HomeMy WebLinkAbout01-10-2023Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes of Meeting — Tuesday, January 10, 2023
Not vet approved by the Board)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vinson, Sue White, Councillor Margaret
Zwart
Regrets: Unfortunately, Shane Armstrong submitted his resignation.
Meeting opened at 7:00 p.m. with the Land Acknowledgement
1. Agenda- Motion #23-001
Moved by Todd Taylor, seconded by Sue White THAT: The Agenda be accepted.
CARRIED
2. Acceptance of Minutes - Motion #23-002
Moved by Gary Oliver, seconded by Sue White THAT: The minutes of November 8, 2022,
be approved.
CARRIED
3. Manager's Report — Safety: An incident between two boys occurred during public skating
with one child bumping his head. Both parents were spoken with and informed this behavior
(fighting/pushing) will not be tolerated. To avoid further problems Bryan will ensure two
staff members are on the ice during public skates. Bryan will also inform his staff that they
must be clearly identified as "arena staff "by wearing their jacket/hoody during their shifts.
The staff received updated training on power outages, fire alarms and emergency evacuation
of the arena. Risk Management: An inspection will be scheduled within the next week.
Rentals/Revenue: Ice schedule has been booked solid all year. The two -week Christmas
holiday was almost at capacity with several public skates provided to the community.
However, two days of rental were lost to a power outage and a winter storm shutdown. The
2023 advertising invoices will be at 50% for the first part of the season and the balance once
we reopen after the renovations. Repairs/Maintenance/Renovations: The backflow for the
sprinkler room will be installed on January 17th. The wall between the sprinkler room and
the gender- neutral change room will be removed to accommodate the backflow. Once the
backflow is installed the room will be accessed for future use
P1
Inspections/Municipal Operations: No inspections this month. ORFA Updates: Review
compressor room safety protocols and ice maintenance. Complaints: A complaint was
posted on social media as a staff member opened the arena 30 minutes late. However, the
team was able to use the ice as per their rental.
4. Financial Report: Todd presented the quarterly profit and loss summary and reported that
the two 50/K GICs were reinvested. Further budget updates will be discussed at the next
meeting.
5. New Business: Olympia — Once again was deferred until the next meeting and Bryan will
provide the Board with updated costs at the next meeting. Construction Updates: The
contract has been awarded to Gerr Construction and should begin April Pt, 2023. They will
require full access to the building and parking lot. The estimated completion date is
December 2023. Motion #23-003 — Moved by Dave Bouma, seconded by Gary Oliver
THAT: The Board would like to proceed with the two (2) additional dressing rooms as per
the original construction plan. We will submit a listing of our ice needs from our user
groups, with the emphasis on finding replacement ice times for kids' hockey groups while
under construction. If Clarington cannot find home ice times for these groups' construction
needs to be completed in two (2) phases.
CARRIED
6. Round Table: A round table discussion followed.
7. In Camera: Discussion —Bereavement Leave
8. Adiournment: Meeting was adjourned by the Chair at 8:57 p.m.
Next Board Meeting — Tuesday, February 7, 2023