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Home My WebLink About2023-01-23Cbr• ngton If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: January 23, 2023 Time: 6:30 p.m. Council Chambers or Microsoft Teams Location: Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Regrets: Councillor L. Rang Staff Present: M. Dempster, G. Acorn, S. Brake, R. Cowan, R. Maciver, T. Pinn, C. Salazar, J. Gallagher, M. Chambers 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Moment of Reflection Councillor Traill led the meeting in a moment of reflection. 3. Land Acknowledgement Statement Councillor Traill recited the Land Acknowledgement Statement. 4. Declaration of Interest Later in the meeting, Councillor Woo rescinded his declaration of interest from the January 9, 2023, General Government Committee minutes regarding in Item 11.2, LGS-005-23 Update Collective Bargaining — CUPE Local 74. 5. Announcements Members of Council announced upcoming community events and matters of community interest. too IN 11 two ., rL-1 LI J Recess Resolution # C-001-23 Moved by Councillor Woo Seconded by Councillor Anderson That the Council recess for 5 minutes to address technical issues. Carried January 23, 2023 Council Minutes The meeting reconvened at 6:42 p.m. with Mayor Foster in the Chair. Members of Council continued with the announcements. 6. Adoption of Minutes of Previous Meeting(s) 6.1 Minutes of a regular meeting of Council dated December 12, 2022 Resolution # C-002-23 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the minutes of a regular meeting dated December 12, 2022, be approved. Carried 7. Presentations / Delegations 7.1 Greg Gordon, Chair, and Phil Haylock, Vice Chair, regarding the Energy from Waste -Waste Management Advisory Committee (EFW-WMAC) 2022 Annual Report Greg Gordon, Chair, Energy from Waste -Waste Management Advisory Committee (EFW-WMAC), was present regarding the EFW-WMAC 2022 Annual Report. Greg noted the Committee met three times in 2022 and provided an overview of key items and objectives covered at each meeting. Greg provided an overview of the topics covered at the Q1 meeting which included: • EFW-WMAC Long -Term Waste Management Plan — Power Point Presentation • EFW-WMAC Long -Term Plan - Targets, Measures and Actions • EFW-WMAC Durham Region's Organics Management Project • EFW-WMAC Extended Producer Responsibility (EPR) • EFW-WMAC Durham York Energy Centre (DYEC) 2 Clafi[VOH January 23, 2023 Council Minutes G. Gordon continued by highlighting the Q2 meeting which included: • EFW-WMAC Organics Management Project • EFW-WMAC Durham York Energy Centre (DYEC) Greg reviewed the topics covered at the Q3 meeting which included: • EFW-WMAC Organics Management Project • EFW-WMAC Extended Producer Responsibility (EPR) • Newtonville Road Rehabilitation Pilot Project G. Gordon advised Council that the Committee did an Education Facility Tour in Q3, and they are hoping to arrange an outreach tour with some of the high schools in the future. Greg noted the Committee will continue with the investigation of Polystyrene Recycling and the Green Bin Expansion Program. Greg concluded by thanking the Members of Council and answered questions. Resolution # C-003-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the presentation of Greg Gordon, Chair, Energy from Waste -Waste Management Advisory Committee (EFW-WMAC) regarding the 2022 Annual Report, be received with thanks. Carried 8. Reports/Correspondence Related to Presentations/Delegations 9. Consideration of Minutes 9.1 Advisory Committee Minutes 9.1.2 Minutes of the Agricultural Advisory Committee dated December 8, 2022 9.1.3 Minutes of the Newcastle Arena Board dated January 10, 2023 Resolution # C-004-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That Advisory Committee Report Items 9.1.1 to 9.1.3, be approved with the exception of item 9.1.1. Carried 3 Clar*"n January 23, 2023 Council Minutes 9.1.1 Minutes of the Clarington Accessibility Advisory Committee dated November 2, 2022 Resolution # C-005-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Minutes of the Clarington Accessibility Advisory Committee dated November 2, 2022, be approved. Carried 9.2 Standing Committee Minutes 9.2.1 Minutes of the General Government Committee Meeting dated January 9, 2023 Resolution # C-006-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the minutes of the General Government Committee meeting of January 9, 2023, be approved on consent, with the exception of items 8.1.1, 8.2.1 (Samuel Wilmot & Heritage Appointments only), and 8.4.3. Carried 9.2.1.1 Memo-001-23 -Appointments to the Heritage Committee Resolution # C-007-23 Moved by Councillor Zwart Seconded by Councillor Anderson That the terms of reference for the Clarington Heritage Committee be amended to increase the maximum resident members from eight to ten for the 2022-2026 Term of Council. Carried Recess Resolution # C-008-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That the Council recess for 5 minutes. Carried The meeting reconvened at 7.25 p.m. with Mayor Foster in the Chair. 10 Clar*"n January 23, 2023 Council Minutes Item 8.1.1 - PWD-001-23, Bowmanville and Courtice Leash Free Dog Park Solar Lighting Overexpenditure Report Resolution # C-009-23 Moved by Councillor Traill Seconded by Councillor Anderson That Report PWD-001-23 and any related delegations or communication items, be received; That Council approve the over expenditure incurred for the 2022 Bowmanville and Courtice Leash Free Dog Park Solar Lighting project; and That all interested parties listed in Report PWD-001-23 and any delegations be advised of Council's decision. Carried Item 8.2.1 - LGS-003-23, Appointments to Various Boards and Committees (Samuel Wilmot Nature Area Management Advisory Committee( Resolution # C-010-23 Moved by Councillor Zwart Seconded by Councillor Elhajjeh That the following individuals be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term ending December 31, 2026, or until a successor is appointed: Carmen Aiello Leo Blidenbach Leah Bourgeois Leanne Fernandes Samantha Hansen Thomas Hossie Rod McArthur Kate Potter Patrick R. Bothwell Brian Reid Carried Item 8.4.3 - CAO-003-23, Outstanding Motions from Council Term 2018-2022 Resolution # C-011-23 5 Clar*"n January 23, 2023 Council Minutes Moved by Councillor Anderson Seconded by Councillor Woo That Report CAO-003-23 and any related delegations or communication items, be received; That Council support continued resources to fulfill Resolution # GG-426-21, # GG- 254-21, #C-344-21, # JC-073-21, # GG-023-22, # GG-018-22, # GG-227-22; That Council direct Staff to close Resolution # GG-066-21 and # GG-112-22 with no further action; That the CAO report semi-annually a status update on outstanding Resolutions of Council; and That all interested parties listed in Report CAO-003-23 and any delegations be advised of Council's decision. Carried 9.2.1.2 Attachment 1 to Report LGS-003-22 - Appointments to Various Boards and Committees - Additional Applications Received After the Revised Agenda Deadlines This matter was considered during item 8.2.1 of the Minutes of the General Government Committee dated January 9, 2023. 9.2.1.3 Updated Attachment 1 to Confidential Report LGS-002-23 This matter was considered during item 11.1 of the Minutes of the General Government Committee dated January 9, 2023. 9.2.2 Minutes of the Special Planning and Development Committee Meeting dated January 16, 2023 Resolution # C-012-23 Moved by Councillor Anderson Seconded by Councillor Woo That the recommendations contained in the Special Planning and Development Committee Minutes of January 16, 2023, be approved on consent. Carried 9.2.2.1 Correspondence from Libby Racansky - Updated Comments on Report PDS- 005-23 - Envision Durham Update Information Report: Proposed Growth Allocations and Settlement Area Boundary Expansions This matter was considered during item 5.1 of the Minutes of the Special Planning and Development Committee dated January 16, 2023. 0 too IN 11 two .' rL_1 Ll J January 23, 2023 Council Minutes 9.2.3 Minutes of the Planning and Development Committee Meeting dated January 16, 2023 Resolution # C-013-23 Moved by Councillor Anderson Seconded by Councillor Elhajjeh That the recommendations contained in the Planning and Development Committee Minutes of January 16, 2023, be approved on consent. Carried 9.2.3.1 Memo-002-23 - Alternate Sales Office Entrance Location off Nash Rd This matter was considered during item 5.1.1 of the Minutes of the Planning and Development Committee dated January 16, 2023. 10. Communications 11. Staff Reports and Staff Memos 12. Business Arising from Procedural Notice of Motion 13. Unfinished Business 14. Confidential Items 14.1 LGS-006-23 - Update CUPE Local 74 Collective Bargaining On the advice of the Integrity Commissioner, Councillor Woo rescinded his declaration of interest from the January 9, 2023 General Government Committee minutes regarding in Item 11.2, LGS-005-23 Update Collective Bargaining — CUPE Local 74. Resolution # C-014-23 Moved by Councillor Woo Seconded by Councillor Anderson That the recommendations as outlined in Confidential Report LGS-006-23, be approved. Carried 15. By-laws 15.1 2023-001 - Being a By-law to amend By-law 2008-037, a by-law to establish a Municipal Service Board to operate the Newcastle Memorial Arena 15.2 2023-002 - Being a By-law to amend By-law 2014-094, a by-law to establish a municipal service board to control and manage activities at the Newcastle Village Community Hall 7 Clar*"n January 23, 2023 Council Minutes 15.3 2023-003 - Being a By-law to amend By-law 2008-038, a by-law to establish a Municipal Service Board to operate a Community Hall in Solina in the former Township of Darlington, now in the Municipality of Clarington 15.4 2023-004 - Being a By-law to amend By-law 2003-188, a by-law to establish the composition of the Clarington Public Library Board 15.5 2023-005 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.6 2023-006 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 15.7 2023-007 -Being a by-law to authorize the borrowing of $15,000,000 to meet, until taxes are collected, the current expenditures of the Municipality for the year2023 Resolution # C-015-23 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That leave be granted to introduce By-laws 2023-001 to 2023-007; and That the said by-laws be approved. Carried 16. Procedural Notices of Motion 17. Questions to Department Heads / Request for Staff Report(s) Councillor Woo asked if the previous members of the Clarington Boards and Committees would be thanked for their service. 18. Confirming By -Law Resolution # C-016-23 Moved by Councillor Zwart Seconded by Councillor Woo That leave be granted to introduce By-law 2023-008, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 23rd day of January, 2023; and That the said by-law be approved. Carried Clarington 19. Adjournment Resolution # C-017-23 Moved by Councillor Anderson Seconded by Councillor Zwart That the meeting adjourn at 7:48 p.m. Carried January 23, 2023 Council Minutes 9