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HomeMy WebLinkAbout2012-03-30 Minutes Clarington Older Adult Association Board of Director Minutes of the Meeting of Friday, March 30th 2012 Voting Members Present: Don Welsh, Linda Duffie Cathie Ward, Irene Gourlay, Norma Evans, Malcolm McCombe, Elaine Spicer, John Hutchings, Steve Coles, Jim Boate, Gary Bray, Josie Roberts Non Voting Members: Angie Darlison, Skip Crosby 1.0 Call to Order. President Don Welsh called the meeting to order 2.0 Approval of the Agenda. MOTION to approve the Agenda as presented Moved by Malcolm McCombe Seconded by Steve Coles Carried 3.0 Business Arising 3.1 Board Training & Development Don asked the new members if they thought that it would be appropriate to have a Director's training meeting. After discussion it was agreed to ask Peter Sprat to go over the Strategic Plan and the By Laws. 3.2 Municipal Nomination for Volunteer Awards. Angie had read through the records and gave suggestions. Motion to nominate the following volunteers for the Municipality of Clarington Volunteer Awards: Pat Best, Muriel Moynes, Jean Patrick, Paul Livingstone and Phyl Marshall. Moved by Linda Duffie Seconded by Norma Evans Carried 4.0 Correspondence 4.1 Municipality of Clarington RE: Volunteer Recognition 4.2 Thank you card from Muriel Moynes 5.0 Reports 5.1 Presidents Report. President Don welcomed the new Directors to their first Board Meeting.He explained that Board Members should not try to instruct Staff as this could cause frustration and confusion. 5.2 Staff Report. Angie explained that the staff take care of all programming and are responsible for the day to day operations of the centre. In her absence the President is to deal with any emergencies. 6.0 New Business. 6.1 Election of Officers. It was agreed that when more than one name was suggested, that a paper vote take place with Skip Crosby to be the enumerator. Angie Darlison chaired this part of the meeting. Floor Opened for nominations for President John Hutchings proposed Steve Coles which was seconded by Norma Evans Cathie Ward proposed Linda Duffie which was seconded by Elaine Spicer Irene Gourlay proposed Norma Evans which was seconded by Josie Roberts Motion to close the nominations Moved by John Hutchings Seconded by Elaine Spicer Carried Proceeded with paper ballot vote Introduction of Steve Coles as President Floor Opened for nominations for 1 st Vice President Josie Roberts proposed Norma Evans which was seconded by Cathie Ward Cathie Ward proposed Linda Duffie which was seconded by Elaine Spicer Motion to close the nominations Moved by Gary Bray Seconded by Elaine Spicer Carried Proceeded with paper ballot vote Introduction of Norma Evans as 1 st Vice President Floor Opened for nominations for 2nd Vice President Don Welsh proposed Jim Boate which was seconded by Steve Coles Elaine Spicer proposed Cathie Ward which was seconded by Linda Duffie Motion to close the nominations Moved by Steve Coles Seconded by Norma Evans Carried Proceeded with paper ballot vote Introduction of Jim Boate Vice President Floor Opened for nominations for Treasurer Josie Roberts proposed Linda Duffie which was seconded by Steve Coles Elaine Spicer proposed Cathie Ward which was seconded by Norma Evans Motion to close the nominations Moved by Steve Coles Seconded by Norma Evans Carried Proceeded with paper ballot vote Introduction of Linda Duffie Treasurer Floor Opened for nominations for Secretary Elaine Spicer proposed Malcolm McCombe which was seconded by Steve Coles Motion to close the nominations Moved by Steve Coles Seconded by Norma Evans Carried Introduction of Malcolm McCombe Secretary Floor Opened for nominations for Chair of Fundraising Irene Gourlay proposed Gary Bray which was seconded by Elaine Spicer Motion to close the nominations Moved by Steve Coles Seconded by Norma Evans Carried Introduction of Gary Bray Chair of Fundraising Motion to accept the Executive as follows: Past President Donald Welsh President Steve Coles 1St Vice President Norma Evans 2nd Vice President Jim Boate Treasurer Linda Duffie Secretary Malcolm McCombe Moved by Elaine Spicer Seconded by Cathy Ward Carried Motion to destroy all ballots Moved by Josie Roberts Seconded by Jim Boate Carried President Steve Coles thanked the Board for their confidence in him. He stated that we have come a long way since the inception of COAA and we are not going to give up the fight now. He thanked Don for his service as President and stated that he, Steve, had big shoes to fill. 6.2 Banking Update. Motion to move all Clarington Older Adult Centre banking to the Bank of Montreal Moved by Malcolm McCombe Seconded by Irene Gourlay Carried 6.3 Signing Authority. Motion that Steve Coles, Norma Evans, Jim Boate, Malcolm McCombe, Linda Duffie and Angie Darlison be the signing authority for all Clarington Older Adult Centre banking Moved by Irene Gourlay Seconded by Gary Bray Carried Motion that the existing signing officers be retained until the all transfers of our accounts to the BMO have been completed Moved by Linda Duffie Seconded by Gary Bray Carried 6.4 Board Meeting Schedule. The Board will meet on the 3rd Friday of each month 6.5 April 2nd Report to Council. Motion to send a letter to the Mayor and all Councillors with our history document attached. Moved by Elaine Spicer Seconded by Gary Bray Carried Motion to forward the report and alert all members to the date and time of the Council Meeting Moved by Linda Duffie Seconded by Norma Evans Carried Motion that depending on the outcome of the Council Meeting, we hold a Directors Meeting on Wednesday April 4t" at 1:30 pm Proposed Norma Evans Seconded Linda Duffie Carried 7.0 Adjournment. Norma Evans proposed that the meeting be adjourned.