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Home My WebLink About2023-01-27 SpecialCbrington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Special General Government Committee Minutes Date: January 27, 2023 Time: 9:30 AM Location: Council Chambers or Microsoft Teams Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor C. Traill, Councillor W. Woo, Councillor S. Elhajjeh, Councillor L. Rang Regrets: Councillor M. Zwart Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, C. Salazar J. Gallagher, L. Patenaude Other's Present: K. Ferguson, M. Machacek, S. Meyers, J. O'Meara, M. Pick, L. Pintom L. Reck, T. Ricciardi 1. Call to Order Councillor Rang called the meeting to order at 9.32 a.m. 2. Land Acknowledgement Statement Councillor Woo led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Presentations/Delegations Related to the 2023 Budget 4.1 Presentation by Trevor Pinn, Deputy CAO/Treasurer, Regarding 2023 Operating and Capital Budget Trevor Pinn, Deputy CAO/Treasurer was present regarding the 2023 Operating and Capital Budget. Using an electronic presentation, Trevor provided a brief overview of the 2023 Budget and highlighted the following: External Factors • Economic and Legislative Impacts for 2023 • Assessment 1 Special General Government Committee Minutes January 27, 2023 • Ontario Municipal Employee Retirement System Eligibility Changes 2023 Tax Assessment • Historical Assessment • 2023 Assessment Mix • 2023 Growth and Tax Levy Financial Indicators • Sustainability, vulnerability, and flexibility • Property Taxes (2022 Comparatives) • Tax Levy - detached bungalow and two -storey home • Affordability of Taxes 2023 Department Operating Budget • Staffing Requests • Highlights for Mayor and Council, Office of the CAO, Legislative Services, Financial Services, Emergency and Fire Services, Public Works, Community Services, Planning and Infrastructure Services External Agencies and Related Organizations • Libraries and Museums • Visual Arts Centre • External Agency Support 2023 Capital Investment Asset Management Timeline Reserve and Reserve Funds • Year-end balances • Obligatory reserve funds • Reserve fund balances • Reserve fund contributions Long-term Debt Management • Debt Restrictions • Debt Management Policy • Debt servicing costs 2 Special General Government Committee Minutes January 27, 2023 • Long-term debt balances Next Steps • Upcoming meeting dates o January 30, 2023, Special General Government Committee (GGC) Meeting - Budget Deliberations o February 3, 2023, Special GGC (if necessary) o February 13, 2023, Special Council (9:30 a.m.) o February 17, 2023, Special Council (9:30 a.m. if necessary) • Budget Processes Review o Budget Policy o Multi -year budget policy and implementation o Timing of approval Recess Resolution # GG-042-23 Moved by Councillor Woo Seconded by Mayor Foster That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:16 a.m. with Councillor Rang in the Chair. 4.2 Delegation by Monika Machacek, Chief Executive Officer, Clarington Public Library, Steven Cooke, Chair, and Nancy Brandon, Trustee, Public Library Board, Regarding 2023 Operating and Capital Budget Suspend the Rules Resolution # GG-043-23 Moved by Mayor Foster Seconded by Councillor Anderson That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes, in response to a request from the delegate. Carried Nancy Brandon, Trustee, Clarington Public Library Board, was present regarding the 2023 Operating and Capital Budget. Using an electronic presentation, Nancy provided an overview of their key performance indicators, municipal funding trends, the top book checkouts of 2022, and the historic time capsules. 3 Special General Government Committee Minutes January 27, 2023 Monika Machacek, CEO, Clarington Public Library provided an overview of the 2023 key objectives and the value of Library and Museum Services. Monika outlined the 2023 operating budget and 2023-2027 forecast. M. Machacek provided an overview of their 2023-2027 capital requests, new staff requests, and Ontario Public Library Staffing guidelines and answered questions from Members of Committee. Resolution # GG-044-23 Moved by Councillor Elhajjeh Seconded by Mayor Foster That the Delegation by Monika Machacek, Chief Executive Officer, Clarington Public Library, and Nancy Brandon, Trustee, Public Library Board, Regarding the 2023 Operating and Capital Budget, be received with thanks. Carried 4.3 Delegation by Dr. Tony Stone Regarding Clarington Board of Trade 2023 Budget Request for Funding for Physician Recruitment Dr. Tony Stone was present regarding the Clarington Board of Trade 2023 Budget Request for physician recruitment. Dr. Stone provided the history of physician recruitment in Clarington, the current state of family medicine in Ontario, and the relation to the Clarington Board of Trade. Dr. Stone explained the importance of incentive programs and that they are requesting to collaborate and partner with the Municipality of Clarington to help with the recruitment effort and to help regain and compete in the environment as physicians are scarce. Suspend the Rules Resolution # GG-045-23 Moved by Councillor Anderson Seconded by Councillor Woo That the Rules of Procedure be suspended to extend the delegation for an additional 5 minutes. Carried Dr. Stone explained the growing need for physicians and provided an overview of the process of recruitment. 12 Special General Government Committee Minutes January 27, 2023 Resolution # GG-046-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Delegation by Dr. Tony Stone Regarding Clarington Board of Trade 2023 Budget Request for Funding for Physician Recruitment, be received with thanks; and That the request be referred to the 2023 Budget deliberations. Carried The Committee recessed for their one hour scheduled break in accordance with the Procedural By- law. The meeting reconvened at 1:06 p.m. with Councillor Rang in the Chair. 4.4 Delegation by Melissa Rudan, Lead, Community Capital Development and James Meloche, CEO, Community Development, Community Care Durham, Regarding 2023 Operating and Capital Budget Melissa Rudan, Lead, Community Capital Development and James Meloche, CEO, Community Development, Community Care Durham, were present via electronic means regarding the 2023 Operating and Capital Budget. Using an electronic presentation, James provided an overview of the organization, strategic priorities, and how they are addressing government priorities. Melissa outlined the services they provide, whom they support, and how they deliver their services. Melissa explained their highlights and success stories, future priorities, and why Council's support is important. James explained the need for an accessible passenger bus and answered questions from Members of Committee. Resolution # GG-047-23 Moved by Mayor Foster Seconded by Councillor Anderson That the Delegation by Melissa Rudan, Lead, Community Capital Development and James Meloche, CEO, Community Development, Community Care Durham, Regarding 2023 Operating and Capital Budget, be received with thanks; and That the current annual budget request be considered during budget deliberations, excluding the request for funding the future purchase of the vehicle. Carried 5 Special General Government Committee Minutes January 27, 2023 4.5 Delegation by David Penney, President and Treasurer and Denise Allen, Executive Director, Bowmanville Older Adult Association, Regarding 2023 Operating and Capital Budget David Penney, President and Treasurer and Denise Allen, Executive Director, Bowmanville Older Adult Association (BOAA) were present regarding the BOAA's 2023 Operating and Capital Budget. Using an electronic presentation, Denise outlined the strategic priorities, mission, vision, and values. Denise provided an overview of their social media and email engagement. D. Allen explained the various programs and events they offer along with their community involvement. Denise noted that Ilona Bakos was the 2022 Ontario Senior of the Year Award recipient. D. Allen outlined the 2022 total program participation, average membership by age and location, and event statistics. Denise provided an overview of their 2023 budget and expenses and answered questions from Members of Committee. Resolution # GG-048-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Delegation by David Penney, President and Treasurer and Denise Allen, Executive Director, Bowmanville Older Adult Association (BOAA), Regarding 2023 Operating and Capital Budget, be received with thanks. Carried 4.6 Delegation by Veronica Breen, Clarington Youth Centres Coordinator, John Howard Society Durham - Clarington Youth Centres, Regarding 2023 Operating and Capital Budget Veronica Breen, Clarington Youth Centres Coordinator, John Howard Society - Durham - Clarington Youth Centre was present regarding the 2023 Operating and Capital Budget. Using an electronic presentation, Veronica provided an overview of their services, programs, events, and attendance statistics. Veronica outlined their budget funding request and answered questions from Members of Committee. Resolution # GG-049-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Delegation by Veronica Breen, Clarington Youth Centres Coordinator, John Howard Society - Durham - Clarington Youth Centre, Regarding the 2023 Operating and Capital Budget, be received with thanks. Carried n Special General Government Committee Minutes January 27, 2023 4.7 Delegation by Dionne Powlenzuk, President, Board of Directors, Vis Operating and Capital Budget Executive Director and Amy Shackleton, aal Arts Centre, Regarding 2023 Dionne Powlenzuk, Executive Director and Amy Shackleton, President, Board of Directors, Visual Arts Centre, were present via electronic means regarding 2023 Operating and Capital Budget. Using an electronic presentation, Amy provided an overview of their budget request and their 2022 accomplishments and answered questions from Members of Committee. Resolution # GG-050-23 Moved by Mayor Foster Seconded by Councillor Woo That the Delegation by Dionne Powlenzuk, Executive Director and Amy Shackleton, President, Board of Directors, Visual Arts Centre, Regarding 2023 Operating and Capital Budget, be received with thanks. Carried 5. Communications 5.1 Correspondence from the Newcastle Village Community Hall Board, Regarding 2023 Operating and Capital Budget Resolution # GG-051-23 Moved by Councillor Woo Seconded by Councillor Anderson That Communication Item 5.1, Correspondence from the Newcastle Village Community Hall Board, Regarding 2023 Operating and Capital Budget, be referred to the 2023 budget deliberations. Carried 6. Adjournment Resolution # GG-052-23 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the meeting adjourn at 2.27 p.m. Carried 7