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HomeMy WebLinkAboutTR-92-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# LJr _��t4 Date: MONDAY, OCTOBER 17, 1994 Res. #C-0 P0 Report#: TR-92-94 File #: By-Law# Subject: PROPOSED PHOTOCOPIER LEASE - PUBLIC WORKS DEPARTMENT (HAMPTON DEPOT) Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 . THAT Report TR-92-94 be received; 2 . THAT Council accept the written proposal (Schedule "All ) , from OE Oshawa Inc . , Oshawa Ontario, (Municipal Leasing Inc . ) to lease one (1) Remanufactured Canon NP48351 with one (1) twenty (20) bin sorter at a monthly cost of $168 . 97 (plus taxes) , for a period of thirty-six months; 3 . THAT the attached By-law (Schedule "B" ) , authorizing the Mayor and Clerk to execute the Agreement be approved; and 4 . THAT the funds be drawn from the 1994 Unclassified Administration Account #7007-00000-0520 . BACKGROUND AND COMMENT: Funds were provided for in the 1994 Current Budget, Unclassified Administration Account for the acquisition of a Photocopier for the Public Works Department, Hampton Depot . For the past several years, a Model DC1656 Mita Copier, which is owned outright has been utilized at the Hampton Depot . This copier is basically worn out and no long operates efficiently due to excessive break downs . A lease agreement is proposed for the following reasons : a) Should it become evident that the photocopier no longer meets the needs of the user, alternative equipment can be / 14 PAP- "CYCLE �& 'A", 1-IS PE-1-4 REGYCLER PAPER REPORT NO. : TR-92-94 PAGE 2 PROPOSED PHOTOCOPIER LEASE- PUBLIC WORKS DEPARTMENT (HAMPTON DEPOT) negotiated and a new lease agreement entered into, in most cases with no penalty to break the existing lease . b) Warranty guaranteed for term of lease including replacement for non-serviceability. c) Capital expenditure not required, free funds for other purposes . The acquisition of a Canon photocopier will further standardize photocopiers throughout ' the various Departments of the Municipality. By standardizing our copiers, we are more easily able to transfer equipment from one department to another, dependent, on the need. In addition, the price of service for all our Canon photocopiers is . 008 cents per copy regardless of the volume, where as with all of their competitors, the price varies from . 01 to . 02 cents depending on the size of the machine and the volume . For the information of Council, the outright purchase versus leasing comparison is as follows : Outright purchase of New Model Equivalent Approx. $13 , 000 . 00 Outright purchase of a reconditioned Model NP4835I 5, 995 . 00 Less Trade In of Mita DC1656 - 500 . 00 $ 5,495 . 00 Lease $ 168 . 97 x 36 mon. $ 6, 082 . 92 For comparative purposes, a quote was also requested from Executive Copier Systems for a Sharp Model SF2035 which does not have as many features as the Canon NP4835I and has a slower copy speed per minute. The monthly cost on a 36 month lease of the Sharp Copier was $315 . 00 plus taxes . REPORT NO. : TR-92-94 PAGE 3 PROPOSED PHOTOCOPIER LEASE- PUBLIC WORKS DEPARTMENT (HAMPTON DEPOT) The proposed copier has been used by the Public Works Staff for the past 2 weeks, and they have advised that they are pleased with its performance . The Treasurer has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specification, etc . , should be referred to the Director of Public Works . After further review and analysis of the proposal, it was mutually agreed by the Director of Public Works and the Purchasing and Supply Agent that the proposal from O.E. Oshawa Inc . , Oshawa, Ontario (Municipal Leasing Inc . ) for the Canon NP4835I be recommended for acceptance. Respect lly submitted, Reviewed by, e Marano, H.BSc . ,AMCT. , W.H. Stockwell, ` Treasurer Chief Administrative Officer r , Walter Evans, P.Eng. Director of Public Works MM*LB*ld 71 6 10•'0"•'0•I 16:23 L 613 476 7998 _ _ LPIJSmGOUI>?IAN 44-� CLARI2iGTCIN 0]001 T. �CHEDIJLE "A" LESSOR: mumcipu LEASING LEASE CONTRACT Municipal i lnancia! The Municipal Leasing Catpor uon Trost Corn a y LEA II,to I i I y ;%t r It 1 1:••'"�' wtilchavw exer'ivA thin Lowe Gontrat;t,below,as Le>;aor 7100 Woodbine Jivenue,Suits 400,Markham,Ontario L3R 5J2 Telephoner:(905)sati-z1!; PLEAS R�FFR TO THESE NUM @ERA QUANTITY EoUIPrrrerr DESCRIPTION flndu(;c Mare,Model and Serial N❑.) —� CUVlrmtrvruu�..tiivr�.L�.•.��e.r,t,�«.L..J....u(•fi c:gy_ _ih"t(�'1��L',,�"' '�L. C? 4' •�-� "-� �,�:7�n. 4�_I� t"'I.n1°YZr`Yl�i,� SUPPLEMENTAL PRCiv15i0NS OF THIS LEASE CONTRACT('tf arty)! - SUPPLIER C-7' 't i_�'�-Va '"Z�C - CrO t -t t to �PAY TEA M(No.of ��_ NpO.OF f ERtt]!3!C PENTAL PMTS volt.8t_MADE IN ADVANCE PERIODIC RENTAL G$T' `"^ +d DIC rLSNTAL complete Month.) MT$DURING SAlDrcPr t'�) MOtrtr-�t.Y�. QU,4RTERLY U I AMOUNT Exdlrsive 4f Taz „+ • pST- .wa . LOCW Lam. '+�c• . ' 9e !ort Nrr4rtt tzXM Md leer mic(alas Tax�mpUttt GerW%*1 a mquvad if�=tax axe q7t Cn is ciahi lt"I"I � .�"7 i l�t( �),'Z.I/ TF,AMS AND CONDITIONS OF LEASE CONTRACT-ADDITIONAL TEFIM$AND CONDITIONS ON THE REVERSE SIDE HMIIQF FOFiM FART OF THIS Li:AA$E CONTRACT, 1. TERiJ'.THIS LE/SE CONTRACT('LEASE")IS NOT SiNDLN;G ON LESSOR UNTIL SIGNED under any manufMgturer's or suppliers wamdntieS told will assign to L s SUCn War;Wties,;lo BY LESSOR. Lessen agrees to lease the property desrdnbbd*Dove end all accessories suppi!W the extent assignable)•iFTHE EQUIPMENT is NO•r PROPERLY IN$TALLED AND/OR 19 NOT, therewith(the'Equiprnenn on the terms set forin In this Leas. The term of this Leese("term') OR 0On NOT FUNCTION OR PERFORM,,Ala REPRESENTED OR WARRANTED Ely begins on the data th-equfpmenl is shipped to Lestm,Unless saonbr termlne!ed by LmQr,yr MANUFACTURER OR$UPPLIER AND/OR DIDES NOT FUNCTION OR PERFORM A5 Toro will Pnrt PfIPr It number of monfhs gtncified above from the data the Tenn commance4i; IMENDED BY LESSEE ANEVOR TOTALLY FAILEi TO FUNCTION 9R PERFORM OR'S OR pttvided,however,that if the Term cammAnCes on OTHER THAN the 1st day of a mcntt4 Ina tstVVM"urvtsnr rbFAGIUhT UK UNAW Et-VAbLC T6 L1&8M Part ANY fick:tiotl Term shall be tAenced fo the/asst day of the month in whlctt the Term would otherwi•t expire, WHATSOEVER LESSEE(a)will look to LAssor arty for co-opoMion In the erdarcement of 'Termination Dze'm erns the date on which thei Term ends,a=ording to this Seddon, arty warranty obligations of manufacturer or St;priiir,*nd(b)AGREES THAT SUCH EVENT 2. PAYMENTS. Leirsee agrees to pAy rent as follows.(a)It the Term commences on other then OR EVENTS DO NOT CON3TTTk'TE A pREAet I Bl-TI 11C I.L.4 X BY L!.F,80Ft_1�3Efi�9--• thb 1st day of a man'h,Le-�will pay pro rata rent from the date of shipment to the and of ma SOLE REMEDY(IF ANY)SHALL BE AGAINST N6%NUFA0TURER OR SUPPLIER DIAE'.CT(.Y „UN iA taelk picoa Md(b)L`to Potind1r,Qtrrn:l Peym,'nt CRPrdAr)Inr the fin9 AND NOT AGAINST LESSOR,This Lease may be:amended only in writing,signed by LL,--tr and 84tcrirf to mdander priod of tho T❑rm ahon Liwcaa ovarlitcs this i PPSA•Anl1(C)SUU5Egueltt Lessee, LESSEE ACKNUWLEULit`S t hAl Nttt tti-M t tit burruLm rrVft ANY Rentals in advance tin the list day of eai:'t calandar peflod nn-f the Torm.LessPPshall.rfrakf,,Cfl SAt ESPENSUN, NUR ANY bHVKhH VH U I;,tt•t IN[trrMt JIAtf r, r3/AN AtlC.HP or paymonle at Leaser':i offico Shown ahnvP,nr AR I p.�,qgr 5plsgir1W in Writfnq.Lced;aor3 Invoice is LESSOR AND THAT NONE OF THESE HAS ANY AUTHORITY TO ALI Eft OH wAtvt_ANY NOT a condition Of Lessee's obligation to pay Rentals and/or interest Charges when duts. PNOVf$10H OFTHLS LEASE oR TO 131ND Lns-non IN ANY WAY m,d Le3Sw mprrtnls end Lessee's obligatto is under MIS Lease snatt oe ifusulun:doh utt4v,,JiG.,,al and+r art wPrrrrrh chat nn,lira N nn n1irfxrrtrd to a,-t as Les5ol'5 agent. cimumstsnces wha.soovor and,without 11nitatton,ALL AMOUNTS PAYABLE HEREUNDER 6, LOC,QTION AND USE The Equipment Sham be located at the placb dWgrmled above ARE AND WILL CONTINUE TO BE PAYABLE IN FVLI-, wi t nvuY A ftATt_MeNV, and net ele-ewhetd without tho prior vnfttgn cone❑,t of L❑cCOr,urhith eonr ont may Fa nrtiil.�1y REFEHMEM'Ora G--F-O r WHATSOEVER,REGAPOLM OF ANY 1:1 AIM aR nEF'ENCE wllnnad,Levee agrees to use and Operate the Equipment In a careful and prudent manrOr Find WHATSOEVER WHICH LESSEE MAY AT ANY TIME HAVE AGAINST LI=1k;uH,sut•rr_rr_n, i„ 0N�11-0 17d,'s 6rid/or m.&ML44 vrer'n neeemmendetiaAO,and not t9run/unlav,tul MANUFACTURER OR ANY OTHER PERSON. Arty*mound not paid when due shaft bear purpose.Lessee shall cause or permit the Equipment to be mAIntalneof and ap--rated,at LEwee's interest from its duo date until paid at an annual rate of interest equal to 24 perceni pi3r expense,by competent and qualified personnel only.Lessee repn3sants that iho Equipment will annum,otteglsied laity,and payable monthly an the first day'ot oath rem tt:,miwe and Le"W U'r buslnfi&&putTso"s only_ seer any termination of MIS Lease and both before and alter Default and/or judgment. Less?*will 6. COMPLLANCE WITH CAWS;ENCUMBRANCE'S;TAXES. L---Gee,at its expanse,shall(a) reimbume Lessor for any service charges far any cheques or other payments not honoured and comply with all laws, present and future, refati ig to this Lease and/or the Equipment,its will additionally pay Lessor a service charge of$20.00 for handling each such item, ownetship,shipment, delivery,ins allailon,fnsp0l,Von, possession, operation, mainteiTance, 3. NON-CANCELJ-ABLE L114SE EXCEPT AS EXPRESSLY PROViDED HERRIN,THIS condition,and/or sloe-AEI;and(b)keep the Equipa unt free and char of an Ueris;and(c)pay ail LEASE CANNOT SEi RESCII�ED OR TERMINATED. litenco,re�lstretlon end other fees and all sales,try$, property,goods and services tend oti-ify S. ENTIRE A(TRI-EMENT, NO REPRESENTAVONS OR WARRANITES. THIS LEASE taxes,levies,duties, and charges, including any incraaoes therein endlor those harbarier imposed,CTaxes"i payable directly Or;.idirectly Ira respect at(i)this Lease,(n any OONStTTDTE5 TI1l_ENTIRE AGREEMENT BETWEEN tS95OR AND LESSEE LESSEE payments vnder this Lease,or(ma)the Equipment,U;purchase,sala,ownership,repair,,avicing, ACKNOWLEDGE:i THAT THER8 ARE NO INDUCEMENTS, REPRE$ENTATiON!' use,Operation,Or otherw se ralatad het0,and whither Taxes are levied against Lessee,Lessor AGREEMENTS,WRARANTIE5,CONDITIONS,OFi1ON$OR TERMS,ORAL OR WRITTEN, or Ufa ui meet and r ardless of how D(PnE$$OR IMPLIED,STATUTORY,COLLATERAL,CUSTOMARY OR OTHIFAWiSE OF p eg ary Tax I.rlIsignalWd, ANY KiND WHATSOEVER,MADE OR GIVEN BY OR ON BEHALF OF LESSOR OR 7. Tn'LF—Title to the Equipment shall at ail times r;maln in Lessor and Lessor shall retair all the OPERATING IN FA VOUR OF LESSEE WITH RESPECT TO TI1E EQUIPMENT(including, benefits of Ownership.Los�ae shalt have no right,title or intomst(legal or equ��ita��b.°lle)in olio without IimitaUOn,Its condition,capabilities,use,Operation,ritno"for any paillmlar tho Equipment other than,conditional upon Le! re ee's mriplianee with this Lease-the right *anise„4Y w*ae,pt„ nr mr—Me-,nnnp.rinmliffiry nicislity InAtthantabilb. to possess mid u;b No Equipment, Lessee shall not,and shall not purperi to(t}sell,tra^ster, design,freedom tram Lie,tn,ui wtllpll nFA with the requiremonts Oi 9ny litw,purchoi,W suoRA,Or tteata dtry uen ui,utt ut�- cc{UtNttt-,,•, 1,,J;NG,,,,t,-y ad.0 Naar tv>,v.•.....-a,.. ardor or mi-tract)cr any othor matter whatsooVOr,other than aS may be exprvWy sidled iu FgrdpmPnl or permit it to tot:placed In leol7a*of imriffEG3114r1 or*'Bore Or in any manner cut this Lease. Lossoa acknowledges(*)that it alone rigs selected tho Equipment and the with it or permit it to be dealt with so as to possibly defect,prejudice or impair LessQes right;or supplier;and(b)that Lesbor Is not an agent of manufacturer or suppfior.THE SOLE interest therein, Lee-=may substilute similar equipment,in Comparable condition,ter the nPIT If'AT10N OF I I-SSQR UNDER THfa LEA$ IS TO PERMIT QUIET POSSMION OFTYIE Equipment, GOUIPUWr ON AIJ"Aq Iq-RC5119 MR I ONG AS NO OF-FAULT HA6 OCCURRED. Le,-Or N. AL L tS5UlYrtb 6U1U WVIJ rurrb. Nly audtilvi"'e.julNluerd ut do ux,:,uilca;t 5�iL•l;,�, will give Its reasotrable co-operation w Lessee to Pert,at Lessee's wponse,Lessor's dghh; upon the Equipmont will immediately Corm pat of tho L-quipment*no erelong•o Lessor. THE UNDEf1$I0NED ACKN©VVLEDGES HAVINe READ THE ENTIRE LEASE A14D ACCEPTS THE TERMS AND CONDITIONS Tf-iEREQP. FULL LE%AL NAME;(S)OF LESSEE(S) t,t a � C,L IA Rr, ADDRESS 0%GI IYITOWrq - _ ' fie)w 1-n C ti Y 1t7 4 i T POSTAL t r7DE - ER:x3N TO¢GNt'ACT — VTLE 'i'r;L NO P °T L47lAYli� cJK � oNC.nrnncaoal (,CirD � L,Z 3�'1°I 1 no underslgnod aMl rm(s) that 11VA51its la(Lliay ate)duly AuLl cut ie-cd to T �� '� tr � .a�v'lrit�h ''�''����'��i��ri•��' Il e4���if11 II f �� Y l' 6Yi - -TnLE•- -- tcr3ltni, Authori.*.ed SiAreoI �dl� "8° '' 4•'�t56 tir7rt+ r�3�S �/>; i 5" •-- - —� � —ter ``"� 'sir :.•<ac$)-�w...t2i.t _-,7�•Crri'F i'��i Ir , ,.., y t r r�r y4 ,, ,u to 0�ESSBE Ca TA f '-''c-})Utnty7m'ILf-St iTc"7 s' A lho� rrw r Klir t ti i 7,Fiegf FT1 't IlaDle, Ni?f riersuppliernorLessor Is �yrtttLuI tJ(c vlltet. Le��Ga udrttcut isna:cdarea-are forlabarulconly) � - cancel this Luse. Please read this Lease before you sign It. SCHEDULE "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 94- Being a By-law to authorize the execution of a Lease Agreement with Municipal Leasing Inc . , Picton, Ontario. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS : 1 . THAT the Mayor and Clerk are hereby authorized to execute on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation Seal, a Lease Agreement between Municipal Leasing and said Corporation, which is attached hereto and marked Schedule "A" . By-law read a first and second time this day of October, 1994 . By-law read a third time and finally passed this day of October, 1994 . Mayor Clerk I