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HomeMy WebLinkAbout06/25/2012 mull LwAq dv r General Purpose and Administration Committee Minutes June 25, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 25, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo attended the following events: • The YMCA Walk for Strong Kids on Wednesday June 20, 2012 at the Hampton Junior Public School. • A retirement party for Bill Fry on Thursday, June 21, 2012. He noted that Mr. Fry had worked for 36 years at the John Howard Society of Durham Region. • The Community Care Durham 35th Annual General Meeting on Friday, June 22, 2012 at the Shriners Hall in Oshawa. - 1 - General Purpose and Administration Committee Minutes June 25, 2012 • The 7th Relay for Life, to raise funds for the Canadian Cancer Society, on Friday, June 22, 2012 at the Clarington Central Secondary School. • The "Walk a Mile in Her Shoes" event, Durham's Fourth Annual Walk Against Domestic Violence, on Saturday, June 23, 2012 in Clarington to raise funds for local women's shelters. Councillor Woo announced the following upcoming events: • St. Marys Cement's Public Information Centre regarding a proposal to extend the aggregate operation out under Lake Ontario on Wednesday, June 27, 2012 at Bobby C's. • Canada Day Celebrations, hosted by the Newcastle Business Improvement Association, on Sunday, July 1, 2012. • Official Opening of the Mill Street Pedestrian Underpass on Tuesday, July 3, 2012. Councillor Hooper attended the following events: • The Downtown Bowmanville Business Improvement Association's (BIA's) Summerfest held Thursday, June 21, 2012 to Saturday, June 23, 2012 in Bowmanville. • The "Walk a Mile in Her Shoes" event, Durham's Fourth Annual Walk Against Domestic Violence, on Saturday, June 23, 2012, in Clarington to raise funds for local women's shelters. • The Lions Club of Bowmanville's 17th Annual Duck Derby on Saturday, June 23, 2012 at 3:00 p.m. at the Bowmanville Creek at Highway #2. • The Clarington Terry Fox Run Team Appreciation Luncheon on Tuesday, June 19, 2012 at Trinity United Church. He added that a challenge has been made to fill a bucket with donations to the Terry Fox Foundation. The bucket will be placed in the Municipal Administrative Centre. • Clarington Older Adult Association hosted their annual picnic on Wednesday, June 20, 2012 at the Beech Centre. Councillor Hooper announced that there will be Canada Day celebrations at the Bowmanville Museum, Newcastle, and the Garnet B. Rickard Recreation Complex. Councillor Novak attended the following events: • The Downtown Bowmanville Business Improvement Association's (BIA's) Summerfest held Thursday, June 21, 2012 to Saturday, June 23, 2012 in Bowmanville. • The Veridian Annual General Meeting on Friday, June 22, 2012 in Belleville. Councillor Novak shared financial highlights from the meeting. • The Miller Waste event where Miller Waste donated compost to the Clarington Community Gardens, on Thursday, June 21, 2012, in Bowmanville. - 2 - General Purpose and Administration Committee Minutes June 25, 2012 • The Starry Nights Dinner, Dance and Auction fundraiser for the YWCA on Friday, June 22, 2012 at the Jubilee Pavilion. Councillor Novak announced that Ontario Power Generation has signed agreements with Westinghouse and SNC-Lavalin/Candu Energy Inc. to prepare detailed construction plans, schedules and cost estimates for two potential nuclear reactors at Darlington. Councillor Partner attended the following events: • The Community Care Durham 35th Annual General Meeting on Friday, June 22, 2012 at the Shriners Hall in Oshawa. • The Lions Club of Bowmanville's 17th Annual Duck Derby on Saturday, June 23, 2012 at 3:00 p.m. at the Bowmanville Creek at Highway #2. Councillor Partner announced the following upcoming events: • The Orono Town Hall Board ribbon cutting for the new flagstone walkway on Wednesday, June 27, 2012, on the Heritage Lane Orono Library Lawn. She added that the ribbon cutting will be followed by a concert by Rainstone. • The Orono Horticultural Society June Flower Show on Thursday, June 28, 2012 at the Orono United Church. • The Clarke High School 50th Reunion July 6, 2012 to July 7, 2012. Mayor Foster announced the following upcoming events: • The Durham Strategic Energy Alliance will be hosting a Networking Breakfast on June 26, 2012 with the Honorable Minister of Energy, Chris Bentley, at the Ajax Convention Centre. • The Municipality of Clarington's Staff Appreciation Day will be held on Tuesday, June 26, 2012 with a BBQ in the Cenotaph area. • The Concerts in the Park series continues in the Bowmanville Rotary Park on Thursday, July 26, 2012. • There will be Canada Day celebrations at Wilmot Creek, the Bowmanville Museum, Newcastle, and the Garnet B. Rickard Recreation Complex. MINUTES Resolution #GPA-372-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 11, 2012, be approved. CARRIED - 3 - General Purpose and Administration Committee Minutes June 25, 2012 Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application for a Proposed Zoning By-law Amendment and Draft Plan of Subdivision Applicant: 289143 Ontario Ltd. Report: PSD-031-12 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Chris Boileau, local resident of four years, spoke in opposition to the application. He stated that he was speaking on behalf of approximately 50 households in the Bathgate Crescent area. Mr. Boileau indicated that the lack of space at the Dr. D. G. MacGillvray Public School is a concern. He added that pedestrian safety on Meadowglade Road is also an issue. Mr. Boileau stated that he is concerned that urban sprawl/intensification is permeating the area. He added that he would not have moved to the area had he been aware that there were plans for high density developments in the area. Mr. Boileau explained that there are no amenities in the area, such as grocery stores, gas stations and park land, to support the increased development. No one spoke in support of the application. Kevin Tunney was present on behalf of the applicant. He stated that he had noted the concerns of the Mr. Boileau and added that he looks forward to working with staff on these issues and those noted in Report PSD-031-12. Mr. Tunney stated that he was present to answer questions. (b) Subject: Application for a Proposed Zoning By-law Amendment and Draft Plan of Subdivision Applicant: 1494339 Ontario Ltd., and Maria J. Williams Report: PSD-032-12 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Adam Hawthorne, local resident, spoke in opposition to the application. He stated that he is concerned about the type of townhouses that will be built in the development. Mr. Hawthorne added that when he moved to the area the property was going to be a parkette. He stated that he hopes that the townhouses will be of a similar style of those currently in the area. - 4 - General Purpose and Administration Committee Minutes June 25, 2012 Helen Follett, local resident, spoke in opposition to the application. She stated that she is concerned with on-street parking and traffic congestion in the area. No one spoke in support of the application. Glenn Genge, D.G. Biddle & Associates, was present representing the applicant. He explained that the application is an infill application further to the original 1989 application. Mr. Genge noted that the land was not available until recently. He stated that the townhouses will be in conformity with Clarington's Architectural Guidelines and therefore will be in keeping with the townhouses in the area. Regarding parking, Mr. Genge explained that the applicant will follow Clarington Staff recommendations. He stated that he believes that traffic should not be an issue as this application is in conformity with Clarington's Official Plan. (c) Subject: Application for a Proposed Zoning By-law Amendment and Official Plan Amendment Applicant: Central Lake Ontario Conservation Authority (CLOCA) Report: PSD-033-12 Mitch Morawetz, Junior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Heather Brooks, Director of Watershed Planning and Natural Heritage, CLOCA, (the applicant), was present to answer questions. She noted that Mr. Sweet, owner of the land, was also present at the meeting. Ms. Brooks provided the Committee with an explanation of the background to the application. She explained that the existing driveway will be used and no new lots will be created. RECESS Resolution #GPA-373-12 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:52 a.m. Mayor Foster chaired this portion of the meeting. - 5 - General Purpose and Administration Committee Minutes June 25, 2012 DELEGATIONS SUSPEND THE RULES Resolution #GPA-374-12 Moved by Councillor Novak, seconded by Councillor Woo THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-375-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Mr. Nick Kulb be added to the list of delegations on the Agenda. CARRIED Stephen Brickell, Member of the Resident/Community Coalition, was present regarding Addendum #1 to Report CSD-006-12, Clarington Older Adult Association-Parking Concerns/Strategic Plan. He stated that he represents various stakeholders of the area. Mr. Brickell thanked all those involved for participating in recent meetings on the parking issues. He stated that the Clarington Older Adult Association (COAA) is a growing organization and will continue to grow. Mr. Brickell added that the COAA has outgrown its current building, which is located within a park and recreation area. He explained that there is a maximum of 250 attendees at any significant event of the COAA but only 180 parking spaces. Mr. Brickell added that, for the events held last year at the COAA, there were only 11 times during the year that the attendance has exceeded 150. He provided the Committee with background to the land including the loss of green space to parking. Mr. Brickell stated that the parkland needs to be preserved for the safety of the families in the area. He explained that there is no need for anyone to park on the green space if alternatives, such as the use of the Garnet B. Rickard Recreation Complex for large events, were used. Keith Giesbrecht, Event Producer, and Carolyn Smith, Senior Story Producer, MDN Media 2 Inc., were present regarding "Million Dollar Neighbourhood - Season 2" and make a request to use Garnet Rickard Complex banquet hall for filming over an extended period of time. Mr. Giesbrecht made a verbal presentation to accompany a video and handout. Mr. Giesbrecht explained the benefits to the Municipality which is chosen for the production. He stated that the only suitable location for the staging of the "bank set" area is the banquet hall of the Garnet B. Rickard Recreation Complex. Mr. Giesbrecht explained the proposal to accommodate the community events which were planned for the banquet hall. He noted that there is a tight timeline and therefore would appreciate an answer as soon as possible. - 6 - General Purpose and Administration Committee Minutes June 25, 2012 Resolution #GPA-376-12 Moved by Councillor Novak, seconded by Councillor Partner THAT the request from MDN Media 2 Inc., regarding filming of"Million Dollar Neighbourhood - Season 2" in half of the banquet hall and one adjacent meeting room of the Garnet B. Rickard Recreation Complex for the period of July 4, 2012 to October 18, 2012 be approved; and THAT the cost for the use of this facility be at an amount to cover the costs in lost revenues and associated staffing costs. CARRIED Kulpreet Khurana, resident of the Port Granby area, was present regarding the Proposed Leader Energy Wind Turbines and Port Granby Project. Mr. Khurana made a verbal presentation to accompany a PowerPoint presentation. He stated that the presentation represents the concerns in the community regarding the compatibility between the proposed Clarington Wind Farm Project and the existing Port Granby Nuclear Waste Project. Mr. Khurana provided the Committee with the highlights of both projects. Mr. Khurana noted that many residents have signed a petition regarding the following concerns: turbine turbulence and the Port Granby Project Dust Management Plan; noise; seismic noise and the mound; electromagnetic interferences (EMI); and infrasound. He provided details regarding the areas of concern. Heather Rutherford, Chair of Clarington Wind Concerns, was present regarding the Proposed Leader Energy Wind Turbines and Port Granby Project. Ms. Rutherford explained that she has worked closely with the area residents and explained that a wind farm would not be compatible with the Port Granby Project. She reminded the Committee of the health concerns of a wind turbine farm. Ms. Rutherford stated that they are looking for support to intervene with the development of the wind turbine farm. She provided the Committee with background on the wind farm application, noting that the application indicated a large area was approved, but that the specific location eventually was revealed to be near the Port Granby Project. Ms. Rutherford explained that the wind project could be granted approval by early 2013. She stated that she is concerned about the lack of information exploring the impact of each of these projects on the other. Ms. Rutherford asked the Committee to intervene to halt the wind farm project. She noted that concerns can be raised during the current review phase. Ms. Rutherford also asked that, in addition to the Municipality contacting the Ministry of the Environment (MOE), that the Federal Government liaisons also be asked to urge the MOE to halt the wind farm project. - 7 - General Purpose and Administration Committee Minutes June 25, 2012 Gerry Mahoney, on behalf of the South East Clarington Ratepayers Association (SECRA), was present regarding the Proposed Leader Energy Wind Turbines and Port Granby Project. Mr. Mahoney reminded the Committee that the residents worked with the stakeholders of the Port Granby Project. He stated that he believes this will be the only location in the world where an industrial wind farm is placed immediately adjacent to a radioactive construction site. Mr. Mahoney informed the Committee that SECRA has received legal advice which indicated that the Port Granby Project's studies may need to be updated in light of the proposed wind turbine project. He informed the Committee that the Port Granby Project employees are concerned about the impact of the proposed wind farm as well. Mr. Mahoney requested that the Council of Clarington pass a resolution to direct staff to work with the Port Hope Area Initiative to develop a joint recommendation to the Ministry of the Environment and that the decision to grant a license for the proposed wind turbine farm be deferred until the Port Granby Project has been completed. He further requested that all studies related to the wind turbine project, which are required by the Canadian Nuclear Safety Commission, Port Hope Area Initiative, and Clarington, should be paid for by the proponent of the wind turbine project. Resolution #GPA-377-12 Moved by Councillor Partner, seconded by Councillor Woo WHEREAS the community of Port Granby is subject to the movement of low level radioactive waste approved by the Federal Government; WHEREAS Leader Energy has proposed to site four wind turbines downwind of the Port Granby low level radioactive waste site; and WHEREAS the Environmental Assessment by the Port Granby Project did not take into consideration wind turbines; NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario hold a moratorium on this specific project by Leader Energy until compatibility studies concerning the wind turbines and the Port Granby low level radioactive waste site are studied; THAT the Canadian Nuclear Safety Committee be advised of these studies and their outcome; and THAT further appropriate steps be taken. CARRIED - 8 - General Purpose and Administration Committee Minutes June 25, 2012 RECESS Resolution #GPA-378-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 1:15 p.m. ALTER THE AGENDA Resolution #GPA-379-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Agenda be altered to hear Mr. Kulb's delegation at this time. CARRIED Nick Kulb, Partner and Executive Producer, Republic Live, was present regarding Correspondence D — 14 which was referred from Council at the meeting of June 18, 2012, regarding a request for an exemption from the Noise By-law for the Boots & Hearts Country Music Festival and an extension for the application deadline. Mr. Kulb provided a handout containing the Neighbour Plan outlining the details of the event relating to traffic, peak times, fencing, operating schedule, show times, and complimentary tickets to neighbours. He added that a property map will be provided to each neighbour in the coming weeks. Mr. Kulb noted that the details have been developed with all applicable emergency management agencies and the Municipality of Clarington. He confirmed there would be only two stages. Bryce Jordan, Sernas Associates, indicated to the Municipal Clerk's Department, during the recess, that he wished to withdraw his delegation. - 9 - General Purpose and Administration Committee Minutes June 25, 2012 Christopher Brown and Myno Van Dyke were present regarding the "Newcastles of the World" Event. They made a verbal presentation to accompany a PowerPoint presentation. Mr. Van Dyke provided the Committee with a description of the "Newcastles of the World" Event. He explained that Newcastle residents have forwarded material to showcase Newcastle's local talent, culture and history. Mr. Van Dyke added that they hope to send two people to the world event. He stated that a local poetry contest has taken place. Mr. Van Dyke added that a photo contest is underway as well as the creation of a five minute video and a re-written song to showcase important facts of Newcastle, Ontario. He explained the benefits to Newcastle, Ontario including the possibility of hosting a future world event. Mr. Van Dyke explained that there are plans to hold a "Newcastle Night" to showcase the materials submitted. He requested financial support to assist in sending two delegates to the world event. Mr. Van Dyke informed the Committee that the Newcastle Committee has potential donors but not solid financial numbers at this point. He introduced Bev Jeeves, Myno Van Dyke and Lloyd Johnson who performed a song re- written to showcase Newcastle. Harold Hammond and Al Strike, Co-Chairs of Fundraising Project, Valleys 2000, were present regarding the Valleys 2000 Bowmanville Creek Fish By-Pass Channel. Mr. Strike noted that a letter had been distributed to Members of Council outlining the requests from Valleys 2000. He explained that the budget for the Valleys Fish By-Pass Channel has increased due to an unexpected increase in engineering costs. Mr. Strike added that "in kind" donations have also decreased. He noted that there is an urgency to start construction so that it is completed prior to the fall fish run. Mr. Strike reminded the Committee of the background of the project, including the impetus, fundraising, and planning. He noted that there have been weekly meetings as part of this project. Mr. Strike informed the Committee of the fundraising efforts to date. They requested Council provide a grant in the amount of $81,9701.04 to cover their shortfall. SUSPEND THE RULES Resolution #GPA-380-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Rules of Procedure be suspended to permit the delegation of Harold Hammond and Al Strike to speak for an additional five minutes. CARRIED - 10 - General Purpose and Administration Committee Minutes June 25, 2012 Harold Hammond continued the delegation and provided more background regarding the shortfall. He explained that the provincial agencies have imposed changes to the engineering of the project, which have created new drawings and increased costs. Mr. Hammond informed the Committee that some of the "in kind" donations decreased after donors reviewed the engineered drawings. He explained that the timeframe is set by provincial agencies and are very tight. Mr. Hammond urged the Committee to grant the funds to begin the project as soon as possible. He explained that deferring or cancelling the project is not possible. Resolution #GPA-381-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Municipality of Clarington, as a partner with the Valleys 2000 project "A Miracle in the Making", approve the following: a) Contract with Valleau Construction; b) Municipality grant the sum of up to $81,971.04 to make up the shortfall funding required for this worthy project to proceed without delay; THAT the funds be taken from the reserve fund to be identified by the Treasurer; and THAT any unused contingency be returned to the reserve fund as well as any additional fundraiser. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-382-12 Moved by Councillor Neal, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the above matter a second time. CARRIED The foregoing Resolution #GPA-381-12 was then put to a vote and carried. - 11 - General Purpose and Administration Committee Minutes June 25, 2012 ALTER THE AGENDA Resolution #GPA-383-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the agenda be altered to consider the delegation of Christopher Brown and Myno Van Dyke at this time. CARRIED DELEGATION OF CHRISTOPHER BROWN AND MYNO VAN DYKE REQUESTING FINANCIAL SUPPORT FOR THE "NEWCASTLES OF THE WORLD" EVENT Resolution #GPA-384-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the request from Myno Van Dyke and Chris Brown for funding assistance to send two representatives to represent the Municipality of Clarington at the "Newcastles of the World" event in Newcastle-upon-Tyne, be approved in the amount of $1000.00. MOTION LOST Resolution #GPA-385-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the delegation of Christopher Brown and Myno Van Dyke requesting financial support for the "Newcastles of the World" event, be received for information. CARRIED RECESS Resolution #GPA-386-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 2:45 p.m. - 12 - General Purpose and Administration Committee Minutes June 25, 2012 PRESENTATIONS There were no presentations. Councillor Novak chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 239 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: 289143 ONTARIO LIMITED Resolution #GPA-387-12 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-031-12 be received; THAT the application for a Draft Plan of Subdivision (S-C-2012-0001) and Rezoning (ZBA 2012-0008) submitted by 289143 Ontario Limited to permit the development of 239 residential units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD-031-12 and any delegations be advised of Council's decision. CARRIED APPLICATIONS FOR A DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT APPLICANT: 1494339 ONTARIO LTD. AND MARIA J. WILLIAMS Resolution #GPA-388-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-032-12 be received; THAT the application for a Draft Plan of Subdivision (S-C 2012-0002) and Zoning By-law Amendment (ZBA 2012-0010) submitted by D.G. Biddle & Associates, on behalf of 1494339 Ontario Ltd. and Maria J. Williams, for the development of 10 townhouse units continue to be processed including the preparation of a subsequent report; and - 13 - General Purpose and Administration Committee Minutes June 25, 2012 THAT all interested parties listed in Report PSD-032-12 and any delegations be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A SINGLE DETACHED DWELLING ON AN EXISTING LOT OF RECORD IN ENNISKILLEN Resolution #GPA-389-12 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-033-12 be received; THAT the application submitted by the Central Lake Ontario Conservation Authority continue to be processed including the preparation of a further recommendation report; and THAT all interested parties listed in Report PSD-033-12 and any delegations be advised of Council's decision. CARRIED PROPOSED OFFICIAL PLAN AMENDMENT PROPOSED NEIGHBOURHOOD DESIGN PLAN FOR VILLAGE NORTH NEIGHBOURHOOD IN NEWCASTLE APPLICATIONS TO AMEND THE ZONING BY-LAW AND FOR APPROVAL OF DRAFT PLANS OF SUBDIVISION APPLICANTS: SMOOTH RUN DEVELOPMENTS (METRUS DEVELOPMENTS INC.) BROOKFIELD HOMES (ONTARIO) LIMITED Resolution #GPA-390-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD-034-12 be received; THAT Addendums 1, 2 and 3 to Report PSD-067-09 be lifted from the table and received; THAT the North Newcastle Neighbourhood Design Plan be received; - 14 - General Purpose and Administration Committee Minutes June 25, 2012 THAT the Mayor and Clerk be authorized by By-law, on behalf of the Municipality to execute a Memorandum of Understanding regarding the phasing of parkland referred to in Section 12.4.5 of Report PSD-034-12 between Smooth Run Developments and Brookfield Homes (Ontario) Limited and the Municipality of Clarington which contains terms and conditions to protect the Municipality's interests satisfactory to the Directors of Planning Services and Engineering Services; THAT subject to the execution of a Memorandum of Understanding referenced above, Council request the Ontario Municipal Board to: a) approve application COPA 2005-008, submitted by Smooth Run Developments and Brookfield Homes (Ontario) Limited, as Amendment No. 86 to the Clarington Official Plan as contained in Attachment 7 to PSD-034-12; b) approve Draft Plan of Subdivision S-C-2005-003, submitted by Smooth Run Developments, to permit the development of 656 residential units, subject to the conditions contained in Attachment 8 to Report PSD-034-12; c) approve Draft Plan of Subdivision S-C-2005-004 submitted by Brookfield Homes (Ontario) Limited to permit the development of 270 residential units, subject to the conditions contained in Attachment 9 to PSD-034-12; d) enact zoning by-law amendment ZBA 2005-042 submitted by Smooth Run Developments to implement the proposed Draft Plan of Subdivision as contained in Attachment 10 to Report PSD-034-12; and e) enact zoning by-law amendment ZBA 2005-043 submitted by Brookfield Homes (Ontario) Limited to implement the proposed Draft Plan of Subdivision as contained in Attachment 11 to Report PSD-034-12; THAT a By-law to remove the Holding (H) symbol be forwarded to Council at such time that the applicants have entered into a subdivision agreement; THAT the Durham Region Planning Department and Municipal Property Assessment Corporation (MPAC) be forwarded a copy of Report PSD-034-12 and a copy of Council's decision; and THAT all interested parties listed in Report PSD-034-12 and any delegation be advised of Council's decision. CARRIED AS AMENDED (See following motion) - 15 - General Purpose and Administration Committee Minutes June 25, 2012 Resolution #GPA-391-12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-390-12 be amended by adding the following after the seventh paragraph: "THAT the developer or sales agent must provide all potential home purchasers a printed notice, separate from purchase/sales agreements, of the train whistle information and related noise they will expect to hear, including proximity to the train tracks, and the timing of train whistles;" CARRIED The foregoing Resolution #GPA-390-12 was then put to a vote and carried as amended. REQUEST FOR REPORT — TO INCLUDE TRAIN WHISTLE INFORMATION IN CONDITIONS OF DRAFT APPROVAL OF SUBDIVISION Resolution #GPA-392-12 Moved by Mayor Foster, seconded by Councillor Neal THAT staff be directed to report on information to be disclosed by developers to new home buyers specifically relating to potential impacts of other land uses within the area such as train whistles and location of zoos. CARRIED Mayor Foster chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2012 Resolution #GPA-393-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report EGD-020-12 be received for information. CARRIED - 16 - General Purpose and Administration Committee Minutes June 25, 2012 APPOINTMENT OF INSPECTOR Resolution #GPA-394-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report EGD-021-12 be received; THAT Bradley Muma be appointed as Building Inspector for the Municipality of Clarington effective as soon as possible and that his name be added to Schedule `A', Table `B' of By-law 2011-036; and THAT the appropriate by-law be forwarded to Council. CARRIED NO PARKING AT WEST BEACH ROAD PARKETTE PROPOSED AMENDMENT TO BY-LAW 91-58 Resolution #GPA-395-12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-022-12 be received; and THAT the General Parking and Stopping Regulation section of Traffic By-law 91-58 be amended to prohibit parking "From Dusk to Dawn" adjacent to the West Beach Road Parkette. CARRIED Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT CEMETERY BY-LAW AND TARIFF OF RATES Resolution #GPA-396-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report OPD-007-12 be received; THAT the Cemetery By-law as outlined on the proposed by-law (Attachment No. 1 to Report OPD-007-12) be approved; - 17 - General Purpose and Administration Committee Minutes June 25, 2012 THAT the rates and fees as outlined on Schedule "A" of the by-law (Attachment No. 2 to Report OPD-007-12) be approved; and THAT Council authorize an agreement authorizing locally licenced funeral establishments to act as non-exclusive sales representatives to sell interment rights or cemetery services on behalf of the Municipality (Attachment 3 to Report OPD-007-12). CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT FIRE DISPATCH SERVICES Resolution #GPA-397-12 Moved by Mayor Foster, seconded by Councillor Neal THAT Report ESD-010-12 be received; THAT Staff be authorized to negotiate an agreement with the City of Oshawa to provide Fire Dispatch Services and After Hour's Call Reception Services; THAT Council authorize the Clerk and Mayor to execute an agreement with the City of Oshawa; THAT Council approve utilizing the $189,000 approved for new staff in the Emergency and Fire Services Department in the 2012 budget with the balance of the annual funding to be included in the 2013 operating budget at an estimated 0.5% tax levy increase for the purpose of absorbing the 4 existing dispatchers into the fire suppression; and THAT all interested partied listed in Report ESD-010-12 be advised of Council's decision. CARRIED STAFFING TRUCKS WITH FULL-TIME FIREFIGHTERS Resolution #GPA-398-12 Moved by Mayor Foster, seconded by Councillor Partner THAT Report ESD-011-12 be received; THAT the staffing as proposed in section 4.1 of Report ESD-011-12 be approved; and - 18 - General Purpose and Administration Committee Minutes June 25, 2012 THAT all interested parties listed in Report ESD-011-12 be advised of Council's decision. CARRIED BY-LAW TO REGULATE OPEN AIR BURNING Resolution #GPA-399-12 Moved by Councillor Partner, seconded by Councillor Woo THAT Report ESD-012-12 be received; THAT the By-Law attached to Report ESD-012-12, to regulate Open Air Burning, be adopted; and THAT Council repeal By-Law 2001-113. CARRIED COMMUNITY SERVICES DEPARTMENT See Report under Unfinished Business. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT TO ORONO ARENA AND COMMUNITY CENTRE BOARD Resolution #GPA-400-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CLD-022-12 be received; THAT Gail McKenzie be appointed to the Orono Arena and Community Centre Board as the Durham Central Agricultural Society representative; and THAT Gail McKenzie, John Witheridge and Pete Maartense be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. - 19 - General Purpose and Administration Committee Minutes June 25, 2012 CORPORATE SERVICES DEPARTMENT TENDER CL2012-8 SUPPLY & DELIVERY OF TWO (2) VACUUM STREET SWEEPERS Resolution #GPA-401-12 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report COD-013-12 be received; THAT Amaco Construction Equipment Incorporated, Mississauga, Ontario, with a total bid price of$420,828.48 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-8, be awarded the contract for Supply & Delivery of Two (2) Vacuum Street Sweepers, as required by the Municipality of Clarington, Operations Department; and THAT the funds required in the amount of $420,828.48 (net of H.S.T. Rebate) be drawn from the following Operations Department Accounts: #110-36-388-83642-7401 2012 Replacement of Fleet Roads $2007492.64 #110-36-388-83643-7401 2012 New Acquisition Fleet Roads $220,335.84 $420,828.48 CARRIED EXPRESSION OF INTEREST EOI-2011-3, SOLAR VOLTAIC PANEL INSTALLATION — OPA MICROFIT PROGRAM Resolution #GPA-402-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-014-12 be received for information. CARRIED TENDER CL2012-16, EROSION CONTROL Resolution #GPA-403-12 Moved by Councillor Partner, seconded by Councillor Neal THAT Report COD-016-12 be received; - 20 - General Purpose and Administration Committee Minutes June 25, 2012 THAT R&M Construction, Acton, Ontario, with a total bid in the amount of $321,613.46 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-16 be awarded the contract for Erosion Control as required by the Municipality of Clarington, Engineering Department; THAT the funds required for the Clarington portion of the project, required in the amount of $305,000.00 (which includes $321,613.46 for tendering, design, contract administration, material testing, contingencies and net HST less Region of Durham costs) be drawn from the following Engineering Department Capital Accounts: Soper Creek Erosion Control - 2012 Capital and funds committed in Roads Contribution Reserve Fund) 110-32-340-83284-7401 $2217000.00 Build Canada Fund (2009) 110-32-330-83347-7401 $ 84,000.00 Total funds required: $3057000.00 THAT the tender award be subject to the approval of the Regional Municipality of Durham; and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED TENDER CL2012-04, DUKE STREET RECONSTRUCTION Resolution #GPA-404-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-017-12 be received; THAT Behan Construction Ltd., Cobourg, Ontario, with a total bid in the amount of $1,197,895.33 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-04 be awarded the contract for Duke Street Reconstruction, as required by the Municipality of Clarington, Engineering Department; - 21 - General Purpose and Administration Committee Minutes June 25, 2012 THAT the funds required in the amount of $784,700.00 (which includes $1,197,895.33 for tendering, design, contract administration, material testing, contingencies and net HST less Region of Durham costs) be drawn from the following Engineering Department Capital Accounts: Accounts: 110-32-330-83359-7401 (2011) $ 75,000.00 110-32-330-83359-7401 (2012) $709,700.00 Total funds required $784,700.00 THAT the tender award be subject to the approval of the Regional Municipality of Durham; and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT 2011 AUDITED FINANCIAL STATEMENTS Resolution #GPA-405-12 Moved by Councillor Neal, seconded by Councillor Novak THAT Report FND-016-12 be received; and THAT the 2011 Draft Audited Financial Statements for the Municipality, its Trust Funds, the Clarington Public Library and the Business Improvement Areas be approved. CARRIED MUNICIPAL PERFORMANCE MEASURES PROGRAM — 2011 Resolution #GPA-406-12 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-017-12 be received for information. CARRIED - 22 - General Purpose and Administration Committee Minutes June 25, 2012 HOST COMMUNITY STRATEGIC FUNDING POLICY Resolution #GPA-407-12 Moved by Councillor Novak, seconded by Councillor Partner THAT Report FND-018-12 be received; THAT Council approve the funding policy as summarized on Attachment "A" of Report FND-018-12 for the future use of the Host Community Funds received through the Agreement for the Cleanup and Long-Term Safe Management of the Port Granby Low Level Radioactive Waste Project; THAT Council authorize the establishment of a new Strategic Capital Reserve Fund; THAT the $10 million currently held in Trust be transferred to the Strategic Capital Reserve Fund for future use as approved through the funding policy summarized on Attachment "A" of Report FND-018-12; and THAT the existing Port Granby Reserve Fund be maintained and directed in future to achieve Council objectives pertaining to the End Use Plan and other mitigation measures as deemed necessary. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. - 23 - General Purpose and Administration Committee Minutes June 25, 2012 UNFINISHED BUSINESS CLARINGTON OLDER ADULT ASSOCIATION — PARKING CONCERNS/STRATEGIC PLAN Resolution #GPA-408-12 Moved by Councillor Hooper, seconded by Councillor Novak WHEREAS Rathskamory was the estate Dr. George Humphrey Low built in 1843 that was subsequently occupied by Dr. James W. McLaughlin, brother of Robert McLaughlin, and since 1998 has been repurposed with a significant addition and it is now known as the Clarington Beech Centre; WHEREAS the Municipality of Clarington has designated Beech Avenue in Bowmanville, including the Clarington Beech Centre, the Lion's Parkette and the tennis courts managed by the Bowmanville Tennis Club and adjacent greenspace as a Heritage Conservation District under Part V of the Ontario Heritage Act; WHEREAS the Central Neighbourhood of Bowmanville is deficient in parkland relative to the Municipality's park standards, set out in the Municipality's Official Plan; WHEREAS Council determines that it is important to retain the Lion's Parkette, the tennis courts and the greenspace adjacent to the grounds of the Clarington Beech Centre as part of the neighbourhood character landscape elements identified for the Beech Avenue Heritage Conservation District; WHEREAS maintaining the greenspace, the tennis courts, and the Lion's Parkette at Rathskamory is the will of Council and fulfills both the heritage preservation and recreational objectives of the Municipality; and WHEREAS Council acknowledges the work of the Clarington Older Adult Association and recognizes the challenges of constraints at the Clarington Beech Centre; NOW THEREFORE BE IT RESOLVED THAT Addendum #1 to Report CSD-006-12 be received; THAT Report CSD-006-12 be received; THAT By-law 2011-106 be amended by adding the following to Section 1: "a) Capacity THAT the overall capacity of the Clarington Beech Centre be 250 persons."; - 24 - General Purpose and Administration Committee Minutes June 25, 2012 THAT the activities taking place at the Clarington Beech Centre be limited to programs and social activities of the Clarington Older Adult Centre Board and regular meetings of the Lions Club of Bowmanville; and • Oddfellows/Rebekkahs & Encampment • Tops • CUPE Local 225 • All other rentals of significance to be determined by the Clarington Older Adult Centre; THAT a review of the rentals shall be undertaken within the year; THAT there will be no increase to Beech Centre on-site parking, with a continued use of on-street parking; THAT the Clarington Older Adult Association (COAA) be permitted to continue to utilize the green space at the rear of the building for temporary overflow parking for large scale COAA events only; THAT Council endorse the establishment of a Beech Centre Community Liaison Committee and that the matter be referred back to staff to develop a terms of reference and report back; THAT $1000 for signage and line painting be funded from the Municipal Capital Works Reserve Fund; and THAT all interested parties listed in Addendum #1 to Report CSD-006-12 be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-409-12 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-408-12 be divided to consider Recommendation #7, regarding the use of the green space at the rear of the building, separately. MOTION LOST The foregoing Resolution #GPA-408-12 was then put to a vote and carried. - 25 - General Purpose and Administration Committee Minutes June 25, 2012 REQUEST FOR REPORT — GUIDELINES FOR DECLARING SIGNIFICANT COMMUNITY EVENTS Resolution #GPA-410-12 Moved by Councillor Novak, seconded by Councillor Neal THAT Staff be directed to prepare a report regarding guidelines for defining significant community events as it relates to Special Occasion Permits under the Alcohol and Gaming Commission of Ontario's rules and regulations. CARRIED NICK KULB, PARTNER & EXECUTIVE PRODUCER, REPUBLIC LIVE, REQUESTING A TEMPORARY EXTENSION TO BY-LAWS 91-56 AND 97-126 FOR NOISE (CORRESPONDENCE D — 14, REFERRED FROM COUNCIL MEETING OF JUNE 18, 2012) Resolution #GPA-411-12 Moved by Councillor Novak, seconded by Councillor Woo WHEREAS on April 29, 1991, Council enacted By-law No. 91-56 respecting exhibitions held for hire or gain; WHEREAS on June 23, 1997, Council amended By-law No. 91-56 to regulate sound levels emanating from concerts; and WHEREAS Council deems it advisable to grant a temporary site specific exemption to By-law No. 91-56 for the purpose of allowing the Boots & Hearts Country Music Festival to proceed; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: • Notwithstanding paragraph 4(I) of By-law No. 91-56, as amended by By-law 97-126, the Maximum Level of Audible Sound for Mosport Park for the period August 10, 2012 to August 12, 2012 shall be as follows: Concerts - Maximum Hours To Level of Audible Sound 2:00 am 8:59 am 45 dBA 9:00 am 1:59 am 110 dBA - 26 - General Purpose and Administration Committee Minutes June 25, 2012 • Notwithstanding paragraph 3(1) of By-law No. 91-56, as amended by By-law 97-126, the application for a license to hold the Boots & Hearts Country Music Festival be made to the Clerk of the Municipality by July 4, 2012. CARRIED OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS MICHELLE SPEELMAN VINEY, CORRESPONDENCE C-1 RELATING TO PUBLIC MEETING TO CONSIDER THE PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 239 UNIT RESIDENTIAL DEVELOPMENT OWNER: 289143 ONTARIO LTD. Resolution #GPA-412-12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Correspondence C-1 from Michelle Speelman Viney, regarding the proposed draft plan of subdivision and rezoning to permit a 239 residential development proposed by 289143 Ontario Ltd., be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-413-12 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 5:11 p.m. CARRIED MAY R D PUTY4 LERK - 27 -