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Joint General Government and Planning and Development
Committees
Minutes
Date: February 27, 2023
Time: 9:30 AM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor L. Rang,
Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart
Regrets: Councillor S. Elhajjeh
Staff Present: M. Dempster, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, C. Salazar, D. Speed
Other Staff Present: L. Backus, K. Ferguson, B. Grigg, J. MacLean, S. Meyers, J.
O'Meara, L. Reck, T. Ricciardi, B. Rice, A. Tapp
1. Call to Order
Councillor Anderson called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Rang led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
5.1 Public Meeting for an Official Plan Amendment - Delegation of Approval
Authority to Pass By-laws
There was no one present in support of or in opposition to the application.
The public meeting concluded at 9:46 a.m.
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February 27, 2023
5.1.1 PDS-008-23 Public Meeting and Recommendation Report — Municipally -
initiated Official Plan Amendment (OPA 132) and Delegation of Powers By-
law Amendment
Resolution # JC-012-23
Moved by Councillor Woo
Seconded by Councillor Zwart
That Report PDS-008-23 and any related communication items, be received;
That the municipally -initiated Official Plan Amendment 132 (OPA 132) in
response to Bill 13, Supporting People and Business Act, 2021, be adopted;
That the Director of Planning and Infrastructure Services be authorized to finalize
the form and content of OPA 132, resulting from Council's consideration, public
participation, agency comments and technical considerations;
That Council pass a by-law to delegate to the Director of Planning and
Infrastructure Services the following additional Functions:
Removal of Holding "H" Symbols;
Temporary Use Zoning By-law Amendments; and
Housekeeping By-laws for the purposes of making clerical or other
changes to assist in the interpretation of a Zoning By-law; and
That all interested parties listed in Report PDS-008-23 and any delegations be
advised of Council's decision.
Carried
6. Presentations/Delegations
6.1 Delegation by Carion Fenn, Carion Fenn Foundation/Durham Black
Network, Regarding Black History Month
Carion Fenn, Carion Fenn Foundation/Durham Black Network was present via
electronic means regarding Black History Month. Carion made a verbal
presentation to accompany an electronic presentation. C. Fenn provided an
overview of the Foundation and Durham Black Network. Carion explained the
partnership with the Municipality of Clarington and Clarington Public Library for
their Black Experience Townhall that is focused on healthcare and mental
wellbeing. C. Fenn displayed a slideshow remembering Olga Lambert, who was
part of the Black Experience Townhall and noted the winners of the Olga
Lambert Black Excellence Award. C. Fenn stated that they hosted a Black Open
Mic event, for those to share encounters with anti -black racism and answered
questions from Members of Committee.
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Resolution # JC-013-23
Moved by Mayor Foster
Seconded by Councillor Rang
That the Delegation by Carion Fenn, Carion Fenn Foundation/Durham Black
Network, regarding Black History Month, be received with thanks.
Carried
6.2 Delegation by Wendy Bracken, Regarding Update on the Proposed Clear
Bag Pilot in Clarington
Wendy Bracken was present via electronic means regarding an Update on the
Proposed Clear Bag Pilot in Clarington. Wendy made a verbal presentation to
accompany an electronic presentation. Wendy expressed concerns regarding the
decision of the Durham Works Committee to terminate and defer the Clarington
Clear Bag Pilot to 2025. W. Bracken requested that Committee vehemently
oppose the termination of the clear bag pilot and the removal of the reduced bag
limit from four to three. Wendy added that Committee should insist that a clear
bag policy be included as part of the rollout for the expanded green bin and blue
box transition. W. Bracken stated that Durham Region has legal obligations for
aggressive waste diversion in the Host Community Agreement. Wendy explained
that 40 Ontario municipalities have implemented a clear bag policy.
Suspend the Rules
Resolution # JC-014-23
Moved by Councillor Zwart
Seconded by Councillor Rang
That the Rules of Procedure be suspended to extend the delegation for an
additional 2 minutes.
Carried
Wendy explained the need for clear bags in Durham and the synergies that exist
between clear bags, enhanced green bin launch, and blue box transition and
answered questions from Members of Committee.
Resolution # JC-015-23
Moved by Councillor Zwart
Seconded by Councillor Rang
That the Delegation by Wendy Bracken, regarding an Update of the Proposed
Clear Bag Pilot in Clarington, be received with thanks.
Carried
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6.3 Delegation by Linda Gasser, Regarding Update on the Proposed Clear Bag
Pilot in Clarington
Linda Gasser was present via electronic means regarding an Update on the
Proposed Clear Bag Pilot in Clarington. Linda made a verbal presentation to
accompany an electronic presentation. L. Gasser provided an overview of the
history of the clear bag pilot, expressing concerns about the decision of Durham
Region to terminate the pilot. Linda explained the importance and purpose of
clear bags and stated that residents should be motivated to sort and participate
in diversion programs. L. Gasser stated that other municipalities have
implemented a clear bag program and explained that clear bags are an important
tool to prepare for the impacts of multiple program changes and garbage
minimization. Linda stated that Clarington must ensure all new buildings include
appropriate infrastructure for residents to sort/separate all materials and
answered questions from Members of Committee.
Resolution # JC-016-23
Moved by Councillor Zwart
Seconded by Councillor Rang
That the delegation by Linda Gasser, Regarding an Update on the Proposed
Clear Bag Pilot in Clarington, be received;
That Clarington Council is vehemently opposed to the termination of the clear
bag pilot as well as the removal of the reduction of bag limit from 3 — 4; and
That this resolution be forwarded to the Region of Durham.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
Resolution # JC-017-23
Moved by Mayor Foster
Seconded by Councillor Rang
That Communication Items 8.1 and 8.3, be approved in accordance with the
agenda.
Carried
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8.1 Minutes of the Newcastle Village Community Hall Board dated January 17,
2023
Resolution # JC-018-23
That Communication Item 8.1, Minutes of the Newcastle Village Community Hall
Board dated January 17, 2023, be received for information.
8.3 Minutes of the Solina Hall Board dated February 21, 2023
Resolution # JC-019-23
That Communication Item 8.3, Minutes of the Solina Hall Board dated February
21, 2023, be received for information.
8.2 Libby Racansky, Regarding Flooding in Courtice
Resolution # JC-020-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Correspondence Item 8.2, Libby Racansky, Regarding Flooding in Courtice,
be referred to Central Lake Ontario Conservation Authority.
Carried
8.4 Hydro One/Ontario Power Generation - Notice of Commencement and
Invitation to Community Open House for Connect New Darlington Project
Resolution # JC-021-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Correspondence Item 8.4, Hydro One/Ontario Power Generation - Notice of
Commencement and Invitation to Community Open House for Connect New
Darlington Project, be referred to Staff.
Carried
9. Staff Reports and Staff Memos
9.1 Public Works
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9.1.1 New Business - Truck Traffic in Enniskillen (Councillor Anderson)
Councillor Zwart chaired this portion of the meeting.
Resolution # JC-022-23
Moved by Councillor Anderson
Seconded by Councillor Rang
Whereas the noise from gravel trucks early in the morning and on the weekends
along Durham Regional Road 3 is disturbing the residents in the Hamlet of
Enniskillen;
Whereas the heavy truck traffic is due to the transportation of construction
materials to support housing construction west of Clarington, that is being
prioritized by the Provincial government, and
Whereas we do not wish to restrict commercial traffic to certain roads or times
but wish to respect the neighbourhoods and safety of local residents,
Now therefore be it resolved that we call upon the Province to make an alternate
route available, namely the 407, as free to use for trucks carrying aggregates in
North Durham for the period of one year; and
That this resolution be forwarded to the Ministry of Transportation and Local
MPPs.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Rang, Councillor Traill,
Councillor Woo, and Councillor Zwart
Absent (1): Councillor Elhajjeh
Carried on a recorded vote (6 to 0)
9.2 Legislative Services
Councillor Anderson chaired this portion of the meeting.
Resolution # JC-023-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Items 9.2.1 to 9.2.4 be approved in accordance with the agenda.
Carried
9.2.1 LGS-009-23 Assumptions of Road Widenings
Resolution # JC-024-23
That Report LGS-009-23 be received; and
That the By-law attached to Report LGS-009-23, as attachment 1, be approved.
9.2.2 LGS-010-23 Durham -Hospice Clarington
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Resolution # JC-025-23
That Report LGS-010-23 and any related delegations or communication items,
be received;
That the Deputy CAO/Solicitor be authorized to execute an amendment to the
agreement dated April 23, 2021, between Durham Hospice-Clarington and the
Municipality to extend the Construction Commencement Date to December 31,
2023; and
That all interested parties listed in Report LGS-010-23 and any delegations be
advised of Council's decision.
9.2.3 LGS-011-23 Municipal On -street Parking Permits Traffic By-law Amendment
Resolution # JC-026-23
That Report LGS-011-23 and any related delegations or communication items,
be received;
That the By-law attached to Report LGS-011-23, as Attachment 1, be approved;
and
That all interested parties listed in Report LGS-011-23 and any delegations be
advised of Council's decision.
9.2.4 Memo-004-23 Appointment to the Durham Agricultural Advisory Committee
Resolution # JC-027-23
That Tom Barrie be nominated to the Durham Agricultural Advisory Committee
for the 2023-2027 term.
9.2.5 New Business - Council Member Attendance (Mayor Foster)
Mayor Foster withdrew this motion.
9.3 Financial Services
Resolution # JC-028-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Items 9.3.1 and 9.3.3 be approved in accordance with the agenda.
Carried
9.3.1 FSD-005-23 2022 Annual Leasing Report
Resolution # JC-029-23
That Report FSD-005-23 be received for information.
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9.3.3 FSD-008-23 Capital Project Overexpenditure for the Supply and Installation
of a Roller Pro Flusher Attachment on one of the Tandem Axle Cab and
Chassis Plow Trucks awarded under CL2022-14
Resolution # JC-030-23
That Report FSD-008-23 and any related delegations or communication items,
be received;
That Winslow Gerolamy Motors Limited with a quoted amount of $143,526.04
(Net HST Rebate) be awarded the supply and installation of a roller pro flusher
attachment for one of the tandem axle cab and chassis plow trucks purchased
under CL2022-14 Supply and Delivery of One Single Axle and Three Tandem
Axle Cab and Chassis Units;
That the total estimated funds required for this purchase in the amount of
$143,526.04 (Net HST Rebate) be funded by the Municipality as follows, from a
reallocation of project 5.1.4 Flusher approved in the 2022 Capital Budget:
Description Account Number Amount
New Equip -Roads -Cap Exp (2022) 110-36-388-83643-7401 $143,526.04
That all interested parties listed in Report FSD-008-23 and any delegations be
advised of Council's decision.
9.3.2 FSD-007-23 2022 Council Remuneration
Resolution # JC-031-23
Moved by Mayor Foster
Seconded by Councillor Rang
That Report FSD-007-23 be received for information.
Carried as Amended
Later in the meeting, see following motion.
Amendment:
Resolution # JC-032-23
Moved by Mayor Foster
Seconded by Councillor Traill
That Staff be directed to bring forward a report to compare the remuneration of
Council Members with Members of other municipalities.
Carried
Joint General Government and Planning and Development Committees Minutes -
February 27, 2023
Main Motion as Amended:
Resolution # JC-033-23
That Report FSD-007-23 be received for information; and
That Staff be directed to bring forward a report to compare the remuneration of
Council Members with Members of other municipalities.
9.4 CAO Office
9.4.1 CAO-004-23 2022 Annual Accessibility Update
Resolution # JC-034-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CAO-004-23 and any related communication items, be received;
That Report CAO-004-23 be placed on the Municipal website to meet AODA
requirements; and
That all interested parties listed in Report CAO-004-23 be notified of Council's
decision.
Carried
9.4.2 CAO-005-23 2019-2022 Strategic Plan Final Report
Resolution # JC-035-23
Moved by Mayor Foster
Seconded by Councillor Rang
That Report CAO-005-23 be received for information.
Carried
Resolution # JC-036-23
Moved by Councillor Woo
Seconded by Councillor Rang
That Committee recess for their one hour scheduled break at 11:50 a.m.
Carried
The meeting reconvened at 12:55 p.m. with Councillor Anderson in the Chair.
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9.4.3 CAO-006-23 Update on Proposed South Bowmanville Recreation Centre
Resolution # JC-037-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CAO-006-23 and any related delegations or communication items,
be received;
That Staff pause the South Bowmanville Recreation Centre project due to
significant cost escalation;
That Staff expedite the development of our Parks, Recreation and Culture Master
Plans to inform how best to utilize the previously approved debenture to enhance
the recreation and culture offerings available in Clarington;
That Staff be directed to prepare a design and costing proposal to create an
outdoor refrigerated skating surface (trail and/or pad) with a budget not to exceed
$20 million of the funds earmarked for the South Bowmanville Recreation
Complex;
That a central skating location be explored first, with a Western (Courtice) and
Eastern (Newcastle/Orono) to be considered based on budgetary feasibility;
That the changes in the project scope be funded by the previously approved
debenture and development charges for the South Bowmanville Recreation
Centre; and
That all interested parties listed in Report CAO-006-23 and any delegations be
advised of Council's decision.
Carried Later in the Meeting, see following motion.
Resolution # JC-038-23
Moved by Councillor Rang
Seconded by Mayor Foster
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #JC-037-23 for a second time.
Carried
The foregoing Resolution #JC-037-23 was then put to a vote and carried
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9.4.4 CAO-007-23 Naming Rights and Dedication of Municipal Facilities
Resolution # JC-039-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CAO-007-23 and any related delegations or communication items,
be received;
That the policy attached to Report CAO-007-23, as Attachment 1, be approved;
That Staff be directed to create a comprehensive book of business to support the
Naming Rights, Sponsorship and Advertising Policy;
That staff be directed to create a Dedication and Civic Recognition program
aimed at providing a means to recognize individuals and organizations for
outstanding contributions to the community;
That Council revoke the existing Policy for Naming of Facilities; and
That all interested parties listed in Report CAO-007-23 and any delegations be
advised of Council's decision.
Carried
9.4.5 CAO-008-23 Appointment of Fire Chief/Director of Emergency Services
Resolution # JC-040-23
Moved by Mayor Foster
Seconded by Councillor Woo
That Memo-008-23 be received; and
That the By-law attached, as Attachment 1, appointing David Speed as the
Director of Emergency and Fire Services and Fire Chief, be approved.
Carried
10. Unfinished Business
11. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to the Department Heads.
12. Confidential Items
13. Adjournment
Resolution # JC-041-23
Moved by Mayor Foster
Seconded by Councillor Zwart
That the meeting adjourn at 2.00 p.m.
Carried
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