HomeMy WebLinkAbout2012-04-04 Minutes Clarington Older Adult Association Board of Directors
Minutes of the Meeting
Wednesday April 4th 2012
Voting members present:
Steve Coles, Don Welsh, Ron Hooper, Linda Duffie, Malcolm McCombe, Irene
Gourlay, Josie Roberts, Cathy Ward, Jim Boate, Gary Bray, Elaine Spicer, Norma
Evans and John Hutchings
Non Voting Members present:
Angie Darlison, Skip Crosby
1.0 Call to Order
President Steve Coles called the meeting to order at 9 am
2.0 Approval of the Agenda
MOTION to approve the Agenda as presented
Moved by Linda Duffie Seconded Elaine Spicer
Carried
3.0 Approval of the previous Minutes of Friday 30th March 2012
MOTION to approve the minutes of the previous meeting held Friday March 30th
2012.
Moved by John Hutchings Seconded by Jim Boate
Carried
4.0 Business arising from the previous meeting
4.1 Report CSD-006-12
• Discussion regarding private meetings held between Mayor Foster,
Councillor Hooper and President Steve Coles.
• Discussion regarding the outcomes of the GPA meeting of Council
held on April 2nd2012.
• Decision to make a presentation to council on Monday April 16th
2012 regarding report CSD-006-12.
During Brain storming the following points were raised:
• Staffing increases
• Busses & Mini Buses
• COAAZY Caf6
• Accessibility
• Transportation between the Beech Centre and Satellites
• Parking at home base
• $5000 was removed from Older Adult reserve fund to pay for this
report
• Should the COAA be taken over by Community Services
Department?
• Does the memorandum of agreement between the COAA & the
Municipality need to be reviewed?
• Potential for a Community Advisory Committee to be established
5.0 Correspondence.
5.1 Municipality of Clarington re: D09.COPA 2012-0005
6.0 Other Business.
6.1 After a recent inspection of the Beech Centre, it is require that
we upgrade the shears in the lobby area with fire rated window
coverings. Angie has received three quotes and recommended
moving forward with the one received by "Sun King Blinds" at $3,700.00
using the funds remaining in our Capital Fund
MOTION to purchase blinds from Sun King Blinds for$3,700.00
Moved by Linda Duffie Seconded by Norma Evans
Carried
6.2 Expression of Thanks to Councillor Joe Neal
After a brief discussion it was decided that the COAA Board members
would personally thank Mr. Neal for his support when they see him next.
6.3 Event Tickets and Volunteer Schedules
Angie circulated the schedule of upcoming events and stressed the
need for volunteers for these events, while reminding all members of
the board to sign up on the Volunteer Registration sheets.
6.4 Presidents Vacation Coverage.
Steve explained that he would be away from April 16th to 24th 2012. 1 st
Vice President Norma Evans will act as President in his absence and
2nd Vice President Jim Boate will make the presentation to Council on
Monday April 16th, 2012 at 7 pm on his behalf.
6.4 Banking Authorizations.
The Executive members provided Angie with the necessary documents
for the Banking authorizations.
7.0 Adjournment
Linda Duffie Proposed that the meeting adjourn
Next Meeting(s):
Executive Committee Tuesday April 9th at 9:30 am
Full Board of Directors Meeting Wednesday April 1 1 th at 1 :30 pm
Municipality of Clarington Council Meeting Monday April 16th at 7 pm
Full Board of Directors Meeting Friday April 20th at 9 am