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Home My WebLink AboutCOD-017-12 SERVICES Clarington REPORT CORPORATE Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 25, 2012 Resolution#: By-law#: Report#: COD-017-12 File#: Subject: TENDER CL2012-04, DUKE STREET RECONSTRUCTION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-017-12 be received; 2. THAT Behan Construction Ltd., Cobourg, Ontario, with a total bid in the amount of$1,197,895.33 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2012-04 be awarded the contract for Duke Street Reconstruction, as required by the Municipality of Clarington, Engineering Department; 3. THAT the funds required in the amount of $784,700.00 (which includes, $1,197,895.33 for tendering, design, contract administration, material testing, contingencies and net HST less Region of Durham costs) be drawn from the following Engineering Department Capital Accounts: Accounts: 110-32-330-83359-7401 (2011) ............................................................$75,000.00 110-32-330-83359-7401 (2012) ..........................................................$709,700.00 Total funds required ............................................................................$784,700.00 4. That the tender award be subject to the approval of the Regional Municipality of Durham; and 5. THAT the May r and Clerk be authorized to execute the necessa .agreement. Submitted by: f 2r Reviewed by: CM-arie Marano, H.B.Sc., Franklin Wu, Director of Corporate ervices Chief Administrative Officer Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer MM\JDB\km REPORT NO.: COD-017-12 PAGE 2 1. BACKGROUND 1.1 Tender specifications were provided by AECOM Canada Ltd. for the Duke Street Reconstruction. 1.2 Tender CL2012-04, Duke Street Reconstruction was advertised in the Daily Commercial News as well as electronically on the Municipality's website and the Ontario Public Buyer's Association website. Subsequently, tenders were received and tabulated as per "Attachment 1". 2. ANALYSIS 2.1 A total of five (5) submissions were received in response to the tender call. All submissions were deemed compliant. 2.2 After further review and analysis of the compliant bids by AECOM, the Engineering Department and Purchasing, it was mutually agreed that the low bidder, Behan Construction Ltd., Cobourg, Ontario be recommended for the contract for the Duke Street Reconstruction. A copy of the recommendation memo from the Department of Engineering and AECOM is appended as "Attachment 1". 2.3 Behan Construction has not provided similar services to the Municipality of Clarington in the past. However, a review of the references provided with the submission indicates that Behan Construction has completed similar work in to specifications and to their satisfaction. 2.4 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Engineering. 3. FINANCIAL 3.1 The total project cost of$1,804.000:00 represents the Region of Durham's portion with Clarington's portion amounting to $784,700.00 (net of H.S.T. Rebate). The total project cost includes $1,197,895.33 for tendering, design, contract administration and contingencies. The funding and costs for this project are outlined in the memo from Engineering Services ("Attachment 1 3.2 Funding for this project will be drawn from the following Engineering 2011 and 2012 Capital account: Roads and Structures Account: Accounts: 110-32-330-83359-7401 (2011) ............................................................$75,000.00 110-32-330-83359-7401 (2012) ..........................................................$709,700.00 Total funds required ............................................................................$784,700.00 REPORT NO.: COD-017-12 PAGE 3 4. CONCURRENCE 4.1 This report has been reviewed by Tony Cannella, Director of Engineering Services who concurs with the recommendations. 5. CONCLUSION 5.1 To award the contract to Behan Construction Ltd., Cobourg, Ontario for the Duke Street Reconstruction. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives x Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Marie Marano, Director of Corporate Services Attachments: Attachment 1 — Recommendation Memo from Engineering Services and letter from AECOM Canada Ltd. List of interested parties to be advised of Council's decision: NONE Attachment 1 MEM U Leadizzg the Way TO: Jerry Barber, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: June 19, 2012 RE: Duke Street Reconstruction, Bowmanville C.L2012-04 The Engineering Services Department has reviewed the recommendation provided by AECOM Canada Ltd. ("AECOM") and offers the following comments. Prior to completing the design and tendering work for Duke Street, a Public Information Centre was held on December 14, 2011 to review the project with the public and to get their input regarding the proposed works. For more detailed information on the PIC, please refer to Report EGD-006-12. Duke Street is currently constructed to an urban cross section between Baseline Road and Park Drive. The scope of work for this section is rehabilitation and replacement of some of the existing storm sewer. New storm sewer will be constructed on Ann Street between Duke Street and Hunt Street. The section of Duke Street between Park Drive and Nelson Street is currently constructed to a rural . cross section. Upon completion of the works, the street will be reconstructed to an urban standard with concrete curb and gutter, new storm sewers and new road structure. The surface asphalt will be placed in 2015 under a separate contract. The Municipality of Clarington is working in cooperation with the Region of Durham on this project and they will be replacing their watermain and sanitary servicing on_Duke Street. We concur with AECOM's recommendation to award the contract to Behan Construction Ltd. in the amount of $1,330,210.02, inclusive of HST, or $1.,197,895.33 net HST, for the reconstruction of Duke Street. A detailed breakdown of the Clarington's and the Region of Durham's funding is provided on the Cost Apportionment provided with AECOM's tender review letter. The design costs reflect design for the reconstruction of the entire length of Duke Street from .Baseline Road to.Argyle Street, as well as Nelson Street between Hunt Street and Ontario Street. The reconstruction of Duke Street from Nelson Street to Argyle Street and Nelson Street is tentatively,scheduled for 2013, pending Council approval. The design costs also reflect a considerable amount of effort coordinating utility relocations and. dealing with MTO for the work at the intersection of Duke Street and Baseline Road, due to the close proximity to the Highway 401 westbound ramps. Oukc� `street i-�econ truction. CL20-12-04 2 June 19, 012 Due to past experiences on similar projects, and the preliminary nature of the utility relocation estimates, a contingency amount of approximately 12% is carried forward. Therefore, including design and tender fees, contract administration fees, and other project costs such as the Municipality's share of utility relocation costs, the Engineering Department advises the following breakdown for the above referenced project: Total Project Value $784,700.00 Budget Amount 110-32-330-83359-7401 (2011) $75,000.00 110-32-330-83359-7401 (2012) $750,000.00 Estimated Unexpended Budget $40,300.00 Additional Funding Required $0 We recommend the report to Council move forward based on the above apportionments. Attached for your files is the recommendation provided by AECOM which includes a more detailed breakdown of estimated project costs. Should you have any further questions, please feel free to contact the undersigned. Regards, f Ron Albright, P. Eng. Manager, Infrastructure and Capital Works RA/sb/dv Attachment Pc: Will McCrae, P. Eng., Manager, Cobourg Office, AECOM Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services At t6awc"h t1 QO M Qn ^'t arirraAtrTTOSdwjS c° U ..a p.r�na�rTOg 11*11 {a O a �, pa 111 .� C*O, al �' o a hd ME pz)14 Spa T-,j D �• � o��eet J� to A W D2 A -aa,-PSTH w a B ui - Sea a anua S.rclS— ` Attachment 9 AECOM 905 372 2121 tet AXOM 513 Division Street 905 372 3621 fax COBOURG,Ontario K9A 6G6 w�vvr.agcom.caia June 14, 2012 Mr.A. S. Cannella, C.E.T, Director, Engineering Services The Municipality of Clarington 40 Temperance Street BOWMANVILLE, Ontario L1C 3A6 Dear Sir: Project No: 60215500 Regarding: Duke Street Reconstruction, Bowmanville Contract No. CL2012-04(the "Contract") Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Thursday, June 7,2012 at 2;15p.m. A list of the bids received is provided in the table below, BIDDER TOTAL BID TOTAL BID TOTAL BID (Excl. HST) (Incl. 13% HST) (Intl. Net HST Rebate) Behan Construction Ltd. Cobourg, ON $1,177,177.01. $1,330,210,02 $1,197,895.33 Hard Co Construction Ltd. Whitby, ON $1,187,789.00 $1,342,201.57 $1,208,694.09 Coco Paving Inc. $1,240,166.40 $1,401,388.03 $1,261,993.33 Bowmanville, ON_-_._:—. Eagleson Construction Millbrook, ON $1,271,003.37 $1,436,233.81 $1,293,373.03 Macklin Bros. Construction $1,294,895.37* $1,463,231.77* $1,317,685.53'` Grafton, ON *Calculation Error The Municipality of Clarington's Purchasing Department(the"Purchasing Department") reviewed all bids to confirm compliance with the Clarington Purchasing By-Law. All bids were deemed compliant by the Purchasing Department. AECOM Canada Ltd. ("AECOM") has reviewed the two lowest bids and confirmed the bid values noted above, A calculation error was noted on Macklin Bros, Construction's bid. This error in no way affects the bid order. Behan Construction Ltd, is the lowest bidder. Its submitted tender has been reviewed and is found to be arithmetically correct. Attachment 1 Page 2 June 14,2012 As requested by the Purchasing Department, references were checked only for the lowest bidder. Behan Construction Ltd. has completed projects of similar scope and value. References stated that Behan Construction Ltd, has completed work to specification and to their satisfaction. With the low bid from Behan Construction Ltd., and other associated project costs noted on the attached cost apportionment, the project is within budget. Should funding be available and based on the input provided by the references contacted regarding performance on previous projects, we are not aware of any reason why the Municipality would not be entitled, in its sole discretion, to award the Contract to Behan Construction Ltd, in the amount of$1,177,177.01 (exclusive of HST)subject to all provisions of the Clarington Purchasing Bylaw being met. Bid Cheques or Bid Bonds shall be retained for Behan Construction Ltd. and Hard-Co Construction Ltd., the second low bidder, until the Contract has been executed. Should you have any questions regarding this matter, please contact the undersigned. Sincerely, AECOM Canada Ltd. Will McCrae, P.Eng. Associate Vice-President, East District, Water will.mccrae@aecom.com WM:cs encl. cc: Mr.Ron Albright,P.Eng., Manager of Infrastructure and Capital Works,Municipality of Clarington Mr.Sean Bagshaw,P.Eng.,Capital Works Engineer,Municipality of Clarington Mr.Paul Storms,C.E.T., Environmental Services—Design Division,Regional Municipality of Durham Municipality of Clarington/Region of Durham 2012 Duke Street Reconstruction Cost Apportionment Based on Low Bid June 15,2012 Contract CL2012-04 AECOM Project#60215500/60117330 Description Total Municipality of Clarington Region of Durham Comments Roadworks and Storm Sewer Sanitary Sewer& Appurtenances Watermain& Appurtenances Project ID/Account Number 110-32-330-83359-7401 )000000000= )0000OV-100= Construction Costs Contract CL2012-04 Total Part'A'-Roadworks and Storrs Sewers $ 593,546.56 $ 396,481.86 $ 131,376.47 $ 65,68823 Items Apportioned at Varying Percentaaes per Item, Earth Ex,Curb Removal,S/W Removal,Subdrain,Granular,'B'and'A',Extra Depth Gmnular'B',Calcium,Water,Geogdd,Geotextle,Curb,S/W,Relay Brick Pavers,Sawcutting,HL8,HL3 in Driveways,AC Adjust,Topsoil,Sod Total Part'B'-Sanitary Sewer and Appurtenances $ 256,626.82 $ - $ 256,626.82 $ - Total Part'C'-Waternain and Appurtenances $ 278,746.44 $ - $ - $ 278,746.44 Sub Total Construction $1,128,919.82 $ 396,481.86 $ 388,003.29 $ 344,434.67 Total Part'D'-General Items $ 48257.19 $ 8,977.78 $ 23.915.38 S 15.364.03 prorated Total Construction $1,177,177.01 $ 405,459.64 $ _ 411,918.67 $ 359,798.71 AECOM Design Project Number 60215500 60117330 60117330 ' Detail Design,Tendering and Approvals Claringlon-Commencementto Tender - $ 101,476.09 - $ 101,476.09 $ - $ - Including: Duke Street-Baseline Road to Argyle Street Chet.side-streets) Nelson Street-Hunt Street to Ontario Street Region of Durham-Commencement to Tender $ 57.432.76 $ $ 27.63327 $ 29,799.49 Including, Duke Street-Baseline Road to Argyle Street Qncl.side-streets) Nelson Street-Hunt Street to Ontario Street(W(M Only)($6,900.00 Pending) Total Detail Design,Tendering and Approvals $ 158,908.85 $ 101,476.09 $ 27,633.27 $ 29,799.49 Construction Administration and Materials Testing Construction Admin.and Materials Testing $ 117,717.70 $ 40,545.96 $ 41.191.87 $ 35,979.87 Including, Duke Street-Baseline Road to Nelson Street(ind.side=slreeW Total Tendering,Construction Admin.and Materials Testing $ 117,717.70 $ 40,545.96 $ 41,191.87 $ 35,979.87 Other Costs Storm Sewer Investigations $ 2,965.00 $ 2,965.00 $ - $ - Sewer Tech Invoice Gas Main Exposures $ 6,500.00 $ 6,500.00 $ - $ - Springrove Invoice Bell Relocations at Park Drive $ 10,784.51 $ 10,784.51 $ - $ - Estimate provided by Bell " Enbridge Relocations(Nelson to N.of Albert) $ 38,674.00 $ 38,674.00 $ - $ - Enbridge PO Value Legal $ 3,650.00 $ 1,825.00 $ 1,216.67 $ 606.33 Ivan B.Wallace Invoice Geotechnical Investigations $ 3,950.00 $ 1,975.00 $ 1,316.67 $ 658.33 DSA Invoice MTO Encroachment Permit $ 450.00 $ - $ 300.00 $ 150.00 Utility Relocations(Estimated) Bell at Nelson Street $ 11,000.00 $ 11,000.00 $ - $ - Lump Sum Estimate(Unknown Scope) Bell at Victoria Street $ 5,000.00 $ 5,000.00 $ - $ - Lump Sum Estimate(Unknown Scope) Bell at Albert Street $ 11,000.00 $ 11,000.00 $ - $ - Lump Sum Estimate(Unknown Scope) Bell at Bell at Durham Street $ 11,000.00 $ 11,000.00 $ - $ - Lump Sum Estimate(Unknown Scope) Veridian $ 75.000.00 $ 75,000.00 $ - $ - Lump Sum Estimate(Unknown Scope) Total Other Costs $ 179,973.51 $ 175,723.51 $ 2,833.33 $ 1,416.67 Additional Project Costs 1.76%Unrecoverable HST $ 28,754.48 $ 12,728.41 $ 8,510.96 $ 7,515.11 12%Contingencies(inclusive of Net HST) $ 141,46B.45 $ 48,766.40 $ 49,511.90 $ 43,190.15 Total Estimated Project Costs $1,804,000.00 $ 784,700.00 $ 541,600.00 $ 477,700.00 BudgetAmount $ 825,000.00 $ - $ - REQUIRE R.O_D 2012 BUDGET VALUES(incl.2011 fordesign) Under/(Over)Budget Amount $ 40,300.00 $ (541,600.00) $ (477,700x0) AECOM