HomeMy WebLinkAbout2023-03-24Clarftwn
Electronic Council Communications Information
Package
Date: March 31, 2023
Time: 12:00 PM
Location: ECCIP is an information package and not a meeting.
Description: An ECCIP is an electronic package containing correspondence received by Staff for
Council's information. This is not a meeting of Council or Committee.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk
at clerks@clarington.net, if you would like to include one of these items on the next regular agenda
of the appropriate Standing Committee, along with the proposed resolution for disposition of the
matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon
the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the
next regularly scheduled meeting of the applicable Committee.
Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a
delegation at a meeting, please visit the Clarington website.
Electronic Council Communications Information Package (ECCIP)
March 24, 2023
Pages
1. Region of Durham Correspondence
1.1 Notice of Construction - Bowmanville Avenue (Regional Road 57) and 3
Regional Road 3/ Concession Road 8 in the Municipality of Clarington -
March 21, 2023
2. Durham Municipalities Correspondence
2.1 City of Oshawa - Neighbourhood Traffic Management Guide - March 22, 5
2023
3. Other Municipalities Correspondence
3.1 Town of Essex - Tax Classification of Short -Term Rental Units - March 7
17, 2023
3.2 Municipality of Calvin - English Public School Board - March 14, 2023 9
4. Provincial / Federal Government and their Agency Correspondence
5. Miscellaneous Correspondence
5.1 Minutes of the Newcastle BIA dated March 9, 2023 10
5.2 Minutes of the Orono BIA dated March 20, 2023 12
Page 2
Bowmanville Avenue (Regional Road 57) and Regional
Road 3/ Concession Road 8 in the Municipality of
Clarington
- ' Notice of Construction
Works Department
March 21, 2023
Public Notice 1
The Regional Municipality of Durham will begin the reconstruction of the Bowmanville Avenue
(Regional Road 57) and Regional Road 3/Concession Road 8 intersection in the Municipality of
Clarington. The limits of the work include Bowmanville Avenue (Regional Road 57) from 300 metres
north to 270 metres south of Regional Road 3/Concession Road 8 and on Regional Road 3/
Concession Road 8 from 300 metres west to 200 metres east of Bowmanville Avenue (Regional
Road 57), as shown on the attached map. Work includes construction of a roundabout with road
realignment and widenings, curb and gutter, median splitter islands, centre circle island, asphalt
paving, storm sewer and street lighting.
Construction Schedule
The Region's contractor, Hard -Co Construction Ltd., will begin mobilizing the week of April 10, 2023
and anticipates completing the work by November 2023.
Intersection Traffic Control
The existing temporary traffic signals will be decommissioned in early stages of construction and the
intersection will operate in a temporary all -way stop control. Once construction has advanced, the
stop control will be removed, and the intersection will be opened as roundabout yield control.
Road Closures and Lane Restrictions
The intersection will be closed in stages as part of the construction sequencing. Further advance
public notices will be provided to detail dates and closure limits. Access for local traffic and
emergency vehicles will be maintained through the signed detour routes.
Lane restrictions will occur through the duration of construction. Local residents should expect traffic
delays and are asked to exercise additional caution for the safety of the construction workers.
Access to residential driveways will be maintained whenever possible. Notification will be given to
residents if vehicles need to be moved out of the driveway.
Municipal construction projects include the use of equipment which may cause noticeable noise and
vibration for nearby residents and businesses. The Region realizes that the construction work will be
disruptive and will make every effort to complete the work as quickly and efficiently as possible.
Page 3
Works Department Contract D2022-34 Public Notice 1
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Further information and future updates will be posted on durham.ca/BowmanvilleAveRoundabout.
Should you have any questions or concerns, please contact the following staff member from the
Regional Municipality of Durham, Works Department:
Andrew Gorman
Project Supervisor
289-928-1270
Andrew.gorman@durham.ca
Ryan Colvin
Project Inspector
289-830-2726
ryan.colvin@durham.ca
If you require this information in accessible format, please contact 1-800-372-1102 ext. 3824
91 facebook.com/Reg ion OfDurham
twitter.com/RegionOfDurham
The Regional Municipality of Durham Works Department
605 Rossland Rd. E., Whitby Ont. UN 6A3
Telephone: 905-668-7711 or 1-800-372-1102
durham.ca/BowmanvilleAveRoundabout.
Page 4
Oshawa°
File: 03-05
March 22, 2023
DELIVERED BY EMAIL:
(minister.mto@ontario.ca)
Honourable Caroline Mulroney
Re: Neiahbourhood Traffic Man
Office of the C.A.O.
Legislative Services
(resol utions@amo.on.ca)
Association of Municipalities of Ontario
ment Guide — (All Wards
Oshawa City Council considered the above matter at its meeting of May 12, 2022 and adopted
the following recommendation:
1. That based on Report CNCL-22-37, dated May 4, 2022, City Council approve the
Neighbourhood Traffic Management Guide, appended as Attachment 1 of this
Report; and,
2. That City Council approve the new 40 km/h area pilot program outlined in the
Section 5.6 of this report; and,
3. That Traffic By -Law 79-99, as amended, be further amended to implement a
40 km/h maximum rate of speed on Grandview Street North from Coldstream
Drive to Conlin Road East; and,
4. That a copy of Report CNCL-22-37, dated May 4, 2022, be sent to the resident
inquirers; and,
5. That a request be sent after the provincial election to the Province of Ontario to
amend legislation such that municipalities would be allowed to introduce bylaws
modifying the standard speed to speeds other than 50km/h on the entirety of its
neighbourhood roads, and that this direction be sent to the Association of
Municipalities of Ontario requesting that they scan Ontario municipalities for
further support or investigation into the request, and that this request likewise be
sent to the Region of Durham and the other local municipalities in our Region."
The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1 H 3Z7
Phone 905.436.3311 1.800.667.4292 Fax 905.436.5697
www.oshawa.ca
.../2
Page 5
2
Oshawa City Council respectfully requests your consideration of the request set out in Part 5 of
the recommendation.
If you need further assistance concerning the above matter, please contact Ron Diskey,
Commissioner, Community and Operations Services Department at the address listed below or
by telephone at 905-436-3311.
Mary Medeiros
Director, Legislative Services/City Clerk
C. Community and Operations Services Department
Region of Durham
City of Pickering
Town of Ajax
Town of Whitby
Scugog Township
Brock Township
Town of Uxbridge
Municipality of Clarington
esseX
Honourable Steve Clark
Ministry of Municipal Affairs and Housing
College Park 1711 Floor, 777 Bay Street
Toronto, ON M7A 2J3
CORPORATION OF THE TOWN OF ESSEX
33 Talbot Street South, Essex, Ontario, N8M 1 A8
RE: Tax Classification of Short -Term Rental Units
p:519.776.7336 f:519.776.8811 I essex.ca
March 17, 2023
At its Regular Council Meeting held on March 6, 2023, Councillor Hammond brought forward
a Notice of Motion for Council's consideration regarding the current tax classification of
Short -Term Rental Units. In particular, Council discussed the implications of having Short -
Term Rental Units operate as a business within a residential community. Council noted that
allowing Short -Term Rental Unit Operators to pay residential property taxes is inequitable to
those business owners who must pay commercial property taxes, solely due to the location of
their business.
As a result of this discussion, Council passed the following resolution:
R23-03-082
Moved by: Councillor Hammond
Seconded by: Councillor Matyi
That Council direct Administration to send a letter to the Municipal Property Assessment
Corporation ("MPAC"), the Ministry of Municipal Affairs, and any other relevant bodies, to
investigate the tax classification of short-term rental units and consider taxing them as
commercial as opposed to residential.
Carried
I trust you will find this satisfactory. If you have any questions or comments, please feel free to
contact the undersigned.
Yours truly,
Shelley Brown
Acting Clerk, Legal and Legislative Services
sbrown@essex.ca
c.c. Tracy Pringle, Municipal Property Assessment Corporation
Tracy.Pringle@mpac.ca
esseX
Anthony Leardi, MPP
Anthony.Leardi@pc.ola.org
Mary Birch, Interim CAO
mbirch@countyofessex.ca
All Ontario Municipalities
CORPORATION OF THE TOWN OF ESSEX
33 Talbot Street South, Essex, Ontario, N8M 1 A8
p:519.776.7336 f:519.776.8811 I essex.ca
2
Page 8
f Calvin
Corporation •the Municipality•
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Motion by: Councillor Moreton
Seconded by: Councillor Grant
WHEAREAS an announcement in the media was made that the English Public School Boards
Association, the largest school association in the Province, is asking for the end of the
moratorium on most pupil accommodation reviews;
AND WHEREAS this announcement potentially threatens the future closure of schools in many
single school municipalities;
AND WHEREAS access to education and the presence of a school in a community is an essential
service and has a direct link to the quality of life in a community;
AND WHEREAS schools play a key role in improving services and quality of life in a community
and are viewed as activity centres where children have access to education, health services,
recreation and culture;
AND WHEREAS schools are an important factor in the retention and attraction of residents in a
community and is essential in order to resolve labour shortages and allow economic
development and growth in small rural municipalities;
AND WHEREAS demographics in many areas are currently shifting and changing quickly as we
work on meeting the needs of many Ontario residents during a housing crisis;
NOW THEREFORE BE IT RESOLVED that Council is requesting the provincial government
through the Minister of Education to extend the moratorium on most pupil accommodation
reviews in order to allow municipalities, townships, neighbourhoods and subdivisions the
opportunity to prosper, develop and grow without being hindered by school closures due to
low enrollments that could quickly change.
FURTHER BE IT RESOLVED that this resolution be forwarded to Premier Doug Ford, MPP Victor
Fedeli and all Ontario Municipalities. Resolution Number: 2023: 054 Carried
Regular Meeting of Council March 14, 2023
Page 9
Newcastle BIA MINUTES March 9th, 2023
www.villageofnewcastle.ca
Attendance: Janeen Calder, Marni Lewis, Jane Black, Angela Booth, Valentine Lovekin,
Evan King, Ann Harley, Brodie, Doug Sirrs, Ashlee Kielbiski, Councillor Willie Woo,
Rupinder Ghajminger, Katie Mallette, Lina Schmahl, Tracy Yates, Eileen Kennedy
(Durham Region)
Regrets: Greg Lewis, Theresa Vanhaverbeke, Jim Norwood, Bonnie Wrightman
1. Meeting called to order at 9:00 a.m. Welcome to the businesses joining us
today
2. Approval of February 2023 Minutes
Motion by: Janeen Calder Seconded by: Ann Harley
3. Business Arising from Minutes: n/a
4. President's Report: n/a
5. Treasurer's Report:
The current bank balance is $75,375. That does not include the tax levy from
the Municipality.
6. Council Report:
The 2023 Municipal budget has set aside $250,000 towards the streetscape
plan that is now scheduled to start 2024.
7. Committee Reports:
Safetv & Decor:
As a reminder, the sidewalks will be initially cleared BUT it is the
business owner's responsibility to maintain the sidewalks and
surrounding area of their property. You are liable for anyone slipping
and falling on your property. Please remember to shovel and salt
regularly.
Advertising:
Angela is finished as of March 10th to pursue a new opportunity. Marni Lewis
will be taking over the social media/website for the BIA.
Page 10
Our new website is up and running, check it out and make sure all the
information about you business is accurate.
Special Events:
The Gift of Art hosted "Winter in Newcastle" activities this past Saturday, it
was a great success with the snowfall that night. Thanks to John Albi for
plowing the entire area to park, set up and have a spot for the horses.
Easter Scavenger Hunt:
Watch for someone from the Gift of art to come by your business and see if you
would like to participate in the annual Easter Scavenger Hunt, this family fun
event is on Saturday, April 8th, from 11 am-3pm. You will be asked to provide a
question about your business. You can be open or closed (if closed, maybe post
something in you window, bunny stickers and ask "how many bunnies do you
see?") This is a free event to the community and brings 100+ families into your
business.
100th Celebrations:
July 29th all day and evening events. The committee will be looking for lots of
volunteers reach out if you are interested. As discussed, here is the link for the
Municipality Volunteer Portal if you are looking for volunteers for any events -
https://www.claringtonvolunteers.ca/
8. CBOT. Dominos Pizza Newcastle is coming to the Shell Gas station plaza.
9. Chamber News:
10. CIP: n/a
11. New Business: Eileen Kennedy shared about the growing film industry in the
Durham Region. There are opportunities for Clarington businesses to get
involved. If you are interested you can reach out to Eileen at
eileen.kennedy@durham.ca
12. Next meeting, Thursday, April 13th, 2023, at the Community Hall
13. Motion to adjourn meeting
Motioned by: Tracy Yates Seconded by: Lina Schmahl
Page 11
Orono DBIA 2023
Monday March 20
5340 Main St. Orono
Attendance: Gavin Crabb, Julie Cashin-Oster, Frank Maitland, Perry Kirkbride, Diana
Stephenson, Sam Kent, Heather Maitland, Margaret Zwart, Scott Story, Jesse Hoey,
Shelly Rivers
Meeting commenced at 8:03am
Discussion of previous meeting minutes. No errors or omissions. Motion to approve
minutes by Frank Maitland, seconded by Julie Cashin Oster. All in favour. Carried.
Financial Statement
Current balance $990.34
Money from Clarington levy and West End Development fund has not been transferred
as yet.
Previous Business
Winter Banners — Gavin is looking for anyone who may have the proper Orono water
tower logo to send to the printer. A mock up in green was distributed. Hopefully
finalized by next meeting.
Farm market — Sam Kent reported that there is some momentum with a market on
Saturday mornings at the Orono arena parking lot. The market will run end of May or
beginning of June to October. A vendor application and constitution to be drawn up.
Currently ii vendors interested. A board of governance needs to be formed of at least 3
people. The final cost for insurance to be determined it will be approximately $80o to
be covered by the DBIA or Municipality? Community booths will be available for free to
organizations wishing to provide information or raise money on a `one time basis'.
Parking — Gavin reported on the meeting with Duncan Anderson head of Municipal By
Law Enforcement. Karen Lowery, Diana Stephenson and Gavin Crabb attended the `on
the street' meeting. Concerns and frustrations were passed along to Mr. Anderson.
Because Main St. is a Regional road, it limits what the Municipality is able to do other
than step up ticketing. We asked that a few `15 minute' spaces be created in front of
busy stores that have a quick customer turn around. Removal of the handicap parking
spot in front of the yoga studio. Removal of the `bus stop' space located between
Buttercup Hollow Pantry and Stutts Pharmacy. A formal letter to the Municipality
requesting these changes needs to be sent.
Page 12
Resolution to request 15 minute parking in front of DBIA chosen businesses and towing
chronic offenders. Motion made by Gavin Crabb, seconded by Jesse Hoey and voted all
in favour. Carried.
Action — Diana Stephenson to draft letter to Municipality of Clarington formally
requesting parking changes and stronger enforcement.
Planters
Gavin Crabb reported that it will cost approximately $7700 to place 7 planters on the
westside of the street and the new railing planters on the eastside. As there is not
enough money in the budget currently it would cost $2400 to just do the east side
railing planters and hanging baskets on the westside. An application will be made to
Capstone in hopes that a grant can be secured to provide the funding for the west side
planters.
A motion to purchase new railing planters for the east side of Main St and hanging
baskets for the west side at a cost of $2400 was made by Gavin Crabb and seconded by
Frank Maitland. All in favour. Carried.
Also discussed was the removal of the concrete planters currently on the west side.
Budget 2023
A copy of the 2023 budget was circulated.
Motion to accept the budget as circulated made by Diana Stephenson seconded by Julie
Cashin Oster. All in favour. Carried
Orono Sign update
Gavin is working on a proposal to the Orono Agricultural Society for a place for the lit
sign. It would be placed on moveable cement pads to allow for changes in location.
Details of hooking the sign up to power and placement to be finalized.
Easter Egg Hunt
Scott Story provided details of the upcoming event. The easter egg hunt will take place
on Saturday April 8 at loam sharp on the library lawn. Donations to the food bank will
be encouraged. Hot chocolate to be served. Colouring pages will be distributed to
various downtown businesses a week ahead to be turned in on the Saturday. Category
for 6 and under and 6+. Extra chocolate eggs ordered this year in anticipation of a great
turnout. Volunteers for `clearing' the library lawn the day before and morning of would
be appreciated.
Orono Town Hall
the March 8 International Womens' Day - Women on Main event was well attended and
well received. The Orono Hall Board is considering another event next year that may
focus on women in business outside the village/ women in agriculture.
Page 13
Mark April 20 on your calendar for the next Spaghetti Dinner fundraiser.
Next meeting is Monday April 17. 8am at Buttercup Hollow Pantry if Diana comes back
from Aruba.
Page 14