporting CA Boards, Advisory Committees, Office of CAO, 1
Currently
$172,800
Municipal Levy — 96%
and Senior Management.
Provided
Self Generated — 4%
Communications
Ensure organization transparency and accountability to 1
Currently
$91,100
Municipal Levy — 96%
our Board of Directors, municipal partners, staff, and the
Provided
Self Generated — 4%
watershed community, while representing our
organization in a strong, positive manner that is
consistent with our vision, mission, and focus.
Inform and promote to the community our programs and
projects through media, open houses, public meetings,
website administration, responding to inquiries from the
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public, crisis communications.
Administration Buildings
Office buildings and workshop used to support staff,
1
Currently
$125,600
Municipal Levy —100%
programs, and services.
Provided
Includes utilities, routine and major maintenance, property
taxes. While most upgrades have been implemented for
accessibility, a comprehensive review of requirements may
require additional investment in infrastructure.
Information
Data management, records retention, records scanning
1
Currently
$57,000
Municipal Levy —100%
Technology
and integration into IMS system and server and GIS
Provided
and Records
support. Development and use of systems to collect and
Management
store data including cost of software and server
upgrades. Cost of outside server to maintain and
provide security services.
Vehicle and Equipment
A fleet of vehicles and equipment to support the work of the
1
Currently
$120,000 Municipal Levy — 100%
organization, including capital purchases, fuel, licenses,
Provided
repairs, and maintenance.
Programs and projects are charged for the use of the vehicles
and equipment.
I
Asset Management
Asset management planning, tracking and risk management
1
New
$50,000 Municipal Levy — 36%
(NEW)
of facilities & property management.
Program
Other Revenue — 64%
An asset management plan is proposed to be initiated in
Area
2022
_
Corporate Records
In conjunction with the Information Management System, the
1
General
$15,400 Municipal Levy — 100%
digitization of hard copy files to contribute to faster
Benefitting
processing of planning applications and other corporate
Project
information.
Benefits of shifting to digitized documents will allow for easy
storage, retrieval, updating and improved access and
transport of information.
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Notes:
• Estimated annual average costs consider monetary contributions only; other in -kind contributions of time are not accounted for in this analysis,
although they may contribute significantly to the outcomes and success of programming.
• Special project costs may vary from year to year depending on grants applied for and received and municipal levy support.
• Estimated average annual costs are based on a running four-year average as 2020 was an atypical year impacting organizational operations
throughout.
• Moving forward, 2022 budget information represents a reasonable representation of program costs aside from new program areas.
• Implementation of Bill 23, More Homes Built Faster Act, 2022 will introduce variances in the inventory affecting services and average annual costs
in certain categories
Revisions:
Version 1— Approved Feb 24t", 2022 by Board of Directors
Version 2 — Feb 23, 2023
Inventory updated to reflect Bill 23 amendments to the Conservation Authorities Act. Specifically adjustments to the category "Plan Review Not
Related to Natural Hazards" ($26,900) were made such that average annual costs for providing this service are directed to the category Section
28.1 Permit Administration and Compliance and Communications ($18,800 added to service area cost $343,800 for a total of $362,600) and to
the category Municipal Plan Input and Review (Natural Hazards) ($8,100 added to the service area cost $166,600 for a total of $174,700).
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A OHS
AIX%. PROMOTING KNOWLEDGE. PURSUING EXCELLENCE
March 27, 2023
Dear Heads of Councils and Councillors,
We, the Association of Ontario Road Supervisors (AORS), are writing you on behalf of
all our municipal members to raise awareness and solicit your support by objecting to a
new fee proposed by Enbridge Gas. Enbridge has announced their intention to
implement a new charge to third -party contractors and other utilities for utility locates.
Third -party contractors will include Ontario municipalities and contractors working on
their behalf. Enbridge Gas will apply a charge of $200 CAD (plus applicable taxes) per
locate request where a field locate is required. The need for municipalities and their
contractors to request these locates when doing road construction and maintenance is
due to utilities being present in municipal right of ways, which municipalities across the
province have allowed at no cost to the utility.
Enbridge has stated that the Getting Ontario Connected Act passed into law in April
2022 has resulted in changes to the Ontario Underground Infrastructure Notification
System Act and has caused Enbridge to make significant investments in associated
operational investments. The concern being raised by our members, your public works
staff, is that Enbridge will be just the beginning of these additional fees, with other utility
companies implementing similar charges. These new charges will have significant
impacts on municipal budgets.
As examples of what impacts this announcement might have on municipalities, based
on 2022 municipal locate requests alone, it is estimated that this new fee would directly
cost the Municipality of Central Huron approximately $35,000 annually, the City of
Belleville approximately $90,000 annually and the Town of Espanola approximately
$7,300 annually. It is important to note that these are direct costs alone. Any
subcontractors working on behalf the municipality requesting locates will be charged
this same cost, and these costs will have to be borne by someone — meaning the
subcontractors will put this cost back to the municipality. Then there will be the added
administrative costs at both ends of the transaction. It is difficult to determine this
quickly the true fulsome costs to your budget. This will also add an extra item into
tendering projects, as it will create concerns on both sides on who is responsible for
these costs.
By Enbridge Gas passing on these locate costs to municipalities, these costs are borne
by all ratepayers across the municipality, and not only those who use this utility.
We would like to request your Council consider passing the following resolution:
WHEREAS, Enbridge recently made an announcement of their intention to begin
charging third -party contractors and other utilities $200 CAD (plus applicable taxes) for
utility locates where a field locate is required,
268 Maiden Lane, Suite f0fal �82669, St. Marys, ON NU 1A4
Tel:226.661.2002 • Fax:226.661.201 • admin@aors.on.ca • www.aors.onxa
AND WHEREAS, third -party contractors include Ontario municipalities;
AND WHEREAS, these locate requests are only required as Ontario municipalities have
allowed utilities to use municipal right of ways at no charge to the utilities;
AND WHEREAS, this announcement of new downloaded costs will negatively impact
the budgets of Ontario municipalities which are already burdened;
AND WHEREAS, if Enbridge is successful in implementing this new charge, a
precedence is set for other utility companies to also begin charging for locates;
THEREFORE IT BE RESOLVED, that the <insert your municipality name> strongly
opposes these utility locate costs being downloaded to Ontario municipalities by
Enbridge Gas or other utilities;
AND THAT, the Province of Ontario's Ministry of Public and Business Service Delivery
make it clear that these costs must be borne by the utilities themselves;
AND THAT, this decision be forwarded to Minister of Public and Business Service
Delivery Kaleed Rasheed, Minister of Infrastructure Kinga Surma, Minister of Energy
Todd Smith, Premier Doug Ford, <insert your municipality name>'s MPP, the
Association of Ontario Road Supervisors and the Association of Municipalities of
Ontario.
Furthermore, AORS will be sending your public works senior managers and directors a
survey to further investigate the true costs of this proposed fee on your budgets. We ask
you to encourage your staff to complete this survey so we can better advocate on your
behalf.
If you require additional information, please do not hesitate to contact us.
Sincerely,
John Maheu
Executive Director
0ohnmaheu(a-)-aors.on.ca
Kelly Elliott
Marketing and Communications Specialist
kellyelliott aors.on.ca
Page 29
ENBRIDGE MOTION
WHEREAS, Enbridge recently made an announcement of their intention to begin charging third -party
contractors and other utilities $200 CAD (plus applicable taxes) for utility locates where afield locate is
required,
AND WHEREAS, third -party contractors include Ontario municipalities;
AND WHEREAS, these locate requests are only required as Ontario municipalities have allowed utilities to
use municipal right of ways at no charge to the utilities;
AND WHEREAS, this announcement of new downloaded costs will negatively impact the budgets of
Ontario municipalities which are already burdened;
AND WHEREAS, if Enbridge is successful in implementing this new charge, a precedence is set for other
utility companies to also begin charging for locates,
THEREFORE IT BE RESOLOVED, that the <insert your municipality name> strongly opposes these utility
locate costs being downloaded to Ontario municipalities by Enbridge Gas or other utilities;
AND THAT, the Province of Ontario's Ministry of Public and Business Service Delivery make it clear that
these costs must be borne by the utilities themselves;
AND THAT, this decision be forwarded to Minister of Public and Business Service Delivery Kaleed
Rasheed, Minister of Infrastructure Kinga Surma, Minister of Energy Todd Smith, Premier Doug Ford,
<insert your municipality name>'s MPP, the Association of Ontario Road Supervisors and the Association
of Municipalities of Ontario.
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