HomeMy WebLinkAbout2012-02-17 Minutes Clarington Older adult Association Board of Directors
Minutes of the Meeting
Of Friday February 17th 2012
Voting members present:
Steve Coles, Josie Roberts, Irene Gourlay, Linda Duffie, Peggy Milliken, Malcolm
McCombe and Ron Hooper
Non voting members:
Angie Darlison, Skip Crosby and Angela Adams
Special Guests:
Joe Caruana Director of Community Services Municipality of Clarington
Tony Canella Director of Engineering Municipality of Clarington
Municipality of Clarington Staff:
Ron Albright, Sharon Meredith, Wendy Gorniak
1.0 Call to Order
Vice President Steve Coles called the meeting to order
2.0 Approval of the agenda
Motion to approve the agenda as presented
Moved by Linda Duffie Seconded by Josie Roberts
Carried
3.0 Community Services Department Presentation
Joe Caruana explained that those present needed some information to
add to their report to Council. They explained that they had met with the
Tennis Club and would meet next week with the Old Bowmanville
Neighbourhood
He requested answers to a number of questions to assist with the writing of their
report to Council slated for April 2nd 2012.
Questions Included:
1 . Noting that the atmosphere at the Beech Centre is good and
appreciated by the members, do we have the necessary space to carry
on our programs, or is it necessary to use satellite locations?
2. What is our long term view of how we will function?
3. How many extra parking spaces do we currently need?
4. If there are to be more spaces, where are they to go?
5. If parking is not fixed, what?
6. What about on street parking?
7. How is our relationship with the Tennis Club?
8. Other than parking, what is our maximum capacity at the Centre?
9. How many staff/volunteer do you require to host an event for 220 people?
10. What if the Munucipality provided additional money so that we could
stop rentals altogether?
11. Are there any other suggestions that will help to solve the problem?
This ended the question and answer section.
4.0 Approval of the Minutes of the Meeting of Friday January 20th, 2012 &
January 26th 2012
Motion to approve the meeting minutes from January 20th and 26th 2012
Moved by Ron Hooper Seconded by Josie Roberts
Carried
5.0 Business Arising
5.1 Computer Lab upgrade approvals.
Motion to purchase 2 Acer Computers from Future Shop and 3 Lenovao
Computers from PC Computer Shop
Moved by Linda Duffie Seconded by Irene Gourlay
Carried
5.2 Banking Update
Angie has approached all the Banks in Bowmanville and the Credit Union
and will provide details at our next meeting.
6.0 Correspondence.
There was nothing to report.
7.0 Committee Reports
7.1 Presidents Report.
There was nothing to report.
7.2 Staff Report
There was nothing to report.
7.3 Fundraising Report
Angie thanked the committee for the $8000 that they have already raised
in 2012. Many events are being organized for 2012 and we will be looking
to the board for support in selling tickets, and attending as many as
possible. In January we hosted out largest Euchre Event everwith 56
tables.
It was also mentioned that we are now able to issue our own Tax
Receipts directly from the centre.
7.4 Nomination Committee Report (circulated by email)
Motion to approve the following slate of officers to run for the 2012/13
Board of Directors of the Clarington Older Adult Centre Board
James Boate
Gary Bray
Linda Duffie
Heather Griffin
John Hutchings
Elaine Spicer
Cathie Ward
Robert Windsor
Moved by Steve Coles Seconded by Josie Roberts
CARRIED
Motion to have the approved slate of officers invited to attend a brief
training session with the Executive Director as soon possible.
Moved by Steve Coles Seconded by Linda Duffie
CARRIED
7.5 Treasurers Report
A copy of the report has been circulated. We have not yet received our
grant from the Municipality but it should arrive in the near future. Also we
have not yet received a Federal Grant.
Motion to approve all reports as presented
Moved by Irene Gourlay Seconded by Ron Hooper
CARRIED
8.0 Other Business
8.1 It was suggested that visitors should be required to register there
presence in the Centre during all visits. Angie will speak to the front desk
in regards to this topic.
8.2 Staging: Our stage has been ordered and should arrive by the end of
the month. The Orono Town Hall Board will be picking up our old units to
use at there facility.
9.0 Adjournment
Motion to adjourn the meeting by Linda Duffie