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Home My WebLink AboutCS-37-89rov,T)RIIAM 1_► r�'r•L;r , r TOWN OF NEWCASTLE GENERAL PURPOSE AND ADMINISTRATION OCTOBER 23, 1989 Cs -37 -89 FILE #: FEASIBILITY STUDY FOR A COMMUNITY FACILITY COURTICE URBAN AREA RECOMMENDATIONS: File # Res. # By -Law # It is respectfully recommended that the General Purpose & Administration Committee recommend to Council the following: - 1. That Report No. CS -37 -89 be received; 2. That the firm of Marshall Macklin and Monaghan Limited in conjunction with Moffat Kinoshita Associates Incorporated be selected to conduct a Feasibility Study for a community facility in the Courtice Urban Area in accordance with the firm's proposal dated July 1989 at a fee not to exceed $47,000; and 3. That funds received for purposes of conducting a feasibility study be credited to the Community Services Development Reserve. 1.0 BACKGROUND: 1.1 During the course of the past 18 months, Senior Staff of the Planning & Development, Administration and Community Services Departments in conjunction with the Mayor's Office have held liaison meetings on a regular basis with a majority group of developers in the Town to share information. One issue of ../2 929 REPORT CS -37 -89 - 2 - OCTOBER 23, 1989 particular importance which has received considerable discussion relates to the provision of community, recreational and other related facilities within the Courtice Urban Area which would be of benefit to the public. 1.2 A central theme related to the above mentioned discussions relates to the concept of partnership between the public and private sector in the development of a community facility. It has been recognized that if the Municipality is to meet the needs of its residents specifically in the Courtice area, and if it is desirable to meet those needs in the short term, then this type of partnership scenario merits consideration. * 2.0 SITE: 2.1 In 1987 and 1988 the Town was successful in negotiating the purchase of 33.2 acres of property in the Courtice Urban Area (Schedule #1) located on the north -east corner of Highway #2 and Courtice Road for the purpose of developing a community facility. 2.2 The entire site is comprised of a combination of table lands, a wooded area and an environmentally sensitive area and creek. 2.3 Staff is confident that this landscape will lend itself to a unique development which will incorporate outdoor areas in conjunction with indoor facilities to serve the community. 3.0 LIAISON MEETINGS: The importance of providing community facilities within the Courtice Urban area has been recognized by many. During the course of the liaison meetings, considerable discussion has taken place regarding the provision of such facilities. Specifically as an initial step, it was suggested that the Town undertake a feasibility study to determine community needs. In this regard, members of the development * It should be emphasized that the implementation of the concept mentioned in this section is the subject of investigation by staff and will be addressed in a subsequent report to the General Purpose and Administration Committee. ../3 930 REPORT CS -37 -89 - 3 - OCTOBER 23, 1989 fraternity in the Town have indicated a responsibility to enhance the quality of services in the Town and have offered to fund the study to a maximum of $50,000 based on the fact that the development of the subject site will benefit the entire Town. 4.0 FEASIBILITY STUDY: 4.1 Based on the above initiative to conduct a Feasibility Study, a list of Terms of Reference (Schedule II) was prepared and included in a proposal call to nine (9) firms (Schedule III) with architectural and /or recreational planning backgrounds and expertise. 4.2 Response was received from three (3) firms which expressed an interest in conducting a Feasibility Study for the Courtice Project. A cost comparison of the proposals is submitted as Schedule IV. 4.3 After careful review of the proposals a decision to recommend the firm of Marshall Macklin and Monaghan Limited in conjunction with Moffat Kinoshita Associates Incorporated to Council has been made by staff. 4.4 Subsequent to receiving Council approval, staff will initiate the Study Process immediately with results of the study anticipated in January 1990. 5.0 COMMENTS: 5.1 Staff anticipates that the results of the Feasibility Study will identify specifically what facility components will be required, methods of capital financing, operational projections, staffing scenario, phasing strategies, and the like. 5.2 Subsequently at the conclusion of the study, staff will prepare a report to Council with recommendations related to the details involved with the development of a community facility for Courtice. ../4 931 REPORT CS-37-89 - 4 - OCTOBER 23, 1989 5.3 A copy of the recommended Feasibility Study Proposal will be made available to Members of Council under separate cover. Respectfully submitted, Jo ph P. Caruana, Director Department of Community Services JPC:sa Recommended for presentation to the Committee 4 F Lawrence Kotseff Chief - strative Officer 932 A D r m r D Z v w♦: SCHEDULE I -TTIT-� I 1 I i--- -� TRULLS ROAD WURTICE ROAD / REGIONAL ROAD 34 933 E AVE. SCHEDULE II TERMS OF REFERENCE FOR FEASIBILITY STUDY FOR THE COURTICE COMMUNITY COMPLEX - To conduct a detailed assessment and evaluation of the existing Courtice Urban Area and Neighboring Areas re: recreation and leisure services and facilities. - To assess and evaluate the market for a detailed cross section of facility components including but not limited to: Community Hall, Fitness Facilities; a Library; Senior Citizens Centre; Racquet Facilities; Swimming /Leisure Pool; Day Care Facilities; Soccer; Baseball; Indoor Track; Theatre; Golf; Lounge; Fitness Trails; Naturalist Area; Retail /Commercial /Residential Components etc. - Facilities to service entire Town of Newcastle with emphasis on the Courtice Urban Area and to a lesser extent the Region of Durham. -'To prepare an analysis of possible staffing structure for year round operation. - Prepare a five year financial forecast related to complex operation. - To prepare a phasing strategy for development of complex components. - To define Firm's Study Process outlining various stages for development of Feasibility Study. - Study cost is to reflect fixed contract (upset limit to be stipulated). - Firm may be required to make presentation to Council and or Steering Committee. - Proposal to include introduction of study team members and include any external resources. - Any and all decisions to be ratified by Resolution of Council. - Courtice Urban Area Current Population - Approximately 8,000 1989 Projected Population - Approximately 25,000 2000 9-34 COURTICE COMMUNITY RECREATION COMPLEX FIRMS CONSIDERED FOR FEASIBILITY STUDY 1) Hough Stansbury & Woodland Suite B 916 East Mall Etobicoke, Ontario M9V 6K1 Telephone - 620 -6577 Contact: Ian Dance 2) Marshall Macklin Monoghan 275 Duncan Mill Road Don Mills, Ontario M3B 2Y1 Telephone - 449 -2500 Contact: R. Todhunter SCHEDULE III (Landscape Architects) (Engineers & Planners) 3) Govan Azzalino Architect (Architects) Cosmopolitan Corporate Centre 105 Gordon Baker Road Suite 408 Willowdale, Ontario M2H 3P8 Telephone - 492 -4090 Contact: Bill Azzalino - President 4) Ferris McClusky Quinn Suite 302 11 Church Street Toronto, Ontario M5E 1W1 Telephone - 366 -2666 Contact: Paul Ferris (Landscape Architects)