HomeMy WebLinkAboutOPD-007-12 Cladiwn REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 25, 2012 Resolution#: ®j By-law#: C�� �
Report#: OPD-007-12 File#:
Subject: CEMETERY BY-LAW AND TARIFF OF RATES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-007-12 be received;
2. THAT the Cemetery By-law as outlined on the proposed by-law (Attachment
No. 1) be approved;
3. THAT the rates and fees as outlined on Schedule "A" of the by-law (Attachment
No. 2) be approved; and
4. THAT Council authorize an agreement authorizing locally licenced funeral
establishments to act as non-exclusive sales representatives to sell interment
rights or cemetery services on behalf of the Municipality (Attachment 3).
Submitted by: Reviewed by:
Fre o ath, F nklin Wu,
Dire of Operations Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: OPD-007-12 PAGE 2
1.0 BACKGROUND
1.1 On February 9, 2011 the Funeral, Burial and Cremation Services Act (FBCSA)
was proclaimed in force and will take effect on July 1 2012. The Act was part of
a comprehensive review of consumer protection legislation undertaken by the
Ontario government and combines the Cemeteries Act and the Funeral Directors
and Establishment Act. This means that all previously Council approved By-
Laws and Tariffs of Rates are no longer in effect as of July 1, 2012. Council,
under the requirements of the Cemeteries Act 1990, approved the cemetery
Tariff of Rates for 2011-2014 in Report OPD-005-11.
The FBCSA provides for the repeal of the Cemeteries Act and the Funeral
Directors and Establishments Act that, until July 1, 2012, governed the
bereavement sector in Ontario. The Lieutenant Governor in Council has also
proclaimed Ontario Regulation 30/11 under the Act. This regulation will place
requirements related to the bereavement sector such as the establishment of
care and maintenance funds, record keeping and trust accounts.
2.0 MAJOR CHANGES UNDER THE FBCSA
2.1 The following are the major changes under the legislation:
1) Co-ownership and co-location of all bereavement businesses: This
means that an individual may operate any or all bereavement businesses,
including cemeteries, crematoriums, funeral establishments and transfer
services (whether on or off cemetery lands).
2) Crematoriums can be established on or off cemetery lands: previously, a
crematorium could only be established on cemetery lands.
3) Resale of unused interment rights: The Act allows interment rights
holders to resell unused interment rights up to the cemeteries current price
list amount with two options.
Option 1: Resale on the open market; or
Option 2: The cemetery operator restricts the resale of interment rights
on the open market in their by-laws. .
2.2 The Act provides important protection for consumers:
1) Consumers must be provided with prescribed information such as a price
list for services, and supplies in printed or electronic format, information on
relevant business relationships and a consumer information guide to help
REPORT NO.: OPD-007-12 PAGE 3
consumers know their responsibilities and obligations when making
funeral, burial and cremation service arrangements.
2) Operators under the Act must provide consumers with a copy of the
consumer information guide prior to the consumer entering into a contract
with the operator.
3) The Act requires operators to provide written information in accessible
formats, such as large print or audio at no extra cost.
4) The Act gives consumers up to 30 days to change their minds and get a
full refund. After the 30 days, a cancellation fee of 10 percent of the cost
of the contract, up to a maximum of$350, may apply.
5) The FBCSA requires that the Cemetery Operator enter into an agreement
with a licensed funeral home to act as a non-exclusive sales
representative to sell interment rights or cemetery services.
3.0 HOW CHANGES EFFECT THE MUNICIPALITY
3.1 The previous Act did not allow for co-ownership or co-location of businesses in
the bereavement sector. This now allows funeral homes, crematoriums and
cemeteries to be owned together.
3.2 Previously crematoriums had to be located on cemetery lands, now this
requirement has been lifted and crematoriums can apply for rezoning to operate
anywhere within the Municipality.
3.3 Currently unused interment rights can be sold back to the Municipality for the
price of the original sale. The Act requires that interment rights can now be
resold up to current prices. Cemetery Operators such as the Municipality have
several options. Through their by-Laws they can opt for rights holders to be
allowed to sell their rights on the open market up to current market value or the
municipality can restrict those sales and only allow the Municipality to buy back
the unused interment rights. Staff have recommended in the proposed by-Law to
allow rights holders to resell their rights on the open market, with the condition
that the Municipality has first right to repurchase the rights. This will allow the
Municipality to repurchase unused interment rights if the funds are available and
resell them at a later date.
3.4 The Municipality must provide consumers with a current copy of our Cemetery
By-Law and a copy of our current Tariff of Rates in printed or electronic form,
accessible in large print or audio, at no extra cost prior to signing a contract for
interment rights. Consumers must also be allowed a 30 day "cooling off" period
to return those rights for a full refund.
REPORT NO.: OPD-007-12 PAGE 4
3.5 The Municipality of Clarington's current practice is to allow local licensed funeral
homes to accept fees on behalf of their clients for the Municipality. The Act
requires that licensed funeral homes must enter into a more formal agreement to
act as non-exclusive sales representatives and be licensed as such to act on the
Municipality's behalf. Staff recommends that the Municipality enter into
agreements with the local licensed funeral homes to continue this practice
(Attachment No. 3).
4.0 CEMETERY BY-LAW AND TARIFF OF RATES
4.1 The Ontario Association of Cemetery and Funeral Professionals have developed
a standard Cemetery By-Law that has been pre approved by the Cemeteries
Regulation Unit of the Ministry of Consumer Services to meet the requirements of
the Act. Staff has made minor amendments to the Standard By-Law that apply to
all Municipal operated Cemeteries (Attachment No. 1).
4.2 The Council approved Tariff of Rates for 2012, 2013 and 2014 will become null
and void as of July 1, 2012, and therefore Council must again approve the Tariff
of Rates for 2012. Staff have recommended that the previously Council
approved Tariff of Rates for 2012 continue for the balance of 2012 as indicated in
"Schedule "A" (Attachment No. 2).
4.3 Staff will report back to Council prior to January 1, 2013 to recommend any
further changes to the By-Law and review and recommend increases to the 2013
Tariff of Rates.
5.0 CONCURRENCE
This report has been reviewed by the Municipal Clerk who concur(s) with the
recommendations.
6.0 CONCLUSION
The Funeral, Burial and Cremation Services Act is the legislation that regulates
the bereavement sector as of July1st 2012. Staff have reviewed the parameters
as set out in the Act and Regulations, and understand the Municipalities
responsibilities and requirements for compliance
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Bob Genosko, Supervisor, Operations Department
REPORT NO.: OPD-007-12 PAGE 5
Attachments:
Attachment No. 1 - Proposed By-law
Attachment No. 2 - Schedule "A" Tariff of Rates
Attachment No. 3 -Authorized Representative Agreement
List of interested parties: None
ATTACHMENT NO. 1 REPORT NO. OPD-007-12
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.2012-
Being a by-law to provide for the maintenance, management, regulation and control
of the cemeteries in the Municipality of Clarington.
WHEREAS The Corporation of the Municipality of Clarington owns and operates municipal
cemeteries known as Bowmanville Cemetery, located at 1330 Haines Street; Bond Head
Cemetery, located at 44 Queen Victoria Street; and St. George's Cemetery, located at 2
Browview Road;
AND WHEREAS the Funeral, Burial and Cremation Services Act, 2002, S.0. 2002 c.33
regulates the operations of cemeteries in Ontario;
AND WHEREAS the Council of The Corporation of the Municipality of Clarington deems it
desirable to enact a By-law to regulate the operation of municipal cemeteries;
NOW THEREFORE the Corporation of the Municipality of Clarington hereby enacts as
follows:
The provisions of this By-law shall be applicable to Bowmanville Cemetery, Bond Head
Cemetery, and St. George's Cemetery unless otherwise noted.
1.0 DEFINITIONS
"Act" means the Funeral, Burial and Cremation Services Act, 2002(FBCSA), S.0. 2002
c.33;
"Ashes" means the cremated remains of a deceased human body;
"Baby Land" means a part of a cemetery designated for infants with a grave no bigger
than 24"x 36" (61 cm X 91.5 cm);
"Burial" means the opening and closing of an inground lot or plot for the
disposition of human remains or cremated human remains;
"By-laws" means the rules and regulations under which the Cemetery operates.
"Care and Maintenance Fund" means the%of the purchase price of interment rights
and set amounts for marker and monument installation that are invested and the interest
from which is used to provide maintenance security and to preserve the cemetery
grounds;
"Casket" means the container/coffin in which human remains are interred;
"Cemetery" means those areas inside the Bowmanville Cemetery, St. George's
Cemetery and Bond Head Cemetery set aside for the interment of human remains or
ashes;
"Cemetery Operator" means the Municipality of Clarington;
"Columbarium" means a structure(a niche wall) designed for the purpose of interring
and preserving of cremated remains in sealed compartments (niches);
"Contract" means the signed contract between the purchaser of Interment Rights and
the Cemetery Operator;
"Corner Posts" means any stone or other land markers set flush with the surface of
the ground and used to indicate the location of a lot or plot;
"Corporation" means the Corporation of the Municipality of Clarington;
"Council" means the Council of the Municipality of Clarington;
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"Director" means the Director of Operations of the Municipality of Clarington or his/her
designate;
"Disinterment" means the digging/removal and re-interment of a casket, vault or urn;
"Grave" (Also known as Lot) means any inground burial space intended for the
interment of a child, adult or cremated human remains;
"Holiday" means a Statutory or Declared Holiday as well as any day designated in a
collective agreement approved by the Municipality of Clarington;
"Human remains" means the remains of a deceased human body;
"Interment" means the digging and preparation of the grave, placing of the casket, vault
or urn,filling the grave, leveling the ground; and re-establishing the grass;
"Interment Right" means the right to require or direct the interment of human
remains or cremated human remains in a grave, lot, or niche and direct the
associated memorialization;
"Interment Rights Certificate" means the document issued by the Cemetery
Operator to the purchaser once the interment rights have been paid in full,
identifying ownership of the interment rights;
"Interment Rights Holder" means any person designated to hold the rights to inter
human remains in a specified lot;
"Lot" (also known as Grave) means a single Grave space;
"Marker" means any permanent memorial structure that is set flush and level with the
ground, and used to mark the location of a burial lot;
"Ministry" means the Cemeteries Regulation Unit, Ministry of Consumer Services;
"Monument" means any permanent memorial projecting above the ground
installed to mark the location of a burial or lot;
"Municipal Clerk" means the Clerk of the Municipality of Clarington or his/her designate;
"Niche" means an individual compartment in a columbarium for the interment of
cremated human remains;
"Plot" means a parcel of land, sold as a single unit, containing multiple lots;
"Register" means an up to date record (within five days of interment) of the name and
address of each Interment Rights Holder and the location of the lot. The name and
address of the original Interment Rights Holder, any date of transfer, and to whom the
rights were transferred to. The name of each person interred, the location within the
Cemetery, and the date of interment. Particulars regarding disinterments including the
name of the person disinterred, date of disinterment, who authorized the disinterment,
where the remains were re-interred, or the person who took possession of the remains;
"Third Party Purchaser" means any person who purchased Interment Rights from a
source other than the Cemetery Operator, in accordance with the provisions of this by-
law;
"Treasurer" means the Director of Finance/Treasure of the Municipality of Clarington or
his/her designate;
"Urn" means the container for cremated human remains;
"Vault" means a manufactured fiberglass or concrete shell that the casket is placed into
prior to an Interment.
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2.0 GENERAL
2.1 HOURS OF OPERATION
Visitation Hours: 8:00 a.m. to Sundown
Office Hours: 8:30 a.m. to 4:30 p.m.
8:00 a.m. to 4:00 p.m. (July and August)
Interment Hours: 8:00 a.m. to 4:00 p.m.
Note, the Office for the Cemeteries is the Municipal Clerk's Office, 40
Temperance Street, Bowmanville.
2.1.1 No person shall enter or remain in a Cemetery between sundown and 8:00 a.m.
without the permission of the Cemetery Operator.
2.1.2 Subsection 2.1.1 shall not apply to a police constable and employees of the
Municipality of Clarington in the performance of their duties.
2.2 CONDUCT
The Cemetery Operator reserves full control over the Cemetery operations and
management of land within the Cemetery grounds.
No person may damage, destroy, remove or deface any property within the Cemetery.
All visitors shall conduct themselves in a quiet manner that shall not disturb any service
being held.
2.3 LIABILITY
The Cemetery Operator shall not be held liable for any loss or damage, without limitation
(including damage by the elements, Acts of God, or vandals)to any lot, plot, columbarium
niche, monument, marker, or other article that has been placed in relation to an Interment,
save and except for direct loss or damage caused by gross negligence of the Cemetery
Operator.
2.4 PUBLIC REGISTER
The Public Register shall be available to the public through the Municipal Clerk's Office
during regular office hours.
2.5 PETS OR OTHER ANIMALS
Pets or other lower animals, including cremated animal remains, are not allowed to
be buried on Cemetery grounds.
2.6 INTERMENTS ON A STATUTORY HOLIDAY
No Interment shall be made on a Statutory Holiday except in the case of a written order of
the Medical Officer of the Department of Health or the Cemetery Operator.
2.7 INTERMENTS ON A SATURDAY OR SUNDAY
No Interment shall be made on a Saturday or Sunday without payment of an extra charge
as set forth in Schedule"A", save and except in the case of a written order of a Medical
Officer of Health and in such case the extra charge shall not apply.
2.8 MEMORIAL SERVICES
Before any memorial service is held in the Cemetery, the Cemetery Operator shall be given
at least 10 days notice in writing, together with a satisfactory undertaking that the cost of
repairing any damage which may be occasioned, will be paid.
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3.0 CEMETERY SERVICES SUPPLIED BY THE MUNICIPALITY OF CLARINGTON
3.1 Cemetery services available from the Municipality of Clarington shall not be allowed
to be supplied by any person.
"Cemetery Services"shall include:
a) cutting grass and general care of lots;
b) planting trees, shrubs and grass;
c) setting grave markers, memorials;
d) construction of foundation for monuments and markers;
e) opening and closing of graves; and
f) disinterment or removal of human hemains.
3.2 Minor scraping of the monument base of an upright monument due to grass/lawn
maintenance is considered to be normal wear.
Disinterment or Removals
3.3 Unless otherwise directed by the Medical Officer of the Department of Health, no
human remains may be disinterred from the Grave without written consent of the
Interment Rights Holder.
3.4 No disinterment or removal of any casketed human remains shall be allowed except
under the supervision and direction of the Medical Officer of the Department of
Health and in the presence of the Cemetery Operator, and upon due observance of
all other requirements of the Act and regulations.
3.5 A certificate from the local Medical Officer of Health is not required for the removal
of cremated remains.
Oversized Vaults
3.6 Where Vault has a width of more than 2'6" (0.762 metres), or a length of more than
7'6"(2.286 metres), the Cemetery Operator shall not be obliged to permit the
interment unless there is sufficient space to accommodate it; and the Cemetery
Operator or his/her designate shall not be obliged to permit the erection of any
Monument where there is insufficient room left for the foundation.
Right to Re-Survey
3.7 The Cemetery Operator has the right at any time to re-survey, enlarge, diminish,
re-plot, change or remove plantings, grade, close pathways or roads, alter in shape
or size, or otherwise change all or any part of the Cemetery, subject to approval of
the appropriate authorities.
4.0 SALE AND TRANSFER OF INTERMENT RIGHTS
4.1 Subject to availability of Lots, Interment Rights may be purchased from the
Municipality at the rates set out in Schedule A. The rates for Interment Rights
include the portion specified by the Act for deposit to the Cemetery's Care and
Maintenance Fund.
4.2 Payments for Interment Rights shall be made payable to the Municipality of
Clarington, through the Municipal Clerk's Department.
4.3 Upon payment in full, the Municipality shall provide each purchaser of Interment
Rights with:
a) a copy of the Contract;
b) a copy of the Cemetery By-law; and
c) a Certificate of Interment Rights.
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4.4 Purchasers of lots acquire only the right and privilege for the interment of human
remains and the placing of markers, subject to this By-law.
4.5 To ensure accuracy of the Register, no transfer of any Interment Right or any
interest therein shall be binding upon the Municipality, unless application for the
'Transfer has been submitted, including necessary supporting documentation, and
the original Certificate of Interment Rights returned, as required under Subsection
4.9 a). Upon receipt of such application and payment of the prescribed fee, the
Transfer shall be made and a new Certificate of Interment Rights issued.
Third Party Purchases/Re-Sales
4.6 Subject to the provisions of this By-law and the Act, and provided that no part of the
Interment Rights have been exercised, an Interment Rights Holder may sell their
Interment Rights to a Third Party Purchaser.
4.7 An Interment Rights Holder intending to sell their Interment Rights to a Third Party
Purchaser must first allow the Municipality to repurchase the Rights at a price to be
negotiated between the Municipality and the Interment Rights Holder. Only in the
event that the parties cannot agree to a repurchase price or the Municipality, in its
sole discretion has decided not to repurchase the Rights, may the Interment Rights
Holder then sell the Rights to a Third Party Purchaser,
4.8 No person shall purchase Interment Rights for the sole or primary purpose of
reselling the Rights with a view to making a financial gain. The Interment Rights
may not be sold to Third Party Purchasers for more than the price set out in the
then current Tariff of Rates (Schedule A)as the case may be.
4.9 An Interment Rights Holder intending to sell their Interment Rights to a Third Party
Purchaser shall provide the Municipality with the following documentation so that
the Municipality can confirm the ownership of the Rights and provide the Third
Party Purchaser with the required documentation:
a) an Interment Rights certificate endorsed by the current Rights holder;
b) if the resale involved Interment Rights, a written statement of the number of
Lots that have been used in a Plot and the number of Lots that remain
available; and
c) any other documents in the Interment Rights Holder's possession relating to
the Rights.
4.10 To complete the sale of the Interment Rights to a Third Party Purchaser the
Municipality may also require:
a) a statement signed by the Interment Rights Holder(s) selling the Interment
Rights acknowledging the sale of the Rights to the Third Party Purchaser;
b) confirmation that the person selling the Interment Rights is the person
registered on the Cemetery records and that they have the right to re-sell the
Interment Rights;
c) a record setting out the date of the transfer of the Interment Rights to the
Third Party Purchaser; and
d) a statement of any money owing to the Municipality in respect of the
Interment Rights.
4.11 The Third Party Purchaser will be provided with the following documents by the
Municipality:
a) a new Certificate of Interment Rights;
b) a copy of this By-law;
c) a copy of the current Tariff of Rates (Schedule A);
d) If the resale involves Interment Rights, a written statement of the number of
Lots that have been used in a Plot and the number of Lots that remain
available; and
e) any other documentation in the Interment Rights Holder's possession
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relating to the Rights.
4.12 Upon completion of the procedures detailed in Subsections 4.9,4.10 and 4.11, and
at the approval of the Municipal Clerk,the Third Party Purchaser shall be
considered the current Interment Rights Holder and the resale or Transfer of the
Interment Rights shall be considered completed.
Transfer by Will or Bequest
4.13 In cases of Transfer by will or bequest,the Municipal Clerk shall have the right, in
his or her sole discretion,to require the production of a notarized copy of the will or
other evidence sufficient to prove ownership.
Cancellation of Interment Rights within 30 Day Cooling-Off Period
4.14 In accordance with the Act, and Interment Rights Holder may cancel the Interment
Rights within thirty(30)days of signing the Contract by providing written notice of
the cancellation to the Municipality. The Municipality will refund all monies paid by
the purchaser within thirty(30)days from the date of the request for cancellation.
4.15 No refund will be made for any Lot if any portion of the Interment Rights have been
exercised.
5.0 CARE AND MAINTENANCE FUND CONTRIBUTIONS
5.1 As required by sections 166 and 168 of Regulation 30/11, a percentage of the
purchase price of all Interment Rights, a prescribed amount of$25.00, and a
prescribed amount for monuments and markers, is contributed into the Care and
Maintenance Fund.
5.2 Income from this fund is used to provide only general care and maintenance of the
Cemetery.
5.3 Contributions to the Care and Maintenance Fund are not refundable except when
Interment Rights are cancelled within the 30 day cooling off period, as per
Subsections 4.14 and 4.15.
6.0 ERRORS
61 In the event that an error on the part of the Municipality is discovered with an
Interment Right prior to the use of the lot/niche for Interment, and that lot is no longer
available,the Municipality shall:
a) promptly notify the Interment Rights Holder of the error;
b) amend the affected Contract and Certificate of Interment Rights of that
lot/niche, or other Interment Right made prior to the enactment of this By-law,
so as to provide a lot/niche of equal or greater value and similar location
acceptable to the Interment Rights Holder; or
c) cancel the Interment Rights and refund the full amount paid as evidenced in
the Municipality's records.
6.2 The Interment Rights Holder shall notify the Municipality of their preference within 30
days of the notification of the error; otherwise the Municipality shall be entitled to
make the decision.
7.0 INTERMENTS
7.1 Interment Rights Holders must provide written authorization prior to an Interment.
Should the Interment Rights Holder be deceased, authorization must be provided
in writing by the person authorized to act on behalf of the Interment Rights Holder
(i.e. Personal Representative, Estate Trustee, Executor, succession Rights
holder, or next of kin).
7.2 A burial permit issued by the Registrar General, or equivalent document showing
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that the death has been registered with the Province, must be provided to the
Cemetery Operator prior to an Interment taking place.
7.3 A Certificate of Cremation must be submitted to the Cemetery Operator prior to the
Interment of cremated remains.
7.4 The Cemetery shall be given 24 business hours of notice for each Interment.
7.5 Payment for Interment must be made to the Cemetery Operator, payable to the
Municipality of Clarington through the Municipal Clerk's Office, before an interment
can take place.
7.6 The opening and closing of Graves or Niches may only be conducted by Municipal
staff or those designated to do work on behalf of the Cemetery Operator.
Scattering
7.7 No person shall scatter cremated remains on any Grave.
More than Two in One Lot
7.8 Due to the instability of the soil, the top of any interment container shall be 36"
(91.5 cm) below ground surface for safety reasons. Regardless of the manner in
which the Grave is prepared only one fully Human Remains is to be interred in
any single Lot.
7.9 For those purchasing Lots or Plots prior to the enactment of this By-law, double
interments will be honoured, but no more than two interments shall be allowed in
one Lot. Both Interments in one Lot must each have Caskets.
7.10 Cremated remains shall be allowed to be interred with fully Human Remains.
The limit shall be three(3) cremated remains with one(1)fully Human Remains
in any single Lot. For those purchased Lots prior to the enactment of By-law
2005-067 requesting a double interment in one Lot, the limit shall be two(2)
cremated remains with two(2)full Human Remains in any single Lot.
8.0 MEMORIALIZATION
8.1 No memorial or other structure shall be erected or permitted on a Lot until all
setup and foundation fees have been paid in full.
8.2 No Monument,footstone, Marker or memorial of any description shall be
placed, moved, altered, or removed without permission of the Cemetery
Operator.
8.3 Every Monument shall be made of bronze, granite, marble or other durable stone
used for that purpose with no vertical joint and no ornament of stone, metal or other
material attached thereto.
8.4 All Monuments shall be mounted only on a stone or concrete base or footing and the
base or footing shall be constructed by the Cemetery Operator and set flush with the
level of the adjoining ground.
8.5 All foundations for Monuments and Markers shall be built by, or contracted to be
built for, the Cemetery Operator at the expense of the Interment Rights Holder.
8.6 Should any Monument or Marker present a risk to public safety because it has
become unstable,the Cemetery Operator shall do whatever it deems necessary by
way of repairing, resetting, or laying down the Monument or Marker or any other
remedy so as to remove the risk.
8.7 The Cemetery Operator reserves the right to remove at its sole discretion any
Marker, Monument, or inscription which is not in keeping with the dignity and
decorum of the Cemetery as determined by the Cemetery Operator.
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8.8 A Monument or other structure shall be erected only after the specific design
plans have been approved by the Cemetery Operator including: dimensions,
material of structure, construction details, and proposed location.
8.9 Only one Monument shall be erected within the designated space on any
Lot.
8.10 The minimum thickness for flat Markers, including footstones, is 4 inches or 10 cm.
8.11 No Monument shall be delivered to the Cemetery for installation until the Monument
foundation has been completed, and the Interment Rights Holder(s) and/or
Monument supplier have been notified by the Cemetery Operator.
8.12 Every Marker for a single Grave shall be of a size as nearly as practicable, of 18"X
24"(45.7 cm X 61 cm)width, with a thickness of from 3"to 8" (7.6 cm to 20.3 cm).
8.13 No Monument shall exceed 48"(122 cm) in height, including base or footing, above
the level of the adjoining ground, and when located on a Lot shall not exceed 10% of
the Lot area. When located on a Plot, the base shall not exceed 14"X 38"(35.5cm x
96.5 cm).
9.0 CARE AND PLANTING
9.1 The interest generated from the Care and Maintenance Fund shall be used to
maintain, secure and preserve the Cemetery grounds, including:
a) re-levelling and seeding of Lots or scattering grounds;
b) maintenance of Cemetery roads and water systems;
C) maintenance of perimeter fences;
d) maintenance of Cemetery landscaping;
e) maintenance of Columbarium; and
f) repairs and general upkeep of Cemetery maintenance buildings and
equipment.
9.2 No person, other than the Cemetery Operator, shall remove any sod or in any
other way change the surface of the Cemetery.
9.3 No person shall plant trees,flower beds or shrubs in the Cemetery except with
the approval of the Cemetery Operator.
10.0 DECORATIONS
10.1 The Cemetery Operator reserves the right to regulate the articles placed on Lots
or Plots that: pose a threat to the safety of all Interment Rights Holders, visitors to
the Cemetery, and Cemetery employees; prevents the Cemetery Operator from
performing general cemetery operations; or are not in keeping with the respect
and dignity of the Cemetery. Prohibited articles will be removed and disposed of
without notification.
10.2 The Cemetery Operator reserves the right to disallow or remove quantities of
memorial wreaths or flowers considered to be excessive and that diminish the
otherwise tidy appearance of the Cemetery.
10.3 Memorial wreaths may be placed in the Cemetery between the last day of October
and the first day of April. In order to prepare the grounds for spring, wreaths must be
removed prior to the first day of April. Wreaths not removed by the first day of April
will be removed and disposed of by the Cemetery Operator without notification.
10.4 The following are permitted at the front of a Grave, not more than 12" (30.5 cm)from
the Marker or Monument:
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a) unbreakable flowerpots; and
b) planted flowers
10.5 Floral stands are to be of a single leg support type and may not exceed 48"(122 cm)
with no more than two stands per Monument. The arms of the stand must not
project more than 12"(30.5cm)from the Marker or Monument. Stands not in
compliance will be removed by the Cemetery Operator.
10.6 Flowers placed on a Grave for a funeral shall be removed by the Cemetery
Operator after a reasonable time to protect the sod and maintain the tidy
appearance of the Cemetery.
10.7 Shrubs and ornamental trees must be in alignment with and in close proximity to the
Marker. Flowering plants must be grown only in front of the Marker, and shall not
extend more than 12"(30.5 cm)from the Marker. Maintenance involves pruning to
limit height of trees to 48"(122 cm), and laterally to within the boundaries of the
Interment Rights Holder's Lot. Flowering plants must be weeded and watered. The
plants may be removed and discarded at the discretion of the Cemetery Operator.
10.8 Lettered boards, signs, items made of glass in whole or in part, crockery items or
wind chimes are prohibited.
11.0 CONTRACTOR/MONUMENT DEALER
11.1 Any contract work to be performed within the Cemetery requires the written
pre-approval of the Interment Rights Holder and the Cemetery Operator before
the commencement of the work. Work requiring pre-approval includes:
landscaping, delivery of Monuments and Markers, inscriptions, designs, drawings,
plans and detailed specifications relating to the work, proof of all applicable
government approvals and permits, and the location of the work to be performed.
11.2 All contractors shall report to the Cemetery Operator and provide the necessary
approvals before commencing work at any location in the Cemetery.
11.3 Prior to the start of any said work, contractors must provide proof of:
a) WSIB coverage;
b) Occupational Health and Safety compliance standards;
c) Environmental Protection;
d) WHMIS; and
e) evidence of liability insurance of not less than$2 million
11.4 All contractors and all work carried out by contractors within the Cemetery
shall comply with the requirements of this By-law.
11.5 No contractor, monument dealer or supplier shall enter the Cemetery outside
of the Interment Hours unless approval has been granted by the Cemetery
Operator.
11.6 No work shall be performed at the Cemetery except during the regular
Interment Hours,
11.7 Contractors shall temporarily cease all operations if they are working within 100
metres of a funeral until the conclusion of the service. The Cemetery Operator, at
his sole discretion, reserves the right to temporarily cease contractor operations, if
the noise of the work being performed by the contractor is deemed to be a
disturbance to any funeral or public gathering within the Cemetery.
11.8 Contractors, monument dealers and suppliers shall lay wooden planks on the
Lots and paths over which heavy materials are to be moved in order to protect
the surface from damage,
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12.0 COLUMBARIUM
12.1 Only the Cemetery Operator may open and seal Niches for Interments. This
applies to the inside sealer and the Niche front.
12.2 To ensure quality control, desired uniformity, and standard of workmanship,the
Cemetery Operator reserves the right to inscribe all Niche fronts or install all
lettering, vases, adornments, or any other approved attachment.
12.3 No person, other than the Cemetery Operator, shall remove or alter niche fronts.
13.0 BY-LAW AMENDMENTS
13.1 The Cemetery shall be governed by this By-law, and all procedures will comply with
the Act and Ontario Regulation 30/11, which may be amended periodically.
All By-law amendments must be:
a) published once in a newspaper with general circulation in the locality in which
the Cemetery is located;
b) conspicuously posted on a sign at the entrance of the Cemetery;
c) delivered to each supplier of Markers who has delivered a Marker to the
Cemetery during the previous year, if the by-law or by-law amendment
pertains to Markers or their installation; and
d) posted on the municipal website.
13.2 All by-laws and by-law amendments are subject to the approval of the Registrar,
Cemeteries Regulation Unit, Ministry of Consumer Services.
14.0 GENERAL
14.1 By-Laws 79-104; 81-045; 83-162; 86-030; 89-195; 89-219; 92-077; 93-118; 94-047;
95-106; 96-44; 2001-112 and 2005-067 are hereby repealed.
14.2 In the event that any provisions of this By-law are deemed to be invalid or void, in
whole or in part, by any court of competent jurisdiction,the remaining terms and
provisions shall remain in full force and effect.
14.3 This By-law shall be effective the date that it is passed.
By-law passed this 3rd day of July, 2012.
Adrian Foster, Mayor
C.Anne Greentree, Deputy Clerk
ATTACHMENT NO. 2 REPORT NO. OPD-007-12
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
SCHEDULE"A"TO BY-LAW 2012-
CEMETERIES -PROPOSED TARIFF OF RATES
1. SALE OF PLOTS
Type of Lot Dimension Dimension 40% Rate(does not include
Bowmanville Bondhead Perpetual applicable taxes)
Care Rate
Single TX 9' TX 9' $511.24 $1,278.11
Bab land 1.5'X 3' 1.5'X 3' $178.94 $447.34
Cremation 2'X 2' 2'X 2' $178.94 $447.34
2. SALE OF CREMATION NICHES
Columbarium Niche Size 15'%Perpetual Rate(does not include
Care Rate applicable taxes
Single (including 12"X 12"X 12" $153.37 $1,022.48
Plaque)
Double (including 12"X 12"X 12" $230.14 $1,533.72
Plaque)
3. INTERMENT
Rate(does not include applicable
taxes)
Adult-Single Depth $702.97
Adult-Double Depth $881.89
Infant/Child $255.63
Cremation $255.63
Niche Wall $127.81
4. DISINTERMENT CHARGES
Rate(does not include applicable
taxes
Disinterment(adult)including reburial at the $1,164.63
same location or at another location in the same
cemetery
Disinterment(adult)for burial at another $985.45
cemetery
Disinterment(child)including burial at another $732.21
location in the same cemetery
Disinterment(child)including reburial at same $656.97
rave or different cemetery
Disinterment(infant/cremation)including $316.53
reburial at another location in the same cemetery
Disinterment(infant/cremation)including $216.20
reburial at same grave or different cemetery
5. HOLIDAY AND OTHER SURCHARGES
Rate(does not include applicable.
taxes
Interment on Saturday, Sunday and Statutory $359.54
Holidays fee is additional)
Disinterment for double depth burial(fee is $231.72
additional
Rental for lowering Device,set up and dressing $87.20
Provincial License Fee(except for cremation $10.00
Cremation Interment on Saturday,Sunday and $127.81
Statutory Holidays fee is additional
6. MONUMENT FOUNDATIONS AND SETTING MARKERS
Rate(does not include applicable
taxes
Monument foundation flat fee $299.82
Flat Marker Foundations flat fee $181.57
Cremation/Baby Markers flat fee $76.44
Removal of Monuments $57.35
7. TRANSFER
Fee $20.32
8. PERPETUAL CARE
Rate(does not include applicable
taxes
Headstone Maintenance $100.00
Footstone Maintenance $50.00
ATTACHMENT NO. 3 REPORT NO. OPD-007-12
AUTHORIZED REPRESENTATIVE AGREEMENT
THIS AGREEMENT made as of the <<day» day of«month», <<year».
BETWEEN:
of
«Funeral Home's full legal name» Street
Ontario, (the "Funeral Home")
City/Town Postal Code
AND
of
«Cemetery's full legal name» Street
Ontario, (the "Cemetery")
City/Town Postal Code
WHEREAS the Cemetery is licensed to operate a Cemetery pursuant to the Funeral, Burial
and Cremation Services Act, 2002 (Ontario);
AND WHEREAS the Funeral Home is a licensed to operate a funeral establishment pursuant
to the Funeral, Burial and Cremation Services Act, 2002 (Ontario);
AND WHEREAS in the course of its operation of a funeral establishment, the Funeral Home
may wish to have certain of its employees who are licensed sales representatives within the
meaning of the Funeral, Burial and Cremation Services Act, 2002 (the "Act"), sell interment
rights, scattering rights or Cemetery services (the "Services") to customers of the Funeral Home
on behalf of the Cemetery;
AND WHEREAS the Cemetery wishes to authorize certain of the employees of the Funeral
Home to act as non-exclusive sales representatives for the Services, subject to the terms and conditions
set forth in this Agreement
NOW THEREFORE, in consideration of the promises and mutual covenants contained herein,
and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto agree as follows:
1. Appointment of Authorized Sales Representatives
Subject to the terms of this Agreement, the Cemetery hereby authorizes the employees of the
Funeral Home listed in Schedule A hereto (the "Authorized Sales Representatives") to act as non-
exclusive sales representatives for the sale of the Services.
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2. Future Appointment of Authorized Sales Representatives
From time to time, the Funeral Home may submit the name of a person who is a licensed sales
representative under the Act to the Cemetery, and upon delivery by the Cemetery to the Funeral Home
of a written authorization permitting such person to act as a sales representative of the Cemetery, such
person shall be deemed to be an Authorized Sales Representative pursuant to this agreement.
3. Responsibilities of the Funeral Home
During the term of this Agreement, the Funeral Home:
(a) may arrange for the sale of the Services by an Authorized Sales Representative on behalf
of the Cemetery upon the request of the Funeral Home's customers. The Cemetery
acknowledges and agrees that nothing contained in this Agreement shall be construed as
a requirement for the Funeral Home to promote the Services of the Cemetery to its
customers;
(b) shall comply with and ensure that all Authorized Sales Representatives comply with all
federal, provincial and local laws, rules, regulations and ordinances applicable to the
Funeral Home's business;
(c) shall pay and discharge, and the Cemetery shall have no obligation to pay for, any
expenses or costs of any kind or nature incurred by the Funeral Home or the Authorized
Sales Representatives in connection with their respective functions hereunder;
(d) shall ensure that no person employed by the Funeral Home, other than an Authorized
Sales Representative, sells or offers to sell Services to customers of the Funeral Home;
(e) shall provide to the Cemetery, at least annually, a copy of the sales representative license
of each Authorized Sales Representative; and
(f) The Funeral Home shall forthwith notify the Cemetery of the termination of the
employment of any person who is an Authorized Sales Representative.
4. Responsibilities of the Cemetery
The Cemetery shall provide such assistance with respect to the licensing of any employee of
the Funeral Home as a sales representative as is reasonably necessary, provided that the Cemetery may,
for any reason, decline to appoint any employee as a sales representative.
Any payment to be made by the Cemetery in respect of the services of any Authorized Sales
Representative shall be made to the Funeral Home.
5. Documentation and Marketing Material
At its own expense, the Cemetery will supply the Funeral Home with all applicable catalogues,
brochures, advertising, promotional and selling materials, literature and information as the Funeral
Home may from time to time reasonably require for the purpose of selling the Services.
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6. Term and Termination
This Agreement shall commence as of the date hereof and continue in full force and effect until
terminated by either party at any time on providing the other party with thirty (30) days prior written
notice.
Upon a person who is an Authorized Sales Representative ceasing to be employed by the Funeral
Home, such person shall cease to be an Authorized Sales Representative pursuant to this agreement, and
shall cease to be a sales representative of the Cemetery, effective as at the date of such person's
termination of employment by the Funeral Home.
7. Relationship of Parties
Nothing in this Agreement or otherwise shall be construed as constituting an appointment of the
Funeral Home or its employees or any of them as an agent, legal representative,joint venturer, partner,
employee or servant of the Cemetery for any purpose whatsoever, save and except as specifically set out
in this agreement. Neither the Funeral Home nor any Authorized Sales Representative is authorized to
transact business, incur obligations, or assign or create any obligation of any kind, express or implied, on
behalf of the Cemetery, or to bind it in any way whatsoever, or to make any contract, promise, warranty
or representation on the Cemetery's behalf with respect to products and services sold by the Cemetery or
any other matter, or to accept any service of process upon the Cemetery or receive any notice of any
nature whatsoever on the Cemetery's behalf, save as specifically set out in this agreement.
8. General
(a) Severability. Any provision hereof that is prohibited or unenforceable in any jurisdiction
shall, as to such jurisdiction, be ineffective to the extent of such prohibition or
unenforceability without invalidating the remaining provisions hereof or affecting the
validity or enforceability of such provisions in any other jurisdiction.
(b) Assignment. The Funeral Home may not assign this Agreement without the express
written consent of Cemetery.
(c) Governing Law. This Agreement and any document relating thereto shall be governed by
and interpreted in accordance with the laws of the Province of Ontario and the laws of
Canada applicable therein. Both parties hereby expressly and irrevocably attorn to the
non-exclusive jurisdiction of the courts of the Province of Ontario in respect of all
matters arising out of or in connection with this Agreement.
(d) Counterparts. This Agreement may be executed in any number of counterparts, and/or by
facsimile or e-mail transmission of Adobe Acrobat files, each of which shall constitute an
original and all of which, taken together, shall constitute one and the same instrument.
Notwithstanding the date of execution of any counterpart, each counterpart shall be
deemed to bear the effective date first written above. Any party executing this Agreement
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by fax or PDF file shall, immediately following a request by any other party, provide the
other party with an originally executed counterpart of this Agreement.
(e) Further Assurances. If requested by the Funeral Home, the Cemetery will provide to the
Funeral Home within ten business days of such request a written authorization to each
Authorized Sales Representative employed by the Funeral Home authorizing such person
to act as a sales representative on behalf of the Cemetery.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first set
forth above.
«Cemetery's full legal name»
Per:
Name:
Title:
I have the authority to bind the Corporation
«Funeral Home's full legal name»
Per:
Name:
Title:
I have the authority to bind the Corporation
310689.1
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SCHEDULE OF AUTHORIZED SALES REPRESENTATIVES