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Home My WebLink AboutLGS-008-23Clarftwn Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Joint Committees Date of Meeting: February 6, 2023 Report Number: LGS-008-23 Submitted By: Rob Maciver, Director of Legislative Services Reviewed By: Mary -Anne Dempster, CAO Resolution#: JC-005-23 File Number: By-law Number: Report Subject: Appointments to the Durham Active Transit Committee, Durham Environment and Climate Advisory Committee, Orono BIA, Bowmanville BIA, and Jury Lands Foundation Recommendations: 1. That Report LGS-008-23 and any related communication items, be received; 2. That the Committee consider the applications for appointments to the Durham Active Transit Advisory Committee and Durham Environment and Climate Advisory Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; 3. That the following persons be appointed to the Bowmanville Business Improvement Area (BIA) for a term ending December 31, 2026, or until a successor is appointed: • Ron Hooper • Laura Holmes • Cathy Holmes • Gerri Lucas • Edgar Lucas • Erin Kemp Municipality of Clarington Resort LGS-008-23 Page 2 4. That the following persons be appointed to the Orono Business Improvement Area (BIA) for a term ending December 31, 2026, or until a successor is appointed: • Gavin Crabb • Karen Lowery • Diana Stephenson • Frank Maitland 5. That the Committee appoint a "Municipality Member" to the Jury Lands Foundation for the term of Council or until a successor is appointed; and 6. That all interested parties listed in Report LGS-008-23 and any delegations be advised of Council's decision. Municipality of Clarington Report LGS-008-23 Report Overview Page 3 This report is intended to provide background information, regarding various vacancies to assist in the appointment process. 1. Durham Active Transit Advisory Committee 1.1 The Transit Advisory Committee (TAC) is a volunteer committee established by the Durham Region Transit (DRT) Commission and Regional Council. 1.2 The TAC is comprised of 17 members, eight of whom are public transit users nominated for appointment by each area municipality who represent a diversity of transit users and transit stakeholders in the community. 1.3 The Region placed an advertisement seeking applications for the TAC, and forwarded the applications to Clarington Staff for the Municipality of Clarington's appointee. 1.4 The following have put forward an application for consideration. Committee may nominate one member to the TAC (see attached confidential application package): • Pranay Gunti • Richard Claxton-Oldfield 2. Durham Environment and Climate Advisory Committee 2.1 On December 21 st, 2022, Durham Regional Council endorsed the recommendations in Report #2022-COW-28 to: a) dissolve the Durham Region Roundtable on Climate Change (DRRCC) as a Regional advisory committee; and b) subsume climate change matters into the existing DEAC Terms of Reference (ToR) with a revised name and mandate, as the Durham Environment and Climate Advisory Committee (DECAC). 2.2 The Region placed an advertisement in late 2022 seeking expressions of interest for Regional advisory committees for the new term of Council (2022-2026). In accordance with the above decision, applications received for the DRRCC and DEAC are being considered for DECAC. Municipality of Clarington Page 4 Report LGS-008-23 2.3 The following have put forward an application for consideration. Committee may nominate one member to the DECAC (see attached confidential application package): • Jay Cuthbertson • Kim Murray 2.4 In accordance with the "Appointment to Boards and Committees Policy", a confidential matrix has been attached at the front of the application. The matrix includes the qualifications of existing members as well as the new applicants. 3. Bowmanville Business Improvement Area (BIA) 3.1 The Terms of Reference state "The Board shall consist of such number of members appointed by Council as the Council desires advisable, at least one of whom shall be a member of the Council and the remaining members shall be individuals assessed for business assessment in respect of land in the area or nominees of such individuals or of corporations so assessed". 3.2 Accordingly, Councillor Rang was appointed to the Bowmanville BIA at the January 9, 2023, General Government Committee meeting. 3.3 The Bowmanville BIA provided their Board of Management, for appointment as follows: • Ron Hooper • Laura Holmes • Cathy Holmes • Gerri Lucas • Edgar Lucas • Erin Kemp 4. Orono Business Improvement Area (BIA) 4.1 The Terms of Reference state "The Board shall be composed of a total of 5 directors. One director shall be a member of Council appointed directly by the Municipality and the remaining 4 directors shall be selected by a vote of the membership of the BIA and appointed by the Municipality". 4.2 Accordingly, Councillor Zwart was appointed to the Orono BIA at the January 9, 2023, General Government Committee meeting. Municipality of Clarington Report LGS-008-23 4.3 The Orono BIA provided their Board of Management, for appointment as follows: • Gavin Crabb • Karen Lowery • Diana Stephenson • Frank Maitland 5. Jury Lands Foundation Page 5 5.1 The Jury Lands Foundation is a not -for -profit organization whose mission is to "rejuvenate a Canadian historic and architectural significant site in Clarington, Ontario with international, national, and local significance for re -use for those same audiences even as it recognizes the place's one-time distinction of managing both Camp 30 Prisoners of War and troubled youth while harmoniously integrating with its host community of Bowmanville." 5.2 According to their governing by-law, the Foundation consists of different classes of members including "The Municipality Member": i. The Municipality Member shall be The Corporation of the Municipality of Clarington. ii. The term of membership of the Municipality Member shall be perpetual for as long as The Corporation of the Municipality of Clarington exists and wishes to be a member. iii. As set out in the articles, the Municipality Member is entitled to receive notice of, attend and vote at all meetings of members and the Municipality Member shall be entitled to one (1) vote at such meetings (except it shall not be entitled to vote for the up to seven (7) directors to be elected by the Class A Members). 5.3 As this organization has morphed from the Camp 30 organization to its current framework, the Municipality's appointment has been done informally by the Mayor in the past. To formalize the appointment process, the appointment will be made by Council going forward, for each term of Council or until a successor is appointed. 6. Financial Considerations Not Applicable. 7. Concurrence Not Applicable. Municipality of Clarington Report LGS-008-23 8. Conclusion Page 6 It is respectfully recommended that Committee consider the vote to make the appointments to the Durham Active Transit Advisory Committee, Durham Environment and Climate Advisory Committee; and the Jury Lands Foundation, and that Committee approve the recommendations of this report. Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2016 or Patenaude@clarington.net. Attachments: Attachment 1 — Confidential Matrix — Distributed Under Separate Cover Interested Parties: The following interested parties will be notified of Council's decision: Durham Active Transit Advisory Committee Durham Environment and Climate Advisory Committee Bowmanville BIA Orono BIA Jury Lands Foundation