HomeMy WebLinkAboutCOD-013-12 C1aFjRgt0R REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 25, 2012 Resolution#: "/ By-law#: N/A
Report#: COD-013-12 File#:
Subject: TENDER CL2012-8 SUPPLY & DELIVERY OF TWO (2) VACUUM STREET
SWEEPERS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-013-12 be received;
2. THAT Amaco Construction Equipment Incorporated, Mississauga, Ontario, with a
total bid price of$420,828.48 (net of H.S.T. Rebate), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender CL2012-8, be
awarded the contract for Supply & Delivery of Two (2) Vacuum Street Sweepers,
as required by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of$420,828.48 (net of H.S.T. Rebate) be
drawn from the following Operations Department Accounts:
#110-36-388-83642-7401 2012 Replacement of Fleet Roads $200,492.64
#110-36-388-83643-7401 2012 New Acquisition Fleet Roads $220,335.84
$420,828.48
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Direc csr of Corpor to Services Chief Administrative Officer
ancy Ta for B,6.A., C.A.,
Director of Finance/Treasurer
MM\JB\BH\km
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-013-12 PAGE 2
1.0 BACKGROUND
1.1 Tenders were publicly advertised and called for the Supply and Delivery of Two
(2) Vacuum Sweepers. Subsequently, two tenders were received and tabulated
as per "Attachment 1".
1.2 The tender document made provision for the purchase of a replacement unit and
a new acquisition.
1.3 The tender document made provision for bids with an option to trade in an
existing unit. "Attachment 1" provides both an outright purchase price and an
after trade price.
2.0 ANALYSIS
2.1 After review and analysis of the bids by the Operations Department and
Purchasing, it was mutually agreed that the low, compliant bidder, Amaco
Construction Equipment Incorporated, Mississauga, Ontario be awarded the
contract for the Supply and Delivery of Two (2) Vacuum Street Sweepers. Based
on staff review the bid amount offered for the after trade option is fair and
reasonable.
2.2 The Municipality of Clarington has purchased construction equipment from
Amaco Construction Equipment Incorporated, Mississauga and they have
performed satisfactory.
3.0 COMMENTS
3.1 The purchase of one (1) Vacuum Sweeper is a replacement unit for the
Operations Department.
3.2 The Operations Department accepts the trade-in price of $19,500.00 for the 2001
Johnson Vacuum Street Sweeper (Unit#01577) as reasonable.
3.3 The purchase of one (1) Vacuum Street Sweeper is a new unit for the Operations
Department.
3.4 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations.
4.0 FINANCIAL
4.1 The funding required to complete the purchase of two Vacuum Street Sweepers
is provided in the following 2012 Operations Department accounts:
#110-36-388-83642-7401 2012 Replacement of Fleet Roads $200,492.64
#110-36-388-83643-7401 2012 New Acquisition Fleet Roads $220,335.84
$420,828.48
REPORT NO.: COD-013-12 PAGE 3
5.0 CONCURRENCE
5.1 This report has been reviewed by the Purchasing.Manager. The Director of
Operations concurs with the recommendation.
6.0 CONCLUSION
6.1 To award the contract to Amaco Construction Equipment Incorporated,
Mississauga, Ontario for the Supply and Delivery of Two (2) Vacuum Street
Sweepers.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Purchasing Manager
Attachments:
Attachment 1 - Bid Summary
List of interested parties to be advised of Council's decision: Not Applicable
Attachment 1
THE MUNICIPALITY OF CLARINGTON
BIDDER
TOTAL BID
TOTAL BID
TOTAL BID
TOTAL BID
(HST Included)
(net of HST Rebate)
(with trade-in &
(with trade-in & net
HST Included)
of HST Rebate)
Amaco Construction Equipment Inc.
Mississauga, ON
$489,346.50
$440,671.68
$467,311.50
$420,828.48
Joe Johnson Equipment Inc.
Innisfil, ON
$486,200.58
$437,838.68
$472,640.58
$425,627.48
Bid A
Joe Johnson Equipment Inc.
Innisfil, ON
$501,419.42
$451,543.72
$487,859.42
$439,332.52
Bid B