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HomeMy WebLinkAbout2012-03-16 Minutes Clarington Older Adult Association Board of Directors Minutes of the Meeting Of Friday, March 16th 2012 Voting Members Present: Don Welsh, Linda Duffie, Muriel Moynes, Irene Gourlay, Norma Evans, Peggy Milliken, Malcolm McCombe, Adrian Foster, Ron Hooper Non Viting Member Present: Angie Darlison 1.0 Call to Order President Don Welsh called the meeting to order. 2.0 Approval of the Agenda. MOTION to approve the Agenda with the addition of two items MOVED by Peggy Milliken Seconded by Josie Roberts CARRIED 3.0 MOTION to approve the Minutes of the Meeting of Friday February 17th MOVED by Ron Hooper Seconded by Linda Duffie CARRIED 4.0 Business arising from the previous meeting. 4.1 Banking Update. It was agreed that this be settled at the next meeting with the new Board. 5.0 Correspondence 5.1 Municipality of Clarington re COACB Governing By Law 5.2 Municipality of Clarington re Amendment 77 to the Official Plan 5.3 Volunteer Recognition by the Municipality MOTION that this also be left for the upcoming Board to deal with MOVED by Steve Coles Seconded by Irene Gourlay CARRIED 6.0 Committee Reports 6.1 Presidents Report. Don stated that he wanted to thank the staff for the way that they had handled the death of one of Eugene Dobbs on the premises. He stated that they had done everything correctly. Angie had met with the Emergency services personnel and the Lakeridge Health Hospital staff and that though obviously a very sad event, it had been a useful learning experience. Regarding the data that had been sent to the Community Services Committee, Don thanked Angie for the work involved. He also wondered if the list of questions that they had asked the Board of COAA were also asked of our neighbours. The deadline for the report is 2nd April, 2012. Adrian commented that if we have any concerns about this or in fact other matters regarding Community Services Committee work, we should deal with it face to face with them. Don also thanked the retiring Directors for their service. 6.2 Fundraising Report. Muriel Moynes stated that there were 102 people present at the Lavender Blue performance and that it was gratifying to see some from Marnwood and Strathaven also there. There is a busy month ahead with the Murder Mystery Plays starting April 1 1 th in Orono. Next Saturday there is a Euchre Extravaganza being held and folk are advised to book early. On Wednesday, 18th April, Scott Woods will return for another Fiddle performance. As she will be retiring after the annual Meeting, she wished to thank the Board for a rewarding experience, during which the Committee had raised over$100.000. While on the subject of volunteering, Angie reminded all present that there was a Dinner coming up and over 200 were expected. Helpers would be needed. 6.3 Nominating Committee Report. Steve Coles reported that eight people had expressed a willingness to sit on the Board and that there would be five places to fill. Most of the prospects would be with us a 10.30 for their interviews. MOTION to accept this slate for membership voting at the Annual Meeting MOVED by Steve Coles Seconded by Josie Roberts CARRIED It was suggested that we circulate photos of the slate before the meeting as some members might not recognize the names. MOTION to circulate photos and brief bios Moved by Muriel Moynes Seconded by Norma Evans CARRIED 6.4 Treasurers Report. Linda Duffie asked for questions as the report had been previously e mailed to Board Members. She explained that the Municipality Grant had not yet been received but ws anticipated. Utilities will also be an in and out figure MOTION to accept the Treasurers Report MOVED by Linda Duffie Seconded by Irene Gourlay CARRIED MOTION that all reports be accepted MOVED by Steve Cole Seconded by Josie Roberts Carried 7.0 Other Business. 7.1 COAA Staffing Update. Angie reminded members that Stef Bernard resigned for personal reasons on 28th March and that interviews have been held to select a replacement. She was pleased to report that one has been selected and will be introduced to the Board at a later date. She also stated that she had been present at the UOIT students presentation and that their Professor had given them an A. (The only group to achieve one) We are to receive copies shortly. The stages have arrived and are a marked improvement over the old one. 7.2 Annual General Meeting Planning- Friday March 23rd at 12 p.m. MOTION to present the Budget and the Financial Statement to members at the annual Meeting. MOVED by Linda Duffie Seconded by Steve Coles Carried 7.3 Municipal Golf Tournament. Adrian suggested that local Business and the Municipality could be more involved with the COAA to the advantage of COAA. We could have a booth at this event and provide some volunteers also. It is to be held on Thursday 12th July. 7.4 Date of the Board Meeting to elect the next Executive. The meeting will be held on Friday 30 th March at 9.0 a.m. 7.5 Introduction of the Nominated board Members. The names of the Nominated Members are Elaine Spicer, Robert Windsor, Linda Duffie, John Hutchings, Gary Bray, Cathie Ward, James Boate and Heather Griffin. 8.0 Adjournment. Don Welsh adjourned the meeting at 10.55 a.m.