HomeMy WebLinkAboutReport #1 06/29/1998 MUNICIPALITY C7F
REPORT #1
ONTARIO
REPORT TO COUNCIL MEETING OF JUNE 29, 1998
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF MONDAY, June 22 , 1998
RE .OMMENTATION4 :
1. RECEIVE FOR INFORMATION
a) Report TR-50-98 - Year 2000 Compliance Update
b) Report FD-10-98 - Monthly Fire Report - May 1998
c) Report WD-35-98 - Monthly Report on Building
Permit Activity for May 1998
2 . FORTHWITH RECOMMENDATIONS FOR COUNCIL'S RATIFICATION
I
i
a) Report WD-36-98 - Waste Management Pilot Project
3 . OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS,
CLARINGTON PLACE LIMITED & 800769 ONTARIO LIMITED, PART
LOT 16, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-71-98 be received;
THAT the portion of the application to amend the
Clarington Official Plan as submitted by Clarington
Place Limited (Application COPA 97-003) to permit a
parking lot on the northeast corner of Clarington
Boulevard and Uptown Avenue be adopted as Amendment
No. 8, as shown in Attachment No. 3 to Report PD-71-98,
that the appropriate by-law be passed, and further that
the amendment be forwarded to the Region of Durham for
approval;
THAT the portion of the application to amend the
Clarington Official Plan as submitted by 800769 Ontario
Limited to permit the entertainment commercial uses
(Application COPA 97-003) be deferred pending submission
of a revised application by the applicant;
CORPORATION OF THE MUNICIPALITY Y OF CLARINGTON
40 TEMPERANCE STREET - ROWMANVILLE -ONTARIO < L1 3A6 = (905) 623-3379 - FAX 623-4169 RECYCLED RAPER
Report #1 - 2 - June 29, 1998
THAT the portion of the application to amend Zoning
By-law 84-63 (Application DEV 97-018) to permit a
parking lot on the northeast corner of Clarington
Boulevard and Uptown Avenue be approved as shown in
Attachment No. 4 to Report PD-71-98 and that the
appropriate By-law be passed; and
THAT the Region of Durham Planning Department, all
interested parties listed in Report PD-71-98 and any
delegations be advised of Council ' s decision.
4 . REMOVAL OF HOLDING " H" SYMBOL CLINIC BUILDINGS (1979)
LIMITED, PART LOT 34, CONCESSION 2, FORMER TOWNSHIP OF
DARLINGTON
THAT Report PD-72-98 be received;
THAT the rezoning application submitted by Barry-Bryan
Associates Limited on behalf of Clinic Buildings (1979)
Limited requesting the removal of the Holding "H" symbol
from the subject lands be approved;
THAT the amending By-law attached to Report PD-72-98 be
forwarded to Council for approval;
THAT a copy of Report PD-72-98 and the amending By-law
be forwarded to the Region of Durham Planning
Department; and
THAT all interested parties listed in Report PD-72-98
and any delegations be advised of Council ' s decision.
5 . AMENDMENT TO SIGN BY-LAW OFF-SITE DIRECTIONAL TOURISM
SIGNS
THAT Report PD-73-98 be received;
THAT the accompanying policy and related fee structure
contained in Attachment No. 2 to Report PD-73-98 to
control and regulate the erection of off-site
directional tourism signs be approved;
THAT the amendment to Sign By-law No. 97-157 as
contained in Attachment No. 4 to Report PD-73-98 be
approved;
THAT the amendment to the Planning Department Fee
Schedule By-law No . 96-032 , as contained in Attachment
No. 3 to Report PD-73-98 be approved;
Report #1 - 3 - June 29, 1998
THAT the Municipality not accept the contract proposal
presented by Canadian Tourism Oriented Directional
Signing (TODS) Limited;
THAT Tourism Operators be notified and sent a copy of
Report PD-73-98 and Attachments; and
THAT all interested parties listed in Report PD-73-98
and any delegations be advised of Council ' s decision.
6 . REMOVAL OF HOLDING " H" SYMBOL, ROBINSON RIDGE
DEVELOPMENT INC. , PART LOT 35, CONCESSION 1, FORMER
TOWNSHIP OF DARLINGTON
THAT Report PD-74-98 be received;
THAT Rezoning Application DEV 98-037 submitted by
Robinson Ridge Development Inc . requesting the removal
of the "Holding (H) " symbol from the subject lands be
approved;
THAT the amending by-law attached to Report PD-74-98 be
forwarded to Council for approval;
THAT a copy of Report PD-74-98 and the amending By-law
be forwarded to the Region of Durham Planning
Department; and
THAT all interested parties listed in Report PD-74-98
and any delegations be advised of Council ' s decision.
7 . PROPOSED PLAN OF SUBDIVISION AND REZONING APPLICATION,
MR. JOSE IBANEZ ET AL, PART LOT 16, CONCESSION 1, FORMER
TONWSHIP OF DAARINGTON
THAT Report PD-75-98 be received;
THAT the proposed Plan of Subdivision 18T-90050, revised
and dated May 1, 1997, and further red-line revised, as
per Attachment No. 2 to Report PD-75-98, be approved
subject to the conditions contained in Attachment No. 3
to Report PD-75-98 ;
Report #1 - 4 - June 29, 1998
THAT the Mayor and Clerk be authorized, by by-law, to
execute a Subdivision Agreement between the Owner and
the Municipality of Clarington, at such time as a
Subdivision Agreement has been finalized to the
satisfaction of the Director of Public Works and the
Director of Planning and Development;
THAT the application to amend the former Town of
Newcastle Comprehensive Zoning By-law 84-63 , as amended,
submitted by Mr. Jose Ibanez be approved and that the
"Holding (H) " symbol be removed by By-law upon execution
of a Subdivision Agreement;
THAT a copy of Report PD-75-98 and Council ' s decision be
forwarded to the Region of Durham Planning Department;
and
THAT all interested parties listed in Report PD-75-98
and any delegations be advised of Council ' s decision.
8 . REQUEST FOR PARTIAL RELEASE OF SUBDIVISION AGREEMENT
DRAFT PLAN OF SUBDIVISION, 18T-86062, JOST, PART LOT 9,
CONCESSION 6, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-76-98 be received;
THAT the Mayor and Clerk be authorized by by-law to
execute on behalf of the Municipality of Clarington the
partial release of the Subdivision Agreement registered
on title November 12, 1996, under Instrument Number
LT778654, affecting those lands located outside the
limits of Registered Plan 40M-1882; and
THAT all interested parties listed in Report PD-76-98
and any delegations be advised of Council ' s decision.
9 . REGIONAL OFFICIAL PLAN AMENDMENT, JOSEPH AND ELIAS
MICHAEL, PART LOT 16, CONCDSSION 1, FORMER TOWNSHIP OF
CLARKE
THAT Report PD-77-98 be received;
THAT Council recommend to the Region of Durham that
Application ROPA 98-003 to amend the Durham Regional
Official Plan submitted by Joseph and Elias Michael be
approved; and
THAT Durham Region Planning Department, all interested
parties listed in Report PD-77-98 and any delegations be
advised of Council ' s decision.
Report #1 - 5 - June 29, 1998
10 . REMOVAL OF PART LOT CONTROL, GREEN MARTIN HOLDINGS LTD. ,
PART LOT 17, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON
THAT Report PD-78-98 be received;
THAT the request submitted by Green Martin Holdings Ltd.
for removal of Part Lot Control in respect to Block 62
on 40M-1907 be approved;
THAT the Part Lot Control By-law attached to Report PD-
78-98 be approved and forwarded to the Regional
Municipality of Durham pursuant to Section 50 (7 . 1) of
the Planning Act, R.S .O. 1990, as amended; and
THAT all interested parties listed in Report PD-78-98
and any delegations be advised of Council ' s decision.
11. REZONING APPLICATION - 290572 ONTARIO LIMITED, PART LOT
29, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON, NORTH
WEST CORNER OF COURTICE ROAD AND SANDRINGHAM DRIVE
THAT Report PD-79-98 be received;
THAT the application to amend the Comprehensive Zoning
By-law 84-63 of the former Town of Newcastle, as
amended, submitted by D.G. Biddle and Associates Limited
on behalf of 290572 Ontario Limited be approved;
THAT the amending by-law attached to Report PD-79-98 be
forwarded to Council for approval;
THAT a copy of Report PD-79-98 and amending by-law be
forwarded to the Region of Durham Planning Department;
and
THAT all interested parties listed in Report PD-79-98
and any delegations be advised of Council ' s decision.
12 . 757001 ONTARIO LIMITED, TIMBERLAND COURT EXTENSION,
SUBDIVISION 49M-1785, CERTIFICATE OF RELEASE
THAT Report PD-80-98 be received;
THAT, pursuant to the provisions of Paragraph 5 . 26 of
the Subdivision Agreement between the Municipality and
757001 Ontario Limited, the Municipality has no
objections to the issuance of the "Certificate of
Release";
Report #1 - 6 - June 29, 1998
THAT the Mayor and Clerk be authorized by by-law to
execute, on behalf of the Municipality of Clarington,
the "Certificate of Release"; and
THAT 757001 Ontario Limited be informed of Council ' s
decision.
13 . REQUEST FOR RELEASE OF SECURITY DEPOSIT REGISTERED PLAN
OF SUBDIVISION 10M-793, ROSSERT TAUNUS CONSTRUCTION
LTD. , PART LOT 15, CONCESSION 3, FORMER TOWNSHIP OF
DARLINGTON
THAT Report PD-81-98 be received for information; and
THAT all interested parties listed in Report PD-81-98
and any delegations be advised of Council ' s decision.
14 . REZONING APPLICATION, QUARRY LAKES GOLF & RECREATION
CENTRE INC. , PART LOTS 13 AND 14, CONCESSION 3, FORMER
TOWNSHIP OF DARLINGTON, 3705 REGIONAL ROAD 57, SOUTH OF
CONCESSION ROAD 4
THAT Report PD-82-98 be received;
THAT the rezoning application submitted by G.M. Sernas
and Associates Ltd. on behalf of Quarry Lakes Golf and
Recreation Centre Inc . be approved as contained in
Attachment No. 3 to Report PD-82-98 ;
THAT a copy of Report PD-82-98 and the amending by-law
be forwarded to the Region of Durham Planning
Department; and
THAT all interested parties listed in Report PD-82-98
and any delegations be advised of Council ' s decision.
15 . COFFEE TIME DONUTS, NEWCASTLE
THAT the Director of Planning and Development be
requested to submit a report on the process which was
followed for the Site Plan Application made by Coffee
Time Donuts, Newcastle, for the drive thru, addressing
how the neighbours were advised during the process .
Report #1 - 7 - June 29, 1998
16 . HUNTING ACTIVITES IN THE MUNICIPALITY
THAT Report CD-30-98 be received;
THAT the firearms by-law for the Municipality of
Clarington remain unchanged;
THAT the Ministry of Natural Resources, the Ontario
Federation of Anglers and Hunters and the Durham
Regional Police be requested to increase enforcement
activities in the area of the Kendal Crown Lands and the
rural areas of the municipality for the purpose of
controlling unlawful hunters;
THAT, for the balance of 1998, a Committee be
established composed of :
- 1 hunter who resides in Clarington
- 1 member of the OFAH who resides in Clarington
- 2 concerned residents of Clarington
- 1 staff member of the Ministry of Natural Resources
- Staff Sgt . Ted Dionne
- Staff Sgt . Dionne to act as chairman of the
Committee
- meetings of the Committee are to be called by Staff
Sgt . Dionne with recorded minutes and minutes
circulated to Council
- Staff Sgt . Dionne to report to Council in person at
the December 14, 1998, regular Council Meeting; and
THAT the individuals listed in CD-30-98 and interested
parties be advised of Council ' s decision and be
forwarded a copy of CD-30-98 .
17 . PARKING PROPOSAL - BOWMANVILLE BUSINESS CENTRE
THAT Report CD-31-98 be tabled to the Council meeting
scheduled for June 29, 1998 to allow Staff to report on
the feasibility and financial implications of the
revised recommendations presented by the Bowmanville
Business Centre.
18 . IMPLEMENTATION OF A CURFEW
THAT Report CD-21-98 be received;
THAT the amendments to By-law 94-180 attached to Report
CD-21-98 be approved; and
Report #1 - 8 - June 29, 1998
THAT the interested parties listed in Report CD-21-98 be
advised of Council ' s decision.
19 . LONG-TERM SERVICE AND RETIREMENT
THAT the Addendum to Report CD-34-97 be received; and
THAT the policy attached to the Addendum to Report
CD-34-97 as Attachment No. 1 be adopted as the
Municipality of Clarington' s Long-Term Service and
Retirement Policy.
20 . PURCHASE OF JANITORIAL AND CLEANING SUPPLIES
THAT TR-48-98 be received;
THAT staff be authorized to issue a Systems Contract
Order to Swish Maintenance Co. , Whitby, Ontario, to
participate in the TOPS Buying Group for cleaning
supplies, as required by the Municipality of Clarington,
to commence July 1, 1998 and expire June 30, 1999;
THAT the contract term, pending satisfactory products,
service and pricing, be automatically extended for a
second and third year;
THAT Purchasing By-law #94-129, Paragraph 5 . 06, be
waived for this transaction; and
THAT the required funds be drawn from each department ' s
Operating Fund.
21. 1997 AUDIT REPORT AND MANAGEMENT LETTER
THAT Report TR-49-98 be received;
THAT the presentation by Deloitte and Touche on the 1997
Financial Statements be acknowledged with thanks;
THAT the Financial Statements for the year ended
December 31, 1997 be adopted;
THAT recommendations contained in the management letter
be reviewed by staff and addressed appropriately and
report back on any necessary changes; and
THAT the firm of Deloitte and Touche be appointed as the
Municipality' s Auditors for the 1998 year end audit .
Report #1 - 9 - June 29, 1998
22 . CASH ACTIVITY REPORT - APRIL 1998
THAT Report TR-51-98 be received;
THAT in accordance with provision of Chapter M-45,
Section 79 (1) of the Municipal Act, R.S .O. 1990, the
Treasurer reports the cash position of the Municipality
of Clarington for the month ended April 30, 1998, is as
shown on the schedule attached to Report TR-51-98 ; and
THAT Part "A" of the expenditures for the month of April
1998, be confirmed.
23 . Q98-11, DRIVEWAY PAVING
THAT Report TR-52-98 be received;
THAT Tri-Son Contracting Inc . , Port Perry, Ontario, with
a total unit price of $16 . 15 per square metre being the
lowest responsible bidder meeting all terms, conditions
and specifications of Quotation Q98-11, be awarded the
contract for driveway paving for the Municipality of
Clarington, as required by the Department of Public
Works; and
THAT the funds be drawn from the Public Works Road
Maintenance Accounts .
24 . TENDER CL98-10, FIRE FIGHTER BUNKER SUITS
THAT Report TR-53-98 be received;
THAT Starfield Safetywear Limited, Oakville, Ontario,
with a total bid in the amount of $25, 731 . 25 (including
taxes) , being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL98-10,
be awarded the contract to supply and deliver twenty-
five (25) firefighter bunker suits, as required by the
Municipality of Clarington, Fire Department; and
THAT the required funds be provided from the approved
1998 Fire Department Capital Budget Account
#7102-00007-0520 .
Report #1 - 10 - June 29, 1998
25 . ACCEPTANCE OF CONTRACTS AND QUOTATIONS
THAT Report TR-45-98 be received;
THAT the Chief Administrative Officer and Treasurer or
their designates be authorized to accept the lowest
qualified tender or quotation meeting all terms,
conditions and specifications as required by the
Municipality during holiday periods for the term of
Council;
THAT the Mayor and Clerk subject to the above
recommendation, be authorized to execute the necessary
contracts or agreements; and
THAT an information report and any applicable by-laws be
presented at the first G. P.A. Committee meeting in
September summarizing the tender or quotations that have
been awarded.
26 . CL98-8, ONE (1) ONLY CAB AND CHASSIS, 39, 000 G.V.W. ,
WITH PLOW AND SANDER
THAT Report TR-55-98 be received;
THAT Donway Sterling, Scarborough, Ontario, with a total
bid in the amount of $146, 572 . 10 (including taxes) ,
being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL98-8, be
awarded the contract to supply one (1) only Cab and
Chassis, 39, 000 G.V.W. , with Plow and Sander, as
required by the Municipality of Clarington, Department
of Public Works;
THAT funds in the amount of $133, 000 . 00 be provided from
the 1998 Public Works Capital Budget Account
#7203-00000-0505; and
THAT additional funds in an approximate amount of
$2, 472 . 00 be drawn from the Public Works Equipment
Reserve Account #2900-00010-0000 and approximately
$6, 000 . 00 from the Public Works Development Charge
Reserve Fund Account #1110-00184-0000 .
27 . INTEREST FREE LOANS
WHEREAS the Province of Ontario no longer has programs
offering interest free loans to B . I .A. ' s to perform the
necessary work needed to enhance their downtown core;
Report #1 - 11 - June 29, 1998
NOW THEREFORE BE IT RESOLVED THAT the Treasurer
investigate and report on the feasibility of making
available interest free loans to assist our B. I .A. ' s
with their long term goals .
28 . SKATE BOARDING RAMP
THAT the second skate boarding ramp damaged by fire in
Orono not be replaced for the 1998 season; and
THAT, if the Municipality has another skate boarding
ramp available, it be installed in another part of the
municipality.
29 . RICKARD RECREATION COMPLEX - CONCESSION EQUIPMENT
THAT Report CS-11-98 be received;
THAT the Grill/Deep Fryer equipment identified on Page
359 of the Community Services Department 1998 Capital
and Four Year forecast be brought forward for approval
in 1998; and
THAT the necessary funds be drawn from the Parkland
Cash-in-lieu Account #5001-7-X.
30 . EXPANSION PROJECT - RICKARD RECREATION COMPLEX
THAT Report CS-12-98 be received;
THAT Council authorize a $120, 000 . 00 increase to the
contingency allowance for the Rickard Recreation Complex
expansion project; and
THAT the funds be drawn from the Impact/Escrow Reserve
Fund Account
#1110-196-4 .
Report #1 - 12 - June 29, 1998
31. WATER SPRING, CONCESSION 8, LOT 5, DARLINGTON
THAT Report WD-34-98 be received;
THAT the Municipality apply to the Province of Ontario,
Ontario Heritage Foundation, under the "Local Marking
Program" to assist in the wording and funding of a proper
historical plaque for the site of the previous water
spring and report back;
THAT the Municipality' s portion of the funding be
obtained from Account
#7211-0411-0169; and
THAT Mr. Cameron be provided with a copy of Report
WD-34-98 and advised of Council ' s decision.
32 . OLD SCUGOG ROAD REALIGNMENT AND SCUGOG STREET
REALIGNMENT TRAFFIC AMENDMENTS
THAT Report WD-37-98 be received;
THAT Traffic By-law 91-58 be amended to provide a stop
condition on Old Scugog Road (Court section) at Old
Scugog Road as the result of the approved road
realignment;
THAT Traffic By-law 91-58 be amended to provide a
60 km/hr speed zone on Old Scugog Road from Taunton Road
to 600 metres southerly;
THAT Traffic By-law 91-58 be amended to provide a stop
condition on Scugog Street at the Middle Road
Intersection; and
THAT the by-law attached to Report WD-37-98 be passed by
Council .
Report #1 - 13 - June 29, 1998
33 . REQUEST FOR SOCCER PITCHES AT THE NORTHEAST CORNER OF
HIGHWAY NO. 2 AND CENTERFIELD DRIVE, COURTICE
THAT Report WD-38-98 be received;
THAT the property located at the northeast corner of
Highway No. 2 and Centerfield Drive, Courtice,
represents an undesirable location for a soccer pitch;
and
THAT Mrs . Marie Racine be advised of Council ' s decision.
34 . STREET RECEPTACLES, BENCHES AND PLANTERS FOR ORONO AND
NEWCASTLE BUSINESS IMPROVEMENT ASSOCIATIONS
THAT Report WD-40-98 be received;
THAT Council recommend against the purchasing of benches
and planters for the Business Improvement Areas of Orono
and Newcastle; and
THAT Council consider and make a decision at the Council
meeting of June 29, 1998, on offering an interest free
loan to the Orono and Newcastle B. I .A. s for the purchase
of benches and planters for their downtown business areas .
35 . SPEED HUMPS - ENNISKILLEN
THAT Report WD-41-98 be received;
THAT the Municipality continue to monitor the progress
of traffic calming in the areas and review any future
guidelines adopted by the Transportation Association of
Canada (TAC) , Canadian Institute of Transportation
Engineers (CITE) , and the Ontario Traffic Conference
(OTC) ;
THAT the Municipality not experiment with speed humps
in Enniskillen or any other location at this time but
defer such actions until standardized traffic calming
guidelines are established;
THAT the establishment of a Traffic Management Committee
be considered and work with a consulting firm to create
a comprehensive municipal policy, if funds are
available, during the 1999 budget deliberations; and
Report #1 - 14 - June 29, 1998
THAT Mike Bilsky and Lloyd Thomas be advised of
Council ' s decision.
36 . CORPORATE HEALTH AND SAFETY PROGRAM
THAT Report ADMIN-06-98 be received;
THAT a copy of the Annual Report of the Corporate Joint
Health and Safety Committee be received;
THAT the revised Corporate Health and Safety Program
(Attachment #1 to Report ADMIN-06-98) be approved;
THAT the Corporate Health and Safety Program Initiatives
(Attachment #2) identified in Report ADMIN-06-98 be
forwarded to Council for approval;
THAT amended By-law 96-63 be repealed;
THAT the By-law attached to Report ADMIN-06-98
(Attachment #3) be forwarded to Council for approval;
and
THAT the Members of the Health and Safety Committee be
thanked and commended on their efforts and they be
wished continued success in their future endeavours .
37 . OSHAWA/CLARINGTON ASSOCIATION FOR COMMUNITY LIVING LEASE
AGREEMENT
THAT Report ADMIN-11-98 be received;
THAT the lease agreement with the Oshawa/Clarington
Association for Community Living in the amount of
$261 . 25 for a one year term be approved;
THAT the lease agreement with the John Howard Society in
the amount of $261 . 25 for a one year term be approved;
and
THAT the By-laws attached to Report ADMIN-11-98 and
marked Attachment #1 and Attachment #2 be approved
authorizing the Mayor and Clerk to execute the necessary
agreements .
Report #1 - 15 - June 29, 1998
38 . APPOINTMENTS TO THE BOWMANVILLE MUSEUM BOARD
THAT Warner G. Fehn and Tim Tufts be appointed to the
Bowmanville Museum Board for a term ending
November 30, 2000 .
39 . APPOINTMENT TO THE CLARKE MUSEUM BOARD
THAT James Hutchison be appointed to the Clarke Museum
Board for a term ending November 30, 2000 .
40 . APPOINTMENTS TO THE ANIMAL ADVISORY COMMITTEE
THAT Laurie Ovenden and Nick VanSeggelen be appointed to
the Animal Advisory Committee .