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Special General Government Committee
Minutes
Date: January 27, 2023
Time: 9:30 AM
Location: Council Chambers or Microsoft Teams
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor C. Traill,
Councillor W. Woo, Councillor S. Elhajjeh, Councillor L. Rang
Regrets: Councillor M. Zwart
Staff Present: M. Dempster, G. Acorn, S. Brake, R. Maciver, T. Pinn, C.
Salazar J. Gallagher, L. Patenaude
Other's Present: K. Ferguson, M. Machacek, S. Meyers, J. O'Meara, M. Pick, L.
Pintom L. Reck, T. Ricciardi
1. Call to Order
Councillor Rang called the meeting to order at 9.32 a.m.
2. Land Acknowledgement Statement
Councillor Woo led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Presentations/Delegations Related to the 2023 Budget
4.1 Presentation by Trevor Pinn, Deputy CAO/Treasurer, Regarding 2023
Operating and Capital Budget
Trevor Pinn, Deputy CAO/Treasurer was present regarding the 2023 Operating
and Capital Budget. Using an electronic presentation, Trevor provided a brief
overview of the 2023 Budget and highlighted the following:
External Factors
• Economic and Legislative Impacts for 2023
• Assessment
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Special General Government Committee Minutes January 27, 2023
• Ontario Municipal Employee Retirement System Eligibility Changes
2023 Tax Assessment
• Historical Assessment
• 2023 Assessment Mix
• 2023 Growth and Tax Levy
Financial Indicators
• Sustainability, vulnerability, and flexibility
• Property Taxes (2022 Comparatives)
• Tax Levy - detached bungalow and two -storey home
• Affordability of Taxes
2023 Department Operating Budget
• Staffing Requests
• Highlights for Mayor and Council, Office of the CAO, Legislative Services,
Financial Services, Emergency and Fire Services, Public Works,
Community Services, Planning and Infrastructure Services
External Agencies and Related Organizations
• Libraries and Museums
• Visual Arts Centre
• External Agency Support
2023 Capital Investment
Asset Management Timeline
Reserve and Reserve Funds
• Year-end balances
• Obligatory reserve funds
• Reserve fund balances
• Reserve fund contributions
Long-term Debt Management
• Debt Restrictions
• Debt Management Policy
• Debt servicing costs
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• Long-term debt balances
Next Steps
• Upcoming meeting dates
o January 30, 2023, Special General Government Committee (GGC)
Meeting - Budget Deliberations
o February 3, 2023, Special GGC (if necessary)
o February 13, 2023, Special Council (9:30 a.m.)
o February 17, 2023, Special Council (9:30 a.m. if necessary)
• Budget Processes Review
o Budget Policy
o Multi -year budget policy and implementation
o Timing of approval
Recess
Resolution # GG-042-23
Moved by Councillor Woo
Seconded by Mayor Foster
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:16 a.m. with Councillor Rang in the Chair.
4.2 Delegation by Monika Machacek, Chief Executive Officer, Clarington Public
Library, Steven Cooke, Chair, and Nancy Brandon, Trustee, Public Library
Board, Regarding 2023 Operating and Capital Budget
Suspend the Rules
Resolution # GG-043-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to extend the delegation for an
additional 5 minutes, in response to a request from the delegate.
Carried
Nancy Brandon, Trustee, Clarington Public Library Board, was present regarding
the 2023 Operating and Capital Budget. Using an electronic presentation, Nancy
provided an overview of their key performance indicators, municipal funding
trends, the top book checkouts of 2022, and the historic time capsules.
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Special General Government Committee Minutes January 27, 2023
Monika Machacek, CEO, Clarington Public Library provided an overview of the
2023 key objectives and the value of Library and Museum Services. Monika
outlined the 2023 operating budget and 2023-2027 forecast. M. Machacek
provided an overview of their 2023-2027 capital requests, new staff requests,
and Ontario Public Library Staffing guidelines and answered questions from
Members of Committee.
Resolution # GG-044-23
Moved by Councillor Elhajjeh
Seconded by Mayor Foster
That the Delegation by Monika Machacek, Chief Executive Officer, Clarington
Public Library, and Nancy Brandon, Trustee, Public Library Board, Regarding the
2023 Operating and Capital Budget, be received with thanks.
Carried
4.3 Delegation by Dr. Tony Stone Regarding Clarington Board of Trade 2023
Budget Request for Funding for Physician Recruitment
Dr. Tony Stone was present regarding the Clarington Board of Trade 2023
Budget Request for physician recruitment. Dr. Stone provided the history of
physician recruitment in Clarington, the current state of family medicine in
Ontario, and the relation to the Clarington Board of Trade. Dr. Stone explained
the importance of incentive programs and that they are requesting to collaborate
and partner with the Municipality of Clarington to help with the recruitment effort
and to help regain and compete in the environment as physicians are scarce.
Suspend the Rules
Resolution # GG-045-23
Moved by Councillor Anderson
Seconded by Councillor Woo
That the Rules of Procedure be suspended to extend the delegation for an
additional 5 minutes.
Carried
Dr. Stone explained the growing need for physicians and provided an overview of
the process of recruitment.
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Special General Government Committee Minutes January 27, 2023
Resolution # GG-046-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation by Dr. Tony Stone Regarding Clarington Board of Trade
2023 Budget Request for Funding for Physician Recruitment, be received with
thanks; and
That the request be referred to the 2023 Budget deliberations.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 1:06 p.m. with Councillor Rang in the Chair.
4.4 Delegation by Melissa Rudan, Lead, Community Capital Development and
James Meloche, CEO, Community Development, Community Care Durham,
Regarding 2023 Operating and Capital Budget
Melissa Rudan, Lead, Community Capital Development and James Meloche,
CEO, Community Development, Community Care Durham, were present via
electronic means regarding the 2023 Operating and Capital Budget. Using an
electronic presentation, James provided an overview of the organization,
strategic priorities, and how they are addressing government priorities. Melissa
outlined the services they provide, whom they support, and how they deliver their
services. Melissa explained their highlights and success stories, future priorities,
and why Council's support is important. James explained the need for an
accessible passenger bus and answered questions from Members of Committee.
Resolution # GG-047-23
Moved by Mayor Foster
Seconded by Councillor Anderson
That the Delegation by Melissa Rudan, Lead, Community Capital Development
and James Meloche, CEO, Community Development, Community Care Durham,
Regarding 2023 Operating and Capital Budget, be received with thanks; and
That the current annual budget request be considered during budget
deliberations, excluding the request for funding the future purchase of the
vehicle.
Carried
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4.5 Delegation by David Penney, President and Treasurer and Denise Allen,
Executive Director, Bowmanville Older Adult Association, Regarding 2023
Operating and Capital Budget
David Penney, President and Treasurer and Denise Allen, Executive Director,
Bowmanville Older Adult Association (BOAA) were present regarding the BOAA's
2023 Operating and Capital Budget. Using an electronic presentation, Denise
outlined the strategic priorities, mission, vision, and values. Denise provided an
overview of their social media and email engagement. D. Allen explained the
various programs and events they offer along with their community involvement.
Denise noted that Ilona Bakos was the 2022 Ontario Senior of the Year Award
recipient. D. Allen outlined the 2022 total program participation, average
membership by age and location, and event statistics. Denise provided an
overview of their 2023 budget and expenses and answered questions from
Members of Committee.
Resolution # GG-048-23
Moved by Councillor Elhajjeh
Seconded by Councillor Anderson
That the Delegation by David Penney, President and Treasurer and Denise
Allen, Executive Director, Bowmanville Older Adult Association (BOAA),
Regarding 2023 Operating and Capital Budget, be received with thanks.
Carried
4.6 Delegation by Veronica Breen, Clarington Youth Centres Coordinator, John
Howard Society Durham - Clarington Youth Centres, Regarding 2023
Operating and Capital Budget
Veronica Breen, Clarington Youth Centres Coordinator, John Howard Society -
Durham - Clarington Youth Centre was present regarding the 2023 Operating
and Capital Budget. Using an electronic presentation, Veronica provided an
overview of their services, programs, events, and attendance statistics. Veronica
outlined their budget funding request and answered questions from Members of
Committee.
Resolution # GG-049-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the Delegation by Veronica Breen, Clarington Youth Centres Coordinator,
John Howard Society - Durham - Clarington Youth Centre, Regarding the 2023
Operating and Capital Budget, be received with thanks.
Carried
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Special General Government Committee Minutes January 27, 2023
4.7 Delegation by Dionne Powlenzuk,
President, Board of Directors, Vis
Operating and Capital Budget
Executive Director and Amy Shackleton,
aal Arts Centre, Regarding 2023
Dionne Powlenzuk, Executive Director and Amy Shackleton, President, Board of
Directors, Visual Arts Centre, were present via electronic means regarding 2023
Operating and Capital Budget. Using an electronic presentation, Amy provided
an overview of their budget request and their 2022 accomplishments and
answered questions from Members of Committee.
Resolution # GG-050-23
Moved by Mayor Foster
Seconded by Councillor Woo
That the Delegation by Dionne Powlenzuk, Executive Director and Amy
Shackleton, President, Board of Directors, Visual Arts Centre, Regarding 2023
Operating and Capital Budget, be received with thanks.
Carried
5. Communications
5.1 Correspondence from the Newcastle Village Community Hall Board,
Regarding 2023 Operating and Capital Budget
Resolution # GG-051-23
Moved by Councillor Woo
Seconded by Councillor Anderson
That Communication Item 5.1, Correspondence from the Newcastle Village
Community Hall Board, Regarding 2023 Operating and Capital Budget, be
referred to the 2023 budget deliberations.
Carried
6. Adjournment
Resolution # GG-052-23
Moved by Mayor Foster
Seconded by Councillor Elhajjeh
That the meeting adjourn at 2.27 p.m.
Carried
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