HomeMy WebLinkAbout02-27-2023 JointClar*wn
Joint General Government and Planning and
Development Committees
Post -Meeting Agenda
Date: February 27, 2023
Time: 9:30 AM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Patenaude,
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of
Council and Committee meetings. If you make a delegation or presentation or attend, the
Municipality will be recording you and will make the recording
public by on the Municipality's website, www.clarington.net/calendar.
Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law,
this meeting will recess at 12.00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net
The Revised Agenda will be published on Friday after 3:30 p.m. Late items added or a change to
an item will appear with a * beside them.
Pages
1. Call to Order
2. Land Acknowledgement Statement
3. Declaration of Interest
4. Announcements
5. Public Meetings
5.1 Public Meeting for an Official Plan Amendment - Delegation of Approval 5
Authority to Pass By-laws
5.1.1 PDS-008-23 Public Meeting and Recommendation Report — 8
Municipally -initiated Official Plan Amendment (OPA 132) and
Delegation of Powers By-law Amendment
6. Presentations/Delegations (10 minute time limit)
6.1 Delegation by Carion Fenn, Carion Fenn Foundation/Durham Black 20
Network, Regarding Black History Month
6.2 Delegation by Wendy Bracken, Regarding Update on the Proposed Clear 34
Bag Pilot in Clarington
*6.3 Delegation by Linda Gasser, Regarding Update on the Proposed Clear 46
Bag Pilot in Clarington
7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
8.1 Minutes of the Newcastle Village Community Hall Board dated January 58
17, 2023
(Receive for Information)
8.2 Libby Racansky, Regarding Flooding in Courtice 61
(Motion for Direction)
*8.3 Minutes of the Solina Hall Board dated February 21, 2023 66
(Receive for Information)
Page 2
0
*8.4 Hydro One/Ontario Power Generation - Notice of Commencement and
68
Invitation to Community Open House for Connect New Darlington Project
(Motion for Direction)
Staff Reports and Staff Memos
9.1 Public Works
9.1.1 New Business - Truck Traffic in Enniskillen (Councillor
70
Anderson)
9.2 Legislative Services
9.2.1 LGS-009-23 Assumptions of Road Widenings
71
9.2.2 LGS-010-23 Durham -Hospice Clarington
75
9.2.3 LGS-011-23 Municipal On -street Parking Permits Traffic By-law
79
Amendment
9.2.4
Memo-004-23 Appointment to the Durham Agricultural Advisory
85
Committee
9.2.5
New Business - Council Member Attendance (Mayor Foster)
86
(During the meeting, Mayor Foster withdrew this motion)
9.3 Financial
Services
9.3.1
FSD-005-23 2022 Annual Leasing Report
87
9.3.2
FSD-007-23 2022 Council Remuneration
90
9.3.3
FSD-008-23 Capital Project Overexpenditure for the Supply and
95
Installation of a Roller Pro Flusher Attachment on one of the
Tandem Axle Cab and Chassis Plow Trucks awarded under
CL2022-14
9.4 CAO Office
9.4.1 CAO-004-23 2022 Annual Accessibility Update 98
9.4.2 CAO-005-23 2019-2022 Strategic Plan Final Report 103
9.4.3 CAO-006-23 Update on Proposed South Bowmanville 117
Recreation Centre
Page 3
9.4.4 CAO-007-23 Naming Rights and Dedication of Municipal 124
Facilities
9.4.5 CAO-008-23 Appointment of Fire Chief/Director of Emergency 138
Services
10. Unfinished Business
11. Questions to Department Heads/Request for Staff Report(s)
12. Confidential Items
13. Adjournment
Page 4
Clarbgton
Statutory Public Meeting and
Recommendation Report
Delegation of Approval Authority to pass by-laws.
Proposed Official Plan Amendment
The Planning and Infrastructure Services department will be presenting a recommendation report
with respect to a proposed Official Plan Amendment at this meeting. The purpose of the
proposed Official Plan Amendment is to add text to the Clarington Official Plan. The amendments
will implement changes that have been made to the Planning Act resulting from Bill 13,
Supporting People and Business Act, 2021.
The amendment will simplify process for citizens and shorten approval process times in an effort
to facilitate additional housing and economic development opportunities within the Municipality.
What is Bill 13?
Bill 13 enables Council to delegate authority to pass by-laws that are minor in nature under
section 34, Zoning By-laws, of the Planning Act to a committee of Council, or an individual who is
an officer, employee or agent of the municipality, provided enabling Official Plan policy is in place.
The Effect of Official Plan Amendment
The effect of the proposed Official Plan Amendments would enable Council to delegate authority
to the Director of Planning and Infrastructure Services to pass by-laws under section 34 of the
Planning Act to remove holding "H" symbols (holding by-laws), authorize the temporary use of
land, buildings or structures (temporary use by-laws), and to pass housekeeping by-laws for the
purpose of making clerical or other changes to assist in the interpretation of the zoning by-law.
The proposed Official Plan Amendment would allow for updates to the Municipality of Clarington
By-law 2020-072, a by-law to delegate certain powers and duties under the Municipal Act, 2001,
S.O. 2001 c.25, the Planning Act, R.S.O. 1990 c. P. 13, and other Acts.
Location
The Official Plan Amendment would apply to all lands within the Municipality of Clarington.
How . be Informed
Information and materials submitted in support of this amendment are identified and/or available
for in the Planning and Infrastructure Services Department (40 Temperance Street, Bowmanville
ON L1 C 3A6) between 8:30 a.m.— 4:30 p.m. during regular business days. A copy of the proposed
Official Plan Amendments and information and material will be available to the public for inspection
no later than February 7, 2023.
For more information about this matter, including information about appeal rights, contact
Amanda Tapp, Manager, Development Review Division at 905-623-3379, extension 2427 or by
email at atapp _clarington.net
Public• Information
A Public Meeting has been scheduled. Written comments are encouraged to be submitted prior to
the Public Meeting. You can also request to be added to the interested party list to receive
updates regarding this Official Plan Amendment.
Public Meeting Date: February 27, 2023
Time: 9:30 a.m.
How to Attend the Meeting
You may provide comments at the Statutory Public Meeting either in person, by Microsoft Teams,
or by telephone.
In Person (no need to pre -register):
Council Chambers
Municipal Administrative Centre
40 Temperance Street,
Bowmanville, ON L1 C 3A6
Virtually (need to pre -register):
To participate electronically, please pre -register by completing the online form at
http://www.clarington.net/delegations or cont t Clerk's Division at 905-623-3379 ext. 2109 or
clerks(@.clarington.net by Friday, February 24, 2023, at 3:30 p.m. A link and telephone number
will be provided to you once registered. This meeting will also be live -streamed for public viewing
at https://www.clarington.net/en/town-hall/council-meeting-calendar.aspx
Please submit your written comments on the proposed application to Amanda Tapp at
atapp(Dclarington.net or by mail to 40 Temperance Street, Bowmanville, ON L1 C 3A6 prior to the
date of the public meeting.
File Number: COPA2023-0004, PLN 7.23
Freedom of Information and Protection of Privacy Act
The personal information you submit will become part of the public record and may be released to the
public. Questions about the information we collect can be directed to the Clerk's Department at 905-
623-3379, extension 2102.
Accessibility
If you have accessibility needs and require alternate formats of this document or other
accommodations, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131.
Appeal Requirements
If you do not speak at the public meeting or send your comments or concerns to the Municipality of
Clarington before the by-law is passed: a) you will not be entitled to appeal the decision to the Local
Planning Appeal Tribunal; and b) you will not be able to participate at a hearing of an appeal before
the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable
grounds to do so.
Carlos Salazar, MCIP, RPP
Director of Planning and Infrastructure Services
Page 6
DRAFT
Amendment Number 132
To The Municipality of Clarington Official Plan
Purpose: The purpose of this amendment is to add policies to the Clarington Official Plan
to enact changes that have been made to the Planning Act resulting from Bill
13, Supporting People and Business Act, 2021.
Location: The Official Plan Amendment affects all lands within the Municipality of
Clarington.
Basis: On October 7, 2021, Bill 13, Supporting People and Businesses Act, 2021, was
introduced to make changes to a variety of statutes, including the Planning Act.
The Planning Act has been updated to provide a new discretionary authority
(new Section 39.2) that the council of a local municipality may delegate
decision -making authority under Section 34 (Zoning By-law) of the Planning
Act for the approval of zoning by-law amendments that are of a minor nature to
a municipal committee, officer, employee or agent.
This amendment enables Council to delegate the authority to pass by-laws
under section 34 of the Planning Act to remove holding "H" symbols (holding
by-laws), authorize the temporary use of land, buildings or structures
(temporary use by-laws), and to pass housekeeping by-laws for the purpose of
making clerical or other changes to assist in the interpretation of the zoning by-
law, to the Director of Planning and Infrastructure Services.
Actual
Amendment: The Clarington Official Plan is hereby amended as follows:
The amendment includes the addition of text to the Clarington Official Plan as
described below.
1. Existing Section 23 Implementation is amended by adding a new subsection as follows:
"23.20 Delegated Authority
23.20.1 Council may, by by-law, delegate the authority to pass by-laws under section 34 of the
Planning Act, that are of a minor nature, to a committee of Council or an individual who is an
officer or employee of the municipality.
23.20.2Delegation of authority to pass by-laws under section 34 of the Planning Act shall be limited
to:
a) a by-law to remove a holding "H" symbol;
b) a by-law to authorize the temporary use of land, buildings, or structures; and,
c) a housekeeping by-law for the purpose of making clerical or other changes to
assist in the interpretation of the zoning by-law.
23.20.3The delegation of authority authorized under section 23.20.20 may be subject to conditions
of Council.
23.20.4Delegation of authority may be withdrawn, by by-law, in respect of any by-law for which a
final disposition was not made before the withdrawal."
Page 7
Clarftwn
Public Meeting Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: PDS-008-23
Submitted By: Carlos Salazar, Director of Planning and Infrastructure Services
Reviewed By: Mary -Anne Dempster, CAO
File Number: COPA2023-0004 and PLN 7.23 Resolution#:
Report Subject: Public Meeting and Recommendation Report — Municipal -initiated Official
Plan Amendment (OPA 132) and Delegation of Powers By-law
Amendment
Purpose of Report:
The purpose of this report is to provide information to the public and Council. It does not
constitute, imply or request any degree of approval.
Recommendations:
1. That Report PDS-008-23 and any related communication items, be received;
2. That the municipally -initiated Official Plan Amendment 132 (OPA 132) in response to
Bill 13, Supporting People and Business Act, 2021, be adopted;
3. That the Director of Planning and Infrastructure Services be authorized to finalize the
form and content of OPA 132, resulting from Council's consideration, public
participation, agency comments and technical considerations;
4. That Council pass a by-law to delegate to the Director of Planning and Infrastructure
Services the following additional Functions:
• Removal of Holding "H" Symbols;
• Temporary Use Zoning By-law Amendments; and
• Housekeeping By-laws for the purposes of making clerical or other changes
to assist in the interpretation of a Zoning By-law.
5. That all interested parties listed in Report PDS-008-23 and any delegations be
advised of Council's decision.
am:
Municipality of Clarington Page 2
Report PDS-008-23
Report Overview
Bill 13, the Supporting People and Businesses Act, 2021, received royal assent December 2,
2021. The Bill made changes to the Planning Act, Municipal Act, 2001 and City of Toronto
Act, 2006, that enables Council to, by a by-law, delegate the authority to pass by-laws under
section 34 of the Planning Act (Zoning By-laws) that are of a minor nature to a committee of
Council, or an individual who is an officer, employee or agent of the municipality. This
authority is currently held exclusively by Council.
In response, the Municipality has initiated an Official Plan Amendment (OPA) to enact these
changes. The amendment will simplify process for citizens and shorten approval process
times in an effort to facilitate additional housing and economic development opportunities
within the Municipality. Council previously authorized Staff to proceed with the OPA on
December 12, 2022 through report PDS-051-22 (resolution PD-105-22). This OPA is part of
the toolbox for the Housing Pledge to implement 13,000 units by 2031 as required by the
province.
1. Background
What is Bill 13?
1.1 Bill 13, the Supporting People and Businesses Act, 2021, received royal assent
December 2, 2021.
1.2 Schedule 19 of the Bill made changes to the Planning Act, Municipal Act, 2001 and City
of Toronto Act, 2006, that enables Council to, by a by-law, delegate the authority to
pass by-laws under section 34 of the Planning Act (Zoning By-laws) that are of a minor
nature to a committee of Council, or an individual who is an officer, employee or agent
of the municipality. This authority is currently held exclusively by Council.
1.3 The delegation of authority to pass by-laws under section 34 of the Planning Act
includes:
Removal of Holding "H" Symbols;
Temporary Use Zoning By-law Amendments; and
Housekeeping By-laws for the purposes of making clerical or other changes to assist
in the interpretation of a Zoning By-law.
1.4 In order to delegate the authority to pass by-laws on these matters, the Planning Act
requires that the Official Plan provide policies to specify the types of by-laws that may
be delegated. The Planning Act also provides that the delegation may be subject to
conditions set out by Council, and that Council may withdraw this authority at any time
Page 9
Municipality of Clarington
Report PDS-008-23
Page 3
through a by-law, including in anticipation of a by-law for which a final decision has not
yet been made.
1.5 The delegation of these additional planning matters does not:
Alter any notice or public meeting requirements;
Limit appeal rights; or,
Change the requirement for planning decisions to be consistent with the Provincial
Policy Statement and to conform or not conflict with provincial plans.
1.6 The changes to the Planning Act were made to assist municipalities streamline their
planning processes for more routine and technical applications, and shift some of the
administrative burden of making decisions under the Planning Act from elected officials
to municipal staff or committees. Changes were also made to assist applicants avoid
delays in approvals due to Council meeting and reporting cycles.
Clarington Official Plan
1.7 To enable the ability to delegate the authority for passing by-laws under section 34 of
the Planning Act, the implementation policies of the Clarington Official Plans were
required to be updated. Notwithstanding an update to the Clarington Official Plan,
updates to the delegation of powers by-law 2001-072, a by-law to delegate certain
powers and duties under the Municipal Act, 2001, S.O. 2001 c.25, the Planning Act,
R.S.O. 1990 c. P. 13, and other Acts, is also required to put into effect the enabling
policies in Clarington Official Plan.
Delegation of Powers By-law
1.8 The Municipal Act, 2001 provides municipalities with flexibility in governing their affairs,
including authority to delegate powers and duties to individuals or bodies. Matters which
are eligible for delegation include administrative and other matters which are routine or
operational in nature, but do not include more significant powers.
1.9 Efficiencies in both service delivery and the cost of providing services are possible
through the delegation of additional powers and duties, in whole or in part. In
considering the appropriateness of any delegation of powers, it is necessary to maintain
comparable levels of accountability, consultation, transparency, and adherence to
municipal policy direction.
1.10 The Delegation of Municipal Powers and Duties Policy and By-law 2001-072, was
approved by Council on April 30, 2001. This approval was in advance of Bill 13,
Supporting People and Businesses Act, 2021, which received Royal Assent on
December 2, 2021. Given this, further minor amendments to By-law 2001-072, are
required to put into effect the proposed enabling Official Plan policies.
Page 10
Municipality of Clarington
Report PDS-008-23
2. Current Delegated Functions
Page 4
2.1 Over the years, Council has delegated certain functions to the Director of Planning and
Infrastructure Services.
Site Plan Approval
2.2 The Director of Planning and Infrastructure Services has been delegated the power to
approve site plan drawings and impose conditions of site plan approval. The Site Plan
Control By-law also authorizes the Mayor and Clerk to execute any agreements that
may be required to implement the approval.
Plans of Subdivision and Plans of Condominium
2.3 By-law 2001-072 delegates all of Council's powers under Section 51 of the Planning Act
to the Director of Planning and Infrastructure Services. This includes the powers to
approve draft plans of subdivision, amend conditions of approval of plans of subdivision,
and approve final plans of subdivision for registration. This similarly applied to plans of
condominium.
Consent Agreements
2.4 By-law 92-43 authorizes the Mayor and Clerk to execute agreements required as a
condition of a consent to sever land under Section 53 of the Planning Act. Staff issue
comments with respect the Municipality' s position on applications to the Durham
Region Land Division Committee.
Complete Applications
2.5 Council delegated to the Director of Planning and Infrastructure Services the authority to
deem applications made under the Planning Act as " complete" with the enactment of
By-law 2007-131. This was the result of the more recent changes to the Planning Act to
ensure that when applications are made, there is all of the required information available
at that time for the Municipality to be able to undertake its review within the prescribed
timeframes.
Community Improvement Plan (CIP) Grants
2.6 The Community Improvement Plans (CIP) for Orono, Newcastle and Bowmanville
include grant programs. The approved CIPs delegate to the Director of Planning and
Infrastructure Services or designate the final decision regarding eligibility for funding,
approval of funding or withdrawal of funding in the event of certain circumstances. The
Director has authority to execute agreements for the grants within parameters set in the
CIP Project Plan and the current year's capital budget approved by Council.
Page 11
Municipality of Clarington
Report PDS-008-23
Minor Heritage Permits
Page 5
2.7 The Beech Avenue Heritage Conservation District Plan identifies activities that require a
heritage permit, in addition to any other municipal approvals (e. g. building permit). By-
law 2006-102 delegates that approval of Minor Heritage Permits to the Director of
Planning and Infrastructure Services for approval.
Exemption from Part Lot Control
2.8 Exempting land from part lot control generally occurs where a plan of subdivision has
been draft approved and registered with blocks for freehold multiple dwellings or semi-
detached dwellings. Approval of a by- law to exempt lands from part lot control is
required by the developer prior to the closing of a house sale. The Director of Planning
and Infrastructure Services has delegated authority to approve a part lot control
application. The by-law itself is still enacted by Council.
Condominiums that do not Require a Public Meeting
2.9 The Director of Planning and Infrastructure Services has delegated authority to approve
plans of condominium that do not require a public meeting, subject to reporting to
Council periodically.
Execution of Agreements
2.10 The Director of Planning and Infrastructure Services and the Clerk have delegated
authority to execute agreements imposed or required in satisfaction of any condition of
approval under the Planning Act in connection with the development of land including
plans of subdivision, plans of condominium, land division, exemption from part lot
control, site plans and rezoning as approved by the Municipal Solicitor.
2.11 The Director of Planning and Infrastructure Services also has delegated authority to
grant release from an agreement that has been executed in connection with the
development of land where the application is no longer proceeding. The release
requires approval by the Municipal Solicitor.
Closing of Inactive or Dormant Development Applications
2.12 The Director of Planning and Infrastructure Services has delegated authority to refuse a
planning application where the file has remained inactive for more than one (1) year and
only after the applicant has been given written notice that the application will be refused
and given 60 days to respond. In a circumstance where the applicant does not agree
with the decision to refuse the application and close the file, staff may still report to
Council to consider closing a file which is dormant.
Page 12
Municipality of Clarington
Report PDS-008-23
Sign By-law Amendments
Page 6
2.13 The Director of Planning and Infrastructure has delegated authority to permit Sign By-
law Variances to By-law 2009-123 without seeking amendments to the By-law.
3. Proposed Additional Delegated Functions
3.1 In response to the changes to the Planning Act and Municipal Act, it is proposed that the
Director of Planning and Infrastructure Services be delegated additional authorities that
include:
• Removal of Holding "H" Symbols;
• Temporary Use Zoning By-law Amendments; and
• Housekeeping By-laws for the purposes of making clerical or other changes to assist
in the interpretation of a Zoning By-law.
Staff Analysis
3.2 The delegation of authority to pass by-laws for these additional planning matters does
not change any notice or public meeting requirements or limit appeal rights under the
Planning Act. It also does not change the requirements under the Planning Act for land
use planning decisions to be consistent with the Provincial Policy Statement and to
conform or not conflict with provincial plans, and conform to the Regional Official Plan,
and the Clarington Official Plan. These documents provide policy direction on matters of
provincial interest related to land use planning to promote strong, healthy communities,
a strong economy and protect the environment.
3.3 The authority to have implementation policies in local Official Plans is provide by
existing legislation in the Planning Act. Implementation policies put in place the
processes and tools under which the appropriate assessment of development
applications can take place, in order to realize the vision expressed in the Clarington
Official Plans.
3.4 The proposed Official Plan Amendment, and amendments to the town's delegation of
power by-law 2001-072, are legislative in nature, and provide for a more efficient
process when dealing with planning matters that are minor and technical in nature.
Benefits of Additional Delegated Functions
3.5 The changes to the Planning Act were made to assist municipalities streamline their
planning processes for more routine and technical applications, and shift some of the
administrative burden of making decisions under the Planning Act from elected officials
to municipal staff or committees. Changes were also made to assist applicants avoid
delays in approvals due to Council meeting and reporting cycles.
Page 13
Municipality of Clarington Page 7
Report PDS-008-23
3.6 The process changes may also see the following benefits
• accelerated approvals;
• a more responsive and flexible approvals process;
• less administration required by town staff, including report writing and council
agenda management;
• less administration by Council with fewer technical and clerical matters, allowing
Council to focus on broader priorities and policy -making;
• potential cost and time savings for applicants; and
• bring development to fruition sooner, including housing.
3.7 Planning staff have developed the necessary Official Plan Amendment and amendment
to the delegation by-law to enable the delegation of authority and realize the benefits
noted above (Attachments 1 and 2).
3.8 The delegation of authority of these additional planning matters does not:
alter any notice or public meeting requirements;
limit appeal rights; or,
change the requirement for planning decisions to be consistent with the Provincial
Policy Statement and to conform or not conflict with provincial plans.
4. Public Notice and Submissions
4.1 Notice of the Statutory Public Meeting for the Official Plan Amendment as well as the
update to the Delegation of Authority By-law were sent on February 7, 2023.
4.2 All public notices, communications and review periods have been designed to ensure
conformity with the requirements of the Planning Act.
4.3 No public or agency comments were received at the time of writing this report. Should
comments be received, they will be considered at the statutory public meeting.
5. Financial Considerations
5.1 While there are no direct financial impacts resulting from this report, the process
changes considered in the proposed Official Plan Amendment and amendment to the
delegation of powers by-law have the potential to result in cost savings through reduced
administration and time savings, by both the public and private sector.
Page 14
Municipality of Clarington Page 8
Report PDS-008-23
6. Concurrence
This report has been reviewed by the Deputy CAO/Treasurer and the Deputy
CAO/Solicitor who concur with the recommendations.
7. Conclusion
7.1 Council previously authorized Staff to proceed with the OPA on December 12, 2022
through report PDS-051-22 (resolution PD-105-22). This OPA is part of the toolbox for
the Housing Pledge to implement 13,000 units by 2031 as required by the province.
7.2 It is respectfully recommended that the recommended Official Plan Amendments and
amendments to the delegation of powers by-law, be approved as they appropriately
enable tools provided by the Planning Act and reflect the delegation of authority for
amendments that are minor in nature, including technical, clerical and administrative
matters.
Staff Contact: Amanda Tapp, Manager of Development Review, 905-623-3379 extension
2427or atapp(a_clarington.net.
Attachments:
Attachment 1 — Draft Official Plan Amendment
Attachment 2 — By -Law Amendment to existing by-law 2001-072
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 15
Attachment 1 to Report PDS-008-23
Amendment Number 132
To The Municipality of Clarington Official Plan
Purpose: The purpose of this amendment is to add policies to the Clarington
Official Plan to enact changes that have been made to the Planning
Act resulting from Bill 13, Supporting People and Business Act,
2021.
Location: The Official Plan Amendment affects all lands within the
Municipality of Clarington.
Basis: On October 7, 2021, Bill 13, Supporting People and Businesses
Act, 2021, was introduced to make changes to a variety of statutes,
including the Planning Act. The Planning Act has been updated to
provide a new discretionary authority (new Section 39.2) that the
council of a local municipality may delegate decision -making
authority under Section 34 (Zoning By-law) of the Planning Act for
the approval of zoning by-law amendments that are of a minor
nature to a municipal committee, officer, employee or agent.
This amendment enables Council to delegate the authority to pass
by-laws under section 34 of the Planning Act to remove holding "H"
symbols (holding by-laws), authorize the temporary use of land,
buildings or structures (temporary use by-laws), and to pass
housekeeping by-laws for the purpose of making clerical or other
changes to assist in the interpretation of the zoning by-law, to the
Director of Planning and Infrastructure Services.
Actual
Amendment: The Clarington Official Plan is hereby amended as follows:
The amendment includes the addition of text to the Clarington
Official Plan as described below.
Existing Section 23 Implementation is amended by adding a new subsection as
follows:
"23.20 Delegated Authority
23.20.1 Council may, by by-law, delegate the authority to pass by-laws under section 34
of the Planning Act, that are of a minor nature, to a committee of Council or an
individual who is an officer or employee of the municipality.
23.20.2Delegation of authority to pass by-laws under section 34 of the Planning Act
shall be limited to:
a) a by-law to remove a holding "H" symbol;
Page 16
Attachment 1 to Report PDS-008-23
b) a by-law to authorize the temporary use of land, buildings, or
structures; and,
c) a housekeeping by-law for the purpose of making clerical or other
changes to assist in the interpretation of the zoning by-law.
23.20.3The delegation of authority authorized under section 23.20.20 may be subject to
conditions of Council.
23.20.4Delegation of authority may be withdrawn, by by-law, in respect of any by-law for
which a final disposition was not made before the withdrawal."
Page 17
Attachment 2 to Report PDS-008-23
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2023-XXX
Being a by-law to delegate authority to the Director of Planning and Infrastructure
Services.
Whereas Sections 23.1 to 23.5 of the Municipal Act, 2001, authorize municipalities to
delegate powers and duties under the Municipal Act, 2001, or any other Act subject to
certain restrictions and reporting requirements;
Whereas the Planning Act allows certain functions to be delegated to a municipal
Official;
Whereas Official Plan Amendment Number 132 have been approved in order to
delegate such authority;
Whereas, arising out of PDS-008-23, Council deems it necessary to make changes to
the delegation by-law;
Now therefore the Council of the Municipality of Clarington amend By-law 2001-072 to
include:
Approval of by-laws of a minor nature under s. 34 of the Planning Act with
respect to:
a) A by-law to remove a holding symbol;
b) a by-law to authorize the temporary use of land, buildings or structures in
accordance with s. 39(1) of the Planning Act; and
c) a housekeeping by-law for the purpose of making clerical or other
changes to assist in the interpretation of a zoning by-law
General
For the purpose of subsection 23.2( 4) of the Municipal Act, 2001, it is the opinion of
Council that any legislative powers delegated pursuant to this By-law are of a minor
nature.
In the event of any inconsistency between this By- law and any other Municipal By- law,
the provision that more effectively delegates authority prevails to the extent of the
inconsistency.
Page 18
Attachment 2 to Report PDS-008-23
This By- law is effective on the date of its passing.
Passed in Open Council this day of 2023.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 19
66oVRJ M TELL
DURHAMBLACK
NETW4tRK
CARIZNFENN
FOUNDATION
i f��—�.1�ii�i� i���.�lit�.' �.�1 C I.�� ii��•�I��.�i� iC��—i��—�.�I G�.��.�—� i�,.�i�< <_,
C r�� � > > � > > i t 1 � i s f�� I .� ���� F l i�, l•��> � �.1 �.� i � t�f � /M
Page 20
CARIZNFENN
FOUNDATION
Founder & President, Carion Fenn
Foundation
Co -Founder, Durham Black Network
TV Show Host, Health 180 with Carion
Fenn, Rogers TV Durham
Healthcare Governance & Leadership,
600,000 + residents in Durham Region
with a budget of over $600 Million.
DURHAMBLACK Page 21
N ETVI ZR K
QboUt Uao
DURHAMBLACK
NETWZ-RK
Black Community Members (70%)
- Ally Community Members (30%)
- Advocating for Equity Et Equality
- Systemic Anti -Black Racism (Durham
Region)
- Dismantling barriers
- Eliminate Systemic Issues
- Mission: Identify, Illuminate &t Combat
- Vision: legacy, sense of belonging,
valued &t respected.
Page 22
Durham Black Network in partnership with the Municipality of Clarington and Clarington Public Library
A'7
Canon Fenn Tanis Henry Han. Gharmaine Williams I)r. JeH an enNicoleerr ry Pyman Radykal 1a1z Tessa Sebro
Host Registered Nurse Associate Minister Psychotherapist Social Worker Poet Yoga Specialist
DURHAMBLACK CARDNFENN z Museums C11�g�0
NETWZRK FOUNDATION a Archives a"`"fl
Canadian—.dlK.n
Race Relations canadianna des
po�aa,ion elatiunsraciales PINDAB SWEN DUI I AJAX AUDIOLOGY
CRRF FCRR . . nCvaMinp lr.c'uvve Cere AND HEARING SERVICES
Join us for speakers, dialogue, awards, entertainment, and refreshments
DURHAMBLACK Page 23
NETWZRK
CARIZ NFENN
FOUNDATION
DURHAMBLACK
NETW RK
GaFjRgt0R
Library
c RA iCt,i IrY1Q
u Archives
Canadian Fondation
Race Relations canadienne des
Foundation ` ralatiens racialea
CRRF FCRR
PINDAB sWEN EQUir i
w ua�,wern eaaarwnr Ama^�';na m�� care
TJ
AJAX AUDIOLOGY
AND HEARING SERVICES
DURHAMBLACK
NETWZRK
Celebrating Black Excellence
A modernized approach in recognizing Black History
Month, engaging community, and addressing systemic
barriers while Celebrating Excellence. We are looking at
the Healthcare System, Barriers, Policies and how we can
move forward as a community. Join the conversation.
"OURS TO TELL"
The power of sharing the moments of sacrifice, suc-
cess and strength that help shape the Black Commu-
nity.
Equity & Equality T-Shirt—Now Available!
Page 24
DURHAMBLACK
NETW,rRK
CARIZNFENN
FOUNDATION
ClaringiMn
s
Library
Museums
Archives
p.n.R...
PINDAB
Durham Black Network in partnership with The Munici-
pality of Clarington and The Clarington Public Library.
Black Experience Townhall
TOWNHALL ITINERARY
5:OOPM
Networking
5:30PM
Welcome & Greetings
5:45PM
Mental Health Speakers
Dr. Jean Henry, Psychotherapist
Nicole Perryman, Social Worker
6:05PM
Community Dialogue
Healthcare & Mental Wellbeing
6:30PM
Break & Networking
7:OOPM
Entertainment (Poetry)
- Radykal Jahz
7:15pm
Research
-Yvonne Osagie , Medical Student
"How might we reduce racial health
inequalities in the healthcare system"
7:35PM
Breakout Session
8:05PM
Olga Lambert Awards
Black Excellence
Allyship Excellence
8:20PM
Healthcare Speaker
-Tanis Henry, Registered Nurse
8:35PM
Healing Activity (Yoga)
- Tessa Sebro, Yoga & Plates Specialist
8:55pm
Closing
Cifffttorl Library
s.
Museums
Archives
Canadian Fondatien
Race Relations canadienne des
Foundation relakians racial..
CRRF FCRR
CARIZNFENN
FOUNDATION
DURHAMBLACK
NETWZRK
Carron Fenn
Host
Carion Fenn is a TV show host on Rogers TV, hosting
Health 180 with Carion Fenn, exploring Healthcare in
Durham Region. She is the Founding President ofthe Cari-
on Fenn Foundation and an award -winning Healthcare
advocate including receiving the Platinum Jubilee Pin for
Her Majesty Queen Elizabeth It's 70th Anniversary in
recognition of her outstanding Community Service from
the Federal Government of Canada.
DEDICATED TO THE MEMORIES OF:
ULUA LAMBEKI
F
- lCcr.,"ING r a<N
Tanis Henry is a Clinical Practice
Leader, and an experienced Regis-
tered Nurse, skilled in Critical Care
and Emergency Medicine.
Tanls Henry
a.94Wntl Nurse
Dr. Jean Henry
aeYawmerep�at
Dr. Rev. Jean Henry (Ph.DJ is a Regis-
tered Psychotherapist with the College
of Ontario with extensive experience
counselling married couples, troubled
youth, and teenagers.
Radykal fahz is a Jamaican born Poet
who resides in Bowmanville, Ontario
Canada. His Poetry is reflected of the
rtaarke�. JeM1s
challenged in society and his art is
Pae
crafted, inspired and reflective of dai-
ly life challenges in society.
Nicole Perryman, is a Registered Social
Worker, Play Therapist and Psycho-
therapist practicing in Durham Re-
ulcwa Panyman
gion.
Yvonne Osagie is currently a 3rd-year
MBET student at the University of Wa-
terloo researching the intersectionality
of health equity, bias, and telemedicine.
Yvonne osagie
Tessa Se
Yoga Specialist
Tessa Sebro is a certified Yoga and
Pilates Specialist and a designated
Human Resources Professional, who
has used mind -body exercise to over-
come serious back injuries after a
major car accident.
DURHABLACK
N ETWZ R K
Page 25
Remembering Olga Lambert
Ajax, comwminowasile-affiffl-
DURHAMBLACK Page 26
NETW RK
s
EQUITY & EQUALITY
ofift- no IT
.r
FOR THEE
V
DURHAM BLACK NETWORK
1
CA R I N FENN ' Library
FOUNDATION Museums
Archives
OLGA I ABIR4 AWARDS
TOGETHER WE ARE STRONGER®
HM 2023: Olga Lambert Award Winners
BIN* EXCOUGIM A
mmeime "
Fimichd
Ca-9 MH
DURHAMBLACK
NETW RK
Lawyer &
Fmw WMft Cowdlor
Page 28
Mack Expeglance Townh&RR c= BHA 2023
DURHAMBLACK
NETW RK
Page 29
i
BLACK
OPEN MIC
A virtual conversation for the Black Community to share
their encounters with Anti -Black Racism.
For more information, contact canon Fenn Foundation DURHAMBLACK
WEB carionfenn.org EMAIL smcm@carionfenn.org 289-923-8170 NETW*'RK
PIA
DURHAMBLACK Page 30
N ETWZ R K
We've got a responsibility to live up to the
legacy of those who came before ore us by doing all
that we can to help those who come after us.
MI HELLE OBAMA
s
URHA BLACK Page 32 ,
N ETW R K •-ti4
DURHAMBLACK
NETWZRK
CARICNFENN
FOUNDATION
www.carionfenn.org
smcm@carionfenn.org
289-923-8170
Thank you !
► Carion Fenn, Founder 8t President, Carion Fenn
Foundation and Co -Founder, Durham Black Network
Page 33
Patenaude, Lindsey
From: Patenaude, Lindsey
Sent: Wednesday, February 22, 2023 1:31 PM
To: Patenaude, Lindsey
Subject: FW: Correspondence for Clarington Joint Committee, Monday February 27
Attachments: 2023 February 8 W Bracken re WR-1 Update on Proposed Clear Bag Pilot in Clarington.pdf
-----Original Message -----
From: wendy-ron wendy-ron <wendy-ron@sympatico.ca>
Sent: Wednesday, February 22, 2023 11:59 AM
To: ClerksExternal Email <clerks@clarington.net>
Subject: Correspondence for Clarington Joint Committee, Monday February 27
EXTERNAL
Dear Clarington Joint Committee Members,
As you are likely aware, on February 8th, 2023, the Durham Works Committee were to consider
Report 2023-WR- 1.
Before any delegations or staff presentations were heard, the Works Committee voted to kill the
Clarington Clear Bag Pilot. This was contrary to the recommendation of staff which was to defer the
pilot to 2025. his was after a plea by Mayor Foster to hold off and telling them that Clarington, the
host community, had not been consulted.
It was a meeting like no other I have attended and I am deeply troubled by the lack of regard
demonstrated for Clarington, for the public, for science, and for information in general.
have attached the delegation I sent to Durham for that day, however, due to problems they were
having with their new system, both Linda Gasser and I were unable to deliver our delegations which
had been moved to the end of the meeting.
Clarington needs to speak up at the next Durham Regional Council meeting. Please read over the
delegation I had prepared for Works. I hope to do a delegation to the Joint Committee as well.
Thank you,
Wendy Bracken
Page 34
Delegation to Durham Works Committee
by W Bracken
February 8, 2023
On Report #2023-WR-1
Update on Proposed Clear Garbage Bag Pilot in the
Municipality of Clarington
Page 35
Pilot Parameters must set up for success
Issues, Suggested Improvements Still Remain Unaddressed in WR-:
• Study length, Including Performance measures (Rec 6 iv) need to include electronic waste, Call to
review costs (very high compared to others), Involvement of Clarington, Informing residents WHY
clear bags matter, Need for apple -to -apple study parameters— these CONCERNS REMAIN
• "Zero tolerance" policy and framing (Section 4.4 — 4.9) — this major CONCERN
REMAINS; still has punitive tone and should be aimed at larger goals of achieving
clearly defined objectives with primary goal of garbage reduction
Contamination/Privacy
Region of Durham City of Orillia
Proposed: Opaque
gags not collected;
?ero visible
:ortamiration-, one
privacy bag
Opaque bags not
collected; up to
10% visible
contamination
allowed if recycling
containers are out:
two privacy bags
Town of Markham
Opaque bags not
collected; no
publicized
allowable
contamination
amount but
collector discretion
allowed; four
privacy bags per
clear bag
Page 36
Do NOT Abandon Clear Bays
9 Recommendation is to DEFER to 2025
Instead, consider the opportunities, benefits and
synergies of including clear bad implementation with
enhanced green bin and blue box transition in 2024
■ About 40 Ontario municipalities use Clear Bags to remove hazardous
items, and divert recyclables and organics from garbage, as well as to
improve worker safety
https://thecif.ca/centre-of-excellence/collection/curbside-collection-policy/clear-bags-policy
/
Page 37
Clear Bags Especial)
Needed in Durham
(and especially now with Expanded Green Bin, Blue Box Transition)
• We have an incinerator
etc. containing heavy metals,
land (through ash and fallout)
burden
— burning hazardous wastes, plastics, papers,
chlorine, etc. results in release of toxins to air,
affecting our health, agriculture, food, body
• We're growing - improved source separation, waste reduction and
diversion is good for public health, environment, pocketbooks; this report
2023-WR-1 Section 6.8) acknowledges positive experiences of other
municipalities, states "garbage generation generally decreases"
• We're considering Enhanced Green Bin — fewer organics in garbage means
higher concentrations of metals, halogens, sul hur in incinerator waste
stream, thereby affecting air emissions and as
• We're transitioning - Clear Bags would also be your best enforcement tool
when Blue Box moves to Producers in 2024
Page 38
Getting Hazardous and Recyclable Materials Out Matters
The principal products of waste mi cineratiou are cart -on di -oxide ( 0a) and water vapor, as for
alLnost all other combustion processes, because the ulaj-.or process -occurrmiz is oxidation of the
carbon and � �- drozen in the %vste _ A in c ommon %vith other combusti pro ce sses
inciueratioi produces b�rproducts a such as residual ottorm) ash and fly ash (from inn mbustible
materials). and trace orgaw-c and inorgawc compounds ifl the exhaust gases. Tile compositiCKE of
these residues is termircd bar tl e ccrmposition of the M- Cmi crated waste stream- by the
combustion pfoces s_ and by reactions occur 9 its the waste g-ases after combustion- Be- cause the
input wastes may have highef couc eutrations of nonfuel components (ins ludimg metals. chloriue
sulfur: and nitro geu comp ouud s 3 ) than rue 1s or bi0mas s: there is more so lid re sidue (bottom ash
and f �- ash), -and the concentrati-ons of ice compounds in the --..Yaste gran es tends to be Ligher
than for combustion with an equal Beat output from duel or biotuas s_
Waste Incineration & Public Health, National Research Council (US) Committee on Health Effects
of Waste Incineration. Washington (DC): National Academies Press (US); 2000. Chapter 2
hqps://www.ncbi.nlm.nih.fzov/books/NBK233627/
Page 39
Clear Bags: Part of Pollution Prevention
Excerpt below from Waste Incineration & Public Health, National Research Council (US) Committee on Health Effects of Waste
Incineration.
POII, -,raven
A first step in controlling emissions is to m1 nimi a their creation in the -incinerator_ Measures for
pollution prevention include reductions of pollutant precursors in the waste stream (for example,
metals, chlorine, sulfur, and nitrogen}_ Such reductions can be brought about by means of
product and packaging redesign the reuse of products and packaging that contain precursors or
catalysts for production of trace tcxics _ and recycling products and packaging, especially those
containing such precursors_ With smaller amounts of pollutant precursors entering an incinerator,
their availability to produce air pollutants and ash in the incinerator is reduced; with lamer
amounts of such precursors entering an incinerator, greater and costlier effort is needed to
prevent their escape to the air from the control devices_
Reduction of the quantity of toxic elements in the waste stream or reduction of elements that are
transformed into, or catalyze production of, pollutants of concern upon incineration are often-
ov. erlooked components of source reduction_ Heavy metals are found in batteries, pigments,
leather, solder, and cans; chlorine is contained in PST plastics and some bleached paper;
polystyrenes might contain chlorofluorocarbons; sulfur is in tires and gypsum wallboard, and
nitrogen is in food and yard waste_ Consumer products and packaging are also responsible for
he;nw-- ne-4A in incinerator ash and in leachate from landfills_
It is expected that most of the metals in the waste stream are contained in metallic items, such as
cans_ However, the heavy-metal and chSoriae content in plastics and paper is especially relevant
in a discussion of source reduction- The Use of plastic and paper is among the f2gtPcLt-;nrre.as;n�
in the production of nondurables and packaging- Development of products and packaging that do
Waste Incineration & Public Health, National Research Council (US) Committee on Health Effects
of Waste Incineration. Washington (DC): National Academies Press (US); 2000. Chapter 2
hlt2s://www.ncbi.nlm.nih.gov/books/NBK233627/
age
[7
Markham Cared/Cares about Getting Toxins Out of Waste Going to
the Incinerator and Implemented Clear Bags in 2013;
It's High Time Durham Demonstrates the Same for Their Residents!
We Need Your help! New Garbage Barg Requirements
Starting April 30th, 2013 — No more tags or 3 bay 1iniit! Residents ident can place
out an unlimited amount of non-rec labl garbage ;n clear garbage bags
every other week. Concerned about privacy
Tear or shred confidential papers/bills and place in Green Bin.
• Use a small opaque privacy bag ire the clear garbage bag -
Place the clear hag in a garbage can -
WHY? Markham together with `fork Legion is shifting from land -filling garbage
to processing garbage for energy recover} at facilities located in other
communities. Clean garbage means clean fuel -- free of hazardous and tonic materials.
Using clear bags also keeps our collectors safe from potential injury- Clear bags can also be
used for overflow organics placed beside your Green Bin
No More Limits in Markham - Unlimited Amounts of Properly
Separated Material Can BePlaced at the Curb!
Page 41
- 1 -
O HA A CITY COUNCIL MINUTES —JANUARY 21, 2008
Be it resolved,
1 _ That the Council of the City of Oshawa indicate to the R ion of Durham
and to the Region of York that it is not a willing redplent of the wastes and
poisons discharged into the air from a proposed incinerator potentially
located in the Municipality of Iarington; and,
The motion was divided upon request to vote on each part separately.
Part 1 of Item 2 of the Seventeenth Report of the Strategic Initiatives Committee
ARRJ ED ON THE FOLLOWING VOTE
AFFIRMATIVE — Councillors Cullen, Henry, Lutczyk, Marimpietri, Neal, Nicholson,
Parkes and Mayor Gray
Page 42
The Regions
of York
and Durham are requested to agree to protect the
health and
safety of the
residents of Clarington and Durham by
incorporating
into the
design
and installation of the 1EFW facility the most
modern and
state of
the art
emission control technologies that meat or
exceed the European
Union
EU monitoring and measurement standards;
and,
4_ The Reg -Ions of York and Durham agree to continue to support an
aggressive residual waste diversion and recycling programs in order to
achieve and exceed on or before December 2010 a 70 diversion recycling
rate for the satire Region and such aggressive programs shall continue
beyond 2010, and,
Part 3 of Item 2 of the Seventeenth Report of the Strategic Initiatives Committee
CARRIED ON THE FOLLOWING VOTE
AFFIRMATIVE - Councillors Cullen, Henry, Kolodzie, Lutezyk, Marimpietri, Neal,
Nicholson, Parkes, Pidwerbecki and Mayor Gray
Part 4 of Item 2 of the Seventeenth Report of the Strategic Initiatives Committee
CARRIED ON THE FOLLOWING VOTE
AFFIRMATIVE - Councillors Cullen, Henry, Kolodzie, Lutczyk, Marimpietri, Neal:
Nicholson, Parkes, Pidwerbecki and Mayor Gray
Page 43
Synergies Exist Between Clear Bags, Enhanced
Green Bin Launch, Blue Box Transition
• Public education campaign already in works, minimal extra costs
• Public will be prepared for major changes in waste services
• With diapers, sanitary, hygiene products, pet wastes in enhanced
green bin - fewer privacy concerns, remaining ones readily handled
with privacy bags
• Align with Durham's objectives and aim to defer need to expand
incinerator
Page 44
Do NOT Abandon Clear Bads
• Recommendation is to DEFER to 2025
• Instead, consider the opportunities, benefits and
synergies of including clear bay implementation with
enhanced green bin and blue box transition in 2024
■ Durham CAN do it - roughly 40 other Ontario municipalities are
already using Clear Bags to help keep out hazardous items, and divert
recyclables and organics from garbage, as well as to improve worker
safety
https://thecif.ca/centre-of-excellence/collection/curbside-collection-policy/clear-bags-policy/
Page 45
Re Durham's
Proposed
Clear Bags
Pilot
Update
report
2023-WR-1
& Feb 8
Works
Committee motion to terminate pilot
To Clarington Joint Committee
Linda Gasser
February 27, 2023.
Page 46
2009 Clear bag pilot in Pickering & Clarington. Adopting Clear bags
NIXED by Durham in 2014 & 2017. Clear bag pilot reports punted by
Durham Works Committee since April 2022 to date.
• Report 2022-WR-3 April 6: Purpose
1.1 At the Regional Municipality of Durham (Region) Council meeting of January 26 2022, a motion
to implement a pilot program for the use of clear garbage ba s for one year in the Municipality of
Clarington (Clarington) was referred to staff for a reportto detail "how the clear bag program will be
done, when, what the cost is, etcetera" to be brought to the April 2022 Council meeting
• Moved by McLean, Seconded by Councillor Marimpietri, (33) That the main
motion (31) of Councillors McLean and Marimpietri, as amended, be
referred back to staff until after the summer recess. Referred to Sept.
Works Committee
• Report 2022-WR-4 Sept. 7: Referred to Jan. 2023 Works
• Moved by Councillor Barton, Seconded by Councillor Marimpietri, (68) That
the main motion (67) of Councillors Marimpietri and John Neal be referred
back to staff for a further report to be presented to the January 11, 2023
Works Committee meeting
Page 47
Clear bag pilots history continued
• Report 2023-WR-1: deferred to February 2023 Works Cttee meeting
• Moved by Councillor Nicholson, Seconded by Councillor Crawford, (4) That
the main motion (3) of Councillors Yamada and Mulcahy be amended in
Part A) by deleting the words "deferred to 2025 due to the significant
waste management programming changes occurring in 2024" and
replacing it with the word "terminated and that Parts 6) to E) inclusive, be
deleted. DEFERRED LATER IN THE MEETING (See Following Motion)
• Moved by Regional Chair Henry, Seconded by Councillor Marimpietri, (5)
That the main motion (3) of Councillors Yamada and Mulcahy, and the
foregoing amending motion (4) of Councillors Nicholson and Crawford be
deferred until the February 8, 2023 Works Committee meeting. CARRIED
February 8, 2023 Works Committee Meeting
• After the attempt to kill the clear bag pilot in January, at the
committee voted to change order of agenda to address Clea
r
• Detailed discussion ensued regarding terminating the proposed clear garbage bag pilot in the Municipality of Clarington
as opposed to deferring the pilot until 2025 due to the significant waste management programming changes occurring
in 2024; the lack of support from the residents of Durham for a clear garbage bag pilot; concerns that clear garbage
bags would increase the amount of illegal dumping, and bags being left behind by the garbage collectors; and the
significant cost to implement the pilot.
• Moved by Councillor Marimpietri, Seconded by Councillor Crawford,
• (16)That we recommend to Council: That the implementation of a clear garbage bag pilot program in the Municipality of
Clarington be terminated.
• CARRIED ON THE FOLLOWING RECORDED VOTE: YES: Councillors Crawford, Marimpietri, Mulcahy, Nicholson
Yamada and Barton, Chair NO: John Henry
• Members Absent: Councillor Cook
Page 49
Citizens have described best practices elsewhere to
address ALL of the stated political concerns —to no avail.
It has fallen on deaf ears at Durham Region.
• Few on Works Committee show signs of being committed to low cost
& effective options to reduce garbage. Of course the burner is not
spewing in their back yards.
• On Feb 81" Works Committee also voted AGAINST the staff rec. A) ii in
separate report 2023-WR-3 to reduce bi-weekly garbage bag limit
from 4 to 3 bags, coinciding with green bin expansion
• Moved by Councillor Marimpietri, Seconded by Councillor Mulcahy,
• (19)That the foregoing main motion (18) of Councillors Marimpietri and Mulcahy be amended by
deleting Section A) ii) in its entirety.
• CARRIED ON THE FOLLOWING RECORDED VOTE: YES: Marimpietri, Nicholson, Yamada,
Barton NO: Henry, Mulcahy, Crawford
• Members Absent: Councillor Cook
Page 50
PRIMARY purpose of clear bags is to REDUCE/MINIMIZE what's put in
garbage for disposal and to MOTIVATE residents to sort & participate in al
diversion programs including hazardous and e-waste.
• Minimizing garbage sent for disposal is primary objective of clear bags.
• Clear bags motivate residents to sort materials and to participate in
diversion programs e.g. blue box, green bin, e-waste, hazardous waste.
• Diversion increases as residents sort better & participate in diversion
programs, including hazardous and a -waste diversion.
• Being more mindful can impact purchasing decisions -less wasteful.
• Since Durham burns garbage in Clarington, the Region should have every
incentive to minimize garbage burned and remove toxics, but they don't
act.
• While Clarington residents bear the brunt of Durham's incinerator's
emissions, winds variable and Oshawa and Whitby are not spared.
Page 51
Ten years of Data from Markham. Notes:
*Clear bag garbage program introduced leading to a significant reduction in garbage tonnage and slight increase in recycling/organics tonnages
**Textile program and curbside ban on textiles introduced leading to slight decrease in garbage tonnage
***COVID-19 and work from home causes significant increase in household waste generation, items like masks, gloves and wipes are directed into the
garbage stream leading to a significant increase in tonnage
City of Markham -Annual Curbside Tonnage (MT)
Year
Garbage
Recycling
Organics
Yard Waste
2010
22,261
22,466
27,258
9,442
2011
21,618
22,819
27,188
9,450
2012
21,166
22,582
27,723
10,252
*2013
16,945
22,943
29,191
10,370
2014
16,497
23,097
29,615
11,835
2015
16,534
22,256
30,306
10,830
**2016
15,554
21,519
30,169
9,209
2017
15,317
21,985
30,740
9,940
2018
15,192
21,257
30,739
11,097
2019
15,574
21,911
30,708
10,582
***2020
18,374
20,542
34,144
11,239
***2021
18,021
19,373
34,370
11,080
2022
16,261
18,223
32,388
10,628
Page 52
York 2021 Diversion Report page 11 —Markham uses clear bags
—LESS garbage per capita generated compared to two similar
south York large municipalities with no clear bag program
21017 2018
2019
2020
2021
LcKal City
2017
2019
2019
2020
2021
M a rldtia m
80
59
64
74
72
Richmond Hill
78
77
78
89
88
V aughan
..............................................................................................................................................:
85
88
94
103
1O}
Page 53
Clear Bags an important tool to prepare for impacts of multiple
program changes in July 2024 i.e. Blue box transition to
producers & expanded green bin
• Durham can't anticipate how the blue box transition to producers will go after
July 1, 2024.
• Clear bags a useful tool should recyclables migrate to garbage bag.
• Durham Staff propose to expand the green bin to accept pet waste and sanitary
products. DR Staff estimate could result in 101000 less tonnes of garbage p.a.
• With sanitary/incontinence products to be accepted in expanded green bin July 1,
2024, eliminates concerns about such materials being visible in clear bags.
• Clear bags a tool to remind residents sort properly on an ongoing basis but
especially useful enforcement tool after program changes.
• Important also given proposed reduction from 4 garbage bags to 3 bi-weekly —
NOTE that Works Committee has recommended AGAINST -will be at council
March 1st.
• Reducing garbage tonnage delays expansion of Durham's incinerator.
Page 54
Clarington can't simply rely on regional staff or other
regional politicians -take control where possible
• Other Durham politicians don't face an incinerator spewing in their municipalities — if they did
they would not continue to dodge addressing these issues as they have to date.
• Durham couldn't even manage to get "waste reduction" as a goal in their current strategic plan.
• Durham Staff had to be hounded by public & EFW WMAC committee to include "reduction" as a
priority in their 2022 long term waste plan.
• Markham has proven that a lower tier municipality can implement programs that are not broadly
adopted across York Region and not coincidentally, they have achieved some of the best metrics.
• A number of Durham waste contracts will be up for negotiation in 2024, along with planned waste
program changes that would make acceptance of clear bags even easier.
• While Region retains responsibility for processing, similar to Oshawa and Whitby, Clarington
should consider and investigate taking back collection of garbage.
• Taking back collection would give YOU control over programs to minimize garbage, incentivize
better sorting & and ensure that less tonnage and cleaner garbage is sent to the incinerator.
Page 55
Separate but related to garbage minimization
• In a separate Durham staff in Report 2023-WR-3 on Feb. 8t" Works Committee
agenda, staff seek approval to develop a green bin program for multi residential
(MR) buildings receiving regional waste collection services. That should result in
LESS organic waste in the garbage bags going to the incinerator.
• Region will update their waste by law. Urgent as more MR buildings slated for
Durham. There should be NO opting out of municipal collection &waste
infrastructure for new builds should be accommodated indoors.
• Clarington must ensure that all new MR buildings include the appropriate
infrastructure for residents to sort/separate all materials streams.
• Markham as example now requires 3 shutes (organics, recycling &garbage)
(Markham has single stream blue box whereas Durham currently has dual
stream). Reportedly no pushback by developers.
THANK YOU — QUESTIONS?
Page 56
Toronto waste collection -mix of public and
contracted out
• Fyi: Toronto has mix of in house and contracted out waste collection —
see article and TO report below.
• https://www.cbc.ca/news/canada
financial-update-1.6221730
tnrnntn/tnrnntn-Xniar,tP-rnI IPrtinn-
• https://www.toronto.ca/legdocs/mmis/2022/ie/bird/backgroundfile-
174466. pdf
Page 57
NEWCASTLE COMMUNITY HALL BOARD
January 17 2023
Main Hall 7 pm
Present Were: Janeen Calder
Crystal Yaki
Also Present: Gabrielle Bell, Secretary
Fred Horvath, Co -Chair 1001h Committee
Regrets From: Barry Carmichael
As we did not have quorum this meeting was for information purposes only.
1. AGENDA
Add to agenda F. Horvath
2. MINUTES
Tabled to February meeting as quorum was not met.
3. PRESENTATION FRED HORVATH
- F. Horvath addressed the Board in reference to concern that on NYE the southeast
door of main hall could not be opened with ease. C. Yaki has also received a
notification from a previous client that door did not open. The door was repaired by
the Building Services on Jan. 3.
- Board agreed that staff should be checking all doors prior to an event to ensure they
are working properly. This should have been noted on the inspection report.
- Prior to a Sunday event who would be responsible to ensure the front entrance is
clear of debris if it should gather overnight? Member of NYE Committee cleared
front entrance of debris on January 8 2023.
- Update on rink — Municipality has been great at communicating due to weather.
Looks like cold weather will not come in until end of January.
4. BUSINESS ARISING
a) Accessibility Charging Station
- This will be added to outstanding items for meeting in February with the Community
Services. As this item has been outstanding for a number of months it will be open
or closed at meeting.
b) Blinds for Building
- Home Depot will be coming to give a quote
c) Main Hall curtains
Page 58
One quote received (see attached), 3 others to be in shortly.
This item will be voted on at or prior to February meeting.
d) Village Concerts
- One response to post on face book, Gabrielle had to reschedule meeting due to
fire alarm.
- Should we be sending out sponsorship letters now?
e) October 23 2022 Rental
- Suggested that Municipality let other Halls know to be aware of this company if
requesting rental of their space.
- G. Bell will contact Director of Finance for direction.
f) Security Cameras —tabled to February meeting
5. CORRESPONDENCE
a) Horticultural Society
- Will be invited to February meeting to discuss memorial bush and donation
b) BIA Minutes received for information
6. FINANCIAL REPORT
- Tabled to February meeting
7. INVOICES
N/A
8. 100th Committee Update
- Next meeting Feb 13 2023 at 7 pm
9. FUNDRAISING — Hotel California May 12 2023
- Email blast to previous attendees has been sent 150 tickets sold. Facebook blast will be
done this week when tickets arrive.
- Board members will all be needed to assist with this event.
10. CUSTODIAL
- List will be prepared for outstanding items.
- Suggested that Board members will be assigned rooms to keep track of what needs to
be done. This will ensure Board members become familiar with the hall.
- Have custodian on duty for July 29th event.
- Rotate monthly walk through with Board members.
11. NEW BUSINESS
a) Main Hall door - this was repaired on Jan 3.
b) Appointments to the Board will not be ratified until January 23 2023. Request sent to
Council to have appointments ratified in December so new members are ready to start term
at January meeting. We are currently without 3 members on the board due to terms ending
in December. Going forward the Hall Board will consider presenting appointees to Council.
c) Fire Alarm Incident — see attached for details
- Arrange meeting with Ken Ferguson to discuss procedure for Fire Alarm response.
d) Letter to Tenants
Page 59
Secretary continues to have clients come to her residence to do business. Tenant
showing up at door at 9:30 pm to drop off papers.
- Letter will be sent to all tenants notifying of new location of secretary's office and time
to drop off papers or meet.
e) Put gardens on agenda for February
f) J. Calder brought up suggestion of hosting a Christmas dinner in main hall on December 25tn
for the community — those that are alone for example. J. Calder will reach out to
residents/groups that could assist with this project.
Adjourned 8:30 PM
Page 60
Patenaude, Lindsey
From: Patenaude, Lindsey
Sent: Wednesday, February 22, 2023 2:30 PM
To: Patenaude, Lindsey
Subject: FW: Request to Council for Communication item for Monday Committee meeting
From: Libby Racansky <libbyrac@gmail.com>
Sent: February 22, 2023 11:19 AM
To: Chambers, Michelle <MChambers@clarington.net>; Gallagher, June <JGallagher@clarington.net>; Mayor Shared
Mailbox <mayor@clarington.net>; Rang, Lloyd <LRang@clarington.net>; Anderson, Granville
<GAnderson@clarington.net>
Subject: Request to Council for Communication item for Monday Committee meeting
EXTERNAL
Request to Council to protect watershed, people and wildlife from flooding
by Libby Racansky
Flooding in Courtice north and Darlington is caused by removal of trees from the
groundwater recharge/discharge area by Trolleybus/Marlin Spring, Anderson, Hwy 418 and
Tannenbaum (in the Greenbelt).
Link from Star: Mayor, councillors demand feds stand by flood -mitiaation fundina commitment (msn.com
Windsor's Mayor and city Councillors remain steadfast in pursuit of federal funding for flood
prevention projects promised five years ago now coming up short.
Why wouldn't our Council try to do the same? Similar letters should be sent to Durham
Region and to the Provincial government to help to solve flooding in Courtice north and
Darlington Ward.
Our Mayor experienced how the Regional Council works during the meeting on clear bags,
removal of Darlington Generating Office to Oshawa, etc.
You can imagine how they listen to the public. Our words do not mean anything or we do not
get full information, etc.
Just some pics for you of the situation we would have to live in that is not healthy, considering
that even the Health Department recognized Courtice north as having the highest percentage
of Asthma and respiratory diseases.
1
Page 61
Not recognized tributary and 'missing middle housing' demolition
x
Please, notice how much runoff clearing caused and also the quality of it.
z
Page 62
Catchment outfall before entering our SWM needs to be
cleanest as possible to protect water quality.
Some trees outside of fencing along future walkways could be saved to protect us from harmful sun rays that cause skin
cancer.
Page 63
At least, Anderson's property trees (the last white pines) along Nash Road should be protected as mitigation of damage
done on previously owned property.
Who will pay for the road needed by Tannenbaum in the Greenbelt? Ever since he purchased this land in 2003/4, he is
draining the wetland with old growth forest- swamp by ditching it all around into roadside ditch and to private
properties. Around 2016/7 his land was purchased by the Province for construction of Hwy 418. Hwy 418 did not follow
up the EA requirements and no mitigation was done. The Taxation Office informed us that this land is owned by the
Province. I do not have to tell you how much this development will cost us. Maybe, you could be successful in asking
for a swap of this land within SABEs land instead as soon as we learn more about these lands' location.
Conclusion:
4
Page 64
Now, we have unnecessary flooding from many sources. It should not happen to fulfill federal, provincia, regional and
local policy — VISION: to build communities where people can live, work and play.
Just thought, here is a federal link to International Agreement to protect watersheds (in our case Great
Lakes) https://storVmaps.arcgis.com/stories/2f332db7863b410f8249adeecc267f67
Envision in their maps is protecting Black/Farewell Creeks, groundwater and water quality in these, as they state
significant groundwater recharge areas. Also, the areas of enhancement are described there.
Council has so many reasons to request all levels of government for rehabilitation and protection of your
constituents.
Lastly, please, request Director of Regional Works, Mr. Presta for confirmation of letter to me regarding
the EA for Courtice Water Pollution Control Plant and the funding. They need to hire consultant in order
to do so. Also, Mr. Presta should inform us of Brooklin's development issuers of the Tribunal meeting on
March 14, 2023. This hearing would be about us without us, if you do not take stand and very polite way
explain to the Board that this hearing should not proceed until we will know the results of the EA. Our last
chance
to have any trail in Courtice/Darlington is the Waterfront Trail in fresh air. Without special technology the air
and water
quality there will not improve.
Thank you
Libby Racansky
3200 Hancock Road, Courtice
Page 65
Solina Community Centre Annual General Meeting
Feb 21, 2023 6:30
Jenny Bowman opened the meeting by welcoming all in attendance.
Board Members Present - Karen Dair, Jenny Bowman , Ron & Bev
Whitbread, Herb Tink and Brandon Baker.
Don Dair, Eric Bowman, Ken Ashton, Ken MacDonald and Sinead
MacKenzie also in attendance.
The minutes of the February 28, 2019 were read by Jenny Bowman -One
correction was made - Lawn maintenance wage from $17 per hour to $20
hour. Ken Ashton made the motion to accept the minutes as corrected
seconded by Bev Whitbread. Carried
The Treasurers Report was given by Herb Tink and following a review a
motion was made by Don Dair and seconded by Chris McKenzie to accept
the report. Carried
Reports - Park -Herb Tink
Rental Co-ordinators - Bev Whitbread.
Chairperson's - Jenny Bowman
A motion to accept these reports was made by Chris McKenzie and
seconded by Ken Ashton. Carried
Motion for treasurer to all pay bills for 2023 - 2024 made by Brandon
Baker and seconded by Don Dair. Carried
Election of Executive - there were no nominations made and no
nominations from the floor. Current Executive will stand.
Chair/Secretary - Jenny Bowman
Treasurer -Herb Tink
Directors - Karen Dair, Ron & Bev Whitbread
Park Board - Brandon Baker ( Chair), Chris
McKenzie Herb Tink
Motion made by Don Dair to accept the executive seconded by Eric
Bowman. Carried
Page 66
Honorariums ( $500.00) each for Park Board and Treasurer - total $1000.00
were not taken in 2022. Motion made by Karen Dair to discontinue the
Honorariums seconded by Eric Bowman. Carried.
Volunteers - Ken Ashton, Kathy Baker, Sinead McKenzie, Don Dair, Eric
Bowman, Ann and Ken McDonald.
Rental Co-ordinators - Ron and Bev Whitbread
Janitors - Jenny & Eric Bowman,Karen & Don Dair, Bev & Ron Whitbread
Lawn Maintenance - Don Dair
Motion made that Don Dair's wage remain at $20.00 per hour by Herb
Tink seconded by Ron Whitbread. Carried.
Business from the Floor
Rental Rate review - After much discussion the following rental changes
were made to Hall Rental : Events without alcohol $275 to $300.00
Scout, Pathfinders, Guides etc - $250.00 to $275.00
Added - Multi Day Rental one floor - no alcohol - $200.00 per day
Park - Ball diamonds $100.00 to $125 per day
Canteen - $150.00 to $175.00 per day
Team Fees - $400.00
Motion to accept these changes made by Bev Whitbread and
seconded by Karen Dair. The current rentals will be charged old rate.
Date for next AGM - TBA
Adjourn - Don Dair made the motion to adjourn the meeting.
Minutes submitted by Jenny Bowman - Chairperson Solina Community
Centre
Page 67
Connect New Darlington Project
Notice of Commencement and Invitation to
Community Open House
February 2023
Project Description
Community
Open House
To support Ontario Power Generation's (OPG) Darlington New Nuclear
Project, Hydro One is initiating a Class Environmental Assessment (Class EA)
to build a new 22 km transmission line that can carry up to 500 kilovolts (M
in the Municipality of Clarington. This project will connect the Darlington
New Nuclear Project to the electricity system and support energy needs in
Durham Region and beyond.
The proposed transmission line will be located in an existing corridor
between OPG's Darlington's facility and Hydro One's Clarington Transformer
Station, as shown on the map. Once constructed, the new transmission line
will look similar to the existing infrastructure in the corridor.
The Class EA Process
The Class EA will follow the "Class Environmental Assessment for Minor
Transmission Facilities" (Class EA, 2022), in accordance with the Ontario
Environmental Assessment Act. This process applies to transmission
infrastructure projects that are carried out routinely and have predictable
environmental effects that can be readily managed to ensure that potential
natural, economic, social, and cultural effects are thoroughly considered
before a project begins.
Following approval from the Ontario Energy Board under Section 92
(Leave to Construct) of the Ontario Energy Board Act, and the successful
completion of the Class EA process, construction would commence in 2024
and be completed by 2027
We Want to Hear From You
Early, meaningful and open engagement is a top priority for Hydro One.
Receiving feedback from Indigenous communities, members of the public,
businesses, government agencies, and other interested parties will be
instrumental to inform all aspects of the Class EA and project. We invite
you to join our upcoming Community Open House to learn more about the
project, ask our team questions and provide feedback.
Freedom of Information and Protection of Privacy Act
All personal information included in your request - such as name, address, telephone number and property location - is collected,
under the authority of Section 30 of the Environmental Assessment Act and is collected and maintained for the purpose of
creating a record that is available to the general public. As the information is collected for the purpose of a public record, the
protection of personal information provided in the Freedom of Information and Protection of Privacy Act (FIPPA) does not apply
(s.37). Personal information you submit will become part of the available public record unless you request that your personal
information remain confidential.
Page 68
hyd JL'
one
Connect New
Darlington Project
f New Proposed
Transmission Line
Existing 500 kV
Transmission Lines
New OPG Station
• Transformer Station
Roads
Watercourse
Waterbody
0 1,000 2,000
1:60,000 m
MUNICIPALITY OF CLARINGTON
Council
DATE: February 27, 2023
MOVED BY Councillor Anderson
SECONDED BY
RESOLUTION #
Whereas the noise from gravel trucks early in the morning and on the weekends
along Durham Regional Road 3 is disturbing the residents in the Hamlet of
Enniskillen; and
Whereas, the heavy truck traffic is due to the transportation of construction
materials to support housing construction west of Clarington, that is being
prioritized by the Provincial government, and
Whereas we do not wish to restrict commercial traffic to certain roads or times,
but wish to respect the neighbourhoods and safety of local residents,
Now therefore be it resolved, that we call upon the Province to make an alternate
route available, namely the 407, as free to use for trucks carrying aggregates in
North Durham for the period of one year.
Page 70
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: LGS-009-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: L4000-05-02 By-law Number:
Report Subject: Assumptions of Road Widenings
Recommendations:
1. That Report LGS-009-23 be received; and
2. That the By-law attached to Report LGS-009-23, as attachment 1, be approved.
Page 71
Municipality of Clarington
Report LGS-009-23
Report Overview
Page 2
Through development process, various road widenings and/or reserves have been
transferred to The Corporation of the Municipality of Clarington and require by-laws to have
the lands assumed as public highways.
1. Background
1.1 Through the development process, various road widenings have been transferred to
The Corporation of the Municipality of Clarington. When development conditions are
met by adjacent landowners, the widenings require by-laws to have them assumed as
public highways for permanent maintenance purposes.
1.2 In some instances, 0.3 metre reserves have been transferred to the Municipality. When
development conditions are met by developers, the 0.3 metre reserves require by-laws
to have them dedicated as public highways for public use. The reserves will become
part of the road widening and will be assumed by the Municipality when the subdivision
is complete.
1.3 Preparing the by-laws on an individual basis is time consuming. As a cost saving
measure, the various lands to be dedicated and assumed for public use have been
permitted to accumulate so that they could be combined in the attached by-law.
1.4 It is now appropriate for the Council to pass the attached by-law.
2. Financial Consideration
2.1 The assumed roads will form part of the Municipality's assets and will be included in
future asset management plans.
3. Conclusion
It is respectfully recommended that Council pass the by-law attached to this report.
Following its passage, the Municipal Solicitor will register it in the Land Registry Office.
Staff Contact: Joanne Barchard, Law Clerk, 905-623-3379 ext 2014 or
0 barchard(a-)_clari ngton. net
Attachments:
Attachment 1 — By-law to Establish certain Lands as Public Highways
Page 72
Attachment 1 to Report LGS-009-23
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By-law 2023-XXX
Being a by-law to establish certain lands as public highways
WHEREAS the lands set out in the attached Schedule "A" have been conveyed to The
Corporation of the Municipality of Clarington for road widening purposes.
NOW THEREFORE the Council of The Corporation of the Municipality of Clarington
hereby enacts as follows:
1. The lands shown in Schedule "A" are hereby dedicated and assumed as public
highways;
2. This by-law shall come into effect on the date of passage.
Passed in Open Council this XX day of XXXXXXXX, 2023
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 73
Firstly
Pt Lot 13, Con 2
(Darlington)
Pts 4, 5, 6, 8 and 9, 40R-31761
Municipality of Clarington
Regional Municipality of Durham
Secondly
Part of Block 134, Plan 40M-2590
Part 11, on 40R-31757
Municipality of Clarington
Thirdly
Part of Lot 9, Con 2
Parts 3, 4 and 5, Plan 40R-31757
Municipality of Clarington
Regional Municipality of Durham
Fourthly
Part of Block 74, Plan 40M-1994
Now Part 1 on 40R-31871
Municipality of Clarington
Regional Municipality of Durham
Fifthly
Part of Lot 33, Con 2
Part 1 on 40R-23712
Municipality of Clarington
Regional of Durham
Sixthly
Part of Lot 13, Con 3
(Darlington), Pt 1, 40R-27442
Municipality of Clarington
Regional Municipality of Durham
Attachment 1 to Report LGS-009-23
SCHEDULE "A"
Page 74
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: LGS-010-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: L4000-10-64 By-law Number:
Report Subject: Durham -Hospice Clarington
Recommendations:
1. That Report LGS-010-23 and any related delegations or communication items, be
received;
2. That the Deputy CAO/Solicitor be authorized to execute an amendment to the
agreement dated April 23, 2021, between Durham Hospice-Clarington and the
Municipality to extend the Construction Commencement Date to December 31,
2023.
3. That all interested parties listed in Report LGS-010-23 and any delegations be
advised of Council's decision.
Page 75
Municipality of Clarington
Report LGS-010-23
Report Overview
Page 2
That the agreement dated April 21, 2021, between Durham Hospice-Clarington and The
Corporation of the Municipality of Clarington be amended to extend the Construction
Commencement Date from December 31, 2022 to December 31, 2023.
1. Background
1.1 On January 19, 2018, Council approved Report CAO-022-18 entitled, "Potential
Locations for Durham Hospice-Clarington", which was passed by resolution C-109-18
and which stated Council's intention to donate land to Durham Hospice-Clarington at
1785 Cobbledick Road, Newcastle (the "Property") for the purpose of constructing a
hospice facility.
1.2 On April 21, 2021, the Municipality entered into an agreement with Durham Hospice-
Clarington to transfer the Property to Durham Hospice-Clarington (the "Agreement").
1.3 Pursuant to the Agreement, Durham Hospice-Clarington was required to commence
construction of the building by December 31, 2022, failing which the Municipality could
exercise the right to have the Property reconveyed.
1.4 In the intervening time period, various economic factors have prevented Durham
Hospice-Clarington from commencing construction, and the date has now lapsed.
1.5 Durham Hospice-Clarington has requested that the date be extended by one year to
December 31, 2023. There has been progress in the last several months with
fundraising and the site plan application for the hospice, and it is anticipated that
construction can begin before the end of 2023.
2. Financial Considerations
Not Applicable
3. Concurrence
This report has been reviewed by the Director of Planning and Infrastructure Services
who concurs with the recommendations.
Page 76
Municipality of Clarington
Report LGS-010-23
4. Conclusion
Page 3
It is respectfully recommended that the Deputy CAO/Solicitor be authorized to execute
an amendment to the Agreement dated April 23, 2021, to extend the Construction
Commencement Date to December 31, 2023.
Staff Contact: Robert Maciver, Deputy CAO/Solicitor, 905-623-3379 ext 2013.
rmaciver@clarington.net.
Attachments:
Attachment 1 — Agreement of Purchase and Sale — Paragraph 11.01
Interested Parties:
The following interested parties will be notified of Council's decision:
Durham Hospice-Clarington
Page 77
Attachment 1 to Report LGS-010-23
Agreement of Purchase and Sale — Clarington and Durham Hospice-Clarington,
April 23, 2021
SECTION 11
RIGHTS OF
RECONVEYANCE
11.01 The Purchaser covenants and agrees that it shall have commenced the
construction of the Purchaser's intended building on the Property on or before
December 31, 2022 (the "Construction Commencement Date"). For clarity,
commencing the construction of the Purchaser's intended building on the
Property means the commencement of physical works on the Property directly
related to the construction of the building.
In the event that the Purchaser has not commenced the construction of the
Purchaser's intended building on the Property by the Construction
Commencement Date (or such other date as the parties may have mutually
agreed to in writing to extend the Construction Commencement Date), then
the Vendor shall have the option, to be exercised by the Vendor within one
hundred and twenty (120) days after the Construction Commencement Date
by delivery of written notice to the Purchaser (the "Construction
Commencement Reconveyance Notice"), to have the Property reconveyed
from the Purchaser at no cost (the "Construction Commencement
Reconveyance Transaction").
Page 78
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: LGS-011-23
Submitted By: Rob Maciver, Deputy CAO/Solicitor
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Municipal On -street Parking Permits Traffic By-law Amendment
Recommendations:
1. That Report LGS-011-23 and any related delegations or communication items, be
received;
2. That the By-law attached to Report LGS-011-23, as Attachment 1, be approved; and
3. That all interested parties listed in Report LGS-011-23 and any delegations be
advised of Council's decision.
Page 79
Municipality of Clarington
Report LGS-011-23
Report Overview
Page 2
A report to amend the Municipality of Clarington's Traffic By-law, to incorporate Municipal
property and on -street Parking Permits.
1. Background
1.1 The Municipality of Clarington's Traffic By-law #2014-059, (a By-law to regulate traffic
and parking on highways, private property Municipal property) requires an amendment
to incorporate the required regulations for the previously established Municipal property
and on -street parking permit process. By-law #91-058, the predecessor to #2014-059,
contained a Schedule with on -street parking regulations which was overlooked when
drafting By-law #2014-059.
1.2 The reintroduction of parking permit regulations into the By-law is required to
appropriately legislate the Municipality's permit parking program. The proposed
amendment and parking permit regulation schedule includes the elements needed to
illustrate the current guidelines and fees. "Draft Schedule 24", included as Attachment 1
outlines the necessary regulatory framework surrounding the application, use,
limitations, and cost of municipal parking permits in Clarington.
2. Overview
2.1 The existing permit parking provisions contained in Section 19 of By-law #2014-059
depict some past practices that are no longer applicable. Removing wording that is no
longer relevant and expanding the terms and conditions will ensure the regulations align
with the current process.
2.2 The Municipal on -street parking permit system was originally created in July 2000. In
May 2001, the permit fees were reduced by Council in response to input from the public,
and since that time the fees have remained essentially unchanged.
2.3 Proposed updates contained in the amendment, include:
• Defining the term "Municipal Parking Permit";
Changing the authority to approve or revoke permits from the Municipal Clerk
to the Manager of Municipal Law Enforcement or their designate;
• Removing requirement to affix a physical pass to the rear-view mirror for
courtesy and paid permits; and
Municipality of Clarington
Report LGS-011-23
Page 3
• Reintroducing detailed regulations outlining the parameters for application
and use.
3. Financial Consideration
Not Applicable
4. Concurrence
Not Applicable.
5. Conclusion
5.1 It is respectfully recommended that that Council approve the attached By-law to ensure
that the permit parking provisions contained in By-law 2014-059 are in alignment with
the current practices for both courtesy and paid parking permits.
Staff Contact: Kristina Bergeron, Municipal Law Enforcement Coordinator
kbergeron2@clarington.net.
Attachments:
Attachment 1 — Proposed Amendment including Schedule
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 81
Attachment #1 to LGS-011-23
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW No. 2023-
Being a By-law to amend Traffic By-law No. 2014-059
WHEREAS the Council of The Corporation of the Municipality of Clarington deems it
desirable to amend Traffic By-law No. 2014-059
NOW THEREFORE be it enacted that By-law 2014-059 be amended as follows:
1. THAT Section 19 be deleted and replaced with the following:
Permit Parking
19. (1) In this section, "Municipal Parking Permit" means an officially issued
confirmation or authorization from the Municipality for the purpose of
providing exemptions from clauses 13(1)(i) and 13(1)(j), and section 29 of
this By-law.
(2) A Municipal Parking Permit consists of either:
a) a physical colour -coded tag; or
b) a digitally registered courtesy or paid parking permit session.
(3) The Manager of Municipal Law Enforcement, or their designate, is
authorized to appove or revoke Municial Parking Pemits in accordance with
the regulations found at Schedule 24.
(4) All Municipal Parking Permits issued under this section are subject to the
fees, regulations, terms, and conditions found at Schedule 24.
2. THAT Schedule 24 — MUNICIPAL PARKING PERMIT REGULATIONS be
appended to By-law 2014-059.
3. THAT this By-law shall come into force and effect on the date of passing.
PASSED this xx day of March, 2023.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 82
Attachment #1 to LGS-011-23
Schedule #24 - MUNICIPAL PARKING PERMIT REGULATIONS
1. Eligibility for a Municipal Parking Permit ("Permit") is limited to personal use vehicles
with current and valid registration issued by the Ontario Ministry of Transportation.
2. Applicants for a Permit are required to produce a valid Ontario Driver's License and
must currently reside at the address listed on the application.
3. Applicants for a Permit are required to pay a non-refundable fee in accordance with the
rates identified in the table below.
4. A maximum of one on -street Permit may be issued at a time for a given property
address.
5. Each vehicle/license plate is eligible for a maximum of 14 complimentary daily Permits
per calendar year.
6. Issuance of a Permit is at the sole and unfettered discretion of the Municipality, and will
depend on factors including, but not limited to, street characteristics, safety concerns,
potential traffic conflicts, and other contextual considerations.
7. The Municipality may cancel, or temporarily suspend, a Permit at any time for
emergency or other Municipal purposes.
8. The Municipality may revoke or refuse to issue a Permit in response to a contravention
of any legal requirement, including these regulations.
9. The validity of a Permit is limited to the specific vehicle, dates and times, and the
location(s) identified in the Permit.
10. A Permit does not entitle the applicant to a specific parking location on the street or
designated space in a lot.
11. A Permit issued in the form of a colour -coded tag is only valid if displayed by affixing it
to the rear-view mirror or on the lower right corner of the windshield on the passenger's
side of the designated motor vehicle.
12. The exemptions granted by a Permit are limited to clauses 13(1)(i), 13(1)0), and section
29 of By-law #2014-059. All other By-law provisions continue to apply.
13. A Permitted vehicle shall not park for longer than 24 hours in the same location.
14. A Permit is not valid during any period of snowfall or subsequent snow removal activity.
15. The applicant/owner waives all rights and claims against the Municipality in connection
with the use of a Permit.
Page 83
Attachment #1 to LGS-011-23
Municipal Parking Permit Fee Schedule
Permit Classification
Duration
Fee
Municipal Parking Permit
Until 8:00 a.m. the next day
$0.00
7 days
$10.00
14 days
$20.00
21 days
$30.00
28 days
$35.00
56 days
$70.00
84 days
$105.00
Clarington
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
From: Rob Maciver, Deputy CAO/Solicitor
Date: February 27, 2022
Memo #: Memo-004-23
Re: Appointment to the Durham Agricultural Advisory Committee
The Region of Durham is requesting the Municipality of Clarington nominate one
representative to the Durham Agricultural Advisory Committee (DAAC) for the 2023-2027
term. The Region placed an advertisement seeking applications of interest and one
application was received, that met the eligibility criteria in accordance with the approved
DAAC Terms of Reference:
Tom Barrie (application provided under separate cover)
If Council agrees with the nomination of Tom Barrie, the following motion would be in order:
That Tom Barrie be nominated to the Durham Agricultural Advisory Committee for the
2023-2027 term.
Thank you,
Rob Maciver
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net
Page 85
MUNICIPALITY OF CLARINGTON
JOINT COMMITTEE MEETING
RESOLUTION #
DATE: February 27, 2023
MOVED BY Mayor Foster
SECONDED BY Councillor ???
Whereas open government includes sharing information with residents regarding
municipal operations as well as the Mayor and Council themselves;
And whereas an important function and duty of a Member of Council, necessary
to demonstrate responsible and accountable government, involves attending and
participating in meetings regularly;
And whereas attendance by Council Members at those meetings is documented
in the minutes of those meetings but the attendance records are not currently
reflected in one consolidated document;
Now therefore be it resolved:
That Staff provide a semi-annual report, to a General Government
Committee (or Joint Committee) meeting, summarizing the attendance or
partial attendance by Members of Council to all regular, closed, and
special meetings of Council, Standing Committees, and its Committees
(i.e. Boards/Committees where a Member of Council has been appointed
and the minutes are forwarded to Council), in a format to be determined
by Staff; and
That the semi-annual report include:
• Attended as "present" (i.e. on time and for whole meeting)
• Absences (no notice provided regarding the absence)
• Regrets (i.e. prior notice provided by the Member to either the
Chair, Clerk's Office or Staff Liaison, as applicable)
• Late arrival at the meeting
• Early leaving from a meeting
• Whether the Member attended in person or virtually
That the first semi-annual report will cover the period from November 15,
2022 (i.e. the beginning of the Council term);
That the semi-annual report does not include reasons for absences; and
That Staff add this Council direction to the next review of the Procedural
By-law.
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Subject: 2022 Annual Leasing Report
Recommendation:
1. That Report FSD-005-23 be received for information.
Report Number: FSD-005-23
By-law Number:
Resolution#:
Page 87
Municipality of Clarington
Report FSD-005-23
Page 2
Report Overview
This report complies with the Municipal Act, 2001 annual reporting requirements on leasing
under Regulation 653/05. The Municipality did not have any material leases in 2022.
1. Background
1.1 Under Ontario Regulation 635/05, the Treasurer is required to report annually to Council
the details of existing material leases including the following:
a. Confirmation of compliance with the lease policy;
b. Summary of material leases;
c. Estimated costs of material leases;
d. Impact of the leases on the financing arrangements and the debt servicing levels.
1.2 As required by the Municipal Act, 2001, Council adopted a Statement of Lease
Financing Policies and Goals in report FND-021-03, on September 8, 2003. To date
Clarington has typically chosen to purchase or debenture (if necessary), rather than use
financial lease agreements. There is no impact on long-term financing or debt servicing
levels of the Municipality.
2. Lease Summary
2.1 The Municipality of Clarington did not have any material leases in 2022.
3. Financial Considerations
Not Applicable
4. Concurrence
Not Applicable.
5. Conclusion
It is respectfully recommended that this report on annual leasing for 2022 be received
for information in compliance with Ontario Regulation 653/05.
Municipality of Clarington
Report FSD-005-23
Page 3
Staff Contact: Michelle Pick, CPA, Accounting Services Manager/Deputy Treasurer, 905-623-
3379 ext.2605 or mpick@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: FSD-007-23
Submitted By: Trevor Pinn, Director of Financial Services
Reviewed By: Mary -Anne Dempster, CAO By-law Number:
File Number: Resolution#:
Report Subject: 2022 Council Remuneration
Recommendation:
1. That Report FSD-007-23 be received for information.
Page 90
Municipality of Clarington
Report FSD-007-23
Page 2
Report Overview
This report complies with the Municipal Act reporting requirements for Council remuneration
and expenses
1. Background
1.1 A schedule detailing the remuneration and expenses paid to each Member of Council
during 2022, in accordance with By-law #2011-005, as required by the Municipal Act,
2001, S.O. 2001, c.25, Section 284, is provided in Attachment #1.
1.2 A schedule detailing compensation paid to Clarington's representative on the Elexicon
Corporation Board of Directors from January 1 to December 31, 2022, is provided in
Attachment #2.
1.3 As per Resolution #GPA-455-95, passed by Council on July 15, 1995, the Regional
Municipality of Durham Report detailing the remuneration and expenses of the Members
of Council and Regional Council Appointees to Local Boards is to be reported. For the
fiscal year 2022, the Region's report is not yet available. It will be provided under
separate cover.
2. Council Salary Reporting
2.1 Over the past several years, there has been a trend in Ontario municipalities towards
increasing the public disclosure of Council remuneration and expenses. To further this
initiative, beginning in 2019, the quarterly financial updates report includes highlights of
interest related to these expenses.
2.2 According to By-law #2011-005, Council members are entitled to a travel allowance to
compensate for travel related Municipal business within Municipal boundaries. In
recognition of travel restrictions imposed by COVID-19 and to reflect an increase in
virtual meetings and events, several councillors elected to forego all or portions of this
allowance in 2022.
3. Financial Consideration
Not applicable
4. Concurrence
Not Applicable.
Page 91
Municipality of Clarington Page 3
Report FSD-007-23
5. Conclusion
It is respectfully recommended that the report be received.
Staff Contact: Michelle Pick, Accounting Services Manager / Deputy Treasurer, 905-623-3379
ext. 2605 or mpick@clarington.net .
Attachments:
Attachment 1 — Remuneration and Expenses for Council 2022
Attachment 2 — Remuneration and Expenses for Directors of Elexicon Corporation 2022
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 92
Attachment 1 to Report FSD-007-23
Mayor and Councillors' Remuneration and Expenses
Name
Regular Pay
Gross Pay
Travel Allowance
(Note 1)
Conferences
(Note 2)
Other
(Note 3)
Total
Mayor A. Foster
94,752.84
94,752.84
1,405.77
574.67
7,006.56
103,739.84
Councillor J. Neal`
33,674.26
33,674.26
7,148.82
-
-
40,823.08
Councillor J. Jones
33,674.26
33,674.26
3,729.82
-
-
37,404.08
Councillor R. Hooper
31,932.93
*
31,932.93
-
-
25.00
31,957.93
Councillor C. Traill
37,901.76
37,901.76
8,081.36
100.00
46,083.12
Councillor M. Zwart
37,901.76
37,901.76
8,081.36
158.75
62.89
46,204.76
Councillor G. Anderson**
35,860.90
35,860.90
11,162.59
-
100.00
47,123.49
Councillor S.EI-Hajjeh
4,227.50
4,227.50
932.45
5,159.95
Councillor L.Rang
4,227.50
4,227.50
932.45
5,159.95
Councillor W.Woo
4,227.50
4,227.50
932.45
5,159.95
Total
318,381.21
318,381.21
42,407.07
733.42
7,294.45
368,816.15
Deputy Mayor - January 1 to December 31, 2022
* Net of Donation to the Municipality
** Regional Councillor
Notes:
1. Travel Allowance some travel allowances were voluntarily reduced due to COVID 19
2. Conferences includes payments made by the Municipality for registration fees and/or accommodations,
as well as direct reimbursement of expenses.
3. Other includes parking, meals, airfare, external kilometre reimbursement and miscellaneous charges.
Expenses includes net HST
Page 93
Attachment 2 to Report FSD-007-23
Remuneration and Expenses of
Clarington Directors of Elexicon Corporation
January 1 to December 31, 2022
Name
Salary
Miscellaneous
Expenses
Total
A. Foster
$ 19,950.12
$ -
$ 19,950.12
Total
$ 19,950.12
$ -
$ 19,950.12
Notes:
Miscellaneous Include payments made by Elexicon for registration
expenses fees and/or accommodations, as well as direct
reimbursement of expenses.
Page 94
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: FSD-008-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: CL2022-14 By-law Number:
Report Subject: Capital Project Overexpenditure for the Supply and Installation of a Roller
Pro Flusher Attachment on one of the Tandem Axle Cab and Chassis
Plow Trucks awarded under CL2022-14
Recommandations:
1. That Report FSD-008-23 and any related delegations or communication items, be
received;
2. That Winslow Gerolamy Motors Limited with a quoted amount of $143,526.04 (Net
HST Rebate) be awarded the supply and installation of a roller pro flusher
attachment for one of the tandem axle cab and chassis plow trucks purchased under
CL2022-14 Supply and Delivery of One Single Axle and Three Tandem Axle Cab
and Chassis Units;
3. That the total estimated funds required for this purchase in the amount of
$143,526.04 (Net HST Rebate) be funded by the Municipality as follows, from a
reallocation of project 5.1.4 Flusher approved in the 2022 Capital Budget:
Description
Account Number
Amount
New Equip -Roads -Cap Exp (2022)
110-36-388-83643-7401
$143,526.04
4. That all interested parties listed in Report FSD-008-23 and any delegations be
advised of Council's decision.
Page 95
Municipality of Clarington
Report FSD-008-23
Report Overview
Page 2
To request authorization from Council to award the supply and installation of a roller pro
flusher attachment on one of the tandem axle cab and chassis plow trucks purchased under
contract CL2022-14.
1. Background
1.1 On June 6, 2022, Council approved the award of contract CL2022-14 to Winslow
Gerolamy Motors Limited for the Supply and Delivery of One Single Axle and Three
Tandem Axle Cab and Chassis Units through Report FSD-026-22.
1.2 In addition to the single axle and tandem axle cab and chassis units, a flusher truck was
also included in the approved 2022 budget as a separate vehicle.
1.3 Based on the approved budget, the Purchasing Services Division solicited bids for a
flusher truck and the cost exceeded the approved budget by $218,656.79 (Net HST
Rebate).
2. Analysis
2.1 After review and analysis by the Public Works Department and the Purchasing Services
Division, and after further consultation with the manufacturer, Winslow Gerolamy Motors
Limited, it was determined that a more cost-effective option would be to have a roller pro
flusher attachment installed by the manufacturer during production of one of the tandem
axle cab and chassis plow trucks, allowing it to be used as a flusher truck.
2.2 The additional cost for Winslow Gerolamy Motors Limited to supply and install the roller
pro flusher attachment on one of the tandem axle cab and chassis plow trucks is
$143,526.04 (Net HST Rebate).
2.3 The option of installing the roller pro flusher attachment during the manufacture of the
tandem axle cab and chassis plow truck instead of purchasing a new flusher truck will
result in a significant savings of approximately $305,000.
2.4 Based on the above, the Public Works Department and the Purchasing Services
Division agreed that Winslow Gerolamy Motors Limited be recommended for the supply
and installation of a roller pro flusher attachment on one of the tandem axle cab and
chassis plow trucks awarded under tender CL2022-14.
Page 96
Municipality of Clarington
Report FSD-008-23
3. Financial Considerations
Page 3
3.1 The funds being considered for the supply and installation of the roller pro flusher
attachment exceeds the original award of $1,229,244.52 (Net HST Rebate) under
CL2022-14 to Winslow Gerolamy Motors Limited by $143,526.04 (Net HST Rebate) for
one single axle and three tandem axle units.
3.2 In keeping with the guidelines of the Capital Project Overexpenditure Policy G5 as
approved by Council, this over expenditure requires Council approval to amend the
award.
3.3 The total funds required for this expenditure in the amount of $143,526.04 (Net HST
Rebate) is within the approved budget and will be funded from a reallocation of project
5.1.4 Flusher approved in the 2022 Capital Budget:
Description
Account Number
Amount
New Equip -Roads -Cap Exp (2022)
110-36-388-83643-7401
$143,526.04
3.4 The 2022 Capital Budget included $230,000, from Development Charges, for the
Flusher vehicle. The proposed attachment will replace the need for this vehicle, but is
still eligible for development charges. Therefore, there is an overall savings to the
Municipality through the purchase of the attachment rather than a standalone vehicle,
the unused development charges will be returned to the appropriate reserve fund.
4. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Winslow Gerolamy Motors Limited be awarded the
additional contract to supply and install a roller pro flusher attachment on one of the
tandem axle cab and chassis plow trucks awarded under CL2022-14 Supply and
Delivery of One Single Axle and Three Tandem Axle Cab and Chassis Units.
Staff Contact: David Ferguson, Purchasing Manager, (905) 623-3379 x2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Report FSD-026-22
Interested Parties:
List of Interested Parties available from Department.
Page 97
Clarftwn
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Subject: 2022 Annual Accessibility Update
Recommendation:
Report Number: CAO-004-23
By-law Number:
Resolution#:
1. That Report CAO-004-23 and any related communication items, be received.
2. That Report CAO-004-23 be placed on the Municipal website to meet AODA
requirements; and
3. That all interested parties listed in Report CAO-004-23 be notified of Council's decision.
Municipality of Clarington
Report CAO-004-23
Report Overview
Page 2
The Integrated Accessibility Standard Regulations (IASR) outlines a requirement for
Municipalities to provide an annual status report. The report is intended to report on
measures taken to develop, implement and maintain policies governing how the Municipality
of Clarington achieves or will achieve accessibility through meeting its requirements outlined
in the IASR.
There are five standards that support the creation of an accessible province by 2025:
1. Customer Service Standards
2. Information and Communications Standard
3. Employment Standard
4. Transportation Standard
5. Design of Public Spaces Standard
This accessibility annual status update provides an update on the Municipality of
Clarington's progress and commitment to ensure compliance with all five standards and
associated requirements.
As outlined in this report, the Municipality is committed to the financial and staff resources
needed to address necessary accessibility improvements. Improvements to municipal
services and spaces for the collective benefit of staff, community partners, and residents.
1. Clarington Accessibility Advisory Committee (CAAC)
1.1 The Clarington Accessibility Advisory Committee (CAAC) is a citizen committee
legislated under Part VII of the Accessibility for Ontarians with Disabilities Act (AODA).
2022 was the final year for the four-year term for all CAAC members. The COVID-19
pandemic continued to pose challenges to in person meetings and the committee
continued to meet virtually, moving to hybrid meetings later in the year. The hybrid
option provided people to attend in person at the Municipal Administrative Center or
online through Teams. This new system will be maintained as it removes barriers for
committee members to continue to perform the important work they undertake.
1.2 The CAAC and its site -plan subcommittee were integral in providing advice on key
initiatives and other legislated requirements undertaken by the Municipality. In 2022 the
Committee reviewed 30 site plan applications, 4 municipal projects including the
Clarington Waterfront Strategy, the Newcastle Arena Refurbishment, the Ground Floor
Customer Centric Service area at MAC, and upgrades to 6 municipal playgrounds.
Page 99
Municipality of Clarington Page 3
Report CAO-004-23
1.3 The CCAC also Collaborated with the Municipality of Clarington on social media
campaigns to recognize and promote National AccessAbility Week, proclaimed National
AccessAbility Week by hosting a flag raising to raise awareness, participated in
Applefest to engage with residents about the work of the Committee and display the
importance of creating an accessible community.
1.4 The CCAC continue to work with the community and made recommendations to local
businesses on how to improve accessibility which led to the installation of a power door
at a local grocery store. Lastly, CCAC nominated a local business owner for the Durham
Region Accessibility Awards for their commitment to accessibility and a resident for the
David C. Onley Award for Leadership in Accessibility - employee engagement category.
Both nominations won the respective awards.
2. General Requirements and Governance
2.1 The Accessibility Coordinator acts as a resource for all municipal service areas and
monitors compliance with the AODA. In 2022 the Accessibility Coordinator joined the
newly created Corporate Performance and Innovation Division in the Office of the CAO.
This change further demonstrates the corporate commitment to supporting initiatives
that increase accessibility and inclusion across the workplace and community.
2.2 The Accessibility Coordinator provides legislated, mandatory training for all employees
and volunteers on providing accessible customer service to people with disabilities. In
2022, AODA training was delivered to 47 staff and volunteers. In addition, training on
Accessible documents was provided to 2 staff members. This supports the Information
and Communication Standard.
2.3 In collaboration with Trent University, the training for accessible document was updated
to be delivered in a self -serve online format and rolled out in January 2023 to staff.
While supporting the Information and Communication standard, this continuous
improvement will also free up approximately 10-30 hours a year of capacity for the
accessibility coordinator, not having to deliver training in person.
2.4 Staff were provided with the opportunity to attend 2 workshops regarding inclusive hiring
practices and diversity and disability within the workplace. The workshops were
conducted by the DiscoverAbility Network and the Canadian Council on Rehabilitation
and Work. Additional workshops and learning opportunities were promoted publicly
throughout the year. The training actions support the Information and Communication
Standard.
2.5 Annually, various grants are applied for to offset the costs of completing accessibility
upgrades across the Municipality. Most recently, an application was submitted to the
Enabling Accessibility Fund grant. If successful, this funding will support accessibility
upgrades at the Newcastle Memorial Arena. The decision on this grant is pending, and
supports the Design of Public Spaces Standard.
Page100
Municipality of Clarington Page 4
Report CAO-004-23
2.6 The Municipality was successful in receiving $95,000 from the Canada Healthy
Communities Initiative to fund the construction and installation of accessible outdoor
fitness equipment with rubberized flooring at Soper Creek Park in Bowmanville. This
supports the Design of Public Spaces Standard and staff are currently working on
procuring equipment and planning the installation of the equipment in the
spring/summer of 2023.
2.7 As required under the AODA, the Municipality is required to submit a bi-annual
Accessibility Compliance Report to the province. The Municipality had to submit this
report by January 7, 2022. Staff ensure the report accurately reflects the state of
accessibility in Clarington across the required standards. The report indicated full
compliance with the AODA and its Standards.
2.8 Lastly, in 2022, the Municipality partnered with the DiscoverAbility Network from the
Ontario Chamber of Commerce. This initiative's goal was to post municipal job
opportunities on their job board. Posting in novel areas like mentioned above, provides
an opportunity to reach a demographic of people who identify as having disabilities. This
helps to achieve diversity in the municipality's workplace supporting recommendations
contained within the Leading Equitable and Accessible Design (LEAD) Process and
supports the IASR Employment Standard.
3. 2023 Initiatives and Work Plan
3.1 Ensuring accessibility is a consideration in all processes and services and is the duty of
all staff. The Municipality of Clarington is committed to exceed the legislation, where
possible, to ensure a barrier -free Clarington. These initiatives and goals are set out in
the Multi -Year Accessibility Plan. The plan will be updated in 2023, and will include
consultation and engagement with the CAAC, staff and residents.
3.2 Staff are working towards the development and implementation of a Universal Design
Standard for the Municipality. This will create a standard that informs that the
construction, retrofits and maintenance of municipal facilities, align with the goal of
creating a more accessible and barrier free environment for the community.
3.3 Staff will continue to implement the multi -year recommendations of the LEAD
Improvement Plan. There are 42 actions identified under the work plan for 2023. These
action items are cross -departmental and are sorted by medium -term and long-term
actions. Completion of these items will be achieved within 1-3 years or 3-5 years. Due to
the nature of the multi -year action items, each item will have a project plan created
along with associated reporting milestones.
3.4 Staff recognize an alignment between the work completed within the Accessibility roles
and that of the Inclusion, Diversity, Equity and Anti -Racism (IDEA) portfolio. As such,
staff continue to seek opportunities for alignment with Clarington's Diversity Advisory
Committee and IDEA workplans to ensure consistency and avoid duplication of efforts.
Page 101
Municipality of Clarington
Report CAO-004-23
Page 5
3.5 The Accessibility coordinator will continue to support and educate staff on creating
accessible documents, how to promote accessibility through daily work, and respond to
requests for information in an alternative format from residents.
3.6 One key initiative to be completed within 2023 is to conduct facility audits with the Rick
Hansen Foundation. The recommendations arising from these audits will form the basis
for future facility improvements that will form future capital and operating budget
planning. Further, this will create a list of "shovel ready" projects that better positions
staff to take advantage of funding opportunities and increases the opportunity for
success.
3.7 Staff will continue to leverage national awareness events like National AccessAbility
Week (NAAW) as a way to celebrate and recognize accessibility in Clarington, and to
bring an awareness to the importance of a barrier free environment.
4. Financial Consideration
Not Applicable
5. Concurrence
5.1 Not Applicable.
6. Conclusion
6.1 This report provides and update on achievements on accessibility in 2022 as outlined in
the Multi -year Accessibility Plan and legislated requirements in the AODA. The main
goal in this portfolio is to achieve an accessible Ontario by 2025. With the valuable
contributions of staff, Clarington's Accessibility Advisory Committee, and the ongoing
support of Council there will be many more accomplishments seen over the next few
years.
Staff Contact: Laila Shafi, Temporary Accessibility Coordinator, Ishafi clarington.net or Lee -
Ann Reck, Manager Corporate Performance and Innovation, Ireck(o)_clarington.net, Office of
the CAO.
Attachments:
Not Applicable
The following interested parties will be notified of Council's decision:
Clarington Accessibility Advisory Committee
Page102
Clarbgton
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Subject: 2019-2022 Strategic Plan Final Report
Recommendation:
1. That Report CAO-005-23 be received for information.
Report Number: CAO-005-23
By-law Number:
Resolution#:
Page103
Municipality of Clarington
Report CAO-005-23
Report Overview
Page 2
Strategic priorities and their associated goals, as set by council, provide staff with the
necessary direction through which to allocate resources and accomplish goals. This report is
a high-level close-out against the 2019-2022 strategic plan (as approved by the previous
council).
Staff have included notable achievements as well as items for future consideration, which
should be helpful to inform priority building during the upcoming 2023-2026 strategic
planning sessions.
1. Background
Strategic Priorities and Goals
1.1 The Clarington Strategic Plan 2019 - 2022 (The Plan) was approved by Council on June
10, 2019. The Plan sets out the following five Strategic Priorities:
A. Engaged Communities
B. Strong Economy
C. Sustainable Infrastructure Growth
D. Legacy Projects
E. Environmental Sustainability
1.2 The Plan also identified a total of 17 specific goals, under the above priorities.
1.3 Additional background can be found in Report CAO-008-21, which summarizes the
status of each of the 17 goals in the Plan as of September 21, 2021.
1.4 This Report summarizes the status of each of the 17 goals in the Plan as of the date of
this Report.
1.5 This list of updates is not meant to be exhaustive, but to reflect notable
accomplishments and suggested items for the next strategic plan.
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Municipality of Clarington
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2. Strategic Priorities Final Update
Page 3
EngagedA. Communities
Strategic
Notable Accomplishments
Future Consideration
Priorities
A.1. — Enhance
• Implemented hybrid meetings and
• An Informal Request for Quotation has been issued to
two-way
adjusted communication practices
undertake a fulsome review of our communications
communication
throughout the Pandemic.
function.
with community
• Aligned the Strategic Initiatives
• Staff are finalizing a departmental communications
division with Communications to
policy, which will provide protocols and standards for
increase the scope of influence
internal and external communication practices and
(internally and externally).
expectations.
• Council approved Community
• The Community Engagement Framework and Tools
Engagement Framework and
guidebook requires actionable components for
Tools guidebook.
implementation.
A.2. — Establish
Undertook an internal brand
• Staff informed Council that a full branding exercise
and develop a
compliance exercise to set
would require significant budget and expertise — which
unique Clarington
standards and expectations for
were not available.
brand for
departments.
. The economic development strategic plan provides
promoting our
Partnered with the Tourism
several key assets, trends, and opportunities that can
community
Advisory Committee to undertake
underpin a future branding exercise.
a tourism brand strategy initiative.
. Consideration should be given to resourcing a larger
• Creation and adoption of brand
corporate branding exercise in the next strategic plan.
guidelines.
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StrongB.
Strategic
Priorities
.
Notable Accomplishments
Future Consideration
B.1. — Complete
. The Public Information Centre
. Staff are continuing to process both the Bowmanville
the implementation
(PIC) for the Bowmanville East
East, and Bowmanville West Secondary Plans.
of the Downtown
Urban Centre (BEUC) Secondary
. A PIC for the Bowmanville West Urban Centre and
Plans
Plan took place on June 1, 2022.
Major Transit Station Area Secondary Plan is planned
This area includes Historic
for February 2023.
Downtown Bowmanville, the
. Through the ongoing Secondary Plan as well as
Goodyear site, and the
upcoming development applications, Staff are working
Bowmanville Hospital.
directly with the Bowmanville Hospital, the owners of
• The Urban Centre commercial
the Bowmanville Mall, the owner of several
component of the Courtice Main
redevelopment sites, and the owners of the Goodyear
Street Secondary Plan is currently
site to ensure compatibility and continuity in the
under development. We expect
planning process.
residential applications for this
Staff are also working on the implementation of Phase
area to come in the near future.
I for the Newcastle Streetscape.
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Strategic
Priorities
Notable Accomplishments
Future Consideration
B.2 — Create
Advocated with the private sector
• High-speed coverage gaps remain in a limited number
partnership in
and other levels of government to
of specific pockets. Further advocacy to private sector
broadband
increase investment in broadband
providers is required to close out gaps.
expansion working
deployment — leading to over 98%
• Cellular service (lack of connectivity and reliability) has
to achieve 100%
high-speed coverage.
been identified as significantly lacking across the
connectivity
Fibre has been installed across
Municipality. Consideration should be given to allowing
urban areas, with notable rural
cellular towers/equipment on municipal land and/or
pockets having (or committed to
infrastructure in appropriate locations.
receiving) Fibre as well.
. Our telecommunications policy has been described as
• Letters of support were written to
restrictive by the industry. Staff have begun a review of
accompany various private -sector
current practices and will report back with a revised
applications for government funds,
policy in 2023.
some of which were successful.
B.3 — Create
. The Province of Ontario made
Enbridge Gas can propose expansion projects to the
partnerships to
significant investments in natural
Ontario Energy Board at any time, assuming they are
promote
gas through both Phase 1 and
economically viable. Staff should re-engage with
investment in
Phase 2 of their Natural Gas
Enbridge to determine if there are any opportunities to
infrastructure to
Expansion Program —
support expansion applications in our community.
make natural gas
unfortunately, no Clarington
Advocacy efforts to local MPPs should be undertaken to
more accessible
specific applications were
request further government investment in expansion
successful.
efforts.
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Strategic Priorities
Notable Accomplishments
Future Consideration
B.4. — Expand our
Baseline Road from Lambs
• Future area to consider is Energy Drive
transportation network
Road to Bennett Road was
Extension to Crago Road. This would improve
into commercial and
constructed to improve the
the current road network and provide additional
industrial areas
road networks and provide
frontage to employment lands.
direct access to Hwy 401. This
• As part of the Clarington Official Plan Review,
was essential for the Toyota
there will be an update to the Clarington
distribution facility. Lambs
Transportation Masterplan. This work will outline
Road was also improved at
transportation improvements that can be
this location.
undertaken to accommodate new growth. It will
• Lake Road from South Service
also include the proposed urban boundary
Road to Bennett Road was
expansions.
constructed, providing direct
access to the landlocked
properties.
• Upgrades to Courtice Court
were completed through a
cost -sharing / cost recovery to
provide sanitary and water to
the existing properties. Road
and drainage improvements
were also included in the
project.
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Strategic Priorities
Notable Accomplishments
Future Consideration
B.S. — Explore an
. Amended service delivery
• Strategy has been completed, and adopted in
economic development
model to bring Attraction
principle by Council, working on the implementation
strategy/framework in
component in-house, with
based on 2023 budget.
collaboration with the
CBOT contracted to deliver
. The Economic Development Division within
business community and
Business Retention +
Planning and Infrastructure has been established
other stakeholders
Expansion services.
and Tourism has moved to this Division.
Retained MDB Insight Inc. (now
a division of Deloitte) to
complete an economic
development strategy, inclusive
of Tourism.
• Moved the economic
development portfolio into
Planning and Infrastructure
Department
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C. Sustainable Infrastructure Growth
Strategic
Notable Accomplishments
Future Consideration
Priorities
C.1. — Develop an
. Developed an affordable housing
. Parameters around how the affordable housing fund will
Affordable Housing
toolkit.
be distributed are currently being designed and will be
Policy
. Conditionally sold Spry Avenue in
brought to Council in 2023.
a joint venture between Habitat for
. Council ratified the Housing Task Force resolution to
Humanity GTA and Durham
post the Newcastle Fire Hall vacant land for sale for
Region Non -Profit Housing.
affordable housing.
Applied for a Community Housing
. Due to legislative changes related to incenting affordable
and Infrastructure Accelerator
housing, the Affordable Housing toolkit should be
(CIHA) to support expedited
reviewed and updated.
planning approvals on Spry
. Secondary Plans will continue to include the Policy
Avenue.
requiring land or cash equivalent for affordable housing.
Established policies requiring
. Planning will continue to give priority to those
either land or monetary
applications that have a non-profit housing component.
contributions to support affordable
housing units. Existing
commitments total $3.25 million.
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Strategic
Priorities
Notable Accomplishments
Future Consideration
C.2. — Develop
. As part of the Economic
• The major focus for infrastructure and economic
strategies for
Development Strategy, it is
development is on the Major Transit Station Areas in
infrastructure
anticipated that staff resources will
Courtice and Bowmanville; these two will be the focus of
investments,
be allocated to undertaking an
high -density mixed -use developments.
including
analysis of key servicing options to
• The municipality will continue to work with the Region in
employment lands
service employment lands.
expediting servicing of the Technology Business Park.
• It is anticipated that the above
work will begin following the
decisions of Regional Council as
part of the Region's Municipal
Comprehensive Review for
additional employment lands in
Clarington.
C.3 - Develop a
. An Asset Management Policy was
The Region through Envision Durham has proposed the
realistic strategy for
approved, to guide the
addition of 528 ha of employment lands; however, the
broader
Municipality, Report FND-010-19
proposal does not have a complementary servicing
infrastructure
provides all the details.
plan. The Municipality will need to initiate a servicing
investment
. An Asset Management Plan was
strategy for the employment lands.
approved for core infrastructure
Provincial regulations for Asset Management Plans
assets in June 2022. This plan
require two additional phases by 2025. The next phase
identified an infrastructure funding
will involve including all assets in the plan, the final
gap of approximately $16.5 million.
phase will develop a financial strategy and proposed
. The DC Study and new By-law
levels of service for those assets.
were approved by Council on
A long-term financial plan, including updated Asset
January 18, 2021.
Management Plans and Development Charges Studies
will be developed to create an integrated financial
planning framework.
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Strategic
Notable Accomplishments
Future Consideration
Priorities
D.1. — Clearly
a) Courtice waterfront
0 Completion of the Clarington Waterfront Strategy and
articulate our plans
. The Courtice Waterfront and
creation of Courtice Waterfront Park.
for:
Energy Park Secondary Draft
0 Waterfront development concepts currently being
Land Use Plan was presented at
completed by landowners for Municipal consideration,
a) Courtice
a statutory Public Meeting on
inclusive of park and amenity design.
waterfront
June 13, 2022.
0 A Block Master Plan for the Port Darlington Waterfront
b) Port Darlington
• The Courtice Waterfront
lands will be initiated and tied into the overall Clarington
waterfront
Municipal -wide Park plan is under
Waterfront Strategy.
development.
0 The OPG announcement related to its formerly proposed
The conceptual plan, costing, and
headquarters will impact these developments moving
phasing will be folded into the
forward, the impact of which is still unknown.
overall Waterfront Strategy.
b) Port Darlington waterfront
• Initial consultation occurred as
part of the Waterfront Strategy,
including Stakeholder workshops
(with Port Darlington Area
representatives) and a pop-up
event at the Port Darlington
waterfront.
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Strategic
Priorities
Notable Accomplishments
Future Consideration
• The proposal for land transfer submitted to the
D.2. — Pursue a
. Atomic Energy of Canada Limited
Federal Government in 2015 (PSD-032-15) included
final decision from
and Canadian Nuclear Laboratories
a Stewardship Plan to guide the restoration and
Atomic Energy of
during the completion celebration
management of the excess lands. Updating of the
Canada Limited
on May 13, 2022, acknowledged
Stewardship Plan to account for changes in the
(AECL) and
the excess lands outside the
area, stewardship work already completed by AECL,
Canadian Nuclear
Canadian Nuclear Safety
indigenous knowledge, and requirements of the
Laboratories (CNL)
Commission will be turned over to
governance structure and memorandum of
respecting the
the respective municipalities as a
understanding, and to refine implementation plans
disposition of lands
Nature Reserve.
will be needed.
for the Port Granby
. Clarington and Port Hope staff with
Nature Reserve
AECL, the residents, and First
• The proposal provided capital and annual operating
Nations have been working on the
costs that would create the basis for annual
governance of the Nature Reserve.
budgeting over the first five years following approval
. A memorandum of understanding
of the Proposal. The cost estimates were based on
and land transfer agreement are
2014 dollars. Updated cost estimates, reflecting any
being drafted.
updates made to the Stewardship Plan, will be
needed. The Port Granby Reserve Fund includes
funds for some of the work that will be required.
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Strategic
Priorities
Notable Accomplishments
Future Consideration
D.3. — Develop the
• Resolution #GG-078-22 as part
A report has been drafted for Council consideration
concept, financing,
of the 2022 Budget
outlining alternate recommendations, due to
project plan and
deliberations, approved
construction cost escalation. This will consider
potential
$61,055,550 for this project.
heightened interest in outdoor refrigeration skating
construction
• Colliers Project Leaders were
amenities, among other options — within the originally
schedule for the
retained by the Municipality to act
approved funding envelope.
South Bowmanville
on our behalf as project managers
Funds were approved in the budget to complete a
Recreation Centre
and coordinated independent
recreation and leisure master plan in 2023. With recent
for Council in 2019,
third -party Class D costing of the
changes to growth projections for Clarington, it will be
for consideration in
approved facility program.
important to update the indoor facilities development
the 2020 budget,
Considering the current
work completed in 2016 and establish what facilities,
with a design to
construction market conditions
programs and services are needed to best service
follow
and supply -chain challenges, this
residents.
costing exercise resulted in
estimated "high level" costing
significantly above the approved
budget.
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Strategic
Priorities
Notable Accomplishments
Future Consideration
DA — Articulate a
Staff are not aware of any
Community Services will be completing a recreation
vision of a
immediate opportunities
and leisure master plan in 2023. It is likely that
Performing Arts
respecting a potential location for
discussion will take place in that document related to a
space
performing arts space. It is
potential need for such space and a path towards
possible that through the
achieving that goal.
preparation of one or more of the
secondary plans that are currently
being developed that a site could
be identified.
• COVID has had a major impact on
the performing arts sector and
opportunities to partner to provide
a performing arts space are
extremely limited at this time.
D.5 - Make a
• The Official Plan Amendment,
• Staff will work with Jury Lands Foundation to create a
Decision on Camp
implementing the Camp 30 vision,
joint project management team to coordinate and
30
has been adopted by Council.
implement items from the Memorandum of
• The Municipality has taken
Understanding.
ownership of the cafeteria building
• The current owner is not undertaking any work to stop
and immediate grounds
the other buildings from deteriorating, which will increase
(approximately 2 acres).
the future cost to the municipality once the municipality
becomes the owner.
• Following budget approval, staff will undertake the
necessary work to "mothball" the cafeteria building to
mitigate further deterioration from weather and
vandalism.
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•
Strategic
Notable Accomplishments
Future Consideration
Priorities
E.1 — Advance
. Council endorsed the Clarington
Funds have been approved in the 2023
waste reducing
Corporate Climate Action Plan in March
Community Services budget to expand the
initiatives, by
of 2022.
customer facing recycling stations to
promoting the four
. The Plan outlines over one hundred
increase rate of recycling in recreation
Rs, Refuse,
actions the Municipality can take to
facilities. Additionally, with the introduction
Reduce, Reuse,
respond to climate change while
of compost sorting and pick-up, increased
and Recycle.
adapting services to minimize climate
diversion from landfill will be achieved
risk.
• Staff are reviewing actions that have
been prioritized for implementation in
2023 and developing workplans
accordingly.
Next Steps
2.1 This report will form a foundational piece to the development of the 2023-2026 Strategic plan.
I Conclusion
It is respectfully recommended that Council receive this report for information.
Staff Contact: Justin MacLean, Manager — Strategic Initiatives, JMacLean (0)-Clarington.net.
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Coordinator at 905-623-3379 ext. 2131.
Report To: Joint Committees
Date of Meeting: February 27, 2023 Report Number: CAO-006-23
Submitted By: Trevor Pinn, Deputy CAO/Treasurer
George Acorn, Director of Community Services
Reviewed By: Mary -Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Update on Proposed South Bowmanville Recreation Centre
Recommendations:
1. That Report CAO-006-23 and any related delegations or communication items, be
received;
2. That Staff pause the South Bowmanville Recreation Centre project due to significant
cost escalation; and
3. That Staff expedite the development of our Parks, Recreation and Culture Master
Plans to inform how best to utilize the previously approved debenture to enhance the
recreation and culture offerings available in Clarington; and
4. That Staff be directed to prepare a design and costing proposal to create an outdoor
refrigerated skating surface (trail and/or pad) with a budget not to exceed $20 million
of the funds earmarked for the South Bowmanville Recreation Complex
5. That a central skating location be explored first, with a Western (Courtice) and
Eastern (Newcastle/Orono) to be considered based on budgetary feasibility; and
6. That the changes in the project scope be funded by the previously approved
debenture and development charges for the South Bowmanville Recreation Centre;
and
7. That all interested parties listed in Report CAO-006-23 and any delegations be
advised of Council's decision.
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Report Overview
Page 2
In 2019, Council was presented with a comprehensive plan to build a facility that included a
twin pad arena, indoor walking track, gymnasium, programming space and a library, among
other features. The estimated price tag was roughly $48 million.
The concept was then revisited and in 2022 Council approved the framework for financing
for the South Bowmanville Recreation Centre, excluding the library, programming space,
and adding the aquatic facility. The revised version carried a $61 million cost estimate.
Council directed staff to move ahead, and funds were debentured to begin the work.
Due to rising interest rates, and construction market challenges project cost escalation
continued. Hence, the Council approved project has undergone a cost review by our
contracted project manager, Colliers Project Leaders, who estimated the project could now
cost $134 million.
Based on the above, Staff are recommending that the project be paused until the completion
of our Parks and Recreation and Culture Master plans are completed to best inform what
should be built based on the financing constraints.
In the interim, it is being recommended that staff prepare a design and costing proposal to
create an outdoor refrigerated skating surface (trail and/or pad) in Bowmanville. With a
second phase to look at the creation of outdoor skating pads in both Courtice and
Newcastle/Orono. This work would be completed using the existing funding that have been
approved.
1. Background
Historical Staff Reports
1.1 At the January 23, 2017 General Government Committee meeting, Report CSD-001-17
was presented which introduced the Indoor Facilities Development Strategy. The
Strategy addressed the need to develop a comprehensive facility development plan to
identify facility needs based on the growth of the Municipality, changing demographic
and evolving recreation and leisure trends. The scope of the Study was to look at needs
to 2031.
2019
1.2 On October 15, 2019, Council was presented Report CSD-009-19 regarding the South
Bowmanville Recreation Centre. Staff recommended approval of the program (twin pad
arena, indoor walking track, gymnasium, multi -purpose community and programming
space, administrative space, tourism office, and library), the $48 million budget be
referred to the 2020 budget deliberations, and that Staff apply for funding through the
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Investing in Canada Infrastructure Program (ICIP). The second phase was proposed to
be an aquatic facility including 25 metre pool tank, therapeutic pool, lifeguard office,
deck storage, and changing facilities. A fitness/wellness centre including 8,000 square
feet of aerobic, strength, conditioning, change rooms, assessment and storage facilities
was also proposed to be included in the second phase.
1.3 Included in the 2019 report was estimated financial considerations for the project.
Interest rates for the project were estimated to be between 2.7 per cent and 5.25 per
cent for a 20-year debenture. Under a situation where there was no grant, the total tax
levy impact for the debt repayment was anticipated to be 8.62 per cent with a first -year
debt servicing of $4.3 million.
2020
1.4 As part of the 2020 Capital Budget, Council approved $4.2 million to start the
design/construction of the South Bowmanville Recreation Centre.
1.5 On September 14, 2020, Report FND-031-20 Funding Approval for South Bowmanville
Recreation Centre was presented to the General Government Committee. The report
sought approval to debenture $50 million over 20 years to fund the project. This report
highlighted that the ICIP grant application was not successful.
1.6 As a result of the COVID-19 pandemic, interest rates had dropped to 1.3 per cent for ten
years to 1.9 per cent for 20 years. Including the library branch, 74 per cent of the project
was DC eligible. The preliminary operating budget was estimated to be a net levy
impact of $750,000 (not including debt servicing).
1.7 The report was referred to the 2021 Budget.
2021
1.8 Report FSD-006-21 South Bowmanville Recreation Centre Partnership Opportunity,
was received by General Government Committee on February 1, 2021 as part of the
budget deliberations. Committee referred the Report to Staff to consider potential
alternative locations and to propose possible components.
1.9 Report CSD-003-21 provided three options to Council, continue in the existing location;
consider a Public -Private Partnership (P3); or consider an alternative location for the
facility. At its May 10, 2021 meeting, General Government Committee referred Report
CSD-003-21 to the fall of 2021. Staff were directed to report back on Option 3 of the
Report and $25,000 was approved to fund conceptual plans and a project budget.
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1.10 Report CSD-001-22 provided three options to Committee for consideration. The first
was an expansion at the Garnet B. Rickard location for $66.1 million. The proposed
expansion considered option 2, at the South Bowmanville location for $57.6 million
would include twin pad, library, gymnasium, walking track. The third option was to defer
the project and include the future Community Park location at Lambs Road and
Concession Street as an option. Committee selected Option 2, the South Bowmanville
location.
1.11 Interest rates were estimated to have increased to 2.7 per cent.
1.12 Council at its January 24, 2022 meeting referred the Report to the 2022 Budget to
include a twin pad arena and a pool as part of the 2022 Budget.
1.13 At its meeting on January 31, 2022, Committee approved in the 2022 Budget the
construction of a pool, twin pad arena, gymnasium and associated administrative space
(excluding library, wellness centre and multi -purpose community space) to be built in a
single phase and debentured at an estimated cost of $65.1 million.
1.14 A debenture was issued in June 2022 for $26.4 million, interest ranging from 3.35 per
cent to 4.75 per cent, which represented $20 million for the South Bowmanville project.
An additional debenture will be issued in 2023 or 2024 as required.
2. Current State of South Bowmanville Project
2.1 Following approval of the 2022 budget, the Community Services project team convened
and, with the assistance of the Purchasing Division, developed a scope of work and
issued an RFP for professional project management services.
2.2 In accordance with the Council Recess Procedures in the Purchasing By-law, a
recommendation to award this contract to Colliers Project Leaders was approved by the
Chief Administrative Officer in September 2022.
2.3 During the project planning process, Colliers and the project team were becoming
concerned with the impact construction market economic factors were having on new
construction in the public sector. Examples of budget cost increases were seen across
Southern Ontario and a decision to obtain a current Class D costing on the proposed
facility plan was made.
2.4 The approved project plan which included a twin pad arena, aquatic centre, gymnasium,
and indoor walking track was submitted to A. W. Hooker Associates to prepare a costing
report. The results of this exercise indicated the high-level cost estimate for the facility
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Report CAO-006-23
plan to be more than $134,000,000, significantly higher than the approved construction
budget of $61,055,550.
2.5 Given the cost estimate shortfall, and the recognition of the other capital infrastructure
investment needs of the Municipality, no additional funding was requested in the
recently approved 2023 budget. Staff will also be undertaking a recreation, culture,
parks and open spaces master plan in 2023. This work will consider the population
growth and related demographics the Municipality will be expecting in the future. This
will result in a fully informed assessment of what indoor and outdoor spaces are
needed, and what programs and services should go in those spaces, to best serve the
needs of our community in the upcoming decade and beyond. The approach of
combining these master plans into one comprehensive document will ensure that
Council has a complete picture of the needs across the municipality and the financial
impacts to make informed decisions on the path forward.
3. Revised Project Plan for Council Consideration
Outdoor Ice Surfaces
3.1 Recently there has been much discussion about providing outdoor ice surfaces and the
benefits they provide to the community. As we have seen this year, warm weather
conditions present our community volunteers the challenge of sustaining usable ice
surfaces. We witnessed, during the pandemic, an increased emphasis on outdoor
recreation and leisure activities.
3.2 The recommendation is to look to allocate a portion of the approved funds towards the
design and construction of outdoor refrigerated ice surfaces starting with a pad and/or
trail in Bowmanville. Ideally this trail would be housed on Municipal land and built to act
as a tourism location.
3.3 The Town of Innisfil recently completed an outdoor staking trail, with a total cost of
roughly $17,000,000 — image below:
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Photo credit: Town of Innisfil
3.4 Once the first location is built, the plan would be to then look to build outdoor
refrigerated surfaces on the West side of Clarington (Courtice) and in a location on the
East (Newcastle/Orono).
3.5 The refrigerated ice surfaces will provide a longer skating season and a better quality of
ice. In addition to providing outdoor skating during the winter months, these surfaces
can be used year-round for a various programs and activities.
3.6 Staff are reviewing possible locations for the ice skating surfaces with possible locations
including, but not limited to: Courtice Community Complex, Clarington Fields/Indoor
Soccer Facility, Bowmanville Zoo, Camp 30, Diane Hamre Recreation Complex, and
Orono.
3.7 As part of the site considerations are the operating efficiencies that can be realized
when located next to an existing facility.
4. Financial Considerations
4.1 Increasing the debt financing to increase the second tranche of debt to $114 million is
not financially feasible. The impact would be new debt servicing costs of $11.3 million in
the first year of the debenture. As 26 per cent of the debt is tax levy supported, there
would be an increase to the tax levy of $2.9 million in the first year. That added cost
represents an approximate increase of 4.3 per cent just for debt servicing. This also
assumes that Development Charge collection is sufficient to fund the $8.4 million that is
DC related, this has not historically been the case. A shortfall in DC collection would
require other sources of financing to cover the debt repayment costs in the interim; this
is similar to what occurred at the Bowmanville Indoor Soccer Centre.
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4.2 For debt financing, a contributor to cost escalation is the interest rate on the debt. In
2019 and 2020, the interest rates were approximately half of what the rate is currently.
The increased rate contributes significantly to the overall cost of the project and is a
higher burden on our debt servicing limits.
4.3 After the construction of an asset is completed, there are ongoing costs to operate,
maintain and program the facility. Activities within Community Services generate user -
fee revenue, as approved by Council, which offset the operating expenses for those
activities, but not fully.
4.4 The location of the outdoor ice surfaces may impact operating costs through economies
of scale, for example ice pads located adjacent to recreation facilities can be maintained
by the existing staff at the location rather than dispatching staff to external sites and
bringing equipment (or storing equipment) at external locations.
5. Concurrence
This report has been reviewed by the CAO, Deputy CAO/Treasurer and the Director of
Community Services who concur with the recommendations.
6. Conclusion
It is respectfully recommended that Council approve the change in facility plan as
recommended in this report. Specifically, to pause the building of the South
Bowmanville Recreation Centre until the appropriate master plans are completed and
move ahead with a design and costing plan related to the creation of an outdoor skating
surface.
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext.2602 or
tpinn clarington.net.
There are no interested parties to be notified of Council's decision.
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Staff Report
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Report To: General Government Committee
Date of Meeting: February 27, 2023
Reviewed By: Mary -Anne Dempster, CAO
File Number:
Report Number: CAO-007-23
Resolution#:
By-law Number:
Report Subject: Naming Rights and Dedication of Municipal Facilities
Recommendations:
1. That Report CAO-007-23 and any related delegations or communication items, be
received.
2. That the policy attached to Report CAO-007-23, as attachment 1, be approved.
3. That staff be directed to create a comprehensive book of business to support the
Naming Rights, Sponsorship and Advertising Policy.
4. That staff be directed to create a Dedication and Civic Recognition program aimed at
providing a means to recognize individuals and organizations for outstanding
contributions to the community;
5. That Council revoke the existing Policy for Naming of Facilities; and
6. That all interested parties listed in Report CAO-007-23 and any delegations be
advised of Council's decision.
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Report CAO-007-23
Report Overview
Across Ontario, many municipalities are facing aging infrastructure, rising operating costs
and other growth -related costs. Municipalities strive to remain affordable places to live by
minimizing the impact to the tax levy by finding ways to offset the cost of delivering programs
and services to its residents. Naming Rights, Sponsorship and Advertising has increased in
popularity within the Public Sector to establish a new revenue stream into the Municipality, to
offset costs of delivering their services. Municipal Facilities as defined in the policy, are the
most valuable assets owned by the Municipality and are the largest potential source of new
revenue, and there continues to exist other opportunities for sponsorships and advertising to
bring in additional revenue streams.
The policy attached to this report outlines the process, requirements, restrictions, and
authorities with regards to implementing a comprehensive Naming Rights, Sponsorship and
Advertising program. For this type of program to be successful, recommendations to alter
the Municipal approach to Naming of Facilities is included in this report and the attached
policy. The recommendation outlines the recommendation to move away from Naming
Facilities, rather developing a comprehensive program to recognize outstanding
achievements for individuals and organizations through a Civic Recognition and Dedication
program.
1. Background
Current State of Facility Naming and Naming Rights
1.1 Report CSD-003-20 introduced a Municipal Naming Rights, Sponsorship and
Advertising program. While approved through this report, the program was not launched
until July 2022 due to the COVID-19 pandemic. Many organizations halted their
programs at this time as the pandemic impacted businesses and their ability to enter
into these types of financial agreements. Upon evaluation, staff have identified ways to
strengthen and improve the program which is the genesis of this subsequent report.
1.2 Prior to Report CSD-003-20, sponsorship sales were primarily focussed on event
sponsorships. The chart below summarizes the 5-year trend for sponsorship sales. It is
important to note, that the events marked as fundraising events do not represent
revenue to the Municipality as that revenue is donated to community organizations once
the event has been reconciled.
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Report CAO-007-23
Event
2018
2019
2020
2021
2022
Sports Hall of Fame
$18,500
$10,000
Cancelled
Cancelled
Cancelled
Canada Day
$7,000
$7,000
Virtual
Cancelled
$0
Golf Classic Event
*fundraising event
$81,100
$73,400
$61,000
$67,900
$79,000
Art Gala Event
*fundraising event
$76,000
$71,000
$58,900
$62,000
$61,300
1.3 Other than event sponsorships, rink board and digital advertising in Municipal facilities
was sold through an external company. Prior to the COVID-19 pandemic this
represented a $43,500 budget allocation which offset Community Services Operating
budget. Prior to this report, the Municipality had not entered into any widespread
Naming Rights agreements, nor into Sponsorship agreements for Municipal Amenities.
The one exception to that, is the agreement entered into for the Toyota Trail, which saw
a $400,000 sponsorship to the Municipality.
1.4 When selling Naming Rights, Sponsorships and Advertising, external contractors are
paid on a commission base for their work. Currently, commission rates are as follows:
30% on advertising sales, 25% on sponsorship sales, 20% on naming rights sales, 20%
on all in -kind or contra sales.
1.5 Though this report and attached policy, staff will establish clear guidelines for pursuing
these new revenue streams, restrictions on sales that will protect the Municipality's
image and identify a path to minimize the internal competition for spaces for our most
valuable assets.
2. Recommendations
Changes and Implementation to Policy
2.1 Currently there is only a formal policy in place for the Naming/Renaming of facilities.
This was established through report CSD-03-04. The current policy guides the
Naming/Renaming of Facilities based on dedicating those names for outstanding
contributions by community members. The new policy changes the recommendations
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Report CAO-007-23
around dedications. It is recommended, that moving forward, Municipal Facilities
(building envelopes) no longer be the means to recognize outstanding contributions to
the community. Staff will develop a new Civic Recognition and Dedication program that
will provide a means to recognize these outstanding contributions.
2.2 Moving away from using buildings as a means of recognizing outstanding contributions
recognizes the potential value of our Municipal Facilities relating to Naming Rights.
There is potential to sell Naming Rights on existing Named facilities (Garnet B Rickard
Recreation Complex, Alan Strike Squash and Aquatic Centre, Diane Hamre Recreation
Complex); however, the value of subsidiary Naming Rights (i.e., Garnet B Rickard
powered by) are less than the value of a full Naming Right.
2.3 Staff are recommending that dedications no longer be considered for Naming Municipal
Facilities and that the associated policy be revoked. Moving forward, dedications and
civic recognition would be achieved through a new program to be developed to staff and
be brought back to Council for approval. This new program for civic recognitions and
dedications will continue to provide Council and residents a means to recognize
outstanding achievements and contributions to the community by individuals or
organizations, while maintaining the ability to maximize revenues outside of taxation
with the Naming Rights and Sponsorship programs.
2.4 Naming of facilities will be changed to dedication of facilities under this proposed policy
and will be reserved to recognize a donation or sponsorship contribution in return for the
dedication or naming of that Municipal Amenity.
2.5 The proposed policy clearly outlines the delegated authority for approvals of
sponsorship partnerships. The policy ensures that all Naming Rights for Municipal
Facilities (defined as the entirety of a facility, building or park, exclusive of all amenities),
come to Council for consideration and approval.
2.6 The proposed policy also outlines what types of businesses the Municipality will
entertain entering a sponsorship partnership with and which businesses we will not
entertain. Businesses that do not promote or align with the Municipal service delivery in
support of a healthy and active lifestyle, such as companies that promote alcohol,
cannabis, tobacco, or other addictive substances will not be considered. The restricted
list further excludes companies that promote life -threatening products (i.e., firearms),
pornography, or companies that do not fully support any of the Council approved
strategic priorities.
2.7 Under the proposal, naming rights is clearly defined. Naming rights refers to an
exclusive sponsorship partnership, whereby a company holds the exclusive rights to
promote their product or service, with the understanding that the Municipality will not
place competing advertising within that facility. This exclusivity is what provides
increased value of as Naming Rights agreement.
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Report CAO-007-23
2.8 To ensure the success of this program, staff through the recommendations of this
report, are directed to develop the "book of business" that will form the basis for the
Naming Rights, Sponsorship and Advertising program. This will be a comprehensive list
of the Municipal Facilities and Municipal Amenities that will be included for consideration
under the program. The development of this book of business will ensure that sales
align with the policy and will clearly outline opportunities are for sales (i.e., firehalls,
facilities, parks, ice-resurfacers, rooms, programs, rink boards etc.).
2.9 To ensure the interests of the Municipality are upheld, all Naming Right and
Sponsorship agreements/contracts are reviewed and approved by the Municipal
Solicitor.
3. Financial Considerations
3.1 Prior to the pandemic, the average yearly sponsorship sales were $21,250 (2018/19).
This was specifically for Municipal events and went to offsetting the costs of that service
delivery. This does not include consideration of fundraising event sponsorship, as the
excess funds (after event operational expenses are considered) are donated back to
community organizations and have no positive financial impact on the corporation.
Further, prior to the COVID-19 pandemic, advertising accounted for $43,500 of revenue
within the Community Services budget.
3.2 Naming Rights and Sponsorships can provide a valuable source of revenue to offset the
reliance on the tax levy to offer and provide services. Recent examples in other
communities show the success of this type of program. Most recently, the City of
Peterborough announced an agreement for the Naming rights of their outdoor square
for approximately $240,000 over 15 years. This is a strong example of how Naming
Rights supports offsetting of costs associated with new and existing service delivery.
3.3 The goal of this program would be to reduce the operational dependence on the tax
levy. The Department responsible for the program will prepare as part of their 2024
budget, adjustments to their revenues for the sale of Naming Rights and Sponsorships,
thereby reducing the reliance on the tax levy for delivery of services.
4. Concurrence
N/A
5. Conclusion
It is respectfully recommended that this report, along with the attached policy be
adopted by Council. Approval as such, will direct staff to create a book of business to
support the Naming Rights, Sponsorship and Advertising program, create a Civic
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Report CAO-007-23
Page 6
Recognition and Dedication program, and consider the levels to which Naming Rights,
Sponsorships and Advertising are able to offset the cost -of -service delivery.
Staff Contact: Lee -Ann Reck, Manager, Corporate Performance, and Innovation,
Ireck(Dclarington.net.
Attachments:
Attachment 1 — Naming Rights, Sponsorship, Advertising and Dedication Policy
Attachment 2 — Naming of Facilities Policy
Interested Parties:
List of Interested Parties available from Department.
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Corporate Policy
Attachment 1 to Report CAO-007-23
ciffftwn
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POLICY TYPE: Operational
SUBSECTION: Community Services
POLICY TITLE: Naming Rights and Naming of Facilities
POLICY #: XXX
POLICY APPROVED BY: TBD
EFFECTIVE DATE: March 14, 2023
REVISED: Replace 05-02-02
APPLICABLE TO: All Staff
1. Purpose
This purpose of this policy is to provide standards to guide the review of external
sponsorship and advertising materials to determine whether such materials are
appropriate to display in association with Municipal activities. Sponsorship and
Advertising opportunities shall be undertaken with a view to ensure that advertising on
Municipal property, at Municipal programs, and in Municipal media is appropriate and
meets specific criteria, while increasing the opportunity to neutralize costs and/or
generate revenue.
2. Scope
This policy applies to all relationships between the Municipality of Clarington and
external sponsors and advertisers for all:
• Sponsorship Programs and special events
• Sponsorship for Naming/renaming of Municipal properties, buildings, and
structures.
• Sponsorship for Branding of City assets
• Paid advertising on Municipal property, at Municipal events and in Municipal
publications.
3. Definitions
r Advertising — means any paid or in -kind communications that are used to
influence, educate, or inform the public. This denotes the sale or lease of
advertising or signage space on municipally owned property. This involves the
use of public advertising contracted at pre -determined rates for a set period.
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Corporate Policy cic'1C1114011
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➢ Sponsorships — a mutually beneficial arrangement between the Municipality and
an external company, organization, or person(s) where the external company,
organization, or person(s) contributes funds, goods, or services to the
Municipality in return for recognition, acknowledgement, or other promotional
consideration. Because of these marketing benefits, a sponsorship partnership
does not qualify for a tax receipt.
➢ In -Kind Contributions — non -monetary donation in the form of either goods or
services rather than cash. The Municipality is not required to provide sponsorship
partnership benefits for in -kind donations.
➢ Naming Rights — means a mutually beneficial contractual agreement where an
external company, organization, enterprise, association, or individual purchases
the exclusive right (no competing advertising) to name a Municipal Facility (see
definition, applies to building envelope) for a fixed period. This is a written
agreement signed by the interested parties and has a specified end date to the
contractual obligations.
➢ Municipal Property — means all Municipally -owned and controlled properties
facilities and amenities. These include but are not limited to indoor and outdoor
recreation fields; parkland and trails; buildings and rooms; furniture; equipment
and fixtures; vehicles. This does not include streets.
➢ Municipal Facility — the entirety of a facility (building, park) refers the building
envelope, inclusive of all amenities.
➢ Municipal Amenities — components that comprise facility. These include but are
not limited to rooms, ice pads, pools, pavilions, trails, play structures, ball
diamonds, etc.
➢ Municipal Programs/Activities — means any program, activity, or service, which
is operated by the Municipality. This includes any Municipal special events.
4. Policy
4.1 Naming Rights, Sponsorship and Advertising
a) The placement of any naming right, sponsorship or advertising on Municipal
Property, at Municipal programs and/or in Municipal media on behalf of an
external party does not represent or imply any legal partnership between the
advertiser/sponsor and the Municipality.
Policy Number/Sale of Municipal Sponsorships (including Naming Rights) and Advertising Page 2 of 6
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Corporate Policyf1W. n
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b) It does not imply the Municipality's endorsement of any product, service,
person(s), company, organization, beliefs, views, or the contents contained in the
advertisement. The advertisement/sponsorship also does not constitute
information or communication by or on behalf of the Municipality.
c) The CAO or designate(s) will have the following specific responsibilities:
Be responsible for the administration of this Policy, including the
development and implementation of guidelines, procedures, and the book
of business.
Ensure business transactions are conducted ethically and professionally.
iii. Prepare or assist the originating department and the Municipal Solicitor in
preparation of the agreements when requested.
iv. Supply copies of the policies and procedures to all staff that have
partnership authority and train staff as required to ensure clear
understanding of the Naming Rights, Sponsorship and Advertising policies
and procedures.
V. Maintain account records as required.
d) Departments shall have the following responsibilities relating to the Naming
Rights, Sponsorship and Advertising potential:
Ensure that all assets, programs, events, activities etc., are reviewed for
their Naming Rights, Sponsorship, or advertising potential.
Approve advertising spaces, areas of an asset to be named and Municipal
programs, events, and activities to be sponsored. If unsure, a department
director will seek direction from the CAO or designate(s) or Council as
appropriate.
iii. Ensure that all departmental staff are aware of this policy and forward
Naming Rights, Sponsorship, and advertising opportunities to the
appropriate department.
e) The Municipality will consider offering naming rights, sponsorship, and
advertising opportunities for sale to external businesses based on, but not limited
to the following criteria:
The value of the product, service and cash provided to the Municipality.
Whether the relationship is mutually beneficial to both parties.
Policy Number/Sale of Municipal Sponsorships (including Naming Rights) and Advertising
Page 3 of 6
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Corporate Policyff; 11
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iii. Whether the opportunity enhances the development, awareness, and
sustainability of one or more Municipal programs, services, or facilities;
and
iv. Whether the opportunity optimizes revenue opportunities and results in a
net financial benefit to the Municipality.
f) Naming Rights, Sponsorship and advertising opportunities will be subject to the
following:
i. The Municipality will retain control over the planning and delivery of
sponsorship activities.
ii. There shall be a written contract between the advertiser/sponsor and the
Municipality or the agent of the Municipality.
iii. Naming Rights, Sponsorship and Advertising agreements shall not in any
way invoke future consideration, influence, or the perception of influence
over the decision making of the Municipality.
iv. The contents of any advertising/sponsorship materials shall adhere to the
Canadian Code of Advertising Standards.
V. The advertising/sponsorship does not conflict with any existing Municipal
advertising or sponsorship agreements or contracts.
vi. The physical placement of any advertising/sponsorship materials shall
have no adverse effects on public safety.
vii. The advertising/sponsorship materials shall not incite violence or promote
hatred.
viii. The advertising/ sponsorship materials shall not present demeaning or
derogatory portrayals of individuals or groups.
ix. The advertising/sponsorship materials shall not be of questionable taste in
style, content, or presentation method.
X. The advertising/sponsorship materials shall not detract from the image of
the Municipality and/or its employees.
A. The advertising/sponsorship materials shall obey all applicable laws and
regulations.
xii. Naming Rights will be considered for Municipal Facilities, while
sponsorships and advertisings will be considered for Municipal Amenities
or designated advertising spaces.
Policy Number/Sale of Municipal Sponsorships (including Naming Rights) and Advertising
Page 4 of 6
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g) The Municipality will not consider Naming Rights, Sponsorship or Advertising
proposals from the following:
i. Proposal that promotes alcohol, cannabis, or other addictive substances.
ii. Promote the sale of tobacco.
iii. Promote pornography.
iv. Promote the support or involvement in the production, distribution and sale
of weapons and other life -threatening products.
V. Promote actions that are not aligned with the Corporate Climate Action
Plan (i.e., waste) or other Council approved strategies.
vi. Present demeaning or derogatory portrayals of individuals or groups or
contain any message that is likely to cause deep or widespread offence.
vii. Promote religious or political messages that might be deemed prejudicial
or other religious or political groups.
viii. Convey a religious or political message, promote a political party or
election candidate.
h) The proposed location of the Naming Rights, sponsorship and advertising
materials may have an impact when determining whether the criteria of this
policy have been met.
i) Specific advertisers/sponsors will generally be secured from direct solicitation by
an agent of the Municipality. Unsolicited requests for advertising/sponsorship will
be reviewed and evaluated as per the availability of opportunities and the
provisions of this policy.
j) All advertising/sponsorship contracts shall be evaluated prior to the end of their
term for a determination of their continued benefit. The term of an
advertising/sponsorship agreement will not exceed 10 years.
k) All advertising/sponsorship agreements should include provisions allowing for
early termination by the parties and should specify the terms and conditions of
early termination.
1) Money obtained through advertising/sponsorship agreements will be budgeted to
offset Tax levy requirements.
Policy Number/Sale of Municipal Sponsorships (including Naming Rights) and Advertising
Page 5 of 6
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Corporate Policyff; 11
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4.2 Dedication
Naming of facilities for purposes of dedication is restricted to amenities within municipal
facilities or a feature in a park (i.e., bench, gazebo, room within a facility). Dedication
naming will only be considered when:
i. It is to recognize the donation or sponsorship contribution of an individual
or organization to the facility when an agreement is not in place.
ii. Honour the original inhabitants of the facility by using the family name or
name used by the original inhabitants to describe the facility.
iii. Does not duplicate another name or cause confusion due to similarity to
an existing name.
iv. Recognizes the historical significance of the area.
V. Reflect the unique characteristics of the site, such as ecological or scenic
qualities.
a) Dedications to recognize individuals to honour their contributions to the
community should be recognized under the Corporate Civic Recognition
Program.
5. Delegated Authorities
a) Chief Administrative Officer (CAO) —can enter into agreements over $100,000
up to $500,000 for a term up to 10 years.
b) Director — can enter into agreements of up to $100,000 for a term up to 5 years.
c) Council — required to approve all facility naming rights (building envelope) and
any awards above the dollar or term values listed above.
Policy Number/Sale of Municipal Sponsorships (including Naming Rights) and Advertising
Page 6 of 6
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Attachment 2 to Report CAO-007-23
MUNICIPALITY OF CLARINGTON
NAMING OF MUNICIPAL BUILDINGS/FACILITIES POLICY
PURPOSE
The purpose of naming municipal buildings/facilities is to provide identification,
foster community pride and provide an opportunity to recognize significant
leadership within our community.
IMPLEMENTATION
The policy establishes a process that will assist Council in approving names of
new and existing municipal buildings/facilities. The implementation is the
function of the Municipal Clerk's Department who will receive the nomination,
exercise due diligence and research additional background information, if
warranted, and prepare a report to Council for final approval. All names
submitted will be considered but preference will be given to submissions that
meet the criteria.
CRITERIA
Municipal buildings/facilities, either new or existing, must be named to
recognize individual(s) or an organization(s) having made a significant
contribution to public life and well being of the Municipality of Clarington, the
Province or the Country, or recognize significant local geographical or
historical features/ events. Elements/components of the buildings/facilities
may also be named according to this policy.
2. Names shall be chosen based on the following criteria:
a) The contribution of an individual/group must be well documented and
broadly acknowledged within the Municipality of Clarington before the
name may be used.
b) Names of individuals or groups who have donated money/land towards
the purchase or development of a building/facility may be used.
c) Names may recognize local history (people, events, etc.) or cultural
diversity (aboriginal, pioneer, ethnic).
d) Names may reflect the servile, function or programming of the building.
e) Names may make reference to the neighborhood, area or street on which
the building is located and can take into consideration any naming themes
in the area.
f) Names of living political figures shall not be used.
g) Names shall not insinuate any political affiliation.
h) Names shall not duplicate or sound similar to existing municipally -owned
assets.
i) Names which are cumbersome should be avoided.
j) Names which are discriminatory/derogatory in terms of race, sex, colour or
creed will not be considered.
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PROCESS
Anyone submitting a name to be considered for a municipal building/facility
must complete a "Naming of Municipal Buildings/Facilities Nomination Form".
2. Each nomination must be submitted in writing to the Municipal Clerk's
Department using the "Naming of Municipal Buildings/Facilities Nomination
Form". All nominations shall be accompanied by background information with
the reason supporting the nomination, a biography (if applicable) and letter
from the group/individual or his/her next -of -kin giving permission to proceed
with the request.
3. Upon receiving a nomination, the Municipal Clerk's Department will exercise
due diligence in researching and provide additional background information
including checks and balances, if warranted, as to the merits of the
nomination and then prepare a report to Council. The report will identify the
criteria in the policy which supports the request being considered for
approval.
4. Council will consider each nomination. Approval will be based on the
nominations meeting the criteria as laid out in the Naming of Municipal
Buildings/Facilities Policy.
5. Upon approval of the nomination, the nominator as well as the
individual/group or next -of -kin will be advised of Council's decision.
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Clarington
MEMO
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Report To: Joint Committees
From: Mary -Anne Dempster
Date: February 27, 2023
Memo #: CAO-008-23
Re: Appointment of Fire Chief/Director of Emergency Services
After a successful recruitment process, David Speed has accepted the position of Director of
Emergency and Fire Services and Fire Chief, effective February 27, 2023. David comes to
Clarington with a vast amount of experience, including most recently from Whitby Fire and
Emergency Services, where he was Fire Chief and Head of Operations.
In order to complete the appointment, Staff are recommending that Council pass the
following resolution:
That Memo CAO-008-23 be received; and
That the By-law attached, as Attachment 1, appointing David Speed as the Director
of Emergency and Fire Services and Fire Chief, be approved.
Name: Mary -Anne Dempster
Job Title: CAO
Attachment:
Attachment 1 — 2023-xxx By-law to Appoint Dave Speed as Fire Chief
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net
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Attachment 1 to CAO-008-23
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The Corporation of the Municipality of Clarington
By-law 2023-xxx
Being a by-law to appoint a Director of Emergency and Fire Services/Fire Chief
for the Municipality of Clarington, and to repeal By-law 2021-068 which appointed
Mariano Perini.
Whereas Section 6(1) of the Ontario Fire Protection and Prevention Act, 1997, as
amended, requires the appointment of a fire chief if a fire department is established for
the municipality; and
Whereas the Municipality of Clarington has an established fire department; and
Whereas it is deemed expedient and necessary to appoint David Speed as the Fire
Chief;
Now therefore the Council of the Municipality of Clarington enacts as follows:
1. That David Speed be appointed as Director of Emergency and Fire Services/Fire
Chief for the Municipality of Clarington.
2. That By-law 2021-068 be repealed.
Passed in Open Council this day of
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
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