HomeMy WebLinkAbout2012-04-20 Minutes Clarington Older Adult Association Board of Directors
Minutes of the Meeting Friday April 20th 2012
Voting Members Present: Linda Duffie, Irene Gourlay, Elaine Spicer, Jim Boate,
Gary Bray, Don Welsh, Malcolm McCombe, John Hutchings, Cathie Ward,
Norma Evans, Ron Hooper, Adrian Foster
Non Voting Members Present: Angie Darlison & Skip Crosby
1.0 Call to Order.
1st Vice President Norma Evans called the meeting to order
2.0 Approval of the Agenda.
Motion to approve the Agenda as presented
Moved Irene Gourlay Seconded Linda Duffie
Carried
3.0 Approval of the previous meeting minutes from Wednesday April 4th 2012
& Wednesday April 1 1 th 2012
Mayor Foster stated that the words "private meeting" between him and
President Steve Coles was misleading. They had met and in an endeavor
to move matters forward and had an open discussion. He said that he
frequently met with Board Chairs/Presidents as he felt that this was a useful
tool.
Motion to remove the `word' private as it relates to the minutes
Moved Jim Boate Seconded Gary Bray
Carried
Mayor Foster Adrian stated that the $5000 that had been removed from
the COAA reserve fund to pay for the Strategic Plan review completed by
Peter Spratt.This was the recommendation made by the Municipality of
Clarington Finance Director since the Municipality of Clarington has been
adding $3000 annually to this reserve in the past. Irene Gourlay suggested
that in future the COAA be informed when these funds are used
Motion to approve the minutes as amended.
Moved John Hutchings Seconded Linda Duffie
Carried
4.0 Business Arising from the previous minutes.
4.1 Report CSD-006-12
Malcolm McCombe said that after the Council Meeting, the Tennis Club
had been granted a further 5 year extension to their lease. Mayor
Foster pointed out that Option 1 of this report it still on the table and he is
not convinced that the proposed committee will have any effect. He also
mentioned that the Spratt report had stated that the Beech Avenue
location for COAA was of a temporary nature. He therefore
suggested that we should look for another location using the Beech
Avenue site as our prime location. .
Mayor Foster said that despite the neighbours being not too happy, we
should move forward with the committee idea.
Angie Darlison asked if the COAA left the Beech Centre would this
property be sole, Mayor Foster replied that it would very likely been taken
over and used as office space for the Municipality of Clarington.
Angie Darlison pointed out to the members present that if they plan to
further implement satellite programs that increased staffing would be
required immediately.
Angie Darlison also reminded the board that during all of these discussions
we must not forget the welfare of our members. They should always
remain our top priority.
Don Welsh asked Adrian Foster if the neighbours had been asked if they
would welcome the COAA before the Municipality of Clarington
purchased this site. No answerwas received. Don Welsh also reiterated
that the planning committee back in the 1980's and 1990's had pointed
out even before we had moved in that parking would become a
problem. Municipality of Clarington staff and Council members then
reassured them that when the need arose they would be taken care of.
Angie Darlison asked Skip Crosby who the Municipality of Clarington
representatives would be. Skip Crosby replied that this had not yet been
decided.
Don Welsh asked if the Municipality will agree to improve the accessibility
from Beech Avenue for those members who are able to park on the street
or nearby. Mayor Foster's recommendation was for us to wait for the
committee to be formed and running to see how these matters could be
remedied.
5.0 Correspondence.
5.1 An e mail had been received RE: Clarington Older Adult
Association-Parking Concerns/Strategic Plan File NOAOI Clarington Older
Adult Association L04 Bowmanville Tennis Club. This was felt to be
premature as we are not yet aware of who is to be on this new
committee.
6.0 Reports.
6.1 Fundraising Committee.
The target for this year is well within reach and the committee is working
hard to organize and implement many new ideas.
Motion to accept the Fundraising report
Moved John Hutchings Seconded Jim Boate
Carried
6.2 Treasurers Report
Linda Duffie presented the Treasurers report, a copy of which was
included with the Agenda.
Ron Hooper asked if the COAAZY Cafe was running at a loss. Angie
Darlison explained that this was not the case. At this time some
maintenance items from the Kitchen have been billed to this account
and that she would correct the information and resend to all members.
Motion to accept the Treasurers Report
Moved Linda Duffie Seconded Irene Gourlay
Carried
7.0 Other Business.
7.1 Event Tickets and Volunteer Schedules.
Angie Darlison apologized for making any members of the board feel
uncomfortable at the last meeting by centering them out and asking
them to volunteer to assist. To ensure this does not happen in the future
the board of directors was directed to check the volunteer registration
sheets located near the water cooler if in fact there were interested in
assisting.
Mayor Adrian Foster asked for advance notice of any events where
their presence would be welcome, because of their very tight schedules.
7.2 Member Communication.
It was agreed that the Newsletter was a good idea however many
members of the group felt it should be rewritten.
Motion that Cathy Ward reworks the proposed newsletter and returns it to
Angie Darlison for distribution to the membership
Moved Linda Duffie Seconded Jim Boate
Carried
8.0 Date of the next meeting.
Friday May 18th , 2012 at 9am
Elaine Spicer is responsible for the morning snack
9.0 Adjournment.
Elaine Spicer proposed the meeting be adjourned