HomeMy WebLinkAbout2012-03-16 Minutes Clarington Older Adult Association Board of Directors
Minutes of the Meeting
Of Friday, March 16th 2012
Voting Members Present:
Don Welsh, Linda Duffie, Muriel Moynes, Irene Gourlay, Norma Evans, Peggy
Milliken, Malcolm McCombe, Adrian Foster, Ron Hooper
Non Viting Member Present: Angie Darlison
1.0 Call to Order
President Don Welsh called the meeting to order.
2.0 Approval of the Agenda.
MOTION to approve the Agenda with the addition of two items
MOVED by Peggy Milliken Seconded by Josie Roberts
CARRIED
3.0 MOTION to approve the Minutes of the Meeting of Friday February 17th
MOVED by Ron Hooper Seconded by Linda Duffie
CARRIED
4.0 Business arising from the previous meeting.
4.1 Banking Update.
It was agreed that this be settled at the next meeting with the new Board.
5.0 Correspondence
5.1 Municipality of Clarington re COACB Governing By Law
5.2 Municipality of Clarington re Amendment 77 to the Official Plan
5.3 Volunteer Recognition by the Municipality
MOTION that this also be left for the upcoming Board to deal with
MOVED by Steve Coles Seconded by Irene Gourlay
CARRIED
6.0 Committee Reports
6.1 Presidents Report.
Don stated that he wanted to thank the staff for the way that they had
handled the death of one of Eugene Dobbs on the premises. He stated
that they had done everything correctly. Angie had met with the
Emergency services personnel and the Lakeridge Health Hospital staff and
that though obviously a very sad event, it had been a useful learning
experience. Regarding the data that had been sent to the Community
Services Committee, Don thanked Angie for the work involved. He also
wondered if the list of questions that they had asked the Board of COAA
were also asked of our neighbours. The deadline for the report is 2nd April,
2012.
Adrian commented that if we have any concerns about this or in fact
other matters regarding Community Services Committee work, we should
deal with it face to face with them.
Don also thanked the retiring Directors for their service.
6.2 Fundraising Report.
Muriel Moynes stated that there were 102 people present at the Lavender
Blue performance and that it was gratifying to see some from Marnwood
and Strathaven also there. There is a busy month ahead with the Murder
Mystery Plays starting April 1 1 th in Orono. Next Saturday there is a Euchre
Extravaganza being held and folk are advised to book early. On
Wednesday, 18th April, Scott Woods will return for another Fiddle
performance. As she will be retiring after the annual Meeting, she wished
to thank the Board for a rewarding experience, during which the
Committee had raised over$100.000. While on the subject of
volunteering, Angie reminded all present that there was a Dinner coming
up and over 200 were expected. Helpers would be needed.
6.3 Nominating Committee Report.
Steve Coles reported that eight people had expressed a willingness to sit
on the Board and that there would be five places to fill. Most of the
prospects would be with us a 10.30 for their interviews.
MOTION to accept this slate for membership voting at the Annual Meeting
MOVED by Steve Coles Seconded by Josie Roberts
CARRIED
It was suggested that we circulate photos of the slate before the meeting
as some members might not recognize the names.
MOTION to circulate photos and brief bios
Moved by Muriel Moynes Seconded by Norma Evans
CARRIED
6.4 Treasurers Report.
Linda Duffie asked for questions as the report had been previously e
mailed to Board Members. She explained that the Municipality Grant had
not yet been received but ws anticipated. Utilities will also be an in and
out figure
MOTION to accept the Treasurers Report
MOVED by Linda Duffie Seconded by Irene Gourlay
CARRIED
MOTION that all reports be accepted
MOVED by Steve Cole Seconded by Josie Roberts
Carried
7.0 Other Business.
7.1 COAA Staffing Update.
Angie reminded members that Stef Bernard resigned for personal reasons
on 28th March and that interviews have been held to select a
replacement. She was pleased to report that one has been selected and
will be introduced to the Board at a later date. She also stated that she
had been present at the UOIT students presentation and that their
Professor had given them an A. (The only group to achieve one) We are
to receive copies shortly. The stages have arrived and are a marked
improvement over the old one.
7.2 Annual General Meeting Planning- Friday March 23rd at 12 p.m.
MOTION to present the Budget and the Financial Statement to members
at the annual Meeting.
MOVED by Linda Duffie Seconded by Steve Coles
Carried
7.3 Municipal Golf Tournament.
Adrian suggested that local Business and the Municipality could be more
involved with the COAA to the advantage of COAA. We could have a
booth at this event and provide some volunteers also. It is to be held on
Thursday 12th July.
7.4 Date of the Board Meeting to elect the next Executive.
The meeting will be held on Friday 30 th March at 9.0 a.m.
7.5 Introduction of the Nominated board Members.
The names of the Nominated Members are Elaine Spicer, Robert Windsor,
Linda Duffie, John Hutchings, Gary Bray, Cathie Ward, James Boate and
Heather Griffin.
8.0 Adjournment.
Don Welsh adjourned the meeting at 10.55 a.m.