HomeMy WebLinkAbout2012-03-30 Minutes Clarington Older Adult Association Board of Director
Minutes of the Meeting of Friday, March 30th 2012
Voting Members Present:
Don Welsh, Linda Duffie Cathie Ward, Irene Gourlay, Norma Evans, Malcolm
McCombe, Elaine Spicer, John Hutchings, Steve Coles, Jim Boate, Gary Bray,
Josie Roberts
Non Voting Members: Angie Darlison, Skip Crosby
1.0 Call to Order.
President Don Welsh called the meeting to order
2.0 Approval of the Agenda.
MOTION to approve the Agenda as presented
Moved by Malcolm McCombe Seconded by Steve Coles
Carried
3.0 Business Arising
3.1 Board Training & Development
Don asked the new members if they thought that it would be appropriate
to have a Director's training meeting. After discussion it was agreed to ask
Peter Sprat to go over the Strategic Plan and the By Laws.
3.2 Municipal Nomination for Volunteer Awards.
Angie had read through the records and gave suggestions.
Motion to nominate the following volunteers for the Municipality of Clarington
Volunteer Awards: Pat Best, Muriel Moynes, Jean Patrick, Paul Livingstone and
Phyl Marshall.
Moved by Linda Duffie Seconded by Norma Evans
Carried
4.0 Correspondence
4.1 Municipality of Clarington RE: Volunteer Recognition
4.2 Thank you card from Muriel Moynes
5.0 Reports
5.1 Presidents Report.
President Don welcomed the new Directors to their first Board Meeting.He
explained that Board Members should not try to instruct Staff as this could
cause frustration and confusion.
5.2 Staff Report.
Angie explained that the staff take care of all programming and are
responsible for the day to day operations of the centre. In her absence
the President is to deal with any emergencies.
6.0 New Business.
6.1 Election of Officers.
It was agreed that when more than one name was suggested, that a
paper vote take place with Skip Crosby to be the enumerator.
Angie Darlison chaired this part of the meeting.
Floor Opened for nominations for President
John Hutchings proposed Steve Coles which was seconded by Norma
Evans
Cathie Ward proposed Linda Duffie which was seconded by Elaine Spicer
Irene Gourlay proposed Norma Evans which was seconded by Josie
Roberts
Motion to close the nominations
Moved by John Hutchings Seconded by Elaine Spicer
Carried
Proceeded with paper ballot vote
Introduction of Steve Coles as President
Floor Opened for nominations for 1 st Vice President
Josie Roberts proposed Norma Evans which was seconded by Cathie
Ward
Cathie Ward proposed Linda Duffie which was seconded by Elaine Spicer
Motion to close the nominations
Moved by Gary Bray Seconded by Elaine Spicer
Carried
Proceeded with paper ballot vote
Introduction of Norma Evans as 1 st Vice President
Floor Opened for nominations for 2nd Vice President
Don Welsh proposed Jim Boate which was seconded by Steve Coles
Elaine Spicer proposed Cathie Ward which was seconded by Linda Duffie
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Proceeded with paper ballot vote
Introduction of Jim Boate Vice President
Floor Opened for nominations for Treasurer
Josie Roberts proposed Linda Duffie which was seconded by Steve Coles
Elaine Spicer proposed Cathie Ward which was seconded by Norma
Evans
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Proceeded with paper ballot vote
Introduction of Linda Duffie Treasurer
Floor Opened for nominations for Secretary
Elaine Spicer proposed Malcolm McCombe which was seconded by
Steve Coles
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Introduction of Malcolm McCombe Secretary
Floor Opened for nominations for Chair of Fundraising
Irene Gourlay proposed Gary Bray which was seconded by
Elaine Spicer
Motion to close the nominations
Moved by Steve Coles Seconded by Norma Evans
Carried
Introduction of Gary Bray Chair of Fundraising
Motion to accept the Executive as follows:
Past President Donald Welsh
President Steve Coles
1St Vice President Norma Evans
2nd Vice President Jim Boate
Treasurer Linda Duffie
Secretary Malcolm McCombe
Moved by Elaine Spicer Seconded by Cathy Ward
Carried
Motion to destroy all ballots
Moved by Josie Roberts Seconded by Jim Boate
Carried
President Steve Coles thanked the Board for their confidence in him. He stated
that we have come a long way since the inception of COAA and we are not
going to give up the fight now. He thanked Don for his service as President and
stated that he, Steve, had big shoes to fill.
6.2 Banking Update.
Motion to move all Clarington Older Adult Centre banking to the Bank of
Montreal
Moved by Malcolm McCombe Seconded by Irene Gourlay
Carried
6.3 Signing Authority.
Motion that Steve Coles, Norma Evans, Jim Boate, Malcolm McCombe, Linda
Duffie and Angie Darlison be the signing authority for all Clarington Older Adult
Centre banking
Moved by Irene Gourlay Seconded by Gary Bray
Carried
Motion that the existing signing officers be retained until the all transfers of our
accounts to the BMO have been completed
Moved by Linda Duffie Seconded by Gary Bray
Carried
6.4 Board Meeting Schedule.
The Board will meet on the 3rd Friday of each month
6.5 April 2nd Report to Council.
Motion to send a letter to the Mayor and all Councillors with our history
document attached.
Moved by Elaine Spicer Seconded by Gary Bray
Carried
Motion to forward the report and alert all members to the date and time of the
Council Meeting
Moved by Linda Duffie Seconded by Norma Evans
Carried
Motion that depending on the outcome of the Council Meeting, we hold a
Directors Meeting on Wednesday April 4t" at 1:30 pm
Proposed Norma Evans Seconded Linda Duffie
Carried
7.0 Adjournment.
Norma Evans proposed that the meeting be adjourned.