HomeMy WebLinkAboutCS-41-89TOWN OF NEWCASTLE
REPORT File #16 r _
Res. #
By -Law #
MEETING: GENERAL PURPOSE AND ADMINISTRATION
DATE: NOVEMBER 6, 1989
REPORT #: CS -41 -89 FILE #:
SUB,ECT:
SKATE '88 AND ROTARY CLUB SPORTS DINNER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose &
Administration Committee recommend to Council the following:-
1. That Report No. CS -42 -89 be received; and
2. That Council authorize staff, upon complete payment by the
Rotary Club to reinburse the rental fees amounting to $1238.00
for the Skate 188 & Rotary Club Sports Dinner held on
September 9, 1989 to the Skate 188 Fund; and
3. That the Rotary Club and Skate 188 be advised of Council's
direction.
1.0 BACKGROUND:
1.1 The Department of Community Services received a letter dated
October 16, 1989 from Mr. Don Welsh of the Rotary Club of
Bowmanville requesting reinbursement of fees associated with
their rental at the Bowmanville Recreation Complex on
September 9, 1989. Schedule I of this report provides a copy
of Mr. Welsh's letter.
1.2 The particulars of the September 9th rental involved a Dinner
where Skate 188 thanked all donors to the Complex as well as
unveiled the donor plaque now mounted in the Concourse area
of the facility. A free skate for the entire community was
also held on the ice surface with Bobby Orr in attendance.
.../2
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REPORT NO. CS -41 -89 - 2 -
NOVEMBER 6, 1989
2.0 COST BREAKDOWN OF RENTAL:
2.1 Although Mr. Welsh mentions a cost of $1,438.00 for the rental
in review of the invoices there is an actual charge of
$1,238.00 associated with the September 9th rental as broken
down below:
Ice Rental 1 1/2 hours @ $63.00 /hour $ 94.50
Hall Rental Full Area @ $425.00 /day $425.00
Bar Supplies 375 people @ $1.50 /person $562.50
Barkeepers 2 barkeepers for 6 hours $156.00
TOTAL RENTAL .......................... $1,238.00
3.0 STAFF COMMENTS:
3.1 As mentioned in Mr. Welsh's letter, the Rotary Club's request
is to provide a donation to Skate 188. To meet the intent
of this request, staff recommend that the Town submit the
money received from the Rotary Club directly to the Skate 188
fund. This would mean that upon final payment of invoices
from the Rotary Club ($238.00 is still outstanding) staff
would, in turn, submit equal payment of $1238.00 to the
Skate 188 account.
3.2 This action would meet the Rotary Club's request in order to
meet their commitments to Skate 188. However, it would also
recognize the actual donation of services and fees from the
municipality for this worthwhile cause.
Respectfully submitted,
Jose P. Caruana, Director
Deg tment of Community Services
JPC:JML:sa
Recommended for presentation
to the Committee
JI
L67rence E. Kotseff
Chief Administrative Officer
915
SCHEDULE I
V p O �%of(ti Goit SeweS Bzst" " ,SF%vice c4 ouz G dl"
1989 10 16
Mr. J. Caruana,
Director,
Community Services Dept.,
Town of Newcastle,
40 Temperance St.,
Bowmanville, Ont.
L1C 3A6
Dear Mr. Caruana:
pp @@
P
TOWN OF NEWCASTLE
i3O pj,,n a Ily Sorvii�,cs Dept,
The Bowmanville Rotary Club has now received the final invoices in the
amount of $1,438 for the rental of the Bowmanville Recreational Complex on
September 9th. Through your department I, as President when this project
was initiated, am requesting that the fees for this day be waived.
There are a number of reasons for this request. As you know, the
Rotary Club pledged $35,000. for the complex and all of the money from the
dinner will go towards this commitment. The event did allow Skate '88
to thank all the donors and unveil the very impressive plaque. It also
gave the Town the opportunity to express their thanks to those that worked
on the fundraising for the complex.
These very briefly are reasons for this request on behalf of the
Bowmanville Rotary Club. If you have questions or wish to have me address
Council regarding this matter, please contact me at 263 -2325. I trust this
matter will receive your consideration and look forward to your reply.
Yours t truly, i
r
Don welsh
916