HomeMy WebLinkAboutReport #2 07/13/1998 hAUNIGIPALITY OI'
REPORT #2
ONTARIO
REPORT TO COUNCIL MEETING OF JULY 13 , 1998
I
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, July 13 , 1998
RE .OMMFNDATTONS :
1 . RECEIVE FOR INFORMATION
a) Report PD-90-98 - Semi Annual Report on Site Plan
Activity January 1, 1998 to
June 30, 1998
b) Report PD-94-98 - Site Plan Approval Process,
Coffee Time Application,
Newcastle Village
c) Report CD-35-98 - Use of the Term "Clarington" and
Reproduction of Coat of Arms of
the Municipality and the Former
Town of Bowmanville Without
Prior Council Authorization
d) Report CD-36-98 - Approval of Tile Drainage Loan
Application, Milt Robinson,
Robinbrae Farms, 6114 Holt
Road, Hampton, Lot Number 19
and 20, Concession 6 , Former
Township of Darlington
e) Report WD-42-98 - Safety Concerns — Old Kingston
Road/Prestonvale Road
Intersection, Courtice
f) Report WD-43-98 - Monthly Report on Building
Permit Activity for June, 1998
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET . BOWMANVILLE -ONTARIO , L4C 3A6 • (905) 623-3379 < FAX 623-4169 RECYCLED PAPER
Report #2 - 2 - July 13 , 1998
2 . REVISED PLAN OF SUBDIVISION & REZONING APPLICATION,
CLARET INVESTMENTS LTD. & UVALDE INVESTMENTS CO. , PART
LOT 27, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-86-98 be received;
THAT the application for the approval of a Draft Plan of
Subdivision 18T-92014 and the application for Zoning
Amendment DEV 92-033 be referred back to staff for
further processing and the preparation of a subsequent
report; and
THAT all interested parties listed in Report PD-86-98
and any delegations be advised of Council ' s decision.
3 . REVISED PLAN OF SUBDIVISION & REZONING APPLICATION,
CLARET INVESTMENTS LTD. & UVALDE INVESTMENTS CO. , PART
LOT 28, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-87-98 be received;
THAT the application for the approval of a Draft Plan of
Subdivision 18T-94027 and the application for Zoning
Amendment DEV 94-067 be referred back to staff for
further processing and the preparation of a subsequent
report; and
THAT all interested parties listed in Report PD-87-98
and any delegations be advised of Council ' s decision.
4 . REZONING AND SITE PLAN APPLICATIONS, HARRY SCHILLINGS,
PART LOT 24, CONCESSION 8, FORMER TOWNSHIP OF CLARKE,
8226 HIGHWAY 35/115
THAT Report PD-88-98 be received;
THAT the application to amend the former Town of
Newcastle Comprehensive Zoning By-law 84-63 submitted by
Harry Schillings by approved and that the appropriate
By-law be passed; and
THAT the interested parties listed in Report PD-88-98
and any delegations be advised of Council ' s decision.
Report $#2 - 3 - July 13 , 1998
5 . KIDDCORP INVESTMENTS LTD. , SAGEWOOD SUBDIVISION
40M-1741, CERTIFICATE OF RELEASE
THAT Report PD-89-98 be received;
THAT, pursuant to the provisions of Paragraph 5 . 26 of
the Subdivision Agreement between the Municipality and
Kiddicorp Investments Ltd. , the Municipality has no
objections to the issuance of the "Certificate of
Release";
THAT the Mayor and Clerk be authorized by By-law to
execute, on behalf of the Municipality of Clarington,
the "Certificate of Release"; and
THAT all interested parties listed in Report PD-89-98
and any delegations be advised of Council ' s decision.
6 . PROVISIONS OF ON-STREET PARKING WITHIN NEW RESIDENTIAL
DEVELOPMENTS — MUNICIPALITY OF CLARINGTON
THAT Report PD-91-98 be received for information;
THAT staff report back to the General Purpose and
Administration Committee in September 1998 pertaining to
amending the comprehensive zoning by-law to require
developers to include larger garages in their new homes
in order to accommodate both parking and storage; and
THAT all interested parties listed in Report PD-91-98
and any delegations be advised of Council ' s decision.
7 . REZONING AND DRAFT PLAN OF SUBDIVISION APPLICATIONS,
TAUNTON TERRACE LIMITED, PART LOT 35, CONCESSION 2,
FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-93-98 be received;
THAT Section 7 . 2 of Report PD-93-98 be amended by
deleting the word "should" and replacing it with the word
"must";
THAT the Region of Durham be advised that the
Municipality of Clarington recommends approval of
proposed Draft Plan of Subdivision 18T-97002 as revised
and submitted by Taunton Terrace Limited subject to the
conditions of draft plan approval contained in
Attachment $#3 of Report PD-93-98 ;
Report #2 - 4 - July 13 , 1998
THAT the Mayor and Clerk be authorized, by By-law, to
execute a subdivision agreement between the Owner and
the Municipality of Clarington to the satisfaction of
the Director of Planning and Development and the
Director of Public Works;
THAT an amending by-law to Zoning By-law 84-63 be
forwarded to Council to remove the "Holding (H) " symbol
once the applicant has entered into a subdivision
agreement with the Municipality;
THAT a copy of Report PD-93-98 and Council ' s decision be
forwarded to the Region of Durham Planning Department;
and
THAT all interested parties listed in Report PD-93-98
and any delegations be advised of Council ' s decision.
8 . REZONING APPLICATION, OCEANFRONT DEVELOPMENTS LTD. , PART
LOTS 32 AND 33, CONCESSION 7, FORMER TOWNSHIP OF CLARKE
THAT Report PD-95-98 be received;
THAT the application to amend the former Town of
Newcastle Comprehensive Zoning By-law 84-63 , submitted
by WDM Consultants on behalf of Oceanfront Developments
Ltd. , be approved;
THAT the amending by-law attached to Report PD-95-98 be
forwarded to Council for approval;
THAT a copy of Report PD-95-98 and the amending by-law
be forwarded to the Durham Region Planning Department;
and
THAT all interested parties listed in Report PD-95-98
and any delegations be advised of Council ' s decision.
9 . PARKING ENFORCEMENT REPORT FOR THE MONTH OF MAY, 1998
THAT Report CD-32-98 be received for information; and
THAT a copy of Report CD-32-98 be forwarded to the
Bowmanville Business Centre for their information.
Report #2 - 5 - July 13 , 1998
10 . PARKING ENFORCEMENT REPORT FOR THE MONTH OF JUNE, 1998
THAT Report CD-33-98 be received for information; and
THAT a copy of Report CD-33-98 be forwarded to the
Bowmanville Business Centre for their information.
11 . LEGISLATION TO ESTABLISH A GREATER TORONTO SERVICES
BOARD
THAT Report CD-34-98 be received; and
THAT the Minister of Municipal Affairs and Housing be
advised that the Municipality of Clarington would give
its full support to the legislation outlining the
proposed Greater Toronto Services Board composition and
mandate should the review to take place in the year 2001
include consideration of redefinition of boundaries to
exclude a municipality.
12 . THE TRANSFER OF PROPERTY STANDARDS ENFORCEMENT TO THE
BUILDING CODE ACT
THAT Report CD-37-98 be received; and
THAT the by-laws attached to Report CD-37-98 be
forwarded to Council for passage .
13 . ACCESS TO ACCOUNT #2900-12-X FOR THE PURCHASE OF ITEMS
FOR THE NEW ANIMAL SHELTER
THAT Report CD-38-98 be received;
THAT Staff be authorized to access Account #2900-12-X
for the purchase of equipment in the amount of $1, 200 . 00
in time for the official opening of the Animal Shelter
to be held in the Fall of 1998;
THAT Staff be authorized to access the amount of
$3 , 500 . 00 from Account #2900-12-X for the purchase of
stainless steel cat cages; and
THAT the Animal Advisory Committee be advised of
Council ' s decision.
Report #2 - 6 - July 13 , 1998
14 . B.I .A. PARKING PROPOSALS & PARKING LOT RESERVE FUND
ACTIVITY
THAT Reports TR-58-98 and CD-31-98 be lifted from the
table and received for information;
THAT on-street parking in the downtown Bowmanville area
be enforced with a two-hour limit as presently
programmed;
THAT the practice of issuing warning tickets to vehicles
during the 15-minute "grace period" be discontinued;
THAT parking in the lots on the north side of Church
Street be at a cost of $2 . 00 for all-day parking,
primarily for use by employees of the downtown stores
and businesses and the municipality, for a trial period
from August 1, 1998 until January 1, 1999 after which
time a review will be undertaken;
THAT the off-street parking lots at Division/Church
Streets and Silver Street be free, with a 3-hour limit,
to be ticketed on a complaint basis, for a trial period
from August 1, 1998 until January 1, 1999 after which
time a review will be completed;
THAT the Bowmanville Business Improvement Area work with
municipal staff in the design of more effective and
visible signage to direct Downtown visitors to the
location of the "free" off-street parking lots, the signs
to be purchased by the Bowmanville BIA and installed by
the municipality;
THAT the Bowmanville BIA engage in an aggressive
advertising campaign to inform the public of the new
Downtown Parking Strategies, at their cost; and
THAT Council pursue the acquisition of the former Petro-
Can site for the purpose of a parking lot .
15 . COMPRENSIVE FENCE BY-LAW
THAT the Clerk' s Department undertake a comprehensive
review of By-law 89-46, for prescribing the height and
description of lawful fences in the municipality.
Report #2 - 7 - July 13 , 1998
16 . RFP98-2, GROUP BENEFITS CONSULTING
THAT Report TR-65-98 be received;
THAT the Consulting Services of Mosey & Mosey be
retained to administer the Municipality' s benefit plans
for the period from August 1, 1998 to May 1, 2000 ;
THAT the above recommendation be subject to a six (6)
month probationary period;
THAT, should satisfactory service not be received during
the six (6) month probation period, the contract be
cancelled; and
THAT upon the expiry of the initial contract term of
May 1, 2000, pending satisfactory pricing and service,
the contract automatically be renewed for an additional
two (2) years .
17 . CO-OP TENDER T282-98, SUPPLY AND DELIVERY OF WINTER SAND
THAT Report TR-56-98 be received;
THAT C.D.R. Young' s Aggregates Inc . , Fraserville,
Ontario, with a total bid in the amount of $67, 350 . 00
(plus CST and PST) , being the lowest responsible bidder
meeting all terms, conditions and specifications of the
Region of Durham Co-Operative Tender T282-98, be awarded
the contract for the supply and delivery of Winter Sand
(Spec . II) to the Hampton Depot and the Orono Depot, as
required by the Department of Public Works;
THAT T.R.T. Aggregates Ltd. , Orono, Ontario, with a
total bid in the amount of $8, 460 . 00 (plus GST and PST) ,
being the lowest responsible bidder meeting all terms,
conditions and specifications of the Region of Durham
Co-Operative Tender T282-98 , be awarded the contract for
the supply and delivery of Winter Sand (Spec . II) to the
Newtonville Yard and the Ministry of Transportation
Pontypool Yard, as required by the Department of Public
Works; and
THAT funds be drawn from the Public Works approved
Winter Maintenance Accounts for the 1998/99 winter
season requirements .
Report #2 - 8 - July 13 , 1998
18 . STREET LIGHT BY-LAW
THAT Report TR-57-98 be deferred to the 1999 budget
discussions .
19 . CL98-9, ONE (1) ONLY HYDRAULIC EXCAVATOR
THAT Report TR-60-98 be received;
THAT Amaco Construction Equipment Inc . , Mississauga,
Ontario, with a total bid in the amount of $297, 160 . 00
(including taxes) , being the lowest responsible bidder
meeting all terms, conditions and specifications of
Tender CL98-9, be awarded the contract to supply one (1)
only Hydraulic Excavator, as required by the
Municipality of Clarington, Department of Public Works;
and
THAT the funds expended be provided from the 1998 Public
Works Equipment Reserve Account #2900-00010-0000 .
20 . CL98-11, ONE (1) ONLY FLUSHER WATER TANK
THAT Report TR-61-98 be received;
THAT Raglan Industries Inc . , Oshawa, Ontario, with a
total bid in the amount of $29, 900 . 00 (including taxes)
being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL98-11, be
awarded the contract to supply one (1) only Flusher
Water Tank, as required by the Municipality of
Clarington, Department of Public Works; and
THAT the required funds be provided from the 1998 Public
Works Equipment Reserve Account #2900-00010-0000 .
Report #2 - 9 - July 13 , 1998
21 . TENDER CL98-14, ELECTRICAL SERVICES
THAT Report TR-62-98 be received;
THAT Bert Snowden Electric Limited, Bowmanville,
Ontario, with bid prices of $26 . 00 per hour for
Journeyman Electrician and $12 . 00 per hour for
Journeyman Electrician' s Helper be awarded the contract
to provide Electrical Services, as required by the
Municipality of Clarington;
THAT the contract award be subject to Bert Snowden
Electric Limited providing proof of current WHMIS
training for all their employees; and
THAT the funds expended be drawn from the various
Current Budget Account .
22 . CASH ACTIVITY REPORT - MAY 1998
THAT Report TR-64-98 be received;
THAT, in accordance with provision of Chapter M-45,
Section 79 (1) of the Municipal Act, R. S .O. 1990, the
Treasurer reports the cash position of the Municipality
of Clarington for the month ended May 31, 1998 , is as
shown on the schedule attached to Report TR-64-98; and
THAT Part "A" of the expenditures for the month of
May 1998 , be confirmed.
23 . CL98-15, WELLINGTON STREET, GEORGE STREET, ONTARIO
STREET, BROWN STREET RECONSTRUCTION
THAT Report TR-66-98 be received;
THAT Balterre Contracting, Peterborough, Ontario, with a
total bid in the amount of $1, 244, 355 . 79, (including
G. S .T. ) being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL98-15,
be awarded the contract for the Wellington Street,
George Street, Ontario Street and Brown Street
Reconstruction, as required by the Department of Public
Works;
Report #2 - 10 - July 13 , 1998
THAT the total funds required in the amount of
$916, 000 . 00 ($627, 150 . 90 Municipality of Clarington
portion of tender + $75, 000 . 00 Contract Administration +
$56 , 400 . 00 Utilities + Contingencies + G. S .T. ) be drawn
from the approved 1998 Capital Budget Account #7205-
98001-0261;
THAT the By-law attached to Report TR-66-98 marked
Schedule "A" authorizing the Mayor and Clerk to execute
the agreement be approved;
THAT the Reconstruction of Scugog Street, as identified
in the approved 1998 Public Works Capital Budget be
cancelled;
THAT $116, 000 . 00 from the Scugog Street Reconstruction
be reallocated to Tender CL98-15 ($99, 325 . 00 tax levy +
$16, 675 . 00 Public Works Development Charge) ; and
THAT the award be subject to the approval of the Region
of Durham.
24 . 1998-99 SCHEDULE OF RATES AND FEES
THAT Report No. CS-10-98 be received; and
THAT the proposed schedule of Rates and Fees attached to
Report CS-10-98 be approved, effective September 1,
1998 .
25 . TELECOMMUNICATIONS - ACCESS TO MUNICIPAL RIGHTS-OF-WAY
THAT Report WD-39-98 be received;
THAT the Federation of Canadian Municipalities (FCM)
Action Plan on Telecommunications be received for
information;
THAT the following five principles outlined in the FCM
Model Municipal Access Agreement be endorsed:
a) municipal governments must have the ability to
control the number and types of aboveground
telecommunications pedestals, kiosks, etc . , and the
location of underground infrastructure;
b) the use of municipal rights-of-way by
telecommunications companies must not impose
financial costs on municipal governments and
taxpayers;
Report #2 - 11 - July 13 , 1998
c) municipal governments must not be responsible for the
costs of relocating telecommunications infrastructure
if relocation is required for planning or other
reasons deemed necessary by the municipal government;
d) municipal governments must not be liable for any
economic loss, legal costs or physical restoration
costs resulting from the disruption of
telecommunications services arising out of the
actions of a municipal government unless grossly
negligent; and
e) municipal governments must receive revenues over and
above their direct costs in providing access to
rights-of-way as proper compensation for the use of
municipal property for profit .
26 . STREET RECEPTACLES, BENCHES AND PLANTERS FOR ORONO AND
NEWCASTLE BUSINESS IMPROVEMENT ASSOCIATIONS
THAT the Addendum to Report WD-40-98 be received;
THAT Report WD-40-98 be lifted from the table and
received;
THAT, if the Newcastle and Orono B . I .A. s require the
assistance of Clarington to purchase planters and
benches, staff be authorized to proceed with a three-
year repayment term with the Orono and Newcastle B . I .A. s
for the total value of approximately $10, 400 , with funds
returned to the appropriate reserve fund; and
THAT the B. I .A. s be advised of Council ' s decision.
27 . VOLUNTEER RECOGNITION PROGRAM
THAT Report No. ADMIN-12-98 be received;
THAT Section 1 . 3 of Report ADMIN-12-98 be amended to
include a recognition category of 50+ years;
THAT all members of Council work with the Deputy Clerk
and the Marketing & Tourism Officer to plan, organize
and host a Volunteer Service Recognition Awards event;
and
THAT the Volunteer Service Recognition Awards event be
held on Thursday, April 22, 1999 during the 1999
National Volunteer Week (April 19 — 23 , 1999) .