HomeMy WebLinkAbout2023-01-20Clarftwn
Electronic Council Communications Information
Package
Date: January 20, 2023
Time: 12:00 PM
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Electronic Council Communications Information Package (ECCIP)January 20, 2023
Pages
Region of Durham Correspondence
2. Durham Municipalities Correspondence
3. Other Municipalities Correspondence
4. Provincial / Federal Government and their Agency Correspondence
5. Miscellaneous Correspondence
5.1 Minutes of the Tyrone Community Centre dated November 16, 2022 3
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Tyrone Community Centre
Minutes of Meeting — November 16th, 2022, 7:OOpm
Attendees:
Marlene Craig Dave Taylor Brian Glaspell Greg Carroll
Joy Vaneyk Kyle Young Danielle Carroll Aaron S.
Special Guest:
N/A
Regrets:
Lyndsay Luckhardt Corrina Traill Marlene Wotten Cecile Bowers
Nancy Johnson Larry Quinney Crystal Ovenden Alvina Hare
Jacquie MacEachern Diane Woodley Paul Rowan
Motion to accept agenda — motioned by Marlene C. seconded by Greg
Motion to accept October minutes — Motioned by Joy seconded by Joy
Motion to accept Minutes from September — motioned by Greg seconded by Kyle
Committee Reports:
Chair Report — Danielle — no report given
Maintenance Report— Kyle, Greg, Marlene (Absent),
- Lamp post out front has been fixed and is SUPER bright
- Grading to the building and the air conditioning has been submitted but we do not have any
approval we will have to wait until after February when approvals happen.
- The lamp post in the parking lot look like they are not in the ground and stabilized
- The eves are over flowing when it rains and end in pooling water on the ground
- The drainage is slopped towards the building instead of away so the pooling water just seeps
into the ground and then into the basement.
- We need a cage for the window in the mail hall on the east side of the building
- There was supposed to be a fence placed in between the soccer field and the parking lot
- We need the push bar on the door in the north meeting room. It has been fixed numerous
times and maybe a new push bar is needed.
- We need to get the floors waxed — Danielle to reach out to the custodial staff at her school to
see if they would be willing to help us strip and wax our floor. Looking to have it completed
during the month of December.
- We need a sea can for storing the chairs, tables, stages etc. We have one quote, we need to
bring all quotes to the next meeting and we will look at which one is the best bang for our buck!
- The washroom in the north hall needs to be fixed as it is not up to todays standards for
accessibility. We have no washrooms that a wheelchair can get in and out of.
The furnaces needs to be checked for the winter months
- Monitoring system or some sort of sensor when the furnaces stops working or dampness is
detected then someone can be alerted to help stop the issue sooner
- We would like to do ladder training and if we can do it online it would be VERY helpful
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- Basketball courts has many cracks in it, it should be fixed
- We need a new filter for the fountain in the front lobby
3. Rentals — Joy — We will be closed from December 16 — 26 to get the floors completed. We have
the Dance, breakfast with Santa.
4. Treasurer Report — Brian Glaspell — in chequing account $24383.67, savings $25,504.34.
5. Grounds and Sign — Kyle — fire extinguishers have been signed off on, we need to get a vinyl sign
for the dumpster that says NO DUMPING.
6. Dance Report — Dave — small crowd but a good time $110.00 profit.
7. Grant - we need to host an event to thank Trillum for the grant and show the community what
we purchased. Danielle will start planning a Fire and Ice event where we can invite outside
organizations to join in and participate. February 26, 2023 1:00 pm — 4:00 pm more details to come.
Old Business:
New Business:
1. We are asking for the coffeepot, the large pot have been permanently damaged we have a
quote of $3200.00 to replace all the equipment.
1. Volunteer get together we will look at in February when we are out of the holiday season.
Motion to adjourn at 8:45 by Greg.
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