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DEPARTMENT OF COMMUNITY SERVICES
REPORT TO COUNCIL MEETING HELD MAY 27, 1985
REPORT NO. CS -12 -85
SUBLECT: MUNICIPAL ENERGY AUDIT PROJECT
40TEMPERANCESTREET
BOWMANVILLE, ONTARIO
L 1 C 3A6
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. That Report CS -12 -85 be received; and
2. That Council authorize participation in the Municipal Energy Audit
Program including authorizing staff to:
a) submit a detailed proposal for funding to the Ministry of
Municipal Affairs and Housing for the MEAP program
b) tender for an independent auditor pending grant approval using
the terms of reference attached; and
3. That Council authorize funds from account 7007 -X -298 -9 to a maximum
of $5,000. to cover the Town's portion of the project subject to
Ministry approval.
BACKGROUND & COMMENT:
After staff researched possible approaches to Energy Conservation
matters, the Energy Conservation Committee had its intial meeting
Thursday, May 9th in the Bell Building committee room. The following
items were discussed:
I Options available re: acquiring an energy auditor. Two options are
possible: engaging a consulting firm or hiring an independent
auditor on a limited contract. The committee favoured hiring an
independent auditor sighting: a) the cost of the project would be
less, b) committee could better control time spent by auditor on
the project, c) there are a number of well qualified auditors
available, d) the ministry prefers the hiring of an independent
auditor. d �`
Report No. CS -12 -85
Page 2.
II Funding available: The Municipal Energy Audit Program (MEAP) will
fund a one year energy audit program 80% up to a maximum of
$20,000. In order to qualify for funding a detailed proposal using
the following guidelines are necessary:
1) A description of any energy conservation activities or
programs undertaken to date in the Town of Newcastle. This
will assist the Ministry in evaluating the progress of the
program by serving as a bench mark.
2) A description or inventory of the Town's buildings and vehicle
fleet.
3) A preliminary work program, i.e., what will be undertaken.
It is understood that there may be a need to alter the work
program based on actual experience.
4) A description of how the auditor will fit into the Town's
organizational structure and how he or she will carry out
their duties, i.e., how they implement the program and how
they will report.
5) A stated willingness to fulfill the reporting requirements of
the Ministry and to attend any training sessions sponsored by
the ministry Training session costs are fully covered by the
Ministry.
6) A resolution from council authorizing participation in the
Municipal Energy Audit Program.
III The intent of the program: Terms of reference outlining the tasks
to be completed and general job description of the auditor is
attached.
IV Auditor accommodation: Suggestions were made that office space
could be made available at the Bowmanville Fire Station in the
basement.
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Report No. CS -12 -85
Page 3.
The committee is of the opinion that this is a cost effective and worth
while project and respectfully recommends that the project proceed as
soon as possible. The results of the study can be incorporated into
the 5 year capital forecast as that the Town will have a comprehensive
approach to energy conservation.
Respectfully submitted,
Jan Devantier, R.D.M.R.
Director of Community Services
JD *sa
Prepared by,
{
Joseph P. Caruana,
Energy Conservation
Coordinator
Terms of Reference re: Technical Assistance Grant
The energy auditor will be required to perform the following tasks:
1. Base Year Evaluation: This will involve the review of previous
energy consumption data for all Municipally owned buildings and
facilities (as specified) in order to establish as "Base Year"
for future energy audits and in order to prepare a priority list
for high energy consuming buildings and facilities.
2. Energy Conservation Analysis:
aT Conversions - An evaluation of all present heating systems
will be conducted to determine the cost effectiveness of
converting to a more cost efficient fuel.
b) Thermal Analysis - An evaluation of the thermal
characteristics of Municipally owned facilities /buildings
shall be conducted to identify potential cost effective
energy saving opportunities i.e., additional insulation, air
sealing etc.
c) Lighting Analysis - An evaluation of all present lighting
systems will be conducted to provide relamping
recommendations based on maintaining lighting qualities and
potential energy savings.
d) Products - An evaluation of the various energy conserving
products will be conducted to identify potential
applications.
e) Vehicle Fleet - The auditor will examine information related
to the Municipalities Vehicle Fleet and prepare a report with
recommendations on the possibilities of converting to an
alternate fuel i.e., propane.
f) Billing Practice - The auditor will establish a monitoring
system to check billings for energy use i.e., street
lighting, fuel bills etc.
3. Reports: The auditor will prepare and submit quarterly reports
which will contain detailed calculations and proposal costs of #2
Energy Conservation Analysis. A year end report will also be
prepared and submitted containing a detailed list of
recommendations to achieve energy efficiency. The year end
report will also priorize suggested improvements to maximize
energy conservation.
4. Government Grants: The auditor will insure that all potential
grant programs are recognized and that where applicable all grant
forms will be completed and submitted to the Town for input and
eventual submission to the Ministry.
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Terms of Reference re: Technical Assistance Grant Continued... Page 2.
5. M.E.A.P. Guidelines: The auditor will ensure that all required
grant audit reports are completed and submitted to the Town for
input and eventual submission to the M.E.A.P. coordinator upon
request and in compliance with the grant guidelines.
Municipal Buildings and Facilities
to be considered
for
Ministry Energy Auitor Program
Managed by the Town
WARD #1
Hampton Municipal Office
Courtice Fire Station
Darlington Sports Centre
Hampton Works.Dept. Building
WARD #2
Bowmanville Memorial Arena
Newcastle Fitness Centre
Bowmanville Town Hall
Visual Arts Centre
Bowmanville Branch Library
Bowmanville Museum
Bowmanville Works Dept. Building
Animal Control Building
Fire & Police Building
WARD #3
Newcastle Fire Hall
Orono Fire Hall
Orono Public Works Building
Clark Public Library
Kirby School House Museum
Orono Hydro Building
Administered by Private Boards
Tyrone Community Centre
Enniskillen Community Hall
Haydon Hall
Solina Hall
Hemorial Park Clubhouse
Newcastle Community Hall
Newcastle Memorial Arena
Mewtonville Community Hall
Orono Arena & Community Centre
Orono Town Hall
Brownsdale Community Centre