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Staff Report
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Report To: Planning and Development Committee
Date of Meeting: March 6, 2023 Report Number: PDS-010-23
Submitted By: Carlos Salazar, Director of Planning and Infrastructure Services
Reviewed By:
File Number:
Report Subject:
Mary -Anne Dempster, CAO
18T-94027
Resolution#: PD-021-23
By-law Number: 2023-020
Hancock Neighborhood Phase 1A and 1 B, Certificate of Acceptance and
Assumption By -Law, and Final and Other Related Works
Recommendations:
1. That Report PDS-010-23 and any related delegations or communication items, be
received;
2. That the Director of Planning and Infrastructure Services be authorized to issue a
Certificate of Acceptance for the Final Works, which includes final stage roads and
other related works constructed within Plan 40M-2364;
3. That the draft By-law Attachment 1, assuming certain streets and blocks within Plan
40M-2364 be approved; and
4. That all interested parties listed in Report PDS-010-23 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report PDS-010-23
Report Overview
Page 2
This report concerns Hancock Neighborhood Phase 1A and 1B. It requests Council's
permission to issue the required Certificate of Acceptance for the Final Works, as well as
approve a bylaw to assume certain streets within Plan 40M-2364 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered May 31, 2004, with Claret Investments Limited and 1361189 Ontario Ltd. to
develop lands by plan of subdivision, located in Courtice and described as Plan 40M-
2364 (Attachment 1). The agreement required the developer to construct all roadworks,
including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage
system, and streetlights, hereinafter referred to as the 'Works'.
The Subdivision Agreement provides for:
1.2 Initial Works
These works were issued a Certificate of Completion and subsequent and Certificate of
Acceptance by the Director of Planning and Infrastructure Services.
1.3 Street Lighting System
These works were issued a Certificate of Completion and subsequent Certificate of
Acceptance by the Director of Planning and Infrastructure Services.
1.4 Storm Water Management System
These works were issued a Certificate of Completion and subsequent Certificate of
Acceptance by the Director of Planning and Infrastructure Services.
1.5 Final Works
These works, which include all surface works such as curb and gutter, sidewalk hot mix
paving, boulevard works and street trees, were issued a Certificate of Completion dated
November 10, 2021. This initiated a one (1) year maintenance period, which expired on
November 10, 2022. The Works were re -inspected at that time, and all deficiencies
have not been rectified to the satisfaction of the Director of Planning and Infrastructure
Services.
Municipality of Clarington
Report PDS-010-23
2. Proposal
Page 3
2.1 It is now appropriate to issue a Certificate of Acceptance for the Final Works. The
Subdivision Agreement requires Council approval prior to the issuance of the Certificate
of Acceptance for the Final Works.
2.2 Further to the issuance of a Certificate of Acceptance, a by-law is required to permit the
Municipality to assume certain streets within Plan 40M-2364 as public highways
(Attachment 1).
3. Financial Considerations
3.1 Upon assumption of the subdivision, the Municipality will assume the infrastructure
assets. Once the assets are assumed by the Municipality, the repair, maintenance and
replacement are the responsibility of the Municipality of Clarington. Specifically, the
public highways identified in the attached by-law will be added to our asset register and
included in asset management planning
3.2 The operational costs including winter control will be included in the Municipality's
operating budgets.
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that the Director of Planning and Infrastructure Services
be authorized to issue a Certificate of Acceptance for the Final Works, which includes
final stage roads and other related Works constructed within Plan 40M-2364, and that
Council approve the by-law attached to Report PDS-NNN-22 assuming certain streets
within Plan 40M-2364 as public highways.
Staff Contact: Karen Richardson, Manager, Development Engineering, 905-623-3379 ext.
2327 or krichardson@clarington.net.
Attachments:
Attachment 1 — Key Map and By -Law
Interested Parties:
The following interested parties will be notified of Council's decision:
Municipality of Clarington
Report PDS-010-23
Bill Manson, Claret Investments Ltd.
Lawson R. Gay, 1361189 Ontario Ltd.
Page 4
Attachment to
Report PDS-010-23
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Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2023-XXX
Being a by-law to establish, lay out and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That the blocks shown on Plan 40M-2364, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, are
hereby established, laid out, and dedicated by the Corporation of the Municipality
of Clarington as public highways:
Block 94 (0.3m Reserve)
Block 95 (0.3m Reserve)
Block 106 (0.3m Reserve)
Block 110 (0.3m Reserve)
Block 111 (0.3m Reserve)
Block 112 (0.3m Reserve)
Block 113 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2364, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Harry Gay Drive
George Reynolds Drive
Broome Avenue
Tabb Avenue
Wilbert Hoar Court
Block 107 (Street Widening)
Block 108 (Street Widening)
Block 109 (Street Widening)
Block 94 (0.3m Reserve)
Block 95 (0.3m Reserve)
Block 106 (0.3m Reserve)
Block 110 (0.3m Reserve)
Block 111 (0.3m Reserve)
Block 112 (0.3m Reserve)
Block 113 (0.3m Reserve)
Passed in Open Council this day of , 2023.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
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